A04_SOW_ASIS_Cameras.docx

National Park Service U.S. Department of the Interior

Northeast Region Assateague Island National Seashore Facility Management Division

REPLACE SECURITY CAMERAS FOR RECREATION FEE OPERATIONS

Project Location(s): 11800 Marsh View Lane and 6633 Bayberry Drive, Berlin, Maryland 21811

STATEMENT OF WORK FOR CONSTRUCTION SERVICES

1. GENERAL

Assateague Island National Seashore (ASIS), headquartered in Berlin, Maryland seeks a contractor with a minimum of 5 years of security system installation experience to provide removal of an old security system and installation of a new security system at various locations around the park. This work will include removing old security system (cameras, servers etc.) and all ancillary components from two entrance booths, a ranger station and visitor center, and installing a completely new low voltage communication cabling infrastructure security system at those same locations with the licensing agreements to monitor and record information.

It is strongly recommended that the contractor’s visit and inspect the site during the pre-bid site visit to verify all estimated quantities, and existing conditions provided by the Government and to observe the complexities with the scope of work. All quantities are provided as informational only. Contractors shall be responsible for verifying all measurements and acquiring all quantities to complete this requirement. Quotes will be broken down by using a government provided price schedule, which will provide a lump sum for all elements.

The term ‘Contractor’ herein, includes the prime contractor and all subordinate contractors employed on their behalf, and are subject to the same guidelines for this contract.

The term ‘Park” herein, refers to the National Park Service unit, Assateague Island National Seashore.

2. PURPOSE AND BACKGROUND

Assateague has multiple security system that record and monitor critical functions of the park that related to safety and collection of money. In accordance with current laws and regulations, any money collection, counting or storage at the park needs to be monitor by cameras. This ensures safety of visitors and staff and accuracy of collection of funds. NPS has been continuously updating the rules and requirements related to the specifications of the cameras and systems and this project will bring the park in accordance with set requirements.

3. TASKS

Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, professional services, and equipment incidental to and necessary to provide work as specified in the SOW at Assateague Island National Seashore.

General Requirements:

3.1.1. Preparing various work site for security systems services. This may include turning off system, disconnecting wires, tracing wires etc.

3.1.2. Remove existing security system and all ancillary components at the area of coverage locations which contribute to operation of the whole system which could include cables, server, switches, cameras, mounts etc. This could include pulling long cable runs to remove the existing wires. NPS wants this removed to avoid confusion in the future. **These existing cameras locations could be used again with the new equipment installed on this contract.

3.1.3. Install new security system that are suitable for that location for the requirements needed (see Areas of Coverage). This could include cutting and replacing drywall, running long runs of cable through conduit, moving/removing/replacing drop ceilings, moving large bulky items, and being in/around tight spaces or corridors. Please see specifications for more detail into how we anticipate this to occur.

3.1.4. The cameras will be provided by NPS as these are currently the only approved cameras. These cameras are Axis brand cameras, and the model numbers are below *Cameras will still need an installation warranty even though they are government provided*:

3.1.4.1. P3265-LVE (Outdoor Dome Camera)

3.1.4.2. M3085-V (Indoor Dome Camera)

3.1.4.3. M3067-P (Indoor Panoramic Camera)

3.1.4.4. Q1700-LE (License Plate Camera)

3.1.4.5. P9117-PV (Indoor Corner Camera)

3.1.5. Refer to attached pictures for reference of locations.

3.1.6. Test and provide test results to NPS of all communications cabling.

3.1.7. All IP devices must be documented and include the IP address, MAC address, network hostname (if applicable), location of installation, and any relevant operating system information (ex. firmware version). This documentation must be provided electronically as an editable Microsoft Word (2016 or greater), Adobe PDF, or Microsoft Visio (2016 or greater) document.

3.1.8. Clean up all equipment, tools, supplies, materials, refuse and/or anything related to the performance of this contract.

Areas of Coverage:

Note: The contractor is responsible for assessing each required area of coverage. The contractor will make a determination of camera type and features required to provide 24-hour coverage of each area. It is the responsibility of the contractor to ensure that all required features provided by a camera are functional in the installed location. Generally, cameras need to be focused on any collection (point of sale), counting or storage of money or park passes. The contractor shall prepare an installation plan identifying the camera type for each location. This installation plan shall be submitted to the contracting officer’s representative for review and acceptance prior to installation of any equipment. See attached photos for more reference for each site.

