A04_-_PR_44040582_SOW_for_Install_Metal_Canopy_bldg_521_0001_pdf.docx

New Mexico Navajo South AgencyPR# 44040582

Facility Management Office 521 Shush Drive Fort Wingate, New Mexico 87316 Scope of Work 03/16/2026 Overview:

New Mexico Navajo South Agency Facility Management Office is requesting the installation of a steel canopy cover at the Bldg. 521 main office entrance. The purpose of this project is to provide protection from inclement weather conditions, particularly snow and ice accumulation during winter months. The steel canopy cover will help reduce hazardous conditions such as slippery surfaces and falling snow or ice near the building entrance, improving overall safety for employees, visitors, and contractors. Navajo South Agency Facility Management site experiences seasonal inclement weather, including snow accumulation that impacts vehicle parking areas and staff access. To improve safety, reduce snow buildup, and provide protection from weather conditions, the Bureau of Indian Education (BIE) requires the installation of a steel canopy structure over the designated parking area.

Scope of Work Requested:

New Mexico Navajo South Facility Management is requesting an installation of a steel canopy cover installation. This steel canopy cover installation of parking lot canopy structure will aid and reduce snow accumulation and weather exposure.

The contractor shall provide all labor, supervision, equipment, and materials necessary to construct and install a steel parking lot canopy structure at the Navajo South Agency Facility Management parking area. The canopy will help mitigate snow accumulation and provide weather protection for parked vehicles.

Work includes:

· Site preparation

· Concrete footing installation

· Steel canopy structure installation

· Gutter and drainage installation

· Protective bollard installation

· Final site cleanup All work shall be performed in accordance with applicable federal and local construction standards and safety regulations.

Any damage of premises resulting in this job, and restoration of the damage will be expected to occur within the 5 calendar days of the period given to complete the job. Once the job is finished, the contractor will inform the NMNS Agency Office to inspect and approve the work performed. The contractor shall remain solely responsible for all permits and filling all paperwork with Federal, State and Local agencies to satisfy all performance requirements in this performance statement of work.

Work Requirements:

Install Concrete Footings The contractor shall:

1. Saw cut the existing asphalt surface at designated footing locations.

2. Remove asphalt, aggregate, and soil material.

3. Dispose of removed materials onsite utilizing BIE-provided equipment (backhoe).

4. Prepare footing holes using:

· 8-inch tube forms

· 24-inch depth

· #4 rebar spaced at 1 foot on center

· Clean stone aggregate from BIE onsite stockpile

5. Pour approximately 4 cubic yards of 3500 PSI ready-mix concrete.

6. Allow appropriate curing time.

7. Clean and prepare the area for canopy post installation.

Install Steel Overhead Canopy The contractor shall furnish and install one prefabricated steel canopy structure with the following specifications:

· Dimensions: 20 ft (W) x 80 ft (L) x 9 ft (H)

· Vehicle Openings: 8

· Structural Framing: 14-gauge steel Roof Panels: 26-gauge metal

· Roof Warranty: 40-year manufacturer warranty

· Rust Warranty: 20-year corrosion warranty Wind Rating: 140 MPH

· Snow Load Rating: 35 PSF Installation will include all structural components, anchoring, and assembly.

Install Gutter and Drainage System The contractor shall install a complete gutter system consisting of:

· near feet of 5-inch gutters

· Four (4) total downspouts (2"x3 positioned at canopy corners All gutter seams shall be sealed using SeamerMate Gutter Sealant or approved equivalent to prevent water leakage.

Install Protective Bollards The contractor shall install 18 steel protective bollards to safeguard canopy support posts.

Installation shall include:

· One bollard installed in front of each post

· One bollard installed behind each post Bollards will be securely anchored in concrete and positioned to protect structural elements from vehicle impact.

Safety Requirements All work shall comply with federal construction safety standards including:

· EM385-1-1 Safety and Health Requirements Manual

· OSHA Construction Safety Standards

· Site-specific safety planning The contractor shall provide a Site Safety and Health Officer (SSHO) and ensure all personnel hold appropriate certifications.

Quality Control Quality control shall be performed in accordance with federal construction quality management standards.

A Construction Quality Management (CQM) certified supervisor will oversee all phases of work to ensure compliance with project specifications.

Deliverables The contractor shall provide:

· Material submittals for canopy structure

· Safety documentation

· Installation completion report

· Warranty documentation for canopy roofing and materials Contractor's Responsibilities/Conditions:

· The Contractor shall provide all labor, testing of equipment, removal/disposal of old equipment, materials/supplies. transportation, rentals, tools, insurances, taxes, safety, security, staging/storage, full time supervision, worker/owner/property protection, temporary utilities/hookups.

· It shall be the sole responsibility of the Contractor prior to bidding, conducting field verification of actual dimensions, materials, angles, alignment and all existing conditions shall be the sole responsibility of the Contractor.

