A04_-_140L1722R0009-Scope_of_Work.docx

Guffey Gorge Design-Build Project Rocky Mountain District Bureau of Land Management

INDEX:

SECTION 1 Scope of Work

SECTION 2 Map

SECTION 3 Trail Construction and Bidding Requirements

Section 1 – Scope of Work

PREFACE

These guidelines are issued primarily for outdoor regular maintenance of roads, recreation sites and administrative facilities on Bureau of Land Management (BLM) property.

Construction contracts of the BLM are also governed by the following regulations:

● Federal Acquisition Regulation (FAR), Title 48, Code of Federal Regulations, Chapter 1 The FAR regulations are not included in these guidelines. A complete copy of the FAR is available from the Superintendent of Documents, Congressional Sales Office, U.S. Government Printing Office, Washington, DC 20402.

Scope of Work

Project Objective Design and build a safe, traversable walking trail for the public to enjoy the Guffey Gorge Trail, Guffey, Colorado.

1. Visual Resource Management Class II Objectives and landscape preservation shall be included in all design features.

2. Safety of visitors shall be included in all design features.

3. Contractor shall prioritize materials that have long life cycles. The goal is for minimal maintenance for 20 years.

4. Contractor shall prioritize sustainability and environmentally responsible products throughout the design.

Location Guffey Gorge (Paradise Cove) is located 12 miles East of Guffey Colorado. The Lat/Long of Guffey George parking area/trail heads is: 38°46'07.3"N 105°20'08.7"W

The start of the project #1 is located 500 feet from the parking lot/trail head. The approximant location of the start of the trail parking are is: 38°46'09.0"N 105°20'10.5"W

The start of the project #2 is located 0.3 Miles from the parking lot/trail head. The approximant location of the start of the trail parking are is: 38°46'20.9"N 105°20'05.1"W

Site Conditions The Guffey Gorge trail used to be unregulated area that leaded to misuse and resource damage. The BLM is investing to clean up and restore the area and its reputation. There are multiple projects underway to upgrade and improve the parking area and trail head as well as this project to improve the steepest section of trail.

Guffey Gorge trail starts at the parking lot/trail head and heads 0.5 miles to a natural pool along West Fourmile Creek. The natural pool is great for cooling off in the summer and some visitors even jump into the pool from the surrounding cliffs. The trail is broken into three components:

1. Steep Section #1 – This section of trail is approximnetly 500 feet form the Guffey Gorge Parking lot/trailhead and is less than 0.1 miles. This section of trailer has approximately 50+ feet of elevation change. The trail is very steep, sees a lot of foot traffic, does not have a clear path, is too narrow for two people, and has no drainage structures (lots of erosion when it rains).

2. Parking lot/Trial head to base of steep area #1 and End of Steep section #1 to Steep section #2. This section is approximant 0.3 miles and is NOT APART OF THIS PROJECT. The trail is a pretty easy hike with small elevations changes and two creek crossing

3. Steep Section #2. This section is approximately 0.2 miles and goes from the top of the hill to the end of the trail. The trail is very steep, sees a lot of foot traffic, does not have a clear path, is too narrow for two people, and has no drainage structures (lots of erosion when it rains).

This contract will focus on improving Steep Section #1 and Steep Section #2 of trail only

Access to Trail and Staging Areas Getting to the start of the trail will need to be well thought out and all staging and routes will need to be approved by the BLM COR.

Main Staging Area: The contractor shall stage equipment, supplies, and materials on the other side of the County Road 102 from Guffey Gorge Parking lot/Trail head. Approximant Lat/Long: 38°46'06.7"N 105°20'11.3"W

Secondary Staging Area: The contractor shall stage equipment, supplies, and materials at the top of the hill or starting area. Approximant Lat/Long: 38°46'20.9"N 105°20'05.1"W

Third Staging Area: The contractor shall stage equipment, supplies, and materials at the bottom top of the hill out of the way from people. Approximant Lat/Long: 38°46'18.9"N 105°20'01.4"W

Access to Staging Area Two and Three: NO VEHICLES CAN DRIVE TO THE START OF THE PROJECT. All access, means/methods must be approved by BLM COR. BLM will make every effort to help and assist with guidance for the trail access and construction. Some possible ideas to get supplies, materials, ext to the project include:

1. UTV can make it to the start of the Trail (no farther)

2. Horse or Pack Animals materials/supplies/equipment to start of project

3. Helicopter Sling Long equipment to the top and bottom of the trail

4. Hike materials/supplies/equipment to start of project

5. Bike/Electric Bike materials/supplies/equipment to start of project

Map A map will be provided in section 2 to visually show the staging areas, trail location, and the start and stop of the project.

