A04_One_Way_Herbicide_SOW.pdf

Statement of Work (SOW): Herbicide

One Way Fire ES&R Herbicide Application

Grand Canyon-Parashant National Monument

Bureau of Land Management

I. STATEMENT OF WORK INFORMATION

Background:

The One Way Emergency Stabilization and Rehabilitation project will treat 216 acres which burned in 2025 on Bureau of Land Management (BLM) administered land within the Arizona Strip District. Initial treatment will include herbicide with a follow-up seeding and chaining treatment planned for the following year. The combination of herbicide, seeding, and chaining will help move the project area toward desired resource conditions, restoring the burned areas to enhance wildlife habitat and improve rangeland health.

Site Location:

The work under this contract is located on BLM lands within Grand Canyon-Parashant National Monument. The One Way burn scar is located in Mohave County, AZ, approximately 35 miles south of St. George, UT, as shown on the attached maps. This area is remote and there are no services outside of the neighboring town of St. George, UT. Cell phone coverage is intermittent to non-existent. Satellite communication device is recommended for emergency contact in these areas.

One Way Site Coordinates: 36.58563 N, 113.58585 W

Access to the site: Access onto the project site is provided by a combination of paved highways, Mohave County dirt roads, BLM dirt roads, and BLM jeep trails. Roads to the site are dirt and not improved and 4-wheel drive, high clearance vehicles are required to access the project area. Four (4) wheel drive vehicles are required in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

Period of Performance (POP):

The period of performance is limited to these dates due to the annual window of when this herbicide can be applied. This timeline is non-negotiable.

February 19, 2026 – February 28, 2026. Work shall not begin prior to authorization.

CONTRACT REQUIREMENTS AND SCOPE OF WORK

Contractor shall furnish all management, supervision, equipment, labor, supplies, and materials not provided by the Government but required to complete the job. The Contractor shall be responsible for the service and repair of equipment as necessary to continuously maintain satisfactory work progress. Designated areas shall be treated in conformance with these specifications and this Statement of Work with contractor provided herbicide at the rate specified below.

Herbicide: Plateau (imazapic)

Herbicide Application: No ground disturbance will be allowed. The Contractor must be able to evenly distribute the designated herbicide at the rates specified in this Statement of Work.

Equipment that cannot perform the specified work shall be modified or replaced by the Contractor within two calendar days. Application equipment shall be equipped for carrying herbicide with distribution mechanism including release, shutoff, and spraying device which can be calibrated for applying herbicide at the prescribed rate in an acceptable manner and uniform pattern. Herbicide application equipment shall include physical measures to prevent herbicide from blowing out. Herbicide will not be applied during periods when winds exceed 6 miles per hour.

Herbicide Rate and Specifications: 8 fl. oz. per acre of Plateau, Hi Light Colorant according to label, and methylated seed oil surfactant at 0.25% v/v. Follow label specifications for all.

Equipment Calibration: The Contractor shall calibrate application equipment prior to application on the project.

Monitoring Equipment: The Contractor shall furnish equipment to monitor and ensure evenly spaced, straight, regular, and complete coverage of all areas included in the herbicide job.

Work Crew: All Crew for operation of equipment and herbicide handling and loading shall be furnished by the Contractor.

Herbicide Operation Safety Hazards: Any hazards that would pose a danger to Contractor, Contractor’s personnel or operating equipment shall be identified, mitigated and/or avoided by the Contractor and brought to the Government representative’s attention.

Application Conditions: Herbicide shall not be applied when the wind speed exceeds six miles per hour.

Coverage: The entire surface within the designated boundaries of the job area shall receive uniform coverage with the herbicide. Herbicide application shall be patterned in such a manner as to secure as high a uniformity of herbicide distribution. Such distribution shall not vary more than 10 percent above or below the average distribution of herbicide per unit of surface specified for the particular area concerned. Inspection will be made as operations progress to determine uniformity of application. Any areas missed by the Contractor or treated to less than the concentration specified shall be retreated and brought up to standard, or by suitable deduction from contract price, at the option of the Government. No additional cost to the Government will be incurred. Openings of the distribution mechanism shall be inspected at sufficient intervals to ensure proper functioning and even distribution of herbicide. If at any time inspection of equipment reveals that openings are not properly operating, the COR may require retreating of that portion of the area or areas, that the Government determines it was not properly treated, at no additional cost to the Government.