Cameras Location Needs:

Area 1-Ranger Station Desk (Interior): Minimum of 3 cameras 1 general observation of inside 1 on register one for collection (point of sale) 1 on register two for collection (point of sale)

Area 2- Entrance Station #1 (Interior/Exterior): Minimum of 4 cameras 1 observing collection/general observation (exterior, needs 180-degree coverage) 1 collection/counting (point of sale) 1 license plate reader (exterior) 1 general observation of entrance door (exterior)

Area 3- Entrance Station #2 (Interior/Exterior): Minimum of 4 cameras 1 observing collection/general observation (exterior, needs 180-degree coverage) 1 collection/counting (point of sale) 1 license plate reader (exterior) 1 general observation of entrance door (exterior)

Area 4- Remittance Room (Interior): Minimum of 2 cameras 1 counting/collection 1 storage

Area 5- Ranger Station Manager Safe (Interior): Minimum of 1 camera 1 on storage/safe opening

Area 6- Visitor Center Desk (Interior): Minimum of 2 cameras 1 general observation of inside 1 on collection/counting (point of sale)

Area 7- Visitor Center Office (Interior): Minimum of 1 camera 1 on collection/storage of park passes

3.2. Project Specifications:

3.3. Network Video Recording System:

The contractor will install and configure high-resolution IP network cameras that will be attached to a customer provided network video recording server running the customer’s enterprise standard solution Milestone VMS XProtect Corporate 2023 R3 (or current version at install time) recording server software. The Milestone Systems Corporate recording server and Cameras will be connected directly to the local area network (LAN) and equipment specific virtual local area network (VLAN) to which the contractor installed cameras must be connected. The contractor is responsible for the initial hardware and software configuration of all cameras to include updating camera firmware, assigning a static IP address, changing the default authentication credentials, aiming the cameras, and focusing the cameras. Once the initial configuration of a camera is completed, the contractor will provide the required configuration documentation to the agency designated technologist for integration into the recording server. The agency designated technologist must verify and approve the configuration of all cameras installed under the scope of the project.

3.4. Camera Requirements:

· All cameras must be IP network connected and use TCP/IP communications to pass traffic to the recording appliance.

· Cameras are required to be power over ethernet (PoE) (IEEE 802.3at capable and are to be powered using customer supplied Network PoE Switches in all instances. Exceptions must be approved prior to installation.

· All Interior mounted cameras shall meet the following minimum, 4 MP resolution (2688x1512), H.264 compression capable, IP67 and NEMA 4X-rated, IK08 impact-resistant casing, 25/30 frames per second

· All Exterior mounted cameras shall meet the following minimum, 4 MP resolution (2688x1512), H.264 compression capable, IP67 and NEMA 4X-rated, IK08 impact-resistant casing, 25/30 frames per second.

· Heated enclosures, if necessitated by environmental factors, are to be powered by an electrical utility circuit. If no line power infrastructure exists in the area of installation, the contractor’s bid proposal must include the installation of electrical utilities within the bid.

· All exterior mounted cameras and other exterior cameras that are identified as requiring year-round operation shall be environmentally rated and capable of four-season operation. If four season rated cameras are unavailable, cameras may be mounted in environmentally protected enclosures specifically designed for specified camera

· Cameras supporting motion triggered recording are required.

· All exterior mounted cameras that are indicated as needing Pan-Tilt-Zoom function, require 20x optical zoom, available mounting options to accomplish: surface mount to wall or ceiling with or without a junction box, suspended ceiling, hanging mount on a pole, surface mount to a wall with side-entry conduit mounting, wall mount (with 90-degree pole bend) and Parapet mount. Operating Conditions Required at least: -20 °F to 122 °F for range of operations. Contractor will determine Power requirement of PTZ Camera, if in excess of the NPS Supplied POE Network Switch rating, Contractor will provide and install Power Injector and Utility power 120 VAC at Camera location of correct power ratings.

· Contractor shall verify all proposed Cameras to be compatible and supported by Milestone Xprotect Corporate VMS 2020 R2 (or current version at the time of Installation)

· A Milestone XProtect Corporate device license manufacturer PN: XPCODL attached to the master NER Milestone XProtect Corporate SLC: M01-C01-223-01-6C4EF2 must be provided with each camera as part of the contract. All licenses must be consolidated under the Northeast Region NPS’s Milestone Master SLC. Milestone SLC and Master Account #’s will be supplied to Contractor after award.

