A04 - SOW.pdf

Performance Work Statement (PWS)

Film Services Base Contract with Option Years -Jean Lafitte National Historical Park & Preserve and New Orleans Jazz National

Historical Park August 29, 2020

1. Background.

Jean Laffite National Historical Park & Preserve (JELA) is located in south Louisiana and includes locations in New Orleans (French Quarter Visitor Center), Chalmette (Chalmette Battlefield & National Cemetery), Marrero (Barataria Preserve), Eunice (Prairie Acadian Cultural Center), Thibodeaux (Wetlands Acadian Cultural Center), and Lafayette (Acadian Cultural Center). The park’s mission is to interpret the natural and cultural resources of the lower Mississippi Delta in south Louisiana.

New Orleans Jazz National Historical Park (JAZZ) visitor center is in the French Market District of New Orleans French Quarter. JAZZ is a program partner with the New Orleans Jazz Museum, located in the Old U.S. Mint. JAZZ will be relocating its visitor center to JELA’s French Quarter Visitor Center in the next 3-5 years. The park’s mission is to serve as a global leader in the interpretation of the roots, origins, and progression of jazz in the city that jazz was born in.

2. Required Services. The contractor shall provide all labor, tools, equipment, materials and supervision required to film, edit, caption and provide to JELA/JAZZ finished 508 compliant interpretive videos for distribution on the park’s social media platforms and website.

3. Contractor Responsibilities:

--The contractor shall consult with identified JELA/JAZZ personnel to identify specific ranger led programs, musical presentations, guest speakers, guided walks, panel discussions and virtual festivals/celebrations to film.

--The contractor shall have the technical ability and equipment to livestream a program when directed to by either park. The majority of programs however will be pre-recorded, edited, captioned via rev.com and provided to the park for video premieres on social media and the park website.

--The contractor shall have the ability to provide between a 1 and 5 person crew depending on the needs of the program.

--The contractor shall have video editing software and technical expertise that meets the needs of each individual JELA/JAZZ program.

--The contractor shall provide two rounds of edits and revisions for each video.

--The contractor shall use rev.com to caption the final approved version of each video and ensure 508 compliance.

--The contractor shall have the ability to provide the following if needed: post sound mix for video, motion graphics and animation to include official logos, animated logo bumpers and lower third titles, video editing and color correction, lighting kit, grip kit, sound kit with digital mixer, 2 wireless lavalier microphones, shotgun microphone, boom pole with cables and stands, and 4 K camera kit.

4. Government Furnished Property, Materials & Supplies. None.

5. Business Hours. The contractor shall complete on-site work during normal business hours of 8:30 am to 4:30 pm, Monday through Saturday, excluding Federal holidays. Occasionally the contractor shall be available to film on evenings and weekends. The contractor shall coordinate specific on-site work schedule with Contracting Officer Representative (COR) five days prior to performance start date. While on site, the COR may be reached by mobile phone during normal business hours

6. Management. The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

7. Safety & Environmental Compliance.

• The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

• The Park safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property.

• The contractor shall immediately report to the Contracting Officer, COR and Park safety officer all accidents resulting in employee injury or death or damage to property while performing this contract.

• The contractor shall provide a safety plan

• The contractor shall enforce an effective accident prevention program and provide for a safe and healthful environment for all contractor employees.

• The contractor and their employees shall always comply with all Occupational Safety and

Health Administration (OSHA) standards.

• The Contractor shall ensure that all reasonable precautions are taken to protect the public, government and contractor employees in the areas where work is being performed.

• The Contractor shall immediately report to the COR any potential hazards found by their employees on the project.

• The Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public during times the Contractor is on the project performing work under this contract.

ACCIDENT REPORTING

• All reportable accidents, which are those resulting in death, occupational disease, traumatic injury to employees or the public, fires, and property damage by accident in excess of $100, shall be reported to the Contracting Officer and COR immediately.

Within 7 days of a reportable accident, the contractor shall fill out and forward to the Contracting Officer an Accident/Property Damage Report (Form CM-22). 2. If the Government determines that the Contractor did not use reasonable care for Government property and caused damage to or loss of said property, the Contractor shall repair the damage or replace the property at no cost to the Government. If the Contractor fails or refuses to make such repairs or replacement, the Contractor shall be liable for the cost, which shall be deducted from the contract payment.