Work Stoppages & Delays: The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor or subcontractor's other workload, including any work being performed. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the BLM in either its sovereign or contractual capacity, (3) fires,

(4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and

(9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the BLM’s contract termination rights under the contract.

Note: “Unusually severe weather” means weather that is outside the normal weather patterns for a specific area at a specific time of the year. For example, strong wind and snowstorms in fall and winter, or strong wind, rain or hailstorms in spring and summer are not considered unusually severe. An unusually severe snow, wind or rainstorm is one that is worse than even the harshest normal conditions during a season.

Wind exceeding 6 mph may cause a stop/suspend work order to be issued. Efforts must be made to minimize drift. Stoppage/suspension shall continue until herbicide operations are again authorized by the Government. No monetary compensation will be given to the Contractor for this type of work stoppage/suspension.

Completion of Contract: The contract will be considered complete, and payment due when all areas designated under the contract have been treated to specifications; or if performance under the contract is ordered to be terminated by the Government; and when the Contractor has furnished the Government with the Shapefiles and Printouts.

II. EQUIPMENT SPECIFICATIONS AND REQUIREMENTS

a. Base of Operation: The Contractor shall provide such operational facilities as may be required for competent performance of the contract. Use of any operation area shall be arranged by and at the discretion and risk of the Contractor, and the Government shall not be held responsible for any loss, mishap, or accident due to conditions of any operating facility used.

b. Staging Area: Staging area(s) for operations, herbicide loading, and equipment storage will be submitted by the Contractor prior to the pre-work meeting and approved by the COR. The contractor is responsible for securing permission to use any property or facilities from the appropriate landowner or manager.

c. Herbicide Application: Satisfactorily treat the designated areas in the time specified as required in this Statement of Work. Contractor shall be capable of distributing herbicide at the rate and width specified in this Statement of Work over varying ground elevation.

The Contractor shall comply with all applicable Federal, State and Local regulations, including currency for required certifications.

d. GPS/GIS (Esri or Compatible) Compatible Navigation System:

i. Application Equipment: Shall be equipped with a GPS Guidance/Tracking system capable of accepting and utilizing Esri Shapefiles (.shp) and of directly supplying Shapefiles (.shp) of treatment coverage to the Government in UTM projection North America Datum 1983 upon completion of each treated area or as required by the Contracting Officer.

ii. Navigation: Differentially Corrected Global Positioning System (DGPS). DGPS is required for tracking and data collection. The Contractor shall provide all guidance equipment, GPS equipment, materials, computers, printers, personnel, and services required for the system to be used. The system shall be sufficiently sensitive to provide immediate deviation indications in real time. The DGPS system must be capable of determining a differentially corrected location with an error of no more than one to two meters in the horizontal plane. The guidance system shall be capable of updating current position at a rate of a minimum of one time per second. Differential correction must cover the complete operational area. During operation, differentially corrected signal must be accurately recorded at least 90% of the operational time. Differential correction may be provided by a portable differential station, FM radio fixed towers, or satellite.

iii. Software: Software provided with DGPS must be designed for parallel offset in increments equal to the assigned swath width of the application equipment.

iv. Project Log: Must be capable of a minimum rate of one-second logging intervals. Full record includes position, time, speed, track, application system on/off, job name/number, and differential correction status. The computer program must be capable of calculating and showing total acres treated during the application and also capable of downloading to a computer for analysis and review. The project log must show and differentiate between herbicide drop-on and herbicide drop-off when viewed on a computer monitor or printer.