· Every camera license must include Care Plus for Xprotect Corporate device license PN: YXPCODL and Care Premium for Xprotect Corporate device license PN: MCPRYXPCODL with coverage periods aligned with all other licenses assigned to the corporate SLC. All support licenses must be consolidated under the Northeast Region NPS’s Milestone Master SLC M01-C01-233-01-6C4EF2. Milestone SLC and Master Account #’s will be supplied to Contractor after award.

· At all locations where cameras are to be installed, the contractor will determine the mounting location and method to amply cover the view-shed.

· All cameras will need to be capable of night operation (Built-in IR illumination) without the assistance of external facility lighting.

· Contractor shall remove all old existing Cameras, associated cabling and mounting hardware, then use these same locations for new camera and cabling installation at locations as indicated, Exceptions must be approved prior to installation.

· All Cameras and associated equipment must be original manufacturer, new (no refurbished), in original, and sealed packaging

3.5. Code Requirements: All network connected systems installed during the execution of the contract must meet the customer provided specifications and/or meet of exceed industry codes and standards for network security and telecommunications infrastructure design as well as achieve compliance with BICSI TDMM 13th Edition, BICSE ITSIMM, NFPA 70: National Electric Code (NEC), TIA/EIA-568, ISO/IEC 11801, ANSI/TIA/EIA/BICSI-607-B, NECA/BICSI 607-2011, ANSI/TIA-606-B Administration Standard Telecommunications Infrastructure and customer specified telecommunications standards. See attached NPS-Cabling-Standard-v-1.4 rev2.pdf

3.5.1. Conflicts: Where the applicable codes and standards differ, the more stringent requirement shall be applied.

3.6. Contractor shall take into consideration the existing ancillary equipment, building support systems, and environment, as well as the potential presence of unknown structures, utilities, and ancillary infrastructure to provide a proposal that meets the project objectives.

3.7. The installation of network-based video security equipment must be accomplished using technologies that allow for the expansion of the customer’s video management system (VMS). Integration of new equipment will require the contractor to work directly with the VMS platform manufacturer and National Park Service staff during the installation and maintenance of the system.

3.8. Each cable should be terminated at the destination end with a weather sealed RJ-45 plug unless the cable is terminated inside an environmentally controlled facility.

3.9. The contractor will terminate all communications cabling in a single patch panel rated to perform at speeds meeting or exceeding the maximum speed of the cable used. The patch panel and each cable must be labeled with the destination of the cable at the point of origin (patch panel).

3.10. All cables run on the exterior of the facility must be fully enclosed in conduit.

3.11. The contractor must work directly with the National Park Service in the acquisition and installation of all software licenses required to complete the project.

3.12. Contractor shall test and supply test results of testing to Park of all communications cabling installed during the execution of the contract.

3.13. All cable installations requiring cable verification or performance tests must include a printed or electronic copy of the test.

3.14. A security cabinet is already in place at all locations and the new servers and switches will be installed into these existing cabinets.

3.15. The contractor will install a single Category CAT 6A or greater copper UTP Ethernet cable running to each of the cameras.

3.16. Each conduit pathway should include a minimum of one nylon pull rope or tape to facilitate future conduit use.

3.17. All communications cabling infrastructure installed during the execution of the contract must be terminated in the designated IT\Data rooms in existing Network Rack enclosures in each building. See pictures for all IT/Data Rooms.

3.18. All communications cabling infrastructure installed during the execution of the contract must be hidden, ran internal in walls and or ceilings in conduit to minimize visual clutter

3.19. The contractor will need to provide at least one-day notification if any utilities outages will be needed. These locations are used daily and need to prepare for modified operations if outages will occur.

3.20. This system needs to be able to be expandable if NPS would like to add cameras in the future. Whether that is components, features, fitting etc. If the NPS adds cameras in the future it needs to have low complexity installation, set up and operation that doesn’t require special skills.

3.21. Environmental Considerations:

3.21.1. All cameras must be appropriate for the locations and conditions in which they will be installed. All cameras must function in the locations and conditions in which they will be installed to ensure uninterrupted physical security of government facilities. Some of these cameras will be exposed to extreme climates of a barrier island including salt spray, high winds and extreme UV. The contractor shall provide all equipment required for the functionality of cameras for year-round coverage. It is the responsibility of the contractor to determine and install any environmental controls required to maintain functionality.

