A04_0044019358_PWS_ROMO_Solid_Waste__Recycle_Svcs_rev_2.docx

PERFORMANCE WORK STATEMENT

ROCKY MOUNTAIN NATIONAL PARK

SOLID WASTE AND RECYCLING REMOVAL SERVICES

D.1 PURPOSE

Rocky Mountain National Park (ROMO), located in northern Colorado (HQ Estes Park) consists of 415 square miles (265,807 acres) encompassed by a range of mountains, meadows, lakes, and 300 miles of hiking trails. To assist in keeping the park beautiful, this contract will be for commercial services consisting of solid waste and recycling removal services in designated areas within the boundaries of the Colorado River District (CRD) located on the West Side of ROMO near to the town of Grand Lake, CO.

D.2 OBJECTIVE OF SERVICES

Services shall consist of collecting, hauling, dumping, and relocation of non-hazardous solid waste and recyclables from designated dumpster pick-up areas within the West side of the park that consist of residential, housing, campgrounds, and maintenance structure locations. There shall be no co-mingle or transport of solid waste and recyclables which shall be collected, transported, and disposed in accordance with any county, state, or federal ordinance.

Solid waste management is a comprehensive approach to managing non-hazardous solid waste that encompasses green procurement, waste prevention, and disposal programs. The Contractor shall determine and utilize the most cost effective Recycle and Solid Waste Management services, emphasizing innovation and commercial best practices, to maximize diversion. The Contractor shall dispose of all waste in accordance with all Federal, State, and local laws, regulations, executive orders, directives, instructions, manuals, and applicable wildlife protection ordinances governing disposal of solid waste and recyclables.

The contractor shall provide all management, supervision, labor, tools, materials, supplies equipment and any other items necessary to perform recycling service and solid waste disposal. Contractor shall plan, schedule, coordinate and assure effective and economical completion of all contract actions described herein.

Qualified personnel are essential for the performance of this contract to assure that requests for pick-ups are responded to in a prompt, responsive, and safe manner.

D.3 PLACE OF PERFORMANCE

All work to be performed is in ROMO park boundaries as follows:

All dumpsters listed below are NPS owned and provided. One additional dumpster will remain on the service provider site awaiting the next service rotation. At the end of that service that new dumpster will return to the service provider to once again be ready for the next service interval.

Location descriptions are provided below. See appendix A for location maps.

· Timber Creek Campground, 8.4 miles North of Kawuneeche Visitor Center at 16018 US HWY 34 Grand Lake, CO 80447. Two (2) roll off 10-yard trash dumpsters located on campground Loop A & C

· Timber Creek Campground, 8.4 miles North of Kawuneeche Visitor Center at 16018 US HWY 34 Grand Lake, CO 80447. Two (2) tip style 6-yard recycle dumpster located on campground Loop A & C

· CRD Permanent housing 98 CO Road 491 Grand Lake, CO 80447. One (1) 10-yard roll off trash dumpster

· CRD New Housing, 98 CO Road 491 Grand Lake, CO 80447. One (1) 10-yard roll off trash dumpster

· CRD Maintenance Compactor 211 CO Road 491 Grand Lake, CO 80447, west side of building. One (1) 6-yard tip up compactor trash dumpster

· CRD Maintenance Recycle 211 CO Road 491 Grand Lake, CO 80447, west side of building. Two (2) 6-yard tip up recycle dumpsters

· CRD Cold Storage Maintenance Building 211 CO Road 491 Grand Lake, CO 80447, just below maintenance building “bone yard”. One (1) 10-yard roll off trash dumpster dumpsters

10 YRD Trash 6 YRD Compactor 6 YRD Recycle

D.4 PERIOD OF PERFORMANCE

This contract is anticipated to be for one (1) year base period with the opportunity of four (4) option years and one (1) 6- month extension.

Anticipated performance periods:

Base Year: 9/1/2025 through 04/30/2026 Option Year 1: 05/01/2026 through 04/30/2027 Option Year 2: 05/01/2027 through 04/30/2028 Option Year 3: 05/01/2028 through 04/30/2029 Option Year 4: 05/01/2029 through 04/30/2030 **These dates are subject to change pending actual award Normal operational hours are approximately from 7:00am to 5:00pm Mountain Time, Monday through Friday.

If scheduled services falls on a federal holiday the service provider must make arraignments to resume service with in the following 48 hours.

D.5 SCHEDULE OF SERVICES

Solid Waste Services

Nov-Apr: every other WK

Nov-Apr every other WK

Nov-Apr: once per month

Recycling Services

D.6 GENERAL CONTRACTOR RESPONSIBLITIES

· The contractor is responsible for adherence to all Occupational Safety and Health Administration (OSHA) Regulation, specifically 29 CFR 1910 - General Industry.