· The Contractor will be responsible for any & all damages that may evolve from carelessness, negligence, irresponsibleness, including accidents to, but not limited to the BIE and their tenant's property, assets, investments, etc. Any discoveries of hazardous and contaminant materials shall be reported immediately.

· The Contractor will be responsible for any and all damages to existing property caused by contractor as result of but not limited to demolition, installation, and deliveries, including the patching and repair of existing structure and utilities, building equipment, components and/or systems. All costs to repair, patch, finish, replace and fixes shall be the responsibility of the contractor and will carry out no time extensions or contract modifications.

· The Contractor shall provide traffic control; fall protection; deliveries; notifications/filings; permits, control measures on dust, noise, contamination; general ground/soil restoration.

· Upon completion of the project, the contractor shall remove all construction debris, excess materials, and equipment from the site. The parking area shall be restored to a clean and safe condition.

· The Contractor shall at all times adhere to and be compliant with any and all applicable Federal, State, City & pertinent Local regulations, statues and laws. The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. The Contractor shall immediately take corrective action after receiving the notice. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule for any suspension of work issued under this clause.

Considerations and Factors:

Proposing Contractors are asked to factor in or take into consideration the following as part of their bid/proposals and projected schedules while undertaking this project.

· The proposed licensed contractor is highly qualified and are a close vendor geographically. They possess necessary equipment and licenses or certifications to fulfil the job request adequately and properly.

· The pertinent contents of this Statement of Work as applicable to the Project's requirements, protocols, scheduling, particularly the work scope and materials shall become and make a binding part of and in conjunction with the Contractor's overall Construction Contract with the BIE, thereby contractors are specifically asked to pay careful attention in their examination and familiarity with the documents.

· Coordination and cooperation with New Mexico Navajo South Agency and BIE employees/vehicle traffic, their accesses & exits, control and coordination of noise, odors, vibration, and other distracting or disruptive activities that will impact operations.

· All work to take place only during normal workdays Monday- Friday from 8:00am- 4:30pm with no weekends or holidays; only in the event of special prior approval is obtained from the Contracting Officer through arrangements with the Contracting Officers Representative.

Close out Requirements:

· Written Statement that the system has been repaired and installed per approved plans and tested to manufacturer's specifications and requirements.

· Licensed contractor shall consist of any clean-up and removal of debris, dust and trash if generated and accumulated.

· Notify designated BIE personnel when job is completed, and walk-through will be conducted to verify work requested has been completed and justifiable. Testing and functionality of replaced equipment parts to verify that all free of defects that could affect the operation of the controls system.

· Notify designated BIE personnel when job is completed, and a completion walkthrough is provided to verify work requested has been completed and justifiable. The contractor shall be required to submit and upload an invoice to IPP stating that work requested has been completed and sections details are free and clear of debris and materials.

Warranty Requirements:

· Warranty of Work. Contractor warrants all work to be free from defects in design material and workmanship, for a period of one (1) year from date of acceptance of work.

Scope of Warranty - Installation. Contractor warrants that for a period of one (1) year from installation all services performed by Contractor, or its subcontractor hereunder shall be provided in a professional and workmanlike manner and in full compliance with local code. Upon receipt of notice from Owner that installation services were not performed in accordance with the limited warranty herein, Contractor shall re-perform the services. This installation warranty does not apply if there is evidence of abuse, acts of God or misuse by Owner or a third party. The contractor shall, promptly and without charge, correct any failure to fulfill the above warranty that may be discovered or developed at any time within one year after Final Payment or such.

Performance Specification/Requirements:

Proposing Contractors shall prepare and submit their bids/cost proposals in accordance with and predicated on using the following Owner's Performance Specifications as the baseline guide/requirement to disconnect and reconnect all connections and test equipment.

· Proposed services shall meet or exceed the performance requirements of but not limited to NFPA & EPA standards in their respective testing for proper operation and functioning and serviced before daily usage to protect against any potential hazards.

· The contractor shall be required to submit an invoice stating that the work requested has been completed and sections details are free and clear of debris and combustible lint Proiect Location:

The project locations are on the Navajo Indian Reservation.

The project is located in Fort Wingate, 521 Shush Drive, Fort Wingate, New Mexico, 87316 on the Navajo Indian Reservation, approximately 12.3 miles East of Gallup, N.M.

87301, 2.53 mi. South on State Hwy 400, Immediate Right on Shush Drive, 35 028'27.8"N "W Fort Wingate, New Mexico, and McKinley County.

Consultation and Coordination:

The primary contact Technical Assistance for the duration of the project will be Stanley L. Henderson, N.M.N.S.A. Acting Supervisory Facility Operations Specialist. Contact Stanley L. Henderson for questions or discussions regarding technical design matters when necessary.

Phone numbers for other contacts:

New Mexico Navajo South Facility Manager, David Allison (505)488-6422 N.M.N.S.A. Acting- Supervisory Facility Operations Specialist, Stanley L. Henderson (505)488-6428 End of Scope of Work image10.jpg image11.jpg image5.jpg image6.jpg image7.jpg image8.jpg image9.jpg