A04_SCOPE_OF_WORK_for_solicitation.pdf

SCOPE OF WORK

Crane and Flatbed Truck/Trailer Rental w/Operators for Rigging and Downrigging of Friendship of Salem, 2025 - 2027

SALEM MARITIME NHS

SALEM, MASSACHUSETTS 01970

PMIS 191340a & 191340b

1. General Intention

It is the intention under the terms and conditions of this contract to obtain the services of a mobile crane and flatbed truck/trailer w/operator to assist in lifting on/off and moving to/from shore components that are part of Friendship of Salem’s rigging, at Salem Maritime National Historic Site and possibly other locations at Salem Maritime NHS, Saugus Iron Works NHS, Gloucester Marine Railways or another location within a 25 miles radius of Salem Maritime NHS.

2. Location and Description

Friendship of Salem

Friendship of Salem is a full-scale replica of a 1797 square-rigged sailing ship. She is berthed on the West Face of Derby Wharf at Salem Maritime National Historic Site, 160 Derby St., Salem MA 01970. The vessel is moored alongside a floating dock, with her inshore side approximately 20’ from the wharf edge.

Friendship has 3 masts, the tallest of which measures 115’ from the waterline and that are comprised of 3 overlapping sections. Each mast has 4 horizontal spars, called yards, the longest of which measures 60’. Friendship of Salem is 170’ long and is 32’ wide at the widest point of her hull. Three spars comprise the head-rig of the ship and extend approximately 70’ forward from the bow, at an angle to the vertical of approximately 30 degrees. Currently the three lower masts are in the ship, however all spars may be removed and/or replaced as part of this contract. Selected pages from the plans and photos of the vessel are included with this solicitation.

Most work under this contract is anticipated to be performed at Salem Maritime NHS, 174 Derby Street and on the open fields and wharves across the street from this address.

Some work under this contract may be required at additional locations, including, but not limited to:

• Saugus Iron Works, located at 244 Central Street, Saugus, MA 01906

• Gloucester Marine Railways, located at 81 Rocky Neck Avenue, Gloucester, MA 01930 (19 miles from Salem Maritime NHS)

• St. Joes Polish Club, located at 170 Derby Street, Salem, MA 01970

• Salem Armory Regional Visitor Center, located at 2 Liberty Street, Salem, MA 01970

• Other location within a 25 mile radius of Salem Maritime NHS

3. Examination of Site

Prior to bidding, the Contractor is encouraged to thoroughly examine sites and the Contract Documents to ensure his/her knowledge of conditions and requirements affecting the work. No claim for extra compensation or extension of time will be allowed for failure of the Contractor to comply with this requirement, nor with any condition at the site, whether or not in agreement with conditions shown or called for in the Bid and Contract Documents, except if otherwise specifically provided for.

Site visit and pre-bid conference will be held on June 16th, 2025, from 1000 – 1100 at Salem Maritime National Historic Site, located at 174 Derby Street, Salem, MA. Attendees should meet at boarding facility for Friendship of Salem on Derby Wharf, across the street.

4. Scope of Work

The contractor shall provide all services, labor, travel, crane, crane operator, flatbed truck/trailer and equipment (not including rigging to be used below the hook) necessary to lift masts, yards and other components on/off the ship and/or from one shore location to another. This work supports a major rigging project to repair and reinstall the vessel’s rigging, to be accomplished by NPS personnel and possibly other contracts.

However, if needed, all services, labor, travel, crane, crane operators and equipment (not including rigging to be used below the hook) described in this scope of work can be utilized for other tasks including, but not limited to, removal/placement of rooftop HVAC units, tree work (in conjunction with other NPS contracts or service agreements), relocation of large shafts or logs, etc.

This contract requires the services of a certified and licensed crane operator and mobile crane, with current Hoisting License (issued by the state) for the operator and yearly crane safety report and certificate (issued by a 3rd party inspector as required by OSHA standards) for the crane, provided with the quote materials and available for inspection on each day of operation under this contract.

The anticipated work sites can support the use of a crane and equipment weighing up to 60 tons.

Requests for use of equipment exceeding this must be submitted, in writing, to the COR.

The spars and attached rigging weigh between 800 and 10,000 lbs. and their centerlines are located approximately 70’ horizontally from the estimated location of the crane’s pivot. The required lifting capacity, as listed below, is in excess of the actual load weights as additional strain is typically needed to overcome binding and friction.