After Award/Issuance of Notice to Proceed (NTP) The Contractor shall submit the documents listed in this section for approval within 14 calendar days.

1. Project Schedule. List the principal project tasks in rough chronological order and show the duration (number of days) anticipated start and end time dates for each task. Update the schedule to indicate planned verses actual accomplishments as the project progresses. Such outlines and revisions shall be in sufficient detail to enable the COR to judge as to the adequacy of the Contractor's operations and to anticipate such conditions as may tend to impair or retard the progress and completion of the work.

2. Single Point-of-Contact: Designate in writing, the Contractor’s single point-of-contact for the project, typically the Project Manager who will see the project through from design to end of construction. Submit the contact’s name, email, mailing, address and telephone number(s) to the CO and COR.

3. List of Key Project Personnel and their responsibilities.

4. List of Subcontractors and their responsibilities.

Project Description

1. Contractor shall design and build a sustainable, easy to maintain, walking path that stays within the bounds of the project location as shown on the map. The trail shall be able to accommodate two people; one person walking downhill and one person walking uphill at the same time. The resulting trail shall be approximately 0.1 miles for section one 0.2 miles for section two in length. The Contractor shall build the path to the latest State and Federal Standards for public paths and minimize the disturbance of construction and maintenance.

2. The Contractor shall include at least 1 resting area along the trail and shall be roughly halfway up or down the trail for section two.

3. The Contractor shall install an upper and lower handrail along any part of the trail where the grade exceeds 8%

4. The Contractor can use any combination of man-made and natural elements to achieve the goals set forth in this SOW.

5. The trails shall be designed to withstand a 100 – year storm event. The trails can be built from any combination of man-made structures to natural structures. The trails shall be traversable during spring run-off, rain events, and snow events. The trails shall keep all travelers free from walking through mud. The trails surface shall be easily traversed. The trail shall complement the surrounding landscape with use of colors or materials to blend in and not be distracting of the surrounding landscape.

6. The contractor may want to use stares is certain circumstances, this is allowed but must be approved by the BLM COR.

7. The contract shall use materials for construction that are designed to last for 20 years or more.

Schedule Guffey Gorge trail is open year round but the peak time for visitors is school summer break typically end of May to middle of September. The anticipated schedule would be to have the 100% design approved by 1 March 2023 and have construction of this project completed by 1 June 2023.

Project Design

1. 30% Design (Research and Development at conceptual level)

a. This is a conceptual design phase with the intent of presenting initial ideas and data to management and Government employees.

b. A minimum of 3 different conceptual designs shall be presented for each steep section. These shall be three different trail alignments that can utilize differing materials, grades, and styles

1. The Contractor shall convey pros, cons, paths, project hurdles, materials, design needs, environmental issues, and any other concerns for each of the conceptual trail designs.

c. The Contractor shall organize a Conceptual Design Workshop (CDW) for the Government. The Contractor will facilitate the workshop with an overview of design features including proposed materials, proposed trail layout, proposed resting facilities on the trail, proposed location of all day use area materials, regulation compliance, challenges in topography, hydrology and soils, timelines, key personnel, any design features that need input from the Government, and any other information the Contractor wishes to convey to aid in the coordination of the project.

d. The Government will provide a mixture of personnel at the presentation including managers, wildlife, geology, soils, hydrology, engineering, recreation, CO, COR, PI, and other interested government employees.

1. The workshop can be virtual or can be in person at Guffey Gorge Parking area/Trail head or a combination of both. Contractor may find alternate location if desired. Contractor shall be responsible for all aspects of alternate location including any rental fees associated with the location.

a. If virtual, the Contractor shall be responsible for setting up all virtual meeting hosting activities and shall have enough room for up to 20 participants.

b. If in person at the Field Office, the Contractor shall coordinate with the COR for any specific needs such as computer access, projectors, sound, network, room set up, etc.

c. If in person at an alternative location, the Contractor shall be responsible for all computer, projector, sound, network, room set up, and any other needs to accommodate up to 20 people.

e. The Contractor shall provide a digital model representation of the proposed trails to include in the presentation. Colors of materials, different material representation, and any special features of the trail shall be included in the model.

