A04_SOW.pdf

STATEMENT OF WORK

Cottonwood Day School

Roof Replacement Cottonwood Day School

Navajo Route 4 Chinle, AZ 86503

INTRODUCTION: This Statement of Work (SOW) defines the scope of a full range of construction, demolition, and construction associated activities necessary to maintain, repair, alter and/or construct real property at Cottonwood Day School and other facilities within an appropriate range. The Contractor shall furnish all materials, equipment and personnel necessary to replace roof as described in the Statement of Work herein. The Contractor shall provide sufficient technical support and project management to assure quality, accuracy of estimates, accommodate several concurrent projects, provide flexibility of design staff and subcontractors to accommodate increases in work volume, perform according to schedule, and process submittals and payrolls.

SCOPE: The contractor shall furnish materials needed to complete the Roof Replacement requirement for the Cottonwood Day School. Contractor shall not work on holidays and will only work on business hours, Monday thru Friday between 9:00 am and 4:00 pm. Due to inclement weather project Period of Performance shall be extended.

• Clear roof top of debris, cut or slice into existing TPO membrane to provide proper air flow per manufacturers specification/recommendation. Cut down old TPO flashing from walls, pipes, curbs as necessary, repair/replace existing gutter and metal drip edge if necessary, install new TPO roof system and fasten per manufacturers specifications.

• Provide and install 1-layer of hp protective mat secure with plates and screws over existing roof.

• Provide and install Mule hide 60 mil TPO single-ply roofing system mechanically attached with plates and screws.

• Provide and install new equipment curb flashings, stack flashing, and scuppers as needed.

• Base flashing to go up and over walls under existing coping cap (reuse).

• Clean up and remove all roofing debris caused by new roof construction.

• Provide contractors 1-year warranty and manufactures 20-year NOL. Warranty with wind uplift.

All work shall be coordinated with the COR and must be completed within the period of performance during regular working hours, Monday - Friday, 8:00 a.m. to 4:00p.m., as scheduled.

CONTRACTOR SUPERVISION REOUIREMENTS. Contractor shall provide all supervision for work performed by Contractor personnel. The Contractor shall be accountable to Government for their employees and sub-contractors. The Contract Manager, or designated representative, shall be responsible for ensuring that required supervision of Contractor and sub-contractor personnel will be provided for all work performed under this contract, at all locations. Contractor personnel are not permitted inside of the school, only in the maintenance shop.

SAFETY. The contractor shall follow the most current version of NFPA 70E and adhere to the safety requirements established by the Occupational Safety and Health Administration (OSHA). The Contractor shall furnish all required personal protective equipment (PPE).

The Contractor shall safeguard and maintain all government property and ensure the safety of Government staff and students. The contractor shall develop and implement an overall safety program for employees performing work under this contract. Failure to conduct operations in a manner consistent with the prescribed safety requirements may result in immediate orders to Stop Work until the safety violation is corrected. Costs associated with work stoppages, due to unsafe construction practices by the Contractor or their subcontractors, shall be assumed by the Contractor, at no additional cost to the Government.

The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action of their company, employees or subcontractors, which results in illness, injury, or death. Contractors are required to report timely, any accidents and injuries to the local Cottonwood Day School Safety & Security office at 928-725-3235, the COR, and the Contracting Officer.

All Contractor personnel shall receive a safety and fire prevention briefing prior to conducting any work. The Contractor shall provide the contents of their briefing, their sign in roster, and notify the Government of the time and location of the Safety and Fire Prevention Training before it is conducted so Government personnel may attend.

EMERGENCY PROCEDURES. Contractor employees shall follow the direction of Government employees in regard to emergency procedures, e.g. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the contractor to provide guidance and establish procedures for responding to an emergency for their employees. Contractor shall be responsible to account for their employees following and emergency evacuation and communicate the results to either the COR or CO.

Contractor personnel shall participate with Government personnel in all fire and tornado drills at no additional costs to the Government.

