A04-SOW_STEA_MOW_Window_Replacement_SOW.pdf

Statement of Work (SOW) Replace Exterior Windows of Maintenance of Way Building

Steamtown National Historic Site 150 S. Washington Ave

Scranton, PA 18503

Prepared by: Walter Kuharchik Version: 3/13/2025

1.0 SCOPE: This Statement of Work (SOW) defines the project to replace 21 steel and 2 wooden single-pane, non-insulated exterior windows at the Maintenance of Way (MOW) building.

1.1 BACKGROUND: This project/contract shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to the replacement of 21 steel and 2 wooden single-pane, non-insulated exterior windows at the MOW building as stated in this Statement of Work and specifications. The contractor shall perform as to meet or exceed NPS Standards and Specifications in this contract.

Steamtown National Historic Site (STEA) operates and maintains a live railroad yard, showcasing live, coal-fired steam locomotives, restored cabooses, freight cars and railroad coaches. Rail traffic, consisting of but not limited to passenger yard shuttles, mainline excursions, and commercial freight, that operates regularly throughout yard. The 52-acre site also hosts active Locomotive and Restoration Shops, a Visitor Center, History and Technology Museums, a 250-seat Theater and a fully operating Roundhouse and Turntable.

The work required by this contract shall be performed in accordance with federal, state, local codes, and this Scope of Work (SOW). The Contractor shall provide all management, supervision, labor, material, supplies, repair parts, tools, and equipment, and shall plan, schedule, coordinate and ensure effective and economical work and services specified in this contract. The work area is to be cleaned daily along with any debris that is transmitted into other areas of the facility or location. The Contractor is responsible for daily offsite disposal of debris associated with construction.

It will be the responsibility of the Contractor to inspect the site, to verify all dimensions and familiarize themselves with the existing conditions, so they may obtain a full understanding of all conditions which may be encountered in the performance and execution of the work.

Work shall be carefully planned and carefully performed so that no damage is done to the building, vehicles, equipment, and electrical lines and equipment, etc. Access to the grounds and project location will be allocated to the contractor for the delivery of material, tools and equipment to the grounds as arranged through STEAMTOWN.

1.2 PROJECT PERSONNEL:

a. Contract Specialist: Nathan Jones, Contracting Officer: Matthew Keith

b. Project Manager/Contracting Officer’s Representative (COR):

Walter Kuharchik, (570) 241-8309, walter_kuharchik@nps.gov

c. Contracting Officer Representative (COR):

Brian Reklaitis, (570) 507-2254, brian_reklaitis@nps.gov

1.3 PERFORMANCE PERIOD: This contract shall a performance period of July 30, 2025, to December 1, 2025. Access to the area will be coordinated with the customer during the pre-construction meeting after contract award.

1.4 CONTRACTOR WORK HOURS: The Contractor can expect to perform the work between the hours of 8:00 AM to 4:00 PM on Monday through Friday. Work hours will be coordinated through the Project Manager/Property Manager.

1.5 LIQUIDATED DAMAGES: The Contractor shall accrue Liquidated Damages at a rate of $ NA per day, for work that begins each day after the performance period has expired, in which work is not substantially complete.

1.6 GENERAL TERMS AND CONDITIONS:

1.6.1 The Contractor shall provide material submittals (identified below) for review/ approval after award and prior to starting work. Information shall be sent via email to the COR at walter_kuharchik@nps.gov

1.6.2 The Contractor shall provide all management, supervision, labor, material, supplies, parts, tools and equipment, and shall plan, schedule, coordinate, and ensure effective and economical work for services specified below. Work shall be performed in accordance with federal/state/local codes, and this SOW.

1.6.3 The Contractor shall schedule work with the Project Manager to minimize interference with tenant and maintenance activities.

1.6.4 The Contractor shall ensure the work area is cleaned, and debris is removed at the end of each work period. Construction debris shall be removed from the premises every day.

Government dumpsters WILL NOT be used to dispose of construction debris.

1.7 SECURITY: The Contractor shall follow local security procedures set forth by NPS and on-site security procedures.

1.7.1 The Homeland Security Presidential Directive 12 (HSPD-12) requires all United States Federal contractors who will be working on a federal contract and require routine access to government facilities (owned or leased) and/or information technology systems to successfully complete a background investigation check. See section 1.18 for additional information.

1.7.2 Local security procedures for this facility may require advanced screening and additional clearance requirements. Instructions on how to obtain additional clearances will be provided to the contractor upon award.

1.7.3 The contractor is responsible for ensuring safety, energy efficiency, and security during the project duration. To achieve these goals, all window openings must remain closed at night, on weekends, or whenever work is not being performed. This practice is essential for maintaining the integrity of the job site.

