A03 WJPC-CTOC-B N Cyber AI lodging SOW_v1.pdf
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- Attached to
- Lodging CTOC-B and Cyber AI
- Solicitation number
- HQ003425QE183
- Issued by
-
DOD Washington Headquarters Service
About this file
This Statement of Work (SOW) details lodging support services for the William J. Perry Center for Hemispheric Defense Studies (WJPC) for the Countering Transnational Organized Crime (CTOC-B) and Cyber Policy Development and Artificial Intelligence Applications for Defense (Cyber-AI) courses. The contract covers lodging for approximately 100 individuals from 13-28 September 2025, requiring 1,245 funded room nights and 65 unfunded hotel room nights at a location within 6 miles of Fort Lesley J. McNair and within 0.50 miles of a Metro station.
Key requirements include single rooms with workspace, free high-speed internet, refrigerator, microwave, and secured safe, plus a hot breakfast buffet. The hotel must provide shuttle services to/from Ronald Reagan National Airport, on-site laundry facilities, a public meeting area for up to 10 participants, and ADA-compliant facilities. The contract will be awarded as a Firm-Fixed Price, with the contractor responsible for holding self-pay rooms at a group rate until one week prior to arrival. Invoices will be submitted electronically via Wide Area Workflow to the Defense Security Cooperation Agency's Acquisition Support Division.
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Statement of Work (SOW) Requirements Document
William J. Perry Center for Hemispheric Defense Studies (WJPC) Lodging Support Services
CTOC-B & Cyber-AI Courses
16 June 2025 Background The William J. Perry Center for Hemispheric Defense Studies supports the efforts of the Department of Defense (DoD) and other United States Federal agencies to assist Western Hemisphere nations in improving their security and strengthening their defense establishments. This mission is accomplished by promoting good governance, security sector professionalism, and democratic civil-military relations. The foundation of the Center’s effort is its high quality, relevant academic programs. Building on that foundation, WJPC endeavors to foster open and informed dialogue within a community of Western Hemisphere decision- makers, influential individuals, and institutional partnerships that share a long-term commitment to addressing the fundamental defense and security challenges facing the Western Hemisphere and to develop a common understanding of the importance of those challenges to their respective national and regional interests.
Scope WJPC is seeking Contractor support to provide lodging and shuttle services to approximately 100 funded guests. The hotel accommodation will support 1245 funded room nights and 65 unfunded hotel room nights.
Specific Requirements
Dates of the Event 13-28 September 2025.
Number of Guests - Lodging services for approximately 100 individuals, with provisions for 1245 funded and 65 unfunded hotel rooms.
CLIN 0001 Single Rooms 1245 Funded room nights for CTOC-B & Cyber-AI courses and (65 Self Pay) Room Nights
Lodging Features - The lodging and shuttles services for the Countering Transnational Organized Crime (CTOC-B) and Human Right and Cyber Policy Development and Artificial Intelligence Applications for Defense (Cyber AI) courses are tailored to ensure the comfort and convenience of the participants, considering various aspects such as room amenities, dining, shuttle services and additional facilities. The Contractor shall provide lodging and shuttle service in accordance with the terms listed in the SOW. All specifications shall be incorporated. Below is the detailed breakdown:
Room Type & Amenities: Rooms of comparable size and type with workspace, desk, and drawers. Equipped with free high-speed internet, refrigerator, microwave, and secured safe.
Meal Arrangements: Hot breakfast buffet included in the room rate. The hotel manager will be informed of the dietary requirements of participants.
Dining Facilities: In-hotel full-service restaurant, and full-service restaurants within walking distance not to exceed 0.5 miles, considering cultural sensitivities for unescorted guests.
Location Criteria: The hotel location shall be no further than seven (6) miles from Fort Lesley J. McNair.
The hotel location shall be no further than .50 miles to a Metro station or have shuttle service to surrounding areas available in the evenings and weekends.
Accessibility: Facilities compliant with the Americans with Disabilities Act
(ADA).
Additional Services: The hotel shall provide shuttle services to/from the
Ronald Reagan National Airport on the lodgers’ arrival and departure days. If the hotel does not have permanent shuttle services a third-party shuttle service is allowed, but shall be included in the room rate.
Additional Facilities: Public area available for group meetings of up to 10 participants. The hotel shall provide on-site laundry facilities with working washers and dryers.
Financial Liability: The Government has no financial liability for rooms booked as Self-pay”. The hotel must confirm availability and hold these rooms at a group rate until one week prior to the scheduled arrival of self-pay guests.
Nights of: 13 Sep 14 Sep 15 Sep 16 Sep 17 Sep 18 Sep 19 Sep USG Funded 10 60 60 100 100 100 100 Unfunded 0 5 5 5 5 5 5 Nights of: 20 Sep 21 Sep 22 Sep 23 Sep 24 Sep 25 Sep 26 Sep USG Funded 100 100 100 100 100 100 100 Unfunded 5 5 5 5 5 5 5 Nights of: 27 Sep 28 Sep USG Funded 10 5 Unfunded 0 0 Nights of: Total USG Funded 1245 Unfunded 65
Room Reservations: WJPC will provide detailed room lists 2 days prior to the first planned arrival, identifying rooms as "USG-paid" (100 rooms) and "Self-pay" (5 rooms). Self-paying participants must reconfirm their reservations directly with the hotel. If confirmation is not received five days prior to planned arrival, the hotel is not obligated to hold the room unless WJPC accepts financial responsibility in writing.
Restrictions: The contract does not cover additional costs for shuttle services, local or international phone calls, pay-per-view programs, mini-bar consumption, room service, or alcoholic beverages. Room-to-room calls are available to guests.
The Government requests that all rooms have outgoing phones and pay-per-view TV turned off, and mini-bars emptied. A deposit may be requested for these amenities' availability.
Occupancy Terms: If a participant does not occupy a reserved room before
6:00 P.M. on the date of scheduled occupancy, the Government will be charged.
for only that room night. The remaining days of the reservation will be canceled without additional charges to the Government.
Additional Terms: Specific terms and conditions for early check-in and late check-out will be included in the technical quote of the proposal.
Contract Type: This contract will be awarded as a Firm-Fixed Priced contract.
Contact Information:
Contracting Officer: Washington Headquarters Services (WHS) Acquisition Directorate Phone: (703) 545-3578 Email: whs.ncr.ad.mbx.dsca-group@mail.mil Website: https://www.whs.mil/Directorates/Acquisition-Directorate-AD
COR: Maria Fernanda Martinez Organization: Acquisition Support Division Address: Defense Security Cooperation Agency
201 12th Street South, Suite 203 Arlington, VA 22202
Email: Org Box - dsca.ncr.obo.mbx.cor-acq-support@mail.mil Invoices Invoices shall be submitted electronically via Wide Area Workflow (WAWF) to:
Organization: Acquisition Support Division Address: Defense Security Cooperation Agency
201 12th Street South, Suite 203 Arlington, VA 22202
Email: Org Box - dsca.ncr.obo.mbx.cor-acq-support@mail.mil mailto:whs.ncr.ad.mbx.dsca-group@mail.mil https://www.whs.mil/Directorates/Acquisition-Directorate-AD mailto:dsca.ncr.obo.mbx.cor-acq-support@mail.mil mailto:dsca.ncr.obo.mbx.cor-acq-support@mail.mil
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