EOUIPMENT. Equipment will be always maintained in a safe operating condition and a fire safe condition. Equipment shall be stored in the areas designated by the Government. Contractor shall secure vehicles and mobile equipment when not in use by removing the keys from key operated ignition or by other physical means. The Contractor shall ensure that all personnel engaged in work under this contract are provided and use of personal protective equipment (e.g., ear plugs/muffs, safety glasses, steel-toed boots, hard hats, etc.).

If night operations occur, the Contractor will be required to furnish all plant, equipment, and labor necessary to ensure adequate illumination. Adequate illumination shall be construed as the minimum lighting required to provide safe working conditions for Contractor and Government personnel wherever work on this contract is in progress. There shall be sufficient light to permit the work to be performed in accordance with the plans and specifications and to permit complete inspection of all work.

BACKGROUND INVESTIGATION.

In accordance with 25 U.S.C. 3201 et seq. (Pub. L. 101-630), the Indian Child Protection and Family Violence Prevention Act; 34 U.C.C. 20351, et seq. (Pub. L. 101-647), the Crime Control Act of 1990, as amended; and 441 Departmental Manual, Personnel Security and Suitability Requirements, all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable background screening by the Bureau of Indian Education (BIE), Personnel Security and Suitability Program and a favorable background investigation by the Defense Counterintelligence Service Agency (DCSA). The documentation required to initiate a background investigation shall be completed for any Contractor employee that will be onsite during the contract's performance or have access to Personally Identifiable Information (PII). The complete submittal of the background investigation paperwork to the BIA/BIE will be accomplished within 14 days after contract award for service contracts or, for construction contracts, before a Notice to Proceed (NTP) is issued by the Contracting Officer. Pending the successful completion of a background investigation by the BIA/BIE and/or DCSA, the Contractor who has been granted a favorable screening (applicant and suitability) determination must, at all times, remain within sight and under the supervision of a government employee (or other person designated by the Contracting Officer Representative (COR), who has successfully completed the background investigation.

If an unfavorable screening (applicant and suitability) determination is made, an employee shall not be permitted onsite. If the Contractor's employees are found onsite, without the proper authorization, the employee will face legal liability and the Contractor may have their contract terminated for default.

Additionally, the individual and/ or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determination is made and may be deemed ineligible for contract award. If an unfavorable final background investigation determination is made, the contract may be terminated and the employee in question shall not be authorized to provide service to the BIA/BIE if the services involve contact with or regular control over Indian children.

It is solely the COR's responsibility to initiate background checks for all Contractors and their employees in the BIE BEARCUBS system, which includes but is not limited to appropriate investigative forms and/or inquiries about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation.

The Contracting Officer will consult with the COR when questions arise as to whether or not the scope of work of a contract requires background investigations for contractor personnel. If the Contracting Officer or COR believes the scope of work performed by contract personnel should not require a background investigation, the Personnel Security Officer will be contacted for concurrence and has the final authority to determine if background investigation(s) are required.

PERMITS FEES and LICENSES. All permits, licenses, taxes, payment of fines and penalties for noncompliance, and associated fees shall be the responsibility of the Contractor. Items covered by this requirement include, but are not limited to:

Federal/state/city/local requirements for licensed or registered contractors to perform, the auxiliary compliance thereof, building permits, dig permits, hot work permits, waste and wastewater permits, fire suppression related permits, drainage permits, etc.

WORK SITE MAINTENANCE. All scrap and debris caused by the operations under this contract shall be removed at the end of each working day and disposed of properly. All non-usable construction debris (wood, concrete, inert building materials, demolition waste, etc.) will be the property of the Contractor and is responsible for the proper disposal. The Contractor shall dispose of such debris at a landfill licensed by the applicable State to accept such waste. Disposal of demolition waste shall be in accordance with applicable state regulations. The Contractor shall provide all necessary forms, manifest, and other documentation necessary to ensure construction and demolition waste is disposed of in a landfill that has been permitted by a state regulatory agency to accept such waste.

Building(s) affected by work under this contract shall be maintained weatherproof at all times. The Contractor shall be responsible for protecting personnel, furnishings, and facilities from damage, vandalism, dust, dirt, etc., resulting from work of each contract.

