A04.pdf

National Park Service

Western Archeological and Conservation Center (WACC)

Digitalization of Audio and Video Materials

Performance Work Statement:

The National Park Service’s Western Archeological and Conservation Center needs to migrate deteriorating audio and video formats from Chamizal National Memorial that date between the years of 1970 and the late 1990s- hereinafter referred as “The

Materials”. The Materials will be migrated into formats that are more conducive to their preservation and access. These preservation formats are established by best practices as outlined by the National Archives and Records Administration (see: Federal Records

Management Records Management Regulations /Policy and Guidance / Appendix A:

Tables of File Formats). Each migrated file will be copied onto an external drive in provided by the NPS and labelled with an appropriate descriptive file name provided by

NPS. 4k resolution is the required resolution level. The provided hard drive will be a

WD brand 2TB My Passport external drive. Migrated information must be able to be used in a Windows environment.

NPS will hand deliver The Materials and the hard drive to the awarded vendor.

The awarded vendor will hand deliver the external drive with The Materials to the NPS within 120 days of receipt of the contract. NPS will review the migrated files within 30 days of receipt to identify any issues for correction by the vendor. Files to be resubmitted will be delivered within 30 days of receipt of comments. All original data must be returned by in-person delivery to the NPS.

Vendor shall be located within 150 miles of Tucson, Arizona. The proximity is a requirement to minimize the risk of loss or damage of The Materials which contain irreplaceable archeological and historical content. NPS will provide in-person/hand delivery of The Materials to the awarded vendor along with hard drive. Awarded vendor shall return all The Materials and the hard drive to the WACC via an in-person/hand delivery. The Materials vendor shall not be shipped (FedEx, USPS, UPS, etc) at any time or for any needs.

At no time shall the awarded vendor transport, provide, or relocate any of The

Materials to any other person(s) or entity outside of the awarded entity; it is not in the authority of the vendor to transfer custody of The Materials and any such need shall require communication and involvement with NPS staff. Please address/indicate this anticipated need when submitting quote.

The data will not be used as evidence in any current litigation. The Materials may contain Personally Identifiable Information (PII) or sensitive archeological site locations.

Awarded vendor shall protect PII and/or sensitive archeological sites in accordance with

Privacy Act.

https://www.archives.gov/records-mgmt https://www.archives.gov/records-mgmt https://www.archives.gov/records-mgmt/policy

The Materials are:

1. Video migration: Vendor will migrate 5,000 feet of 16mm reel to reel video with audio to an AVI (Audio Video Interleave) file and a MP4 (MPEG 4) file format for each. A total of 5 AVI and 5 MP4 files (4K format) will be loaded on to the external hard drive.

2. Video migration: Vendor will migrate 150 hours of video tape from various sources including: VHS, Hi8, Super 8, Digital 8, MiniDV, DVPro, and DVCam.

Each video will be migrated to an AVI (Audio Video Interleave) file and a MP4

(MPEG 4) file format for each. A total of 150 AVI files and 150 MP4 files (4K format) will be loaded onto the external hard drive.

3. Audio Migration: Vendor will migrate 200 hours of cassette tape to a WAV

(uncompressed file format) and a MP3 file (compressed file format) for each recording. Total time of these tapes is 200 hours. A total of 200 WAV and200

MP3 files will be loaded onto the external drive.

4. Audio migration: Vendor will migrate a total of 88 audio reel to reel 7.25 speed transfer (up to 140,000 feet total) to a WAV (uncompressed file format) and a

MP3 file (compressed file format) for each recording. A total of 88 WAV and 88

MP3 files will be loaded onto the external drive.

Cost to perform the following option will be provided:

1. Video migration: Vendor will migrate 150 hours of video tape from various sources including VHS, Hi8, Super 8, Digital 8, MiniDV, DVPro, and DVCam.

Each video will be migrated to an AVI file and a MP4 file format (4K). A total of

150 AVI and 150 MP4 files will be loaded on to the external hard drive.

Invoicing:

Awarded vendor will be permitted to submit progress invoice upon the NPS acceptance of the initial migrated files. Final invoicing will be submitted upon Final

Acceptance from NPS. Provide proposed invoicing structure upon quote submittal.

Delivery Address:

Western Archeological and Conservation Center

255 N Commerce Park Loop

Tucson, AZ 85745