· Contractor shall provide drivers, as well as other employees necessary to work under this contract, that have participated in organizational driver training and OSHA required safety programs. Every driver performing under this contract shall possess a current, valid Commercial Driver’s License (CDL) with the appropriate endorsements when operating vehicles that require such licenses. Operators of any equipment or vehicles with-in the park shall follow all traffic rules and regulations such as but not limited to speed limits and weight restrictions.

· Contractor shall use vehicles constructed to prevent loss of recyclables, waste, or fluid/gray water from vehicle beds during transport and vehicles shall be covered or enclosed to prevent contents from escaping. Any material thrown from or falling off the truck shall be immediately collected and returned to the truck by the Contractor. Any property damage resulting from an unsecure load or from material being thrown shall be the responsibility of the contractor and must be reported immediately.

· Contractor shall ensure all vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements.

· The Contractor shall provide a verbal report to the CO/COR within two (2) hours of any accidents, including but not limited to, that result in injury, occupational disease, adverse environmental impacts, or death such occurrence followed up by an email documenting each such occurrence.

· Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance and behavior while working with the park boundaries.

· The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

· The Contractor is required to have at least one supervisor or point of contact available during the working hours period.

· The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

· The Contractor’s employees shall wear distinctive, uniform clothing for ready identification. Clothing shall be neat, clean, in good repair, and have badge or monogram with the company name printed visibly on the shirt.

· All Contractor vehicles shall be in good general working condition, free of fluid leaks, and generally clean appearance. A decal identifying the company name and telephone number must be displayed conspicuously on all vehicles for easy identification by park visitors, law enforcement and NPS personnel.

· Contractor shall take such safety precautions as the Contracting Officer (CO) and/or the Contracting Officer’s Representative (COR) may determine to be reasonably necessary to safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

· Contractor shall prohibit scavenging of materials from the any point of collection by any contractor’s personnel.

· Contractor shall have applicable licenses and permits necessary to perform the work required under this contract prior to the start of performance. Copies of all such permits and licenses shall be current and valid. The Contractor shall provide to the Contracting Officer when requested, specifically, but not limited to, proof of all licenses, state and local permits, as well as, copies of organizational participation in driver training and safety programs. The Contractor shall provide evidence that every driver performing under this contract has a current and valid CDL with the appropriate endorsements if the vehicles they operate require such certification.

· Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and municipal laws, codes, and regulations.

· Contractor must submit to the Contracting Officer proof of insurance coverage and the amount of coverage at contract award. The Contractor shall notify the Contracting Officer if the insurance coverage is terminated or modified below the limits originally provided to the Contracting Officer.

· The Contractor shall perform operations associated with this contract in accordance with all current State/Federal environmental protection regulations applicable to the management of recycled materials and solid waste.

· Contractor must have adequate liability insurance to perform all work stated herein.

· Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, or other identifiable hazard the Contractor shall immediately notify the CO and COR verbally and follow up with an email notification.

· If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the CO and/or the COR two (2) hours prior to curtailing operations.

· Contractor shall keep all containers/dumpsters utilized within this contract cleaned, odor free and sanitized in accordance with sanitation codes (Federal or County). To maintain this, the cleaning shall be performed at the contractor’s site, outside the boundaries of the Park property.

· Contractor shall ensure all containers being returned to the Park after cleaning or repairs shall be put back in the same location as removed.

· Contractor shall contact the COR on all containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR within (one) 1 hour after identifying the non-collected container.

· Contractor shall correct any complaints regarding unsanitary conditions of containers and/or area around containers, due to Contractor negligence, within four (4) hours of notification by the CO and/or COR.

· Contractor shall be responsible for the repairs to any Park owned container/dumpster damaged during any of the applicable services of this contract being performed (including transportation).

· Contractor shall immediately inform the Government of any issues with the container/dumpsters that render it from being wildlife resistant to allow the Government adequate time to respond to the issues in efforts to prevent wildlife access to the contents of the container and habituating wildlife.

· Contractor shall inform the Government within twenty-four (24) hours of observing any damage and/or maintenance issues to the containers.

· Contractor shall immediately inform the COR and/or CO of any requests for services from any campground staff, law enforcement, or other individuals. No services requested shall be performed unless approved by the Contracting Officer in writing. Should the Contractor perform the requested services without the written approval of the Contracting Officer, it shall be done at the expense of the contractor.