Export files of each project log shall be provided and must be compatible with Esri GIS system on a standard USB memory stick. The Contractor may provide software that is compatible, and which will enable the files to convert into viewable files for Esri GIS.

The contractor must, upon request by the COR or Project Inspector, be able to supply project log data on a USB memory drive for review at any time during the contract. The DGPS system must be capable of zooming in on any portion of the treatment to view a specific area with greater detail.

e. Visual Display Monitor and Control Keypad:

i. Capable of displaying swath width over project path.

ii. Mounted in a location that will allow the applicator to view the screen.

iii. Have a method to display nested polygons to indicate sensitive or no-herbicide areas within or adjacent treatment blocks.

iv. Have a feature that allows the applicator to return to the exact location of application shutdown and complete application without omitted or doubled treated areas.

v. Be able to input reference waypoints (A-B line).

vi. Have a feature which alerts applicator when they are about to enter or exit a specific treatment block or an exclusion area within a block.

f. Memory: Contractor must be capable of storing up to 10 hours of continuous project log data.

One Way Design Features:

The Contractor agrees to insert these design features into all subcontracts. Contractor will not subcontract any portion of this contract without prior written consent from the CO.

Hazardous Materials and Trash

• Use of Hazardous Materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE).

• On-site disposal of Hazardous Materials or Waste including hydrocarbons is not authorized. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

• At no time will vehicle or equipment fluids (including motor oil and lubricants) be dumped on public lands. All accidental spills shall be reported to the authorized officer and be cleaned up immediately and disposed of in an authorized disposal site, using best available practices required by law. All spills of federally or state listed hazardous materials which exceed the reportable quantities shall be promptly reported to the appropriate agency and the authorized officer.

• The project sites shall be cleaned up at the end of each workday (e.g. trash removed, scrap materials picked up), and all refuse removed or otherwise disposed of by the Contractor. “Waste” means all discarded matter including, but not limited to, human waste, trash, garbage, refuse, oil drums, petroleum products, oil, grease, chemicals, discarded equipment or parts. The Contractor shall be responsible for disposal of materials in a manner consistent with State, Federal and local laws and for all expenses incurred with disposal. Disposal shall be in a manner that will prevent their entry into any water source in or near Contractor’s operations.

Wildlife

• If any species listed as threatened or endangered under the Endangered Species Act of

1973, as amended, are encountered during project activities, work would stop immediately, and immediate notification of the discovery shall be made to the BLM authorized officer. Work activities may resume only after the authorized officer has authorized a continuance.

II. GOVERNMENT FURNISHED EQUIPMENT, DATA, & MATERIALS

Government Furnished GPS Coordinates: Unit boundaries will be provided in electronic shape files. Boundaries will not be marked on the ground. After the contract is awarded more detailed maps can be provided. Some options are:

• Geo-referenced maps at a scale of 1:24k or larger (if more detail is needed) that can be used with the Avenza app.

• Geospatial data formats the data can be provided in: GPX file (can be used on a Garmin GPS) or KML file shapefile geodatabase

Government Furnished Materials: None

Government Furnished Equipment: None

IV. DELIVERABLES

1. The Contractor will provide project log data at the end of each day’s application. The Contract will not be considered complete until the data have been reviewed and deemed complete with no skips in the treatment areas.

2. Must be capable of calculating and showing total acres treated and differentiate between drop-on and drop-off. A color printout and Export files of each shall be provided on a standard removable drive or other appropriate media approved by the Contracting Officer and Grand Canyon-Parashant National Monument at the end of the contract and must be compatible. Shapefiles are the preferred file format.

V. BIDDING

This contract will be bid on a per-acre price. The per-acre price will be extended based on the quantity of acres to show a total project price. The total price shall include all labor, equipment, and materials necessary to complete the job, which includes all mobilization and operating costs.

There will be no fuel surcharges or adjustments negotiated.