The following documents are provided for further information and details related to the execution of this contract:

• Selections from design plans for Friendship of Salem:

o Subsheet OUT1 – OUTBOARD PROFILE o Subsheet R1 – SPAR_SAIL PLAN o Subsheet A3 – DECK ARRANGEMENT

• Relevant photographs:

o Crane in use for Friendship o Friendship at dock showing site details o Friendship crane location for aft lifts o Friendship location for forward lifts

The crane must be able to, using main boom alone, lift up to 14,000 lbs. to a hook height of 95’ above the waterline, which, at high tide, is typically 4 feet below the level of the crane’s wheels.

Lifts requiring the jib will weigh up to 4,000 lbs. The crane must be able to accommodate this lift to a hook height of 120’ above the waterline. A jib does not need to be used if the crane is otherwise able to achieve this lift.

The flat-bed truck/trailer must be able to accommodate the weight and dimensions of two of the largest masts with rigging installed. It will have a bed length approx. 43’, bed width approx. 8’6” wide, and a capacity of approx. 35 tons.

Any additional lifts/tasks will fall within the limitations described above.

A full day of crane or flat-bed service will consist of travel, set-up and take-down and approximately 6.5 consecutive hours of use between 8:00 AM and 6:00 PM.

A half day of crane or flat-bed service will consist of travel, set-up and take-down and approximately 3.5 consecutive hours of use between 8:00 AM and 6:00 PM.

Work under this contract includes all arrangements, transportation and associated costs required for rental of crane, flatbed truck/trailer and associated equipment, operator expenses/travel, fuel and anything else required, but not specifically mentioned, to provide the services detailed in this scope of work and items below.

All base contract items and all options can be elected, as needed, through the full term of the contract.

Base Contract Items:

A. Crane service, with main boom alone - CLIN 00010 Provide crane services as described above for 10 full days, using main boom alone. This will be for shifting/placing/removing spars and rigging or performing other tasks. Price per day, not to exceed [NTE] ten (10) full days.

B. Crane service, with main boom and jib (full day) - CLIN 00011 Provide crane services as described above for 3 full days using main boom and jib, or crane that is otherwise able to accomplish tasks requiring jib, as described above. This will primarily be to place/remove upper spars and rigging or performing other tasks. Price per day, NTE three (3) full days.

Contract Options:

A. Crane service, with main boom alone (full day) - CLIN 00020 Provide crane services as described above for six (6) full days, using main boom alone. This will be for shifting/placing/removing spars and rigging or performing other tasks. Price per day, NTE six (6) full days.

B. Crane service, with main boom alone (half day) - CLIN 00021 Provide crane services as described above for four (4) half days, using main boom alone.

This will be for shifting/placing/removing spars and rigging or performing other tasks. Price per day, NTE four (4) half days.

C. Crane service, with main boom and jib (full day) - CLIN 00022 Provide crane services as described above for four (4) full days using main boom and jib, or crane that is otherwise able to accomplish tasks requiring jib, as described above. This will day, NTE four (4) full days.

D. Crane service, with main boom and jib (half day) - CLIN 00023 Provide crane services as described above for four (4) half days using main boom and jib, or crane that is otherwise able to accomplish tasks requiring jib, as described above. This will day, NTE four (4) half days.

E. Flatbed truck/trailer service (full day) - CLIN 00024 Provide flat-bed truck/trailer equipment and operator for two (2) full days, which will also be at a time when the crane is required. This will primarily be to move spars and rigging between wharves but may include use at other locations. Price per day, NTE two (2) full days.

F. Flatbed truck/trailer service (half day) - CLIN 00025 Provide flat-bed truck/trailer equipment and operator for four (4) half days, which will also be at a time when the crane is required. This will primarily be to move spars and rigging between wharves but may include use at other locations. Price per half day, NTE four (4) half days.

5. Time of completion and scheduling:

Work under this contract will be performed between July 1st, 2025 and December 31st, 2027.

Crane operations require flexibility for planning and rescheduling if weather and/or other variables make operations unsafe or impracticable. Conditions such as, but not limited to, wind in excess of 20 MPH, moderate (or heavier) precipitation and temperatures below 35 degrees Fahrenheit require rescheduling. Excepting weather, and other unforeseen or unpredictable variables, planning and scheduling will be done a minimum of one week prior to work involving crane services.

NPS will permit the contractor to leave the crane on Derby Wharf (or at another location at Salem Maritime NHS) for short durations between lifts when lifts are scheduled within three (3) calendar days of each other. If the crane is left at the site, it must be left in a manner which protects public safety. NPS will not be responsible for any damage incurred.

