A04_Low_Sulfur_Diesel_Fuel_Supply_SOW_(Updated).pdf

Virgin Islands National Service St. John, Virgin Islands

LOW SULFUR DIESEL FUEL SUPPLY AND DELIVERY

FY 26

STATEMENT OF WORK

Project Introduction

Project Name: Diesel Fuel Supply and Delivery

1.1 SCOPE

The Virgin Islands National Park (VIIS) is seeking service proposals from qualified vendors to provide up to 6,000 gallons of low sulfur diesel fuel delivery to above grade/ground tank deliveries. The VIIS Facilities Management division maintains (2) two fuel storage tanks and

(14) fourteen stationary generators:

Table 1. Locations and sizes. GPS Locations of residence will be provided after award.

Location Type Size (Gal)

GPS Location

Maintenance Facility Storage Tank 1000 18°20'1.04"N, 64°47'28.26"W Maintenance Facility Portable

Storage Tank 150 18°20'1.04"N, 64°47'28.26"W

Maintenance Facility Facility 150 18°20'1.04"N, 64°47'28.26"W Visitor Center Headquarters Building

Facility 250 18°19'58.47"N, 64°47'38.04"W

Trunk Bay Recreational Facility

Facility 125 18°21'9.48"N, 64°46'2.97"W

Trunk Bay Water Treatment Plant

Facility 150 18°21'8.88"N, 64°46'4.84"W

Cinnamon Bay Lift Station Facility 125 18°21'11.53"N, 64°45'19.39"W Cinnamon Bay Water Treatment Plant

Facility 125 18°21'5.08"N, 64°45'15.41"W

Cinnamon Bay Wastewater Plant

Facility 125 18°21'10.40"N, 64°45'11.54"W

Resource Management and Science Office

Facility 150 18°20'12.63"N, 64°47'38.26"W

RMS Housing Residence 200 18°20'12.63"N, 64°47'38.26"W Lyne House Residence 125 Provided after award Little Cinnamon Bay Housing Residence 125 Provided after award Montaque Housing Residence 125 Provided after award Callahan Housing Residence 125 Provided after award Mandahl Housing Residence 125 Provided after award

The vendor shall provide diesel for VIIS operations during power outages as outlined in the specifications and requirements below. Consumption of diesel at VIIS is entirely dependent on power outages that vary year by year, ordering is typically between 4,000 and 8,000 gallons. VIIS and the National Park Service in no way guarantee any minimum nor maximum for the amount to be ordered throughout the year in resulting contract award. All services performed under this contract shall be conducted in accordance with all applicable Federal and Territorial laws and environmental regulations. The services will begin upon contract award. The diesel fuel storage tanks shall be filled on an ‘on call’ fill scheduled program where performance is to be fulfilled as outlined below.

1.2 CONTRACT TYPE

1. The term of the contract will be for a one-year period and will become effective upon the contract award date.

2. Proposals must include fuel cost, and other cost associated with service deliverables and shall be provided as indicated on the attached “Fuel Price Schedule.” By submission of a proposal, the successful vendor agrees to the following:

a. It is the sole responsibility of the awarded Supplier to maintain all required licenses and permits as required by the Federal Government, Territory of the U.S. Virgin Islands, as well as other Territory and Local entities necessary to fulfill this contract agreement. All associated fees shall be the responsibility of the Supplier.

b. All requests for fuel ordered under this contract agreement will be procured on an as needed/as requested basis by the COR at VIIS.

c. Supplier shall provide quality diesel fuel that meets the specification and requirement standards as required by the Federal, local, and Territory Regulations. The diesel blend-stock must meet the part per million (PPM) sulfur requirements as specified in ASTM D6751.

d. The Park Service does not guarantee that the quantities listed on this bid will be purchased under this contract. The quantities indicated in the bid are based on prior year data and may not reflect the actual quantity required during the duration of the contract.

1.3 EXPERIENCE/REFERENCES

• Supplier shall be regularly engaged in the business of providing the products described herein. A minimum of 5 years’ experience is required.

• Supplier shall provide a minimum of three (3) customer references, for which Supplier has provided similar products and/or services as described herein that will qualify.

• Supplier shall be capable of delivering and pumping fuel into both underground, above ground and directly into generator storage tanks.

• Supplier shall be capable of delivering and pumping fuel into above ground tanks and directly into generator storage tanks.

1.4 DELIVERY REQUIREMENTS

• It is the Park Service’s intent to provide our facilities and/or locations with the most cost-effective fuel available meeting the specification requirements described herein.

Therefore, suppliers are allowed to bid branded or unbranded fuel, or both. We expect to receive quality products, on-time deliveries and favorable pricing.

• The fuel storage tanks shall be on an ‘on call’ fill scheduled program where performance is to be fulfilled within 48 hours’ notice.

• All items supplied on this contract must comply with the current applicable occupational safety and health standards of the Territory in which it is delivered.

• Supplier shall use reasonable care to avoid damage, spillage and general contamination of existing buildings, equipment, asphalt, soil or vegetation, at any of our delivery sites. If the contractor causes damage or contamination, contractor shall replace the damaged items or repair the damage at no expense to the Government and to the satisfaction of the National Park Service, Virgin Islands National Park.

• Contractor shall be responsible for cleaning up the area where the work was performed, and Contactor shall remove any debris generated during the service delivery. At no time will Contractor discard chemicals, parts, equipment, or debris into any Park Service refuse container.

• Contactor(s) shall coordinate with the Facility Maintenance Supervisors or designated representative to clearly mark all work areas that might reasonably be expected to endanger the health and safety of the employees of the Park Service. Contractor will provide such signs, markers and barricades as required to identify all work areas and minimize inherent dangers.

• Delivery/Shipment must be FOB (Freight on Board) Destination. The term FOB Destination shall mean delivered and un-loaded on-site at the Park Service designated address with title to the goods remaining with the awarded supplier until the product is delivered, accepted and all services are completed.

• Delivery Timeframe: Product shall be delivered within a four (4) hour response time during emergency situations, and one (1) business day during non-emergency periods excluding weekends and Government holidays unless there is an emergency situation.

The Park Service request all deliveries be made between the hours of 7:00 a.m. and 3:00 p.m. local time, Monday through Friday, excluding weekends and Government holidays. Contractor shall contact the Facilities Management representative within thirty (30) minutes of initial call and provide estimated time for arrival at the facility.

• If delivery is not accomplished within the time frame specified above, the Park Service reserves the right to procure the product(s) elsewhere and may bill the vendor, the difference between the purchase order price and the actual contract purchase price.

• Supplier shall not be liable for any failure or delay in delivering the product due to causes beyond its reasonable control including but not limited to Acts of God or any other force nature event.

• Failure to deliver within the time frame specified on more than one occasion will be grounds for termination due to non-performance of contract terms.

1.5 DELIVERY REQUIREMENTS

• Entrance / Exit Procedures: The contractor's representative shall check in and out with Park Maintenance staff at the site when providing delivery services.

• Upon completion of the job, Contractor shall provide Park Service staff a signed job ticket and bill of lading. The ticket shall include, but not be limited to the following information:

a) Company name;

b) Name of Service Technician; Name must be printed and legible.

c) Date of service;

d) Fuel Level (Before Service Delivery)

e) Fuel Level (After Service Delivery)

f) Fuel Type

g) Percentage of the blended product, fuel grade, biodiesel, or renewable diesel (If applicable)

h) Amount of Fuel Delivered

i) Other services, products, goods, provided or delivered.

j) Meter Stamp of Fuel Delivered.

1.6 INVOICING FOR DELIVERIES

• All information shall be legible for verification and payment of invoices

• Invoices shall be in PDF format and contain the following information:

o The invoice must contain all the information deemed necessary for auditing and processing of payment, including but not limited to purchase order number, description of services, goods, and products provided, date service was provided, and total cost. Failure to provide this information will delay the processing of the invoice for payment.

• Prior to submission into IPP, the COR shall receive a copy of the invoice for review, approval and signature. Failure to do so can result a delay in payment.

VIIS Diesel Fuel Proposal Schedule – FY 26

Item No. Description QTY Unit Unit Cost Total

010 Low Sulfur Diesel Fuel 6000 Gal $ $

Name of Firm____________________________________________

Firm Address____________________________________________

Contact Information

Email address ______________________

Phone number ______________________

Primary point of contact ____________________