3.22. Camera Configuration:

3.22.1. All cameras must be running the most current firmware release offered by the manufacturer that is supported by the Milestone XProtect software at the time of installation. The firmware release version must be annotated in the system documentation provided to the customer (See section Documentation)

3.22.2. All cameras must be assigned a static IP within the network range provided to the contractor prior to work beginning. The IP, devices media access control (MAC) address, and location must be annotated in the system documentation.

3.22.3. All cameras must be oriented and focused to provide complete coverage of the surveillance area specified by the customer.

3.22.4. Each camera must be configured with an administrative and operator security account. The accounts must be accessible using a username and password provided to the contractor by the customer at time of installation.

3.22.5. Cameras mounted on the exterior of buildings that include built-in grounding provisions must be bonded to a verified grounding source. All grounding cables must be compliant with the National Electric Code (NEC) and ANSI/TIA/EIA-607-B.

3.23. Cabling Installation Addendum:

· All low voltage communication wires installed to support cameras must meet ANSI/TIA/EIA 568-B.2-1 Commercial Building Telecommunications Cabling Standards for category 6 augmented (Cat 6A) or greater cabling. All low voltage cable must meet the manufacturer’s minimum standard for the specified transmission rates. All cables must be individually verified after installation and a report stating verification must be submitted electronically to the project COR.

· All exterior buried cables must be grounded at each point of termination to a verified ground. Grounding provisions must be compliant with ANSI/TIA-607. If no grounding provisions are available at the point of termination, it is the responsibility of the contractor to establish and verify a new point of grounding.

· All new horizontal cable not within a wall must be installed into metallic communications conduit meeting the specifications of ANSI/TIA-569-B-2004, Commercial Building Standard for Telecommunications Pathways and Spaces, Section 8.8.2.3. Cable fill ratios in any new communications conduit shall not exceed 40%. All exterior underground wire installs must be enclosed in conduit and cable must be of outside plant (OSP) grade.

· All low voltage and line power installations must comply with National Electric Code (NEC).

· All low voltage communications cabling used for the transmission of LAN data must meet the cabling installation and performance standards outlined in ANSI/TIA-568-C.1.

· All Ethernet cables run under the scope of the project must meet Category 6a Ethernet performance standards. New Ethernet cable runs must terminate in cross connect panels or wall boxes utilizing keystone jacks. The use of permanently mounted non-configurable cable terminations (ex. patch cable directly from switch to camera device) is non-permitted under the scope of this contract.

· Cable point-of-origin must be located in a secured area of the customer facility and must be labeled with the device/destination of the corresponding cable run.

· The contractor is responsible for assessing potential electromagnetic interference (EMI) caused by installed facility systems. Based on the contractor assessment, the use of shielded cable or other EMI mitigation methods may be required.

· The contractor is responsible for labeling and identification of all cables installed under the scope of the project. Cable labeling must comply with ANSI/TIA-606-B Administration Standard Telecommunications Infrastructure

4. SAFETY

4.1. The contractor shall comply with all pertinent provisions of the Occupational Safety and Health Administration (OSHA) Standards, 29 CFR 1910 and provide all necessary supervision, safety protection devices, and certified personal protective equipment (ANSI etc.), required for complete and safe operations on site in accordance with OSHA guidelines. All OSHA requirements may be obtained without cost to the general public at www.osha.gov. NPS will request from contractor any pertinent safety communication, certifications or required trainings for any employee(s) engaged in work that require such. Protective measures shall prevent injury to the public, Federal employees, contractors, visitors, Contractor’s employees, and damage to or contamination of surrounding property and/or the environment.

4.2. All tools/machinery/equipment/vehicles shall be safeguarded from the public. Tools/machinery/equipment/vehicles shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard. The government and contractor will agree on delineating the work area around the project.

4.3. The Contracting Officer (CO) or Project Manager may include additional safety measures or procedures if determined necessary or required by other Federal, State, or local law, or park policy.

4.4. Contractor shall provide a comprehensive site-specific safety plan for approval before any work begins. An onsite qualified Safety Representative shall be identified including contact information.

4.5. Staging and Access:

4.5.1. All work, parking of vehicles, equipment, materials, and all other operations in connection with this contract shall be confined to the specified hours and stagging/work areas designated and approved in writing by the CO and/or COR.