6. Execution

Protection of landscape surfaces. When operating, the crane will use a minimum of four outriggers that will bear on the path, or the grass and dirt on either side of path, in 4 locations. Each outrigger will land on a wood pad to protect the surface and spread the load.

The crane operator will check at regular intervals and at least twice daily to ensure that the blocking is not being pushed into the wharf surface, and that no liquid waste or other debris is leaking from the crane. Any discrepancies will be addressed immediately.

7. Contractor Information

Contractors should furnish as part of their quote on this contract:

1. A description of the crane to be used.

2. A description of the truck/trailer to be used

3. A copy of crane and truck/trailer operator and Hoisting License.

4. A copy of the current vehicle inspection and safety report and certificate.

5. Copies of the relevant pages of the crane manual for the lifts described in section 4 of this document.

6. Best contact numbers and methods for long- and short-term planning and scheduling.

7. Past performance to be comprised of a short narrative or other factual documentation of the firm’s experience, qualifications, and capability. This should include examples of relevant past performance in a maritime setting. Provide two (2) examples of the firm’s most recent projects within the past ten (10) years of similar size and scope. Information may be regarding the offeror's firm and/or its proposed subcontractors performing key trades and other repair and maintenance activities. Subcontractor past performance will only be considered if it correlates to the work the subcontractor will be performing on this requirement. For each example include the following information:

a. Narrative description of the referenced contract

b. Location, and vessel name if a vessel related contract

c. Dollar value

d. Client name

e. Project POC title, name, email, phone number

f. 2-3 photos of the contract work

8. Monetary Adjustments for Inadequate Performance

It is mutually agreed that failure to satisfactorily accomplish work in accordance with the specifications and provisions stated herein, when due to the fault of the contractor, shall constitute a deficiency under this contract. All work will be regularly inspected by the COR and any deficiencies will be reported in writing to the contractor. Corrective action by the contractor shall be taken promptly and the work satisfactorily accomplished. Deficiencies in daily tasks shall be completed within the day the deficiency is noted. The Contracting Officer will make the sole determination as to the existence of a deficiency in performance, the corrective action(s) to be taken and the timeliness of deficiency correction. If deficiencies are not corrected in a satisfactory and timely manner, work will not be accepted for payment and/or a monetary deduction will be made.

Additionally:

a. The Contractor shall be required to furnish all labor, materials, and equipment for cleanup and restoration of all disturbed areas or features, which have been damaged during work.

b. The Contractor shall take all necessary actions to prevent air and water pollution by any material and/or equipment used during the contract.

c. The Contractor shall keep the site clean and free of trash and other debris. All debris shall be disposed of, off site, at the end of each day unless otherwise directed by the CO or

COR.

9. Additional Information

A. Vehicles shall not be permitted on sidewalks or lawns without prior approval from the CO or COR. The request for vehicle access shall include the methods proposed to protect the lawns and sidewalks from damage. All lawns, plants, sidewalks, pathways, furnishings, fixtures, structures, infrastructure or other property damaged by the Contractor shall be restored to their original condition or better at no additional cost to the Government. The Contractor shall coordinate all access to performance areas through the CO or COR.

B. Fueling of gasoline-powered or diesel-powered equipment including chain saws, chippers and pumps, shall be accomplished at least 25 feet from buildings and with the use of large plastic containers in which to refuel. Fuel, oil, or other chemical spills shall be reported to the COR and properly cleaned up and remediated immediately. Contractor will be solely responsible for all costs of clean up and remediation.

C. The Contractor shall not permit heavy equipment or vehicles or the stock piling of heavy materials off hard surface roads without the expressed permission of the COR.

D. Trailers will not be parked in the yard or anywhere not designated by the COR. Any damage to grounds such as ruts, skid marks, tire marks will be repaired by the contractor at his or company expense.

E. All access for work and delivery to the site will be during normal business hours (M-F 7:00 to 4:00 PM) unless temporarily approved by COR. An escort will be provided during any necessary entry into non-public or secure areas. No work will be accomplished during federal holidays, during inclement weather, in advent of an emergency or during planned park events. No special security needs are present. Contractor is responsible for any and all equipment or supplies left on the premises. The Government will not be responsible for Contractor’s equipment, tools, supplies, or vehicles against theft, damages or vandalism if stored or left unattended

10. Travel

The work is located at the Salem Maritime National Historic Site, Saugus Ironworks National Historic Site, Gloucester Marine Railways or other site as stated above in Place of Performance.

Parking is available on the street, parking lots or as assigned through the COR. No additional travel requirements are expected.