1.8 WARRANTY:

1.8.1 In addition to any other warranties in this contract, the Contractor shall warranty material, equipment, and workmanship for a period of one (1) year from the date of final acceptance.

1.8.2 The Contractor will remedy, at the Contractor’s expense, any failure to conform to specifications and/or any defect discovered in provided products and services. Additionally, any damage done by the Contractor to the building during performance of this work shall be repaired in a timely fashion and without additional cost to the government.

1.9 PRE-CONSTRUCTION (PRECON) MEETING: The Project Manager will arrange to meet the contractor after Notice to Proceed is issued to discuss details of the work and potential or existing problem areas. It is emphasized that the purpose of the meeting is not to change or alter the provisions of the contract, but to ensure a safe and successful project.

1.10 SAFETY: Failure to comply with the requirements of this section and related sections may result in the suspension of work.

1.10.1 Representatives of the Contractor shall meet with the contracting officer and his/her representative(s) prior to the start of work under this contract for the purpose of discussing in detail the measures he/she intends to take to control any unsafe or unhealthy conditions associated with the work to be performed under the contract, and type of protective equipment and work procedures to be used.

1.10.2 The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

1.10.3 The Contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

1.10.4 The Contractor shall designate a responsible supervisor to oversee and carry out the safety program. Safety Supervisor shall have a minimum of three (3) years’ experience overseeing project safety on similar projects.

1.10.5 The Contractor shall Submit the following information:

• Employee name and contact numbers (landline and/or mobile)

• Employee experience

• Qualifications of employees:

• 1.10.6 The Contractor shall:

• Ensure all employees are physically qualified and able to perform their assigned duties in a safe manner.

• Not allow employees to perform work whose ability or alertness is impaired due to prescription or illegal drug use, fatigue, illness, intoxication, or any other condition that may expose themselves or others to injury.

• Ensure operators of vehicles, mobile equipment, hoisting equipment, and all other equipment are fully trained and capable of safely operating such equipment.

• 1.10.7 The Contractor shall be fully responsible for compliance with all Steamtown NHS guidelines, OSHA, local, state, and federal occupational safety laws, rules, and regulations and take necessary actions to avoid conditions that may be hazardous to the health and safety of Park Visitors and Park Personnel and Wildlife.

1.11 FACILITY PROTECTION:

1.11.1 The Contractor shall take all necessary precautions to prevent injury to the public, building occupants, or property damage. For the purpose of this contract, the public or building occupants shall include all persons not employed by the Contractor or a subcontractor working under his/her direction. Protection under this contract includes safety netting / screens to protect from falling debris and/or safety cones / caution tape to alleviate safety hazards. The contractor will also prevent debris from falling onto public sidewalks. Storing, positioning, or using equipment, tools, and materials in a manner likely to present a hazard to the public or building occupants is prohibited. No corridor, aisle, stairway, door, or exit shall be obstructed in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupants, or to present unsafe or unhealthy conditions to the public or building occupant, without prior coordination and approval.

1.11.2 All “hot work” needed as part of the project requires a permit. Permit approval must be received prior to any Welding, Cutting, or Brazing work can begin. Hot work shall be performed in accordance with all proper safety protocol and must be coordinated with the Property Manager at least 48 hours in advance of work starting.

1.12 WORKMANSHIP AND REQUIREMENTS:

1.12.1 Contractor Responsibility: The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to health and safety of personnel during the execution of work.

1.12.2 Accident Reporting: A project reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, fires, and property damage by accident more than $100. A copy of each accident report, which the Contractor or subcontractor submits to their insurance carriers, shall be forwarded to the Contracting Officer as soon as possible, but in no event later than seven (7) calendar days after an accident occurred. Within 7 days of a reportable accident, fill out and forward to Contracting Officer an Accident/Property Damage Report (Form CM-22). Form may be obtained from the Contracting Officer.

1.13 BUY AMERICAN ACT:

1.13.1 The Buy American Act (41 U.S.C. 10a-10d) generally requires that only domestic construction material be used in the performance of this contract.

1.13.2 When only foreign-made materials are available to satisfy a specification requirement, the contractor shall identify / report the foreign-made material to the Project Manager with documentation that the material or item is not domestically available. Reliable evidence shall be furnished justifying use of additional nondomestic construction materials.

1.14 TASK ORDER OBJECTIVES: The successful bidder must perform all professional services as necessary to provide a complete project including, but not limited to, the requirements outlined in this Scope of Work, the contract details and any future amendments to satisfy the Project and Task Order Objectives. The successful bidder must thoroughly research the project requirements, including but not limited to, an on-site survey. The on-site survey includes examining existing conditions and taking necessary measurements. The contractor assumes the responsibility to verify all existing site conditions.