f. The Contractor shall present schedule for the project at the presentation.

g. The Contractor shall have at least 30 minutes set aside for a question-and-answer period.

h. Contractor shall be responsible for keeping all meeting notes. The Contractor shall give the COR draft meeting notes for review within 3 days after the presentation. The Contractor shall submit final meeting notes to the COR within 7 days after receipt of the draft from the COR.

i. The Contractor shall provide the COR an agenda for the meeting at least 1 week before the presentation.

j. The Contractor shall provide the COR with any handout material at least 2 weeks prior to the workshop. The Contractor shall be responsible for any fees or publication costs associated with handout material. Contractor shall have enough material for up to 10 people.

k. The workshop shall include illustrations, documents and photographs showing material styles, as well as a section explaining the advantages and disadvantages of each manufacturer’s solution to the design.

2. 60% Design (Preliminary Design)

a. Main objective is to produce a consolidated design from all feedback received during the working group and lay it out on the ground via flags, marking tape, paint, and maps. In addition, the contractor shall provide schedule estimates, supporting analysis and plans to getting supplies/materials/equipment into the site and staging areas, provide a risk estimate, and hiking traffic control plan.

b. The Contractor shall submit:

1. Drawing or map showing final trail alignment

2. List of materials that will be used including colors

3. Logistic plan outlining how materials, supplies, and equipment will be transported to site and the various staging areas

4. Hiking traffic control plan – the site will not be close, this plan needs to address how construction will happen wile visitors are hiking. The trail must remain open and passable during construction

c. The Contractor shall set up a design review meeting with the Government including, the CO, the COR, and the recreation planner to discuss all design criteria. Included in this meeting is any potential delays, milestone adjustments, design element questions, and any other clarifying elements the Government or Contractor needs to proceed.

1. Meeting will be onsite at the start of the project on Guffey Gorge Trail.

2. The Contractor shall be responsible for the meeting agenda and meeting notes. The Government shall have access to the meeting agenda within 1 week before the meeting. The Government shall have the finalized meeting notes within 1 week after the meeting is conducted.

3. The Government will have a 14-calendar day review period for each submittal and will submit the Governments comments to the Contractor at the end of the 14-calendar day review period.

3. 100% Design

a. Main objective is to finish up any unanswered questions and minor variations to the design package from government comments on the 60% design meeting.

b. The contractor shall takes all changes and suggestion from the 60% design review meeting and update the final design by lay it out on the ground via flags, marking tape, paint, and maps. In addition, the contractor shall provide updated schedule estimates, supporting analysis and plans to getting supplies/materials/equipment into the site and staging areas, provide a risk estimate, and hiking traffic control plan if has changed from the 60% design meeting.

c. The Contractor shall set up a design review meeting with the Government including, the CO, the COR, and the recreation planner to discuss all design criteria. Included in this meeting is any potential delays, milestone adjustments, design element questions, and any other clarifying elements the Government or Contractor needs to proceed.

1. Meeting will be onsite at the start of the project on Guffey Gorge Trail.

2. The Contractor shall be responsible for the meeting agenda and meeting notes. The Government shall have access to the meeting agenda within 1 week before the meeting. The Government shall have the finalized meeting notes within 1 week after the meeting is conducted.

4. Construction

a. Construction shall be per the approved 100% design. The CO shall be notified in writing at least 10 days before construction if there are any needed alterations to the approved design.

b. Any change of timelines the CO shall be notified.

c. Government shall be given 10 days’ notice before any construction activity that will close the site happens.

d. The Contractor shall have a foreman or representative on site at all times. This will be the main contact for the Government.

e. The Contractor shall schedule monthly progress meetings with the CO, COR, and the recreation planner.

5. Deliverables

a. 30%

1. Presentation for up to 20 people

2. Project Schedule

a. The Contractor shall provide a project schedule. The schedule shall include the tasks performed in this SOW and can include an estimated construction schedule based on product lead times and project/installation requirements. Each task shall be assigned a start/end date.