4.5.2. No overnight parking in the park is authorized unless prior approval is requested and received in writing from the COR--NO EXCEPTIONS. Violators will be towed at the Contractor’s expense.

4.5.3. Confine on-site material and equipment for storage and laydown equipment in staging or storage areas or other areas specifically designated by the COR.

5. ENVIROMENTAL

5.1. The Contractor shall comply with Executive Order 13834, pertaining to Sustainability, work shall incorporate the following:

5.1.1. Reduce waste and implement recycling programs for construction and demolition materials whenever possible.

5.2. The Contractor shall comply with all Federal, State and Local government regulations pertaining to waste disposal, recycling and hazardous material use, storage, and disposal.

5.2.1. Materials and chemicals shall be stored, used, and disposed of in such a manner as to not endanger or threaten the environment and the health and safety of Park employees and visitors.

5.3. The Contractor shall have a Hazard Communication Program in place as required by 29 CFR 1910.1200 where Safety Data Sheets (SDS) / Technical Data Sheets shall be obtained by the contractor for all hazardous materials to be used in the performance of this contract. This plan shall be furnished to the NPS prior to the start of work. These SDS’s and an inventory of hazardous materials must be provided to the CO or COR prior to bringing the material on site. SDS shall be maintained at any jobsite where a substance requiring a SDS is being used. It shall also be available in any vehicle carrying such substance while in the Park. These SDS will be available to all employees of the Contractor, employees of the Park, concessionaires and the public when any member of these groups might come in contact with, or be exposed to, any substance requiring a SDS due to its hazardous status.

5.4. The contractor shall keep all worksites’ areas free from accumulation of waste materials, excess tools and materials and rubbish. Upon completion of a day’s work, the worksite needs to be left in a neat and orderly fashion.

5.5. The park has both natural and man-made protected resources. It is the Contractor’s sole responsibility to ensure they are always protected during this project.

5.5.1. The Contractor is responsible for confirming with NPS Staff regarding the identification of these assets prior to the start of work or at any time any questionable or unforeseen items arises. Work shall stop until clarification by the NPS is made.

6. CONTRACTORS RESPONSIBLITIES AND REQUIREMENTS

6.1. A written designation of a supervisor(s) and an alternate supervisor(s) with the same qualifications as the proposed supervisor will need to be submitted (see required submittals): The supervisor and/or alternate supervisor is required to be always present on-site during all operations to direct contract personnel and maintain operations. The on-site supervisor MUST:

6.1.1. Be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the COR and other Government personnel.

6.1.2. Be available for phone calls during all working hours, and have the authority to stop all work for unsatisfactory performance as directed by the COR.

6.1.3. Possess 5-years verifiable experience and technical competence in work prescribed in 3.1 (Requirements) as well as 2-years supervisory experience, submitted as a resume.

6.1.4. Be responsible for controlling the quality of work and inspecting all completed work to ensure that correct performance requirements are met.

6.2. The requirements set forth are intended to provide general guidelines for the services that shall be provided by the Contractor. The contractor needs to use their knowledge to understand the project scope and nuisances of work even if not stated in scope. All work performed by the contractor shall be performed in accordance with manufacturers specifications, guidelines and recommendations, industry standards, and commercial practices.

6.3. Provide sufficient trained, certified (up to date pertinent certifications), and experienced manpower and equipment to complete the project within the period of performance. The total daily productive man hour requirements and quantity of personnel necessary to performance of all services specified herein is the sole responsibility of the contractor and shall be quoted accordingly. Davis Bacon Wages shall be utilized.

6.4. Quality workmanship is required at the full performance level of specified work, beginning at the contract start date. The contractor shall be responsible for professional quality, technical accuracy, project coordination, equipment installation, training, disposal of existing equipment, and all other ancillary items required and provide all deliverables that meets the requirements of the NPS.

6.5. Contractor must provide photos of existing conditions prior to work, progress during work, and completion of work. All photos shall be in focus, show maximum range of depth of field general photo and then close up detail photo as needed. Shall be in JPEG digital form and submitted electronically by email to the Contracting Officer’s Representative (COR).

6.6. Submittals:

6.6.1. The contractor shall maintain a daily work log by filling out completely with pictures, as applicable. The Daily Work Log Form will be provided to them by the Government. The daily work log or approved equivalent shall be submitted to the COR, courtesy copying the CS/CO via email after a week of work and or any time requested by the COR, CS/CO.