· The Contractor shall not hire or subcontract with off duty or former Government employees whose employment would result in a conflict of interest.

· All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident.

· The Contractor personnel shall be able to communicate clearly in the English language.

· In the event of wildfire, heavy snowfall, or any other unforeseen event that would cause temporary closures to the park, the contractor shall resume service within 48 hours after normal park operations have resumed. If such events are widespread and affect contractor operations outside of the park boundary the contractor must contact the COR within 48 hours.

D.7 GENERAL GOVERNMENT RESPONSIBLITIES

· Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO, is authorized to amend, modify, or deviate from the contract.

· Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

1. Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

2. Requesting removal of unsuitable contractor employees;

3. Ensuring adequacy of schedule and Quality Control Plan, including changes;

4. Ordering re-performance of unacceptable work or performance by other mean, etc.

· The Contracting Officer reserves the right to modify the contract as warrantied, and in accordance with the Contract clauses, in which case, an equitable adjustment may be made.

· The Government will provide one (1) spare ten (10) yard container to be stored at an agreed upon location to enable the contractor to begin their servicing day with an empty container

· The Government is responsible for normal maintenance of the containers (i.e. damage by visitors, wildlife, painting, etc.).

· The Government reserves the right to add or remove locations/containers to be serviced to this contract in writing as a modification executed by a warranted contracting officer.

D.8 QUALITY ASSURANCE AND CONTROL

The COR shall be the primary agent for providing oversight for quality assurance purposes during the execution. The following techniques will be used in combination to ensure that quality of service to the government is maintained at an acceptable level in accordance with the specifications of the PWS.

The Government expects the contractor to collect solid waste as outlined in the Performance Work Statement. Acceptance of the work will be based on compliance with the work specifications. Non-compliance with any specification will constitute unsatisfactory performance and the contractor will be required to correct any deficiencies. The contractor service requirements are summarized into performance service tasks that relate directly to mission essential items. The Government will utilize the following summary matrix to monitor contractor performance:

Quality Assurance Surveillance Plan

is brought in compliance

D.9 ON-CALL SERVICES

On occasion, the Contractor may be required to make additional pick-ups for a location on the fixed schedule. The Contracting Officer’s Representative (COR) or the designated Park inspector will notify the Contractor by telephone. The Contractor shall perform within 24 hours of notification. On-call pickups shall be at the same unit price of a scheduled pickup, any additional pickups will be paid for with a government credit card, shall not exceed the one time service amount of $2,500.00 and shall not be invoiced against this contract.

D.10 VERIFICATION OF SERVICE

· Copies of each invoice shall be forwarded to the COR for approval prior to submission to IPP for final payment.

· The COR will be responsible for checking the invoice against contract requirements and verifying service items indicated on the invoice. If service was not delivered or incorrectly invoiced, the COR will document in writing the discrepancies and will forward to the CO. The CO will contact the Contractor and/or return the invoice.

· Invoices will then be paid by way of IPP.

D. 11 INSPECTION OF SERVICES – FIXED PRICE

The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

· The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

· If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by performing the work again, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

· If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

· The COR will inspect the Contractor’s vehicles, all containers and surrounding areas for the quality of service performed.

D.12 LOSS OR DAMAGE

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for the same. The government, at its option, in lieu of repayment, may require the contractor to replace at his own expense, all property as directed by the Contracting Officer.

D.13 BILLING

· The Government will pay the Contractor once per month for services performed.

· For the recyclable and waste pickups, the Contractor shall submit an itemized invoice monthly. One separate invoice for Solid Waste and one separate invoice for recycling.

Invoices shall reflect the following:

1. Name and Address of the Contractor

2. Invoice date

3. Contract order number and line item(s)

4. Description, quantity, unit of measure, unit price, and extended price of services performed

5. Driver name(s)

6. Truck number

7. Pick-up date(s)

8. Number of containers

9. Container pick-up location

10. Name, title, phone number and mailing address of person to be notified in the event of a defective invoice.

· All Contractor’s service tickets for recyclable and trash services shall be given as proof of service performed to the COR or the park designated inspector. The Contractor shall indicate on the ticket their company name, truck number, date, and container pickup locations. The Contractor shall leave 1 copy of the ticket with the Contracting Officer’s Representative. Another copy shall be submitted with the Contractor’s monthly invoice.

· The Contractor shall be accountable for the delivery tickets. If a ticket is voided or lost, the Contractor shall furnish the COR with the voided ticket or a written explanation for the lost ticket.

· All quantities are estimated and not binding to the Government. The Contractor will be paid for actual services approved by the Contracting Officer and successfully performed by the Contractor.

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