Any changes to this SOW shall be authorized and approved only through written correspondence from the contracting officer (CO). Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

1.15 SUPERVISION AND INSPECTION: The Contractor shall furnish proper supervision on the job. The Contractor's supervisor shall personally contact the Building Manager or his/her representative daily before beginning work and furnish the names of all contract employees to be working in the building that day. The CO or the COR, at their discretion, shall send a representative to inspect the work as it progresses. Any unsatisfactory work shall be promptly corrected and made acceptable to the Government at the Contractors expense.

1.16 RESTRICTIONS:

1.16.1 Government Property: The Contractor will not use any government equipment or resources to complete this contract except for building utilities (electricity, water, etc.).

Restrooms and potable water are available on site for contractor use.

1.16.2 Parking: Parking is the responsibility of the contractor. Parking may be available but must be coordinated through your project POC/COR by emailing walter_kuharchik@nps.gov or calling (570) 241-8309.

1.17 PROTECTION & DAMAGES: The Contractor shall provide all labor, materials, and equipment necessary for the protection of Government personnel, equipment, furnishings, buildings, and building accessories (such as parking lots, fences, sidewalks, grounds, etc.) from damage caused by Contractor's negligence. Equipment, furnishings, building and building accessories damaged due to work performed by the Contractor or their sub-contractor shall be repaired or replaced to their original condition by the Contractor at no additional cost to the Government. Costs for correcting damage caused by the Contractor will be borne by the Contractor.

1.18 SECURITY CLEARANCES FOR ALL PERSONNEL:

1.18.1 Contractor shall comply with the requirements pertaining to mandatory HSPD-12 security clearances. A security clearance must be obtained for all personnel assigned to work on the project and, who for any reason, visit the work site during the period of this contract.

Detailed instructions for obtaining security clearances, required forms, and reference information will be provided to the contractor upon contract award.

1.18.2 It is the contractor’s responsibility to obtain security clearances for all contractors and subcontractors hired to work in a Federal Building. Within 10 days of award, contractors shall submit a Contractor Information Worksheet - CIW V4 for every member of the team who does not hold a HSPD-12 Clearance. Within 10 days of award, the contractor shall provide a copy of the adjudication letter for each member of the team who already holds a HSPD-12 Clearance.

1.18.3 NPS is not responsible for work delays or additional costs associated with the contractor’s failure to obtain clearances for employees. A contract deadline will not be extended solely due to the contractor’s failure to obtain security clearances. The Contractor is responsible to ensure all employees and subcontractors are familiar with the project and the job/site conditions prior to the start of work.

1.19 CONSTRUCTION WASTE MANAGEMENT: The Contractor must identify all construction and demolition waste suitable for diversion from landfills and describe diversion via reuse by the Government, salvage for use by others, recycling, etc. as appropriate in their proposal. Diversion to the maximum extent possible, with a minimum requirement of 50% by weight, is to be specified and achieved by the contractor. If 50% cannot be achieved, a letter of justification must be provided and submitted to NPS for approval. All waste materials must be tracked through recycling and waste invoices, weigh station documentation, salvage documentation, etc., to demonstrate the overall quantity of waste and the percent of the total which was diverted from the landfill. A final waste report must be submitted, with final invoice, indicating amount of waste materials collected, where it was taken, and the percent of the total waste diverted from the landfill.

1.20 CONTRACTOR EMPLOYEES: The contractor is completely responsible for all actions and conduct of their employees. All contractor employees must be clearly identified as contractors (not NPS employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all names of employees to COR when on site. Contractor employees must:

• be well groomed and neat in appearance.

• be professional in attire and must not wear any offensive clothing.

• conduct themselves in a socially acceptable manner appropriate for an office work environment; loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to Steamtown NHS premises.

• must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

1.21 DESIGN: N/A

2.0 APPLICABLE DOCUMENTS: The following documents are applicable to this SOW and attached appendices to the extent specified herein.

2.1 CODES & STANDARDS: Transportation, equipment, tools, supervision, labor, materials and performance of all work shall be in accordance with the specifications, standard industry practice, and current codes to include but not limited to the International Building Code (IBC) and all federal, state, and local codes related to energy efficiency, impact resistance, and safety requirements, and manufactures recommendations.

2.2 ATTACHMENTS:

2.2.1 Photographs

2.3 SUBMITTALS: Submittals are required to ensure that products and materials meet the specifications and requirements outlined in the project scope of work. Government approval is required for submittals indicated below. Submit the following to the NPS Project Manager/COR, Walter Kuharchik at walter_kuharchik@nps.gov

2.3.1 PRODUCT DATA:

2.3.1.1 Window Specifications: Submit detailed product data for the proposed window units, including:

• Thermal performance data (U-factor, SHGC, VT)

• Material specifications (frame composition, glass type)

• Product dimensions

• Manufacturer’s certifications and warranties

2.3.2 SAMPLES: Submit samples to for the following items:

2.3.2.1 Window frame finish and paint samples

2.3.2.2 Glazing samples to demonstrate aesthetic qualities

2.3.3 DESIGN DATA:

2.3.3.1 Window jamb and mounting detail drawings.

2.3.4 QUALITY AND SAFETY:

2.3.4.1 Contractor’s quality assurance plan

2.3.4.2 Contractor’s safety plan

3.0 REQUIREMENTS: The following requirements shall be met for the successful completion of this project:

3.1 PRE-ALTERATION ASBESTOS AND LEAD PAINT ASSESSMENT: Existing windows have a lead paint coating. Windows will be removed and disposed of following proper lead abatement and disposal procedures in accordance with all federal, state, and local laws, regulations, standards, and guidelines.