6.6.2. The contractor shall also note in the daily work log the presence of any damage or conditions that may affect the contractor ability to perform work. The contractor shall note and report to the COR any issues or problems that arise, which are within the statement of work.

6.7. Provide Submittals and implement them after approved by the CO/COR. A CM 16 Submittal Form shall be used as a cover sheet for every submittal and will be provided by the Government to the contractor at award. Multiple submittals may be listed on a single CM 16 submittal form.

6.8. Contractor will be required submit all pertinent manufacturer’s data for all equipment, components, and materials BEFORE install occurs. Pertinent data could include installation, operations and maintenance manuals, product data and warranty information. All data shall be annotated to show the specific material identification information, catalog number, type, color, and size of each item.

6.9. Warranty

6.9.1. All materials, equipment and labor must carry a minimum one-year warranty from the date of final inspection.

6.10. Submit a construction schedule no later than 14-days after NTP and update it as the project progresses to reflect the most current timeline. Include a revised Construction Work Schedule in all pencil copies and attached to all payment applications. Invoices shall be rejected if this document is not attached.

6.11. Contractor Employee Conduct:

6.11.1. The Contractor’s employees shall conduct themselves in a professional, orderly, and safe manner will on the job site. A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

6.11.2. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall be immediately removed from the job site.

6.11.3. Loud music at a job site will not be tolerated, especially in developed zones or around buildings, structures, high public use areas. The use of music and its volume will be at the discretion of the COR.

6.11.4. Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

6.11.5. In instances where the contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the contractor shall not start work until the contractor and COR have agreed on the responsibility for these pre-existing conditions.

7. GOVERNMENT PROVIDED INFORMATION/EQUIPMENT

7.1. Forms:

7.1.1. CM-16 Submittal Form

7.1.2. Daily Work Log

7.2. Equipment:

7.2.1. All locations will have government provided power over ethernet capable equipment with UPS systems.

7.2.2. Cameras specified in section Requirements 3.1.4

7.3. Links to Pertinent Information Related to This Work:

Management - Assateague Island National Seashore (U.S. National Park Service) (nps.gov)

MUTCD

OSHA

Code of Federal Regulations (CFR)

ANSI

Federal, State and Local Environmental Laws, Regulations, and Policies

7.4. Attachments:

8. HOURS OF OPERATION AND PERIOD OF PERFORMANCE

8.1. The period of performance for this contract is 120 calendar days.

8.2. Construction operations shall be conducted between the hours of 7:00 am –3:30 pm ET, Monday – Friday, except when there’s a federal government holidays (Federal Holidays), local or national emergencies, administrative closings, or similar Government directed facility closings.

8.3. The contractor will be notified by the COR (7) business days in advance, if possible, for days there shall be no work conducted outside of regularly scheduled federal holidays.

8.4. All work outside of the designated performance hours are required to be requested seven (7) business days in advance, in written form, by the Contractor to the Contracting Officer’s Representative (COR) for approval.

9. ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

9.1. All supplies, materials, equipment, processes, and tools are subject to the submittal process and approval by the COR/CO/CS. Supplies, materials, tools, processes, and equipment that doesn’t meet the project requirements set forth in this contract could be rejected. Contractor shall take this into consideration during the bidding process.

9.2. Only changes as approved in writing by the CO shall be deemed authorized. Any other form of changes performed under this contract that are unauthorized shall be the burden of the Contractor and shall be at no cost to the Government.

9.3. Damages and liability for any loss (tangible or intangible) during the performance of this contract caused by the contractors’ operations:

9.3.1. The contractor shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property, or equipment, which might result from any work performed under this contract.

9.3.2. All damage resulting from such operations shall be repaired to its original condition to the satisfaction of the COR at no additional cost to the Government.

9.3.3. The contractor shall take all immediate actions necessary to prevent further damage.

9.3.4. All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred. Contractor shall provide a detailed written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence.

9.3.5. The contractor is responsible for all costs associated with reported damages and/or losses to persons, property or environment that occur because of the contractor’s negligence.

9.3.6. Liquidated damages, per FAR 11.5 – Liquidated Damages, may or may not apply to this contract, please refer to contracting documents for more information.

END OF STATEMENT OF WORK

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