A04_-_SOW_for_5-Year_BPA_HVAC_Monitoring.pdf

STATEMENT OF WORK (12/04/2025)

HVAC Monitoring System

Mingo National Wildlife Refuge (NWR)

5-Year Blanket Purchase Agreement (BPA)

PR Number: 0044032747

1. General:

1.1 Mingo National Wildlife Refuge, 24279 State Highway 51, Puxico, MO 63960 seeks a

Contractor to provide HVAC Monitoring Service (Building Automation and Control Network) remotely and on-site for the Mingo Visitor Center and Offices.

1.2 Purpose/End Application: Contractor shall monitor HVAC system using KMC BACnet system.

Proper management of this system is key in the lifespan of 19 heat pumps, 2 energy recovery units, 2 dehumidifying units, numerous wall heaters, 21 geothermal lines and 2 geothermal pumps. Efficient operation of this system is critical to extending the lifespan of the equipment and preserving the integrity of the building. Services will allow refuge staff to quickly discover problems with the system and troubleshoot any malfunctions rapidly to ensure efficient operation of equipment.

1.3 Contractor Qualifications:

• Contractor shall comply with all federal and state regulations

• Contractor shall be an Authorized Installing Contractor and supplier for KMC

Controls, with authorization to operate in central and eastern Missouri and select counties in southern Illinois.

2. Place of Performance and Period of Performance

2.1 715 Goddard Ave, Chesterfield, MO 63005-1132, and onsite will be at 24279 State

Highway 51, Puxico, MO 63960.

2.2 The period of performance for this BPA is 01/12/2026 through 01/11/2031.

2.3 Normal duty hours Monday thru Friday 8:00 a.m. - 4:30 p.m. In the event of emergencies, Contractor shall provide contact information.

2.4 Non-duty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King JR.s’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus

Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

3. Scope

This Blank Purchase Agreement (BPA) scope of work includes but is not limited to the following:

• Contractor shall provide troubleshooting and repair of BAS system and component malfunctions, excluding component costs. This will involve a combination of remote and on-site technician service calls as determined most appropriate per consultation. All labor for system trouble-shooting and repairs to covered components performed during normal business hours will be included in the contract.

• Contractor will provide service to troubleshoot the problem and identify any failed components. Contractor will then present the facility with an estimate for the replacement components and electrical and technical labor to complete the replacement. This includes the cost of components, shipping, field labor, technician labor, service truck costs, etc.

• Contractor should provide recommendations for improved system operations as well as assistance in resolving operational issues.

• Contractor shall provide software upgrades by the control component manufacturer.

• Contractor shall collaborate with the Government to establish a service call response protocol that ensures service issues are logged and resolved in a timely manner.The basic protocol will consist of a three tier process based on urgency and impact to the facility.

The levels are: Level 1: Emergency, Level 2: High Priority, and Level 3: Normal Priority.

As a general guideline, Level 1 requests will be addressed immediately, Level 2 priorities will be addressed during normal business hours within 2 business days, and Level 3 priorities will be scheduled during normal business hours within a timeframe mutually agreed upon based on the issue. Customer will be provided a list of phone and email contacts as well as instructions for arranging service under each level.

4. Deliverables and/or Delivery Schedule: N/A

5. Data Management Plan (DMP): N/A

6. Government-Furnished Equipment (GFE) / Government-Furnished Information

(GFI): N/A

7. Evaluation and Acceptance

7.1 The contractor’s performance will be evaluated as outlined in each individual BPA call.

Government acceptance is contingent upon the contractor meeting the specified performance requirements and delivering services in accordance with the terms of the call.

8. Quality Control/Quality Assurance:

8.1 In accordance with FAR 52.212-4(a): The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

9. Technical Coordinator(s):

9.1 Ben Mense, ben_mense@fws.gov, (573) 222-3589

9.2 Corey Kudrna, corey_kudrna@fws.gov