3.2 SCOPE OF WORK: Replace Exterior Windows of Maintenance of Way Building

3.2.1 INTRODUCTION: The existing windows in the Maintenance of Way Building are original to its 1952 construction and need replacement due to aging, deterioration, and corrosion. This goal of this project is to restore the integrity, functionality, and aesthetic appeal of the building’s exterior through the installation of new thermal insulated window units that match or are approved equivalents to the original.

3.2.2 OVERVIEW: The project involves the complete replacement of 21 steel single-pane non-insulated exterior windows and 2 wooden windows.

3.2.3 DETAILS:

3.2.3.1 WINDOW SIZES: The following are approximate window sizes. It is the responsibility of the contractor to conduct a thorough assessment of all existing windows to document conditions, measurements, and specific areas of concern.

a. 6 EA - Triple window unit, part operable (awning style), dimensions 15'8" x 8'3", multi-light (54 lights/unit).

b. 1 EA - Triple window unit, part operable (awning style), dimensions 15'8" x 8'3", multi-light (51 lights/unit) with a vent (size 15'8" x 4'1/2").

c. 1 EA - Triple window unit, part operable (awning style), dimensions 15'8" x 8'3", multi-light (27 lights/unit) with a vent (size 1'3" x 5'3").

d. 4 EA - Double window unit, fixed frame, dimensions 10'6" x 7'0", multi-light (30 lights/unit).

e. 5 EA - Triple window unit, fixed frame, dimensions 15'8" x 7'0", multi-light (45 lights/unit).

f. 2 EA - Fixed frame, multi-light (8), dimensions 6'9" x 2'8".

g. 2 EA - Fixed frame, multi-light (18), dimensions 5'0" x 8'1".

h. 2 EA - Wooden window, one large pane of glass, dimensions 2'0" x 3'9".

3.2.4 TASKS:

• Prepare the site by protecting adjacent structures, landscaping, and finishes to prevent damage during removal and installation.

• Safely remove existing windows while ensuring containment of lead paint particulate

• Dispose of windows and lead-coated materials following all federal, state, and local regulations

• Prepare opening for installation of new windows.

• Ensuring windows are properly sized to fit the existing openings, including allowances for insulation and sealing.

• Apply insulation as needed within the frame to enhance thermal efficiency and comply with energy code requirements

• Supply and install new metal windows that match the original specifications or an approved equivalent in terms of design, thermal performance, and finish.

• Install weatherproofing seals around new windows to prevent water and air infiltration.

• Connect all vents and duct work.

• Perform repairs to brick and masonry needed following removal of old windows and installation of new windows.

• Perform painting of interior and exterior window frames, sills, and associated trim. Painting will occur after the installation of the windows is complete to ensure a clean and finished appearance. All surfaces must be clean, dry, and free from dust, grease, and any other contaminants before painting. Prepare and sand surfaces as necessary to ensure proper adhesion of the paint. Repair any damages to the frames and trim before commencing painting. Apply a primer suitable for the material of the window frames (wood, metal, etc.) as required.

Use high-quality paint designed for durability and weather resistance for exterior applications. Color of paint is dark green. Inside windows of restrooms will be painted white.

• Conduct touch-ups and clean all debris and excess materials from installation process to present a clean, professional finish

• Test windows and ensure proper operation.

• Conduct final inspection with Project Manager/COR to ensure work completed meets requirements of this SOW.

3.2.5 DELIVERABLES:

• Provide documentation of work completed, including photographs of the installation process and final product.

• Provide a copy of the inspection document used (field report) on the day of each performed inspection to the COR.

• Provide maintenance guidelines for new windows.

END OF REQUIREMENTS

2.2 ATTACHMENTS:

2.2.1 PHOTOGRAPHS: Photographs of windows to be replaced at the Maintenance of Way building.

Picture 1

Picture 2

Windows with HVAC Vent

Picture 3

Picture 4

Picture 5

Picture 6

Picture 7

Picture 8

Picture 9

Picture 10

Picture 11

Wooden Framed Windows

Picture 12

Exterior Jamb and Sill Detail

Picture 13

Interior Jamb