A04_SOW.pdf

STATEMENT OF WORK

Hart Mountain NAR Fire Alarm System Replacement Revised June 17, 2026

1) General:

A. The U.S Fish and Wildlife Service, Sheldon-Hart Mountain National Wildlife Refuge Complex (SHMNWRC, PO Box 111, Lakeview, OR 97630) has a requirement to replace the fire alarm system in the Hart Mountain Bunkhouse, located at the Hart Mountain National Antelope Refuge Headquarters (38782 Hart Mountain Rd, Plush, OR 97637).

B. Purpose: The service has identified a need to replace the existing system in the bunkhouse due to ongoing maintenance and repair issues including false alarms and aging technology.

C. Contractor Qualifications: Contractors must be qualified to maintain, repair, and install fire alarm systems. Contractor shall be properly licensed to perform fire alarm installation work and shall employ qualified personnel experienced in commercial fire alarm installation, programming, testing, and commissioning. The Government reserves the right to request evidence of licenses, certifications, and qualifications.

D. Photographs of the existing system are available. A pre-bid meeting will be held on TBD. For questions or additional information, see Refuge Contact Information.

2) Place and Period of Performance A. Place of Performance: Hart Mountain National Antelope Refuge Headquarters (38782 Hart

Mountain Rd, Plush, OR 97637)

B. Period of Performance: After Award/11/30/2026

C. Normal Duty Hours Monday thru Friday 7:00am-4:30pm

D. Non-duty hours include weeknights, weekends, and Government holidays (New Year’s Day, Memorial Day, President's Day, Juneteenth, Fourth of July, Thanksgiving, Columbus Day, Christmas).

3) Scope A. Contractor shall provide all site evaluation, planning, design, construction, labor, materials, management, superintendence and incidentals to replace the existing system. All construction shall follow general industry standards and requirements. Prospective contractors shall verify conditions at the work site and all other factors that may affect completion of the project prior to submitting a bid. Work includes removing and properly disposing of the old system and the installation of the upgraded system.

B. Replacement will include replacing (12) smoke detectors, (2) pull stations, and (1) fire alarm control panel, installation brackets and supplies, labor, as well as testing for proper operation.

C. The bunkhouse has a small apartment, 7 bedrooms, 3 bathrooms, a laundry room, a kitchen, a hallway, and a shared living room space.

D. Contractor shall furnish all labor, materials, equipment, supervision, permits, testing, commissioning, and incidentals necessary to provide a complete and operational fire alarm system replacement.

E. All work shall comply with the current adopted editions of NFPA 72 (National Fire Alarm and Signaling Code), NFPA 70 (National Electrical Code), applicable Oregon Building and Fire Codes, manufacturer requirements, and all applicable federal, state, and local regulations.

F. Contractor shall verify existing field conditions prior to submitting a proposal and shall identify any discrepancies that may affect project execution or code compliance.

G. All installed devices, equipment, and components shall be listed, compatible, and approved for use with the selected fire alarm control panel and shall function as a complete integrated fire alarm system.

4) Deliverables and/or Delivery Schedule

A. The following deliverables shall be required:

a. Detailed breakdown of fees and costs to accomplish the work in accordance with the

Pricing Schedule. Work shall include:

i. Removal and disposal of the old system

ii. Installation of new upgraded smoke detectors, pull stations, and fire alarm panel.

B. Submittals for all materials. Materials to be approved in advance by the Service.

C. Completed constructions in accordance with approved construction documents and submittals.

D. Submittal of closeout documents and manuals.

E. Prior to installation, contractor shall submit product data sheets, equipment specifications, and manufacturer information for review and approval.

F. Contractor shall provide record drawings (as-builts) identifying the final location of all installed devices and equipment.

G. Contractor shall provide a complete closeout package including:

• Manufacturer operation and maintenance manuals

• Product data sheets

• Warranty information

• System programming information, if applicable

• Record drawings (as-builts)

• Test and commissioning reports

• Inspection documentation, if applicable

H. One electronic copy and one hard copy shall be provided to the Government.

I. Contractor shall provide a minimum one-year warranty on labor, materials, equipment, programming, and workmanship beginning on the date of final Government acceptance.

J. Upon project completion, contractor shall provide on-site training for designated refuge personnel covering system operation, alarm acknowledgement, reset procedures, routine maintenance requirements, and basic troubleshooting.

K. An email with a copy of each invoice will be submitted for approval to Caitlin Simms

(caitlin_simms@fws.gov; 541-947-3315) with a cc to the Contracting Officer prior to payments.

Approved invoices will then be submitted through IPP.gov

5) Government-Furnished Equipment and Government-Furnished Information A. The contractor shall be required to provide all equipment and supplies needed to complete the required work. On-site storage of materials and equipment is available with prior approval of the Refuge Manager. The Service will ensure electric power is provided.

B. The Service will assume no liability for and will not provide, or guarantee security of any supplies or equipment stored on site by the Contractor.

6) Evaluation and Acceptance A. Inspection: the services/work performed under this contract are subject to observation and review by the USFWS and other authorities having jurisdiction.

B. Acceptance: Acceptance of the work is contingent on compliance with the requirements set forth in the statement of work awarded with, referenced by, and/or developed within the scope of the contract for this project.

C. Submit Design/Materials submittals for review and approval.

D. Complete construction in accordance with approved construction documents.

E. Construction submittal review by COR/CO.

F. Submittal of closeout documents. Contractor shall perform complete system testing in accordance with NFPA 72 and manufacturer requirements.

Testing shall include, at a minimum:

• 100 percent testing of smoke detectors

• 100 percent testing of manual pull stations

• Verification of fire alarm control panel functionality

• Verification of battery backup operation

• Verification of alarm notification functionality

• Documentation of all test results

G. Final acceptance shall be contingent upon successful completion of testing, correction of deficiencies, submission of closeout documents, and Government acceptance of the work.

7) Quality Control/Quality Assurance:

A. For commercial supplies and services reference clauses for inspection and acceptance. Where appropriate, QC will be maintained according to industry standards and made available to the agency with the contractor’s proposal.

B. Work and products shall be code-compliant, secure, weather-tight, rodent-resistant, plumb-square-true, free of any readily noticeable defects when viewed by a casual observer and shall smoothly transition to meet-and-match existing adjacent features. To the extent feasible, new work shall appear seamless with existing structures and features.

8) Technical Coordinator:

A. Primary: Joshua Loew, Refuge Manager, USFWS, Hart Mtn NAR, 38782 Hart Mountain Rd, Plush, OR 97637; 541-576-9547; joshua_loew@fws.gov

B. Secondary: Shannon Ludwig, Project Leader, USFWS, Sheldon-Hart Mt. NWRC, PO Box 111, Lakeview, OR 97630; 541-219-2707; shannon_ludwig@fws.gov

9) Contracting Officer:

Tiffannie Pannell Phone: 703-468-8281 Email: Tiffannie_Pannell@ios.doi.gov mailto:joshua_loew@fws.gov mailto:shannon_ludwig@fws.gov mailto:Tiffannie_Pannell@ios.doi.gov