11. Other Unique Requirements

Additional care must be taken while working around exhibits and visitor areas. No obscene language on clothing will be allowed. Appropriate clothing and shoe wear must be worn inside of the site’s areas. No smoking or tobacco products in or around the buildings (within 50 feet of buildings or entrances). The COR will show the crew members where the established smoking areas are located when requested. No inside lunch areas are available. Clean-up of work and storage areas will be accomplished each day. No trash or debris will remain in the work site over-night. Contractor’s vehicles will be parked be at the discretion and coordination of the COR to prevent impact on the visiting public. When work is ongoing, it will be done such that the impact on the visiting public is minimized to the greatest extent possible. Areas that need to be closed will be coordinated with the COR. There is very limited storage room available. Any requests or arrangement must be cleared through the COR.

Close attention must be paid to any potential ground disturbance. All digging must be approved through the COR before starting. Digging may not occur without supervision from the approved National Park Service staff member due to the archaeological importance of this location, and compliance with preservation and cultural resource standards.

12. General

Laws, regulations, and policies: The contractor shall abide by all laws, regulations, and policies regarding the National Park Service. The contractor shall follow and adhere to all reasonable requests and directions of the Contracting Officer. The contractor shall ensure that all of its activities promote the highest degree of protection to all park resources, employees and visitors.

Inspection: Each phase of the services rendered is subject to Government inspection during the Contractor's operations and after the completion of the task. Any defective or unaccomplished work will be brought to the attention of the Contractor by the Contracting Officer or authorized representative within one (1) business day. The Contractor shall meet with the Contracting Officer or his authorized representative to discuss the work in question within two (2) business days after notification of faulty performance.

Reports: During the Contractor's performance of the work any unusual condition or situation affecting or potentially affecting the outcome of work covered under this contract shall be brought to the attention of the Contracting Officer's representative in a written report or memorandum.

Damage to government and private property: Extreme care shall be exercised to avoid damaging vehicles, trees, shrubs, plants, buildings, fences, turf, drains, manhole covers, cobbles, pavement, or brick. Features damaged or destroyed in the prosecution of the work shall be repaired or replaced as directed at no expense to the Government.

Workmanship: Use skilled and experienced personnel, carefully supervised, in such a manner as to ensure full compliance with safety requirements and to ensure work performed meets results specified in this Scope of work.

Title to materials: Except where specified in other sections, all materials and equipment removed, and not reused, shall become the property of the Contractor and shall be removed from the site. Title to materials resulting from demolition, and materials and equipment to be removed, is vested in the Contractor upon approval by the Contracting Officer to begin work. The Government will not be responsible for the condition or loss of, or damage to, such property after notice to proceed with the demolition portion of this contract.

Compliance with environmental and safety regulations: During the performance of all work under this contract, the Contractor shall adhere to Environmental Agency Regulations (EPA) and Federal Occupational Safety and Health Regulations (OSHA), U.S. Army Corps of Engineering Safety and Health Handbook EM_3851-1, USCG 46 CFR parts 166 to 199 as well as all applicable federal, state and local requirements. If the Contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

13. Safety

Contractor will submit a copy of their Safety Program.

All Personnel Protection Equipment is provided to the contractor’s and their subcontractor’s employees at no-cost to the Government.

Awardee is responsible for ensuring and monitoring safety of workers and visitors. The awardee will make use of temporary means, such as cones or other visible barricades (no ground penetration permitted) to keep visitors and NPS staff out of the work, lay-down and storage areas.

Contractor’s employees shall be made especially aware of the presence of visitors and staff at all locations and shall take necessary precautions to safeguard their well-being.

Contractor’s employees shall follow all applicable safety standards including operating all equipment in conformance with the manufacturer's operating instructions for each, and in compliance with OSHA standards and requirements.

Precaution shall be exercised at all times for the protection of persons, (including employees) and property. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with applicable safety provisions. Vehicles shall be identified and marked by the contractor as work vehicles.

The Contractor shall provide and maintain, in working order, during work such fire protective equipment and devices as required by applicable safety standards and as they deem necessary and suitable for any possible class or type of fires. Extinguishers shall be non-freeze type of not less than (10) pound capacity each and must be readily available to staff operating equipment.

Vehicles and attached equipment shall be properly maintained to function at operating sound levels as determined by the manufacturer of the equipment or industry standards. Equipment that is generating excessive noise or is otherwise objectionable to the Park shall be discontinued from use, at the Park's request, until repairs can be affected. Discharge of oils or other fluids is not permitted.