A04_SOW_Backhoe_repair_(002).pdf

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

Bureau of Land Management

Phoenix District Office Statement of Work Equipment Repairs

A. Objective:

The Bureau of Land Management (BLM), Phoenix District Office (PDO), located at 2020 E. Bell Rd, Phoenix AZ,85022, is looking to procure repair/maintenance services for 1995 Caterpillar 426B Backhoe.

B. Scope:

The BLM Phoenix District has care and maintenance requirements for public lands. As such equipment as the backhoe is needed to execute these requirements.

C. Specifications:

Phoenix District Office is seeking qualified mechanic(s) experienced in heavy equipment repairs to complete repairs on PDO’s Caterpillar backhoe. See below for repair specifics. Selected contractor will execute repairs requested at their garage or work location, complete all repairs in accordance with manufactures specifications, and perform operational testing after repairs to verify proper performance. The contractor will warranty all work and repairs completed.

1. Backhoe - Caterpillar 426B S/N: 6KL01402

a. Reseal clam shell cylinders (2ea.)

b. Reseal Boom extension cylinder

c. Reseal Outrigger cylinders (2ea.)

d. Reseal dipper stick cylinder

e. Reseal Bucket lift cylinders (2ea.)

f. Reseal Right side steering cylinder

g. Replace hydraulic sight glass

h. Replace shifter control boot

i. Replace hydraulic control boot

j. Replace window stop cushions (2ea.)

k. Repair front gear housing coolant leak

l. Repair front gear housing oil leak

m. Replace front and rear wiper blades

n. Repair Air Conditioning system

Movement of equipment to and from work location will be coordinated with the COR. The government has the ability to transport the backhoe to the selected vendor depending on location. Vendors selected outside the greater Phoenix area will be required to pickup the backhoe from the Phoenix District Office, located at 2020 E. Bell Rd, Phoenix AZ, 85022.

Phoenix District Office 2020 E. Bell Rd

The contractor will perform an initial inspection and provide a written diagnostic report. Any findings beyond the above requested repairs will be reported to the CO. The contractor must obtain CO approval to perform repairs beyond the approved scope referenced above.

1. Necessary assessments and damage evaluations:

• Inspect the equipment to confirm and identify necessary repairs or replacements. If, during the process of repairs, it is discovered that additional work is needed, the contractor shall not proceed with repairs outside the scope of this SOW until authorized by the Contracting Officer.

2. Repairs, including part replacement, structural adjustments and refinishing

• Use OEM or OEM-equivalent parts.

• Follow manufacturer repair and safety procedures.

• Document all replaced parts and labor.

• Notify Contracting Officer of supplemental findings.

• Maintain ASE-certified technicians

3. Diagnostics, and verification testing.

• Conduct comprehensive diagnostic labor to ensure all components are functioning properly post-repair.

3.a. Acceptance Criteria: The vehicle will be deemed acceptable once:

• All replaced components are tested and verified for proper function.

• The vehicle passes all diagnostic tests and safety inspections.

• Repairs match estimates

• All documentation submitted.

• Coordination is complete for the Phoenix District Office to retrieve the vehicle.

D. Contractor-Furnished Items

The Contractor shall provide all parts and materials, management, supervision, and certified/licensed personnel necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. All items furnished will be OEM registered/compliant parts and materials. The contractor shall ensure all work meets performance standards specified in this Statement of Work (SOW). The contractor’s efforts shall provide the service to meet the requirements for high quality care, sensitivity to proper scheduling to meet client needs, and sanitation for infection control purposes. Disposal of waste materials shall be in accordance with applicable environmental regulations.

E. Contract Type:

The government anticipates awarding one Firm Fixed Priced (FFP) contract to the vendor that meets all the requirements herein.

Phoenix District Office 2020 E. Bell Rd

F. Period of Performance:

All work shall begin within 14 days from the date of award and shall not exceed a total of 60 days after parts/materials on hand confirmation.

G. Delivery and Performance Location:

Work shall be accomplished during normal business hours.

H. Project Management:

The contractor will provide overall project management and coordination.

The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the period of performance of this contract. The single POC will communicate and manage the relationship between BLM Contracting Officer (CO), Contracting Specialist (CS), and the Contracting Officer Representative (COR) associated with this requirement.

All pertinent communications should be written or confirmed in writing.

I. Government Holidays:

The Contractor agrees to observe the following Government holidays for onsite personnel:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

The Contractor shall observe any other day designated by Federal statute, Executive Order or the Presidential proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. All personnel assigned to perform under this contract shall limit their observation of holidays to those set forth above.

J. Safety, Health, and Environmental Concerns

The contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the specific location, and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

Phoenix District Office 2020 E. Bell Rd

K. General Criteria for Tasks

Timeliness: All tasks shall be completed in accordance with the delivery schedule or delivery date.

Re-work needed: The contractor is allowed a reasonable time to perform any work that is identified as unsatisfactory or has not been performed.

L. Quality Assurance Evaluation Scheduled and unscheduled surveillance reports may be utilized by the BLM to record any observable, recordable defects of the contractor’s performance. The resolution of any latent defects shall be in accordance with FAR clause 52.246-04, Inspection of Services, Fixed Price, if included in the contract’s terms and conditions.

The level of surveillance shall be determined by the Contracting Officer’s Representative or project inspector. Increased or decreased surveillance or performance may be utilized in the performance of this contract.

M. Regulatory Requirements Project materials and execution shall comply with the following:

1. Occupational Safety and Health Administration (OSHA)

2. Environmental Protection Agency (EPA)

3. Original Equipment Manufacturer (OEM)

4. Applicable laws, rules, mandates, directives and regulations of federal and state and local governmental agencies

5. DHS, Department of Homeland Security The Contractor shall follow Section 889 of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019 (P.L. 115-232 [PDF, 789 pages]) and the Federal Acquisition Regulation (FAR) Case 2018-017 prohibit the purchase of covered telecommunications equipment and services from vendors who sell products containing spyware. These devices could pose a threat to U.S. security by spying on or disrupting communications within the U.S. when procuring materials for this project.

N. Deliverables

1. Written diagnostic report

2. Completed maintenance/repair report

3. Functional test results (if applicable)

4. Warranty Documentation for parts & labor

Phoenix District Office 2020 E. Bell Rd