VI. REFERENCES

For a bid to be considered for this project, the bidder must have a minimum of 1 years of experience in similar applications. Bidders must provide a minimum of two references (preferably three) that can establish that the bidder has this required experience and has performed well within the past three years. Bidders who do not meet the experience requirement will not be considered for award. Reference information must include the information outlined in an attachment to this solicitation. References that cannot be reached because the information is too old to be accurate, or is otherwise inaccurate, will not be considered a proper reference that meets the minimum number of references stated above. To help determine bidder responsibility, the BLM reserves the right to request additional reference information and reserves the right to contact known references and/or refer to internal documentation independent of what is submitted by the bidder.

VII. QUALITY ASSURANCE

A. Codes and Standards: The work shall comply with codes and standards applicable to each type of work and as listed in the individual sections of these specifications.

B. Conflict: Where conflict occurs between reference documents and project specifications, the project specifications shall govern.

Sequencing and scheduling

Work Schedule: When requested by the CO/COR, the Contractor shall submit an updated schedule within 1 calendar day to the CO, with a copy to the COR.

PROJECT MEETINGS

Meeting Schedule: When requested, the Contractor shall submit an updated schedule within 1 calendar day.

Pre-Work Conference: A pre-work conference will be held prior to the start of work. The Contractor will be notified in advance of meeting time, date, and place. The purpose will be to review required work, Work Location Maps and specifications, schedules, payments, and administrative provisions of the Contract.

Attendance: The Contractor, any subcontractors and the persons responsible for coordination of the work shall be present at the meeting.

Presentation: At this meeting the Contractor shall be prepared to summarize and explain procedures planned for the projects.

Progress Meetings: Meetings shall be held at the project site, or as determined by the

CO/COR.

Notification: Meetings may be called by either the CO/COR or the Contractor. Request shall state who should attend and include an agenda.

Final Inspection: This meeting shall be held at the project site, or as determined by the CO/COR. The Contractor and the COR shall be present during this inspection.

Payment: Measurement for payment for herbicide treatment will be actual area, in acres, within the designated boundaries satisfactorily treated in conformance with these specifications.

Measurements will be made from Shapefiles and Printouts. Payment will be made at the unit price per acres specified in the Bid Schedule which is made a part hereof and shall include the cost of all work described in this paragraph and the Work Data Sheets.

Inspection and acceptance

Inspection: The COR/ PI will make periodic inspections as a basis for payments and recommendations for adjustments in work quality. The Contractor is encouraged to observe inspection while they are being made and have a supervisor on site to confer with the COR/ PI.

Shapefiles will be viewed and/or given to the COR/ PI on a daily basis. The determination of acres completed shall be agreed upon by the Contractor and the COR/ PI on a daily basis.

Final acceptance

Work Performed: According to the specifications, the treatment will be considered acceptable for payment if all deliverable services are complete.

Final Payment: Shall be made upon final acceptance of services, Government receipt of Shapefile Printouts from Contractor, return of Government-furnished property (if any) and receipt of a proper invoice through IPP.gov. Payment will be made by “acre”. All acres identified in the mapped work-area shall be completed and accepted by the Government in order to receive 100% payment.

Appendix A

REFERENCE INFORMATION

First Reference:

Company Name: ___________________________ Contact Person: ________________________

Phone Number: ____________________________ Email Address: _________________________

Project Name: _____________________________ Project Type/Size: __________/____________

Contract Amount: $_______________ Date Completed: _____________________

Comments related to this reference: _______________________________________________________

Second Reference:

Company Name: ___________________________ Contact Person: ________________________

Phone Number: ____________________________ Email Address: _________________________

Project Name: _____________________________ Project Type/Size: __________/____________

Contract Amount: $_______________ Date Completed: _____________________

Comments related to this reference: _______________________________________________________

Third Reference:

Company Name: ___________________________ Contact Person: ________________________

Phone Number: ____________________________ Email Address: _________________________

Project Name: _____________________________ Project Type/Size: __________/____________

Contract Amount: $_______________ Date Completed: _____________________

Comments related to this reference: _______________________________________________________

(NOTE: Additional references can be provided in this same format on a separate uploaded document)