8. Insurance. The Contractor shall be insured in accordance with State of Louisiana insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

• Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract, and shall submit proof of insurance to the Contracting Officer.

9. Performance Requirements Summary (PRS). The contractor performance requirements are summarized into required services that relates directly to successful contract completion.

The performance standard identifies the minimum acceptable levels of service allowed.

PWS

Section

Required Service Standard Monitoring

Method Incentive/

Disincentive

Delivering 508 compliant high-quality videos to

JELA/JAZZ

100% compliance

2 rounds of revisions and edits as needed per video

Performance Evaluation

Determine appropriate crew (btw 1-5) and equipment based upon program need and location.

100% compliance

Each video shoot will be discussed with appropriate park personnel and will be monitored by COR Performance Evaluation

10. Motor Vehicle & Traffic Regulations. Contractor employees operating motor vehicles shall possess a valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request.

Contractor employees shall always comply with federal vehicle motor law requiring seat belts be worn. Contractor employees shall adhere to the posted speed limits.

11. Parking. All contractor employees shall comply with parking procedures published for the Park.

12. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances.

13. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

14. Conflict of Interest. The contractor shall not employ off-duty COR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives.

15. Quality Control. The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure the work performed conforms to the contract requirements. The Performance Requirements Summary establishes performance standards that are the minimum requirements for acceptable performance of required services. The contractor’s QCP shall address methods for remedying poor performance. The Contractor shall develop QCP and submit with proposal package. The Contractor’s QCP includes:

• Required services identified in Performance Requirements Summary

• Contractor’s surveillance methodology

• Method and timeframe for responding to COR or customer complaints

• Progress meetings with Government stakeholders

16. Quality Assurance. The COR will monitor the contractor’s performance under this contract using the quality assurance procedures specified in the Government’s Quality Assurance Surveillance Plan (QASP). The purpose of the QASP is to ensure that the required services are performed in accordance with the contract requirements. The plan ensures reliable and continued operation by precluding unnecessary complaints and unacceptable performance.

Government’s QASP includes:

• Acceptance of the contractor’s plan to film a specific program or event.

• Random inspection of the contractor’s work

• Communicating customer complaints

• After Action discussion with the contractor after each filming to discuss pros and cons of the video shoot.

17. BUDGET and PLANNING 1-1. Planning Contractor shall meet with COR and other identified park personnel to establish a quarterly work plan which will be based on the park’s priorities while ensuring all 6 sites of Jean Lafitte NHP&P and the New Orleans Jazz NHP are represented in plans. Planning meetings to establish a quarterly work plan shall be coordinated with the COR and may be done via video chat, conference call, or in person. Planning meetings shall always consider the amount obligated by the park to the contract (Availability of funds) and estimates or invoices shall not exceed the dollar amount obligated to the contract. Additional communication between the contractor and COR and other key park personnel and on-site contacts shall occur as needed.

1-2. Budget During the quarterly planning meetings, a detailed budget shall be established by the contractor for each video capture to include editing, and 508 compliance expenditures. Contractor shall provide estimate based upon the size of complexity of the project and shall adhere to the pricing structure submitted in contract proposal.

18. Submittals

1-1 DESCRIPTION.

This section covers the procedures for the submission, review, and approval of materials and other submittals required under the contract.

1-2 SUBMITTAL PROCEDURES.

A. General:

1. All submittals/invoices requiring review and approval shall be forwarded to the Contracting Officers Representative (COR) for approval. Forward related submittals/invoices as a package to facilitate coordinated review.

2. Invoice Schedule All invoices should be sent electronically to the COR for review and approval on a monthly schedule. Invoices shall include the number of video crew members hired for video capture, number of hours of editing involved, dates and location of video capture, and description of 508 compliance tasks.

1-3 CONTRACTING OFFICER'S REPRESENTATIVE APPROVAL

A. The COR will indicate in writing the approval or disapproval of each submittal required under the contract, and the reasons for any disapproval.

B. Upon written approval of the submittal by the COR, the park will then process the invoice electronically.