The Contractor shall restore all such damaged items to their original condition at no additional expense to the Government. The Contractor shall not be held responsible for damages due to pre-existing leaks or leaks which develop during the work of this contract that are determined to be unrelated to Contractor's operations. Excavations that are to be left open over-night shall be barricaded. The Contractor shall store all supplies and equipment IAW fire and safety codes at the location designated by/coordinated with the

COR.

Work sites shall be kept free of debris and materials which could cause injury to employees, students or other visitors in the work area. Open excavation and other potential hazards shall be barricaded and/or fenced off to prevent injury and, when deemed advisable by the Government, signs shall be posted to warn of specific hazards.

The Contractor shall take all precautions to ensure that no damage will result from any operations to private or public property. All damages resulting from the negligence of the Contractor, or any subcontractor(s) shall be repaired or replaced by the Contractor at no cost to the Government.

DELIVERY OF MATERIALS. It is the responsibility of the Contractor and their subcontractors to inform vendors and Guck drivers of the prime contractor's name, contract number and work site location for each delivery. Contractors will coordinate and provide escorts for suppliers' trucks from the perimeter gates to the job site as required. Delivery of materials and equipment shall be made with a minimum of interference to operations, personnel and students.

ENVIRONMENTAL PROTECTION. All work shall be performed in accordance with (IAW) all Federal, state, and local laws and regulations.

PROPOSED PERIOD OF PERFORMANCE. The period of performance is the period between the notice to proceed issuance date and the project's final acceptance date. In the event the Government and Contractor disagree upon a required period of performance, the Contractor must clearly communicate why timelines are suggested to be longer or shorter. Reasons may include weather, state-of-the-art production or engineering, acts of God, or changed site conditions. The Contractor bares the responsibility to communicate to the Government, in writing, the reasons variations in the period of performance, the difference in milestones, and to provide continuous updates of progress.

Unusual weather during the execution of contract work shall be documented for subsequent requests for Time Extensions in accordance with the provisions defined herein. Weather days allowed will be applied for the total project; time extensions for weather shall not be considered unless the aggregate number of allowable days is exceeded as supported by verifiable QC and QA documentation.

The Period of Performance for this construction project will be 60 calendar days after issuance of Notice to Proceed (NTP).

3.1. SUBMITIALS. The Contractor shall have prepared subcontractors, material, and/or equipment submittals as required by contract in sufficient detail to demonstrate conformance to technical specifications of the requirement. All submittals shall be developed prior to submission to the Government and submission of submittals shall take place at one time. The Contractor shall review all submittals for accuracy, completeness, and applicability prior to submission to the Government. The number and format of submittals shall be specified in the RFP and shall be submitted to the COR for review. Final distribution of reviewed submittals and the results of the review (approval or denial) will be returned to Contractor.

3.2. ADVANCE NOTIFICATION. In anticipation of starting work on a project, the Contractor shall coordinate access to the site with the appropriate COR, Facility Manager, or occupant point of contact a minimum of 2 full working days prior to the desired date of starting work, unless otherwise specified in the subject order. Notification shall also be given to the Contracting Officer at that time.

3.3. DAILY NOTIFICATION. At the beginning of each working day (and no later than 9:00 a.m.), the Contractor shall notify the COR of the location/locations he will have workers at that day, and the work planned for each location.

3.4. SCHEDULING WORK. It is the responsibility of the Contractor for scheduling all work in accordance with their contract and to meet the requirements of the Government. At the discretion of the Government, a pre-construction conference may be scheduled for an individual order. The Contractor shall also manage their subcontractor's work so to cause minimum disruption to the existing facilities and operations. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions are begun.

3.5. CONFORMANCE TO NEGOTIATED SCOPE. During the construction phase of every order, the scope of work and the negotiated cost proposal will be continually referred to, to ensure that the Government receives the full scope of work negotiated. Any unapproved deviations in methodologies, layout, materials, etc. from the negotiated scope/design and corresponding negotiated cost proposal shall be considered as defects and will be addressed by deductive modification and/or requirement for re-performance.

3.6. JOINT PRE-FINAL AND FINAL INSPECTIONS. The Contractor shall notify the Government Contracting Officer and COR when a project is ready for joint pre-final inspection.

Punch-list items identified during the joint pre-final inspection shall be corrected prior to requesting a final inspection and by a date established at the pre-final. If deficiencies still exist at the time of the final inspection, additional inspections will be required prior to acceptance of work. Direct costs to the Government for joint inspections beyond the 2 discussed herein that are required to accept the work as complete due to the Contractor's failure to perform adequate quality control will be deducted from the applicable project order amount.

3.7. WARRANTIES.

3,8.1. MANUFACTURER WARRANTEE. Manufacturer's warranties on installed equipment and/or systems shall be provided to the Government prior to requesting final payment. If no specific warranty terms are established, the manufacturer's standard warranty shall be provided at no additional cost to the Government. However, manufacturer's single document extended (longer term) and/or expanded (e.g., labor & material with/without longer term) warranties may be specified on individual orders and offered to the Government before final acceptance. The terms, conditions, and cost of these warranties shall be defined during pre-award activities and negotiated into the resultant order as required.

SECTION 4 - CONTRACT DELIVERABLES/ DATA REQUIREMENTS

4.1. PERFORMANCE SCHEDULE. The Contractor shall submit the basic format of a Performance Schedule which they intend to use before any work begins under the contract.

Traditionally, Performance Schedules for Construction projects are in the form of a Gantt chart however, the Contractor is free to use any comprehensive format which meets the level of detail needed to consider procurement, transportation, mobilization, scheduling, weather, equipment, and performance timelines.

The Period of Performance for this construction project will be 60 calendar days after issuance of Notice to Proceed (NTP).

4.2. MATERIAL/PRODUCT SUBMITTALS. The Contractor shall submit to the COR a complete package of pre-construction deliverables including material/product submittals in order to allow the Government to review the details and specifications before purchase. The Contractor shall submit the basic format of a Performance Schedule which they intend to use before any work begins under the contract.

Supplies and Equipment:

The Contractor will be responsible for providing all supplies and equipment that will be used for the requested service and not be allowed to use any of the schools' tools and equipment. The contractor is responsible.to pay for their own material or equipment rental.

Conditions:

All work shall be coordinated with the (Facilities Manager) or his authorized representative.

Date of Service:

The delivery date for authorized work under this purchase order will be 60 calendar days after issuance of Notice to Proceed (NTP).

Payment:

After completion and approval of work by the (Facilities Manager), the vendor will submit an invoice in the Federal Government's Invoice Processing Platform System, US Department of Treasury, http://www.ipp.gov.

http://www.ipp.gov/

SECTION 5 -ATTACHMENTS APPENDICES EXHIBITS & DEFINITIONS

5.1. DEFINITIONS AND ACRONYMS.

5.1.1. DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below:

COMPLETE, IN-PLACE CONSTRUCTION. Work having all necessary or normal parts, elements, or steps provided at its specified location resulting in products that are fully functional, without the need for additional labor, materials, and/or equipment in order to reach its fully functional and intended state. Work includes fasteners, anchors, standard applicable testing, balancing, and commissioning.

CONTRACTING OFFICER (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An individual designated in writing by the CO to act as an authorized representative of the CO to perform specific contract administrative and execution functions.

DIRECT COSTS: Those costs directly attributable to the physical performance of a specified item of work.

HAZARDOUS MATERIALS. Refer to hazardous and toxic materials/substances included in Sub-parts Hand Z of29 CFR 1910 and to others as additionally defined in Fed. Std. 313. Those most commonly encountered include asbestos, polychlorinated biphenyl's (PCB), solvents, petroleum and paints but does include others. The most likely products to contain asbestos are sprayed-on fire-proofing, floor tile, insulation, siding, roofing, boiler lagging/gaskets, and pipe covenng.

QUALITY ASSURANCE. Those actions taken by the Government to assure that the quality of purchased work is acceptable and in accordance with the specified requirements of the contract/project order.

QUALITY CONTROL. Those actions taken by the contractor to control the execution of the specified work so that it meets the requirements of the contract/project.

QUALITY CONTROL PLAN. A contractor's internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance.

QUALIFICATION STANDARDS. Quantifiable and enforceable criteria negotiated with the Contractor, establishing minimum requirements and/or conditions necessary to successfully execute the responsibilities of a given position, against which applicants for employment are evaluated.

5.1.2. ACRONYMS.

BIA - Bureau of Indian Affairs BIE - Bureau of Indian Education CLN - Contract Line Item Number co

- Contracting Officer COB - "Close of Business" COR- Contracting Officer's Representative DFMC - Division of Facility Maintenance Contracts EPA - Environmental Protection Agency GFE - Government Furnished Equipment GFM - Government Furnished Material IAW - In Accordance With NLT - No Later Than NPP - Non-Pre-priced PM - Government Project Manager PWS - Performance Work Statement sow - Statement of Work

5.2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

5.2.1. USE OF GOVERNMENT FURNISHED PROPERTY/SERVICES. Use of

Government furnished property and services shall be limited to performance of this contract.

5.2.2. FACILITIES. If the scope of a project requires an extended presence by the Contractor at a given site, it is the Contractor's responsibility to provide any necessary trailers and/or storage rooms to house staff personnel, materials, and equipment used in performance of any contracts.

The Contractor shall provide and post a neatly lettered sign identifying the company name, telephone number(s) and emergency telephone number(s) on the facility as applicable.

5.2.3. UTILITIES. The Government will furnish to the Contractor from existing Government facilities and without cost to the Contractor, water and electrical power supply, as set forth below.

5.2.3.1. WATER. The Government shall furnish from existing Government facilities and without cost to the Contractor, any adequate supply water necessary for performance of under this contract provided the Government will in no case furnish or install any required supply connections and piping for the purpose of implementing the availability of the water supply. It is the responsibility of the Contractor to determine the extent to which existing Government water supply source is adequate for the needs of this contract.

All taps, connections, and accessory equipment required in making the water supply source available will be accomplished by and at the expense of the Contractor. This shall include furnishing and installing an approved backflow preventer in any case where a possible contaminant could be introduced into the water supply, IAW applicable State regulations or as directed by the Government. All work in connection there with shall be coordinated, scheduled and performed as directed and by the COR. Said taps, connections, and accessory equipment shall be maintained by the Contractor in a workmanlike manner in accordance with rules and regulations of the Government installation and this contract. Upon completion of the contract, the removal of all taps, connections and accessories will be accomplished by and at the expense of the Contractor so as to leave the water supply source or facility in its original condition.

5.2.3.2. ELECTRICITY. The Government shall furnish from existing Government facilities and without cost to the Contractor, all electrical power necessary for performance under this contract, provided, that the Government will in no case furnish or install any new electrical facility or accessory for the purpose of creating the availability of electrical power for the purpose of this contract. It is the responsibility of the Contractor to determine the extent to which existing Government electrical facilities are adequate for the needs of this contract, and to make alternate provisions as required.

All taps, connections, and necessary equipment required in making the electrical power available will be accomplished by and at the expense of the Contractor, and all work in connection therewith shall be coordinated, scheduled and performed as directed and approved by the Contracting Officer or COR. Said taps, connections, and accessory equipment shall be maintained by the Contractor in a workmanlike manner in accordance with the rules and regulations of the Government installation. Upon completion of the contract/order the removal of all taps, connections and accessories will be accomplished by, and at the expense of the Contractor so as to leave the electrical power source or facility in its original condition.

5.2.4. GOVERNMENT-FURNISHED EQUIPMENT/MATERIALS FOR PROJECTS. The Contractor, with his own forces, shall transport all Government-furnished equipment and materials, if any, as required by the applicable order. Equipment and materials shall be transported from the Government storage area to the work site indicated on the contract. The Contractor assumes the risk and responsibility for the loss or damage to Government-furnished property. The Contractor shall follow the instructions of the Contracting Officer and COR regarding the disposition of all Government furnished property not consumed in performance of an order.

END OF SOW