A03 - Sources_Sought - 15DDHQ24N00000001.pdf

Document Type: Sources Sought Notice Solicitation

Number: 15DDHQ24N00000001

Posted Date: 12/22/2023

Response Date: 02/02/2024

NAICS Code: 336411 Aircraft Manufacturing

Size Standard: 1,500 employees

CONTRACTING OFFICE ADDRESS

Department of Justice, Drug Enforcement Administration, Office of Acquisition &

Relocation Management, 8701 Morrissette Drive, Springfield, VA 22152.

DESCRIPTION

This is a Source Sought notice. This is not a request for proposals and does not obligate the Government to award a contract. The Drug Enforcement Administration (DEA) is conducting market research, and is encouraging all businesses, including small businesses, to respond to this notice. The information requested herein will be used within the DEA to facilitate the decision-making process in acquisition planning, and will not be disclosed outside the agency. The DEA will not be responsible for any cost incurred by interested parties in responding to this notice. Unsolicited proposals or offers of any kind will not be considered in response to this notice. All information received in response to this notice that is marked Proprietary will be handled accordingly. Responses to the notice will not be returned. At this time, questions concerning the composition and requirements of any future solicitation regarding the requirement referenced herein will not be accepted or addressed by the Government.

The purpose of this notice is to gather information to determine the availability of vendors capable of providing full maintenance & operational services support for a full range of aviation operations, to include, but not limited to: Program Management, Aircraft &

Avionics Maintenance Support, Training Support, Logistical Support, Inventory

Management, and the Administrative Support necessary to sustain the worldwide DEA aircraft fleet in a safe, reