A04_40572969_BIBE_Persimmon_Gap_Fab_SOW.docx

CONTRACT NUMBER ___________

ORDER NUMBER _______________

FABRICATION AND INSTALLATION

OF PERSIMMON GAP VISITOR CENTER EXHIBITS

BIG BEND NATIONAL PARK, TEXAS

I. BACKGROUND

Big Bend National Park is located on the border with Mexico along the Rio Grande in west Texas. The park covers over 801,000 acres in an area where the Rio Grande makes a sharp turn - the Big Bend. It is a place where river, desert, and mountain environments exist, creating habitats for a great diversity of plants and animals. It is also a place where countries and cultures meet. The park was authorized on June 20, 1935 and established on June 12, 1944. The area was also designated a United States Biosphere Reserve in 1976.

II. PURPOSE

The purpose of this contract is to provide the fabrication and installation of indoor exhibits for the Persimmon Gap Visitor Center in Big Bend National Park.

III. SCOPE OF WORK

The project shall be the fabrication and installation of new exhibits for the Persimmon Gap Visitor Center, Big Bend National Park, in Texas. The project includes coordination with park interpretation and facility staff.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the base contract, and with the specifications as detailed in this Task Order.

A. SPECIFICATIONS

All work under this contract shall be performed in accordance with the most recent version of the referenced attachments found in Section VII and reference in the base contract, in addition to the attachments specified in this task order.

B. PROJECT MANAGEMENT

All work as specified in this section of the base contract shall be included. In addition, the contractor shall provide the following additions or changes:

(1) Quality Control As an element of quality control, the contractor shall coordinate through the COR all aspects of the project schedule, detailing, fabrication, and installation with the project stakeholders, including the park point-of-contact.

The contractor will provide names and links to portfolios of proposed diorama fabricator(s), 3D printed acrylic model maker(s), and proposed sculptor(s).

(2) Schedule The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The project schedule shall be submitted to the COR for review and approval seven working days prior to the post award conference and site visit. The contractor shall update the approved schedule and resubmit to the COR three working days prior to every project status meeting for the life of the project.

(3) Meetings and Travel

a. Progress meetings:

The contractor shall schedule and lead bi-monthly telephone or video conference meetings with representatives of the contractor, the National Park Service, and any subcontractors. The purpose of these meetings shall be to coordinate, expedite, and schedule all work and reviews with the NPS activities. The contractor shall provide a meeting agenda for each conference call, and shall coordinate with the COR to ensure that the required personnel participate in the scheduled progress meetings.

b. Meeting minutes:

The contractor shall record meeting minutes and submit to the COR an electronic copy of all meeting minutes within two working days of each project meeting or conference call. The meeting minutes shall document all issues discussed and decisions made, responsibility of parties for providing information, and timeframe for response.

c. Travel:

Travel shall include:

i. Post award conference and site visit The contractor shall travel to Big Bend National Park to attend a combined post award conference and site visit. The date of the post award conference and site visit shall be determined within three weeks of the contract award. The conference shall be up to two eight-hour working days. At this meeting, the contractor shall meet with the COR; a representative from EDX, the exhibit design contractor; and park personnel.

The contractor shall be responsible for travel costs (air fare, lodging, per diem, etc.) and salary for two representatives from exhibit designer EDX to attend the post award meeting.

The contractor shall be prepared to review existing site conditions and construction document, discuss the government-furnished reference package, acquire government-furnished property and gather any other reference materials or research necessary to produce exhibit elements. An agenda shall be submitted by the contractor to the COR for review and approval not later than seven days prior to the post award conference and site visit.

ii. Shop inspection visit to contractor’s facility The contractor shall facilitate a visit by the COR and park staff and a representative from EDX to the contractor’s facility for the purpose of inspecting and approving fabrication work in progress.

The contractor shall be responsible for travel costs (air fare, lodging, per diem, etc.) and salary for two representatives from exhibit designer EDX to attend the shop inspection.

The date of the work inspection visits to the contractor’s facility shall be determined in consultation with the COR.

iii. Pre-Installation site visit N/A

iv. Exhibit installation The contractor and exhibit installers shall travel to Big Bend National Park to install all exhibits and exhibit elements.

(4) Government-Furnished Materials Government-furnished materials shall be provided to the contractor as specified in this task order.

(5) Organize Resource Materials No additions or changes.

(6) Submittals The contractor shall ensure that all submittals are produced and delivered in accordance with the base contract and this task order.

(7) Final Inspection The contractor shall be responsible for final inspection of all exhibit elements at the contractor’s facility in accordance with the base contract and this task order. The contractor shall provide completed exhibits, review and demonstration of all elements, a punch-list, and a pre-installation meeting.

At this inspection, any work not approved by the COR for installation shall be remedied prior to installation on site at Big Bend National Park, Texas.

(8) Delivery and Final Installation No additions or changes.

C. MUSEUM/VISITOR CENTER EXHIBIT FABRICATION PROCESS

All work as specified in this section of the base contract is included. In addition, the contractor shall provide the following additions and changes:

(1) Post award Phase:

a. Post award meeting and site visit The contractor shall attend a post award conference and site visit.

The date of this site visit shall be determined in coordination with the COR.

b. Review government-furnished materials The following government-furnished materials will be provided at the post award meeting:

(i) Design Production Files for Exhibits

(ii) Schematic drawings for the Persimmon Gap Visitor Center building

(2) Submittals Phase:

a. Section 5. Submittals and reviews Post award meeting and site visit report:

The contractor shall prepare, and submit a post award meeting and site visit report to the COR, via email and as a PDF file.

The report shall include all issues discussed and the contractor’s understanding of all decisions made during the meeting.

All images taken at the post award meeting and site visit shall also be provided to the COR in JPEG format via approved FTP site. Each photo shall be clearly labeled with the date and relevant site location or other identifying information as appropriate.

b. Section 13, 13.6, Fabrication drawings Drawing set:

The contractor shall submit two 11” x 17” hard copies of each fabrication drawing set. The drawing set shall include all exhibit elements and shall be submitted as a complete set, not in a piecemeal fashion. An additional copy shall be submitted to the COR via email as a PDF file.

In addition, a set of revised and final fabrication drawings shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

In addition, the contractor shall provide the following:

Drawings shall illustrate connections of components and joints; power and communications distribution within exhibit structures; illustrate how temperature movement and other environmental issues are handled; venting; anchorage; and structural integrity and stability.

vii. Lighting Plan: N/A

viii. Engineering: Any changes to the existing design shall be brought to the attention of the COR for review and approval.

All exhibits, including but not limited to the above listed, shall be rigid and not bend, sag, or shake when handled by visitors. If bending or sagging is observed at shop inspections or during installation, it is the contractor’s responsibility to correct the issue.

The contractor shall submit as-built drawings as part of the final closeout package.

d. Section 14, 14.6, Specific requirements for fabrication phase All work as specified in this section of the base contract is included. In addition, the contractor shall provide the following additions and changes:

Material and finish sample board: The contractor shall submit one sample board measuring at least 3” x 3” of all materials used in the project.

e. Section 15, 15.7, Graphic fabrication – general requirements All work as specified in this section of the base contract is included.

All work as specified in this section of the base contract is included. In addition the contractor shall provide the following additions and changes:

(c) Final graphic proofs: One full-sized set of the final, color-corrected graphic proofs incorporating all changes and corrections from the preliminary graphic proofs.

NA

NA

ii. Lighting N/A

m. Section 21, Tactile elements and mechanical interactives All work as specified in this section of the base contract is included, as well as in the attachments provided in this task order. In addition, the contractor shall provide the following additions and changes:

The contractor shall use the following process for all custom tactile elements:

The contractor shall submit digital photos from various angles or a maquette for the following exhibit elements before casting:

3D Printed Acrylic

· CE-02.01-250 Tactile raised-line model with braille of VC Hot Cast Bronze Elements

· CE-02.03-200 Javelina with young

· CE-02.03-300 Roadrunner with lizard

· CE-04.02-300 Turkey vulture with spread wings

· CE-03.02-600 Lucifer hummingbird

o. Section 26, Relief Maps N/A

p. Section 27, Shop inspections All work as specified in this section of the base contract is included. In addition, the contractor shall provide the following additions and changes:

The contractor shall submit a shop inspection punchlist which documents all review comments and decisions made at the shop inspection. The shop inspection punchlist shall be submitted to the COR via email as a PDF file.

i. Preliminary shop inspection:

One full-sized set of graphic proofs will be available.

At least one exhibit element from the listed category shall be provided at the preliminary shop inspection:

Diorama Elements: Fabricated Elements A. CE-02.03-250 Desert base B. CE-02.04-550 Rocky road with base C. CE-04.02-400 Riverbank with tracks D. CE-04.02-500 Driftwood tree

ii. Final shop inspection:

N/A

r. Section 29, Operational training and references The contractor shall provide two hard copies of the Maintenance Manual to the COR. The Maintenance Manual shall include all components as described in the base contract. In addition, the contractor shall provide an as-built lighting plan, audiovisual operations manual, cleaning and maintenance kit, and production-quality photographs of each completed and installed exhibit.

(3) Fabrication Phase:

a. Structures, cabinetry, casework:

i. Section 18, Object Preservation and Protection

No additions or changes.

ii. Section 23, Exhibit lighting All building wiring and power, track lighting, and track fixtures shall be furnished and installed by NPS.

iii. Section 27, Shop fabrication No additions or changes.

b. Exhibit graphics, including tactile graphics and Braille:

i. Section 8, Accessibility No additions or changes.

ii. Section 11, Content management No additions or changes.

iii. Section 12, Text No additions or changes.

In addition, the contractor shall provide graphic design and editing to ensure accuracy and accessibility compliance of graphic layouts if readability of text is found to be unacceptable and adjustments to the layout and/or font size are needed to enhance contrast between text and the background. This shall include the following:

· Image correction, adjustment, and placement;

· Adjusting digital graphic layouts for color correction and bleed; and

· Text editing and placement.

v. Section 17, Use-rights and licenses No additions or changes.

vi. Section 21, Tactile exhibit elements and mechanical interactives No additions or changes.

vii. Section 26, Maps No additions or changes.

c. Audiovisual programs, audiovisual equipment, and mechanical interactives:

i. Section 8, Accessibility No additions or changes.

ii. Section 11, Content management No additions or changes.

iii. Section 17, Use-rights and licenses No additions or changes.

iv. Section 19, Audiovisual and computer elements – Software No additions or changes.

v. Section 20, Audiovisual and computer elements – Equipment No additions or changes.

vi. Section 21, Tactile exhibit elements and mechanical interactives No additions or changes.

d. Models, dioramas, reproductions of historic objects, replicas, and props:

i. Section 18, Object preservation and protection No additions or changes.

ii. Section 21, Tactile exhibit elements and mechanical interactives No additions or changes.

iii. Section 26, Maps No additions or changes.

No additions or changes.

(4) Building Prep Phase

a. N/A

No additions or changes.

b. Section 20, Audiovisual and computer elements – Equipment No additions or changes.

c. Section 23, Exhibit lighting All work as specified in this section of the base contract in included.

d. Section 28, Installation In accordance with this section of the base contract, the contractor shall pack, crate, and ship all exhibit elements to Big Bend National Park, TX. The contractor shall be responsible for acquiring all labor, materials, and equipment required for installation of the exhibits on site.

i. Work hours Installation shall be coordinated with the COR and scheduled accordingly.

ii. Packing and crating of exhibits The contractor shall pack and crate all materials in such a way that they will arrive at the site undamaged. If exhibit elements are damaged in transit, the contractor shall bear the full responsibility for repair or replacement.

iii. Security The contractor shall maintain and abide by established security protocol of the installation site. The contractor shall coordinate installation site security with the COR and abide by all security requirements as well as coordinate with the COR.

iv. Contractor’s use of premises

The contractor shall submit a closeout package to the COR, along with all government-furnished material and documentation of the exhibits “as built”.

a. Section 11, Content management No additions or changes.

b. Section 13, 13.7, As-built drawings No additions or changes.

c. Section 15, Two-dimensional exhibit graphics No additions or changes.

d. Section 17, Use-rights and licenses No additions or changes.

e. Section 29, Operational training and references No additions or changes.

f. Section 30, Closeout The contractor shall provide an inventory of all elements in the completed exhibit for entry into the Facility Management Software System (FMSS).

IV. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

Deliverables shall include the following:

1. Project schedule

2. Meeting minutes from each project meeting or conference call

3. Post award meeting agenda

4. Trip or site visit report from each site visit, including:

a. Post award conference and site visit,

5. Verified dimensions of all BIBE Persimmon Gap exhibit sites

6. Exhibit site images from Persimmon Gap Visitor Center

7. Fabrication drawings including all addendums

8. Material, finish, and color samples

9. Tactile map submissions, samples, and prototypes

10. Tactile model submissions, samples, mockups, and prototypes

11. Graphic proofs and graphic production samples

12. Exhibit elements at shop inspection

13. Shop inspection punchlists

14. Final exhibit elements, structures, and cases

15. Closeout package

Deliverables shall be sent to the following:

1. COR Deliverables:

Big Bend National Park 1 Panther Junction Big Bend National Park, TX 79834

2. Exhibit Delivery and Installation:

Persimmon Gap Visitor Center Big Bend National Park, TX

***The contractor shall propose as part of their proposal.

VI. PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before March 31, 2023.

VII. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the exhibit.

A. The following listed government-furnished property shall be furnished at the post award conference and site visit:

(i) Design Production Files for Exhibits

(ii) Schematic drawings for Persimmon Gap Visitor Center building

B. The following listed government-furnished property shall be furnished during exhibit fabrication:

i. A reference map will be furnished depicting the Chisos Mountains area with features, labels, preferred colors, and vegetation zones.

VII. ATTACHMENTS

The following listed documents are attached and incorporated into this contract.