3. Digital conceptual model of the trails, trail resting areas, and drainage features for each steep section.

4. Government will choose the approved designs within 14 calendar days of presentation. After the preferred design is set, all future design and construction will be based on the one design. If the Contractor wishes to change portions of the preferred design criteria, they shall submit in writing to the COR all pertinent information that will be changed.

b. 60% Design

1. Drawing or map showing final trail alignment and all trail features (features example: steps, hand rails, location of drainage structures)

2. List of materials that will be used including colors

3. Logistic plan outlining how materials, supplies, and equipment will be transported to site and the various staging areas

4. Hiking traffic control plan – the site will not be close, this plan needs to address how construction will happen wile visitors are hiking. The trail must remain open and passable during construction

5. Final design for all drainage structure

6. Preliminary construction materials list.

7. Schedule for construction including assumptions, risks, and contingencies.

8. Documentation of offsite locations and haul distances for any imported or exported material and disposal areas.

c. 100% Design

1. The contractor shall update all the following from the 60% design:

1. Drawing or map showing final trail alignment and all trail features (features example: steps, hand rails, location of drainage structures)

2. List of materials that will be used including colors

3. Logistic plan outlining how materials, supplies, and equipment will be transported to site and the various staging areas

4. Hiking traffic control plan – the site will not be close, this plan needs to address how construction will happen wile visitors are hiking. The trail must remain open and passable during construction

5. Final design for all drainage structure

6. Preliminary construction materials list.

7. Schedule for construction including assumptions, risks, and contingencies.

8. Documentation of offsite locations and haul distances for any imported or exported material and disposal areas.

d. Construction

1. Complete set of as-built drawings or map showing the change made during construction (if any)

2. Material warranties

3. Maintenance Schedules

e. Final Walkthrough

1. Contractor shall have an on-site job foreman and the design engineer.

2. Contractor shall make all arrangements for final walkthrough with the COR.

3. Contractor shall take all notes.

4. Contractor shall prepare a punch-list.

Value Engineering and Changes Building trails is as much an art form as it is a science. BLM want the best final products and understand unforeseen obstacles can arise wile construction is under way. BLM COR will support zero dollar change orders that can assist with minor reroutes and minor redesigns if an unforeseen obstacle is presented.

Guffey Gorge Design-Build Project Section 2 – Map

Project Location #2 Project Location #1 Contractor Path to Second and Third Staging Area Contractor Second Staging Area Contractor Third Staging Area Guffey Gorge Overflow Parking Lot Contractor Main Staging Area Guffey Gorge Parking Lot / Trail Head BLM Property Boundary

Section 3 – Bidding Requirements and Equipment Restrictions

Bidding Requirements This project is a Low Price Technically Acceptable Contract (LPTA). Listed below are what the contractor must display in order to be considered technically acceptable:

1. The lead project manager / contractor in the field shall be a member of the Professional Trail Builders Association or demonstrate equivalent experience.

2. The selected contractor shall demonstrate expertise in working within an environmentally sensitive setting and in the construction of nature trails in similar setting and under similar specifications.

3. The selected contractor shall demonstrate significant experience in trail assessments, maintenance, and construction, and will have the ability to diagnose problems and recommend appropriate trail solution prescriptions.

4. Contractor must submit a portfolio of three projects/jobs, with photos and references, completed within the previous three years, of similar nature and contract amount.

5. Contractor must demonstrate experience with the following tools and/or equipment:

Mini-trail dozers Mini Excavators Mini Crawler Carriers Chainsaw Bucking and Limbing Felling with a Chainsaw Cross-cut saw use Rigging and Highline set-up and operation

6. Contractor and all contractor’s personnel must have current chainsaw safety training certificate (at least Level I) through the USFS Chainsaw Training, PTBA Chainsaw Training, or the Game of Logging or equivalent.

7. Contractor and all contractor’s personnel must have current Wilderness First Aid certification through the American Red Cross or equivalent.

Restriction on Equipment To minimize environmental impact and to keep the footprint of disturbance within the immediate trail construction area only, construction equipment shall be limited to hand tools or mini/micro walk-behind or ride on mechanized equipment no wider than the desired final trail width.

· Equipment shall be no wider than the following:

· Mini dozers Ditch Witch SK650 Mini Skid Steer, Sutter 300 and 500, or SWECO 450 and 480

· Mini excavators shall be of similar width as the mini dozers such as Bobcat 323, Caterpillar 301.6, Kubota U15, etc; tracked mini crawler carriers are also permitted to be used such as Canycom BFP602 or Canycom S100 crawlers.

· A list of all equipment (make, model, year, and width) to be used on this project must be provided with bid

· A list of all equipment operators with hours of experience with each piece of equipment must be supplied with bid.

· NO VEHICLES may be used to transport materials, supplies, personnel, or equipment to or from the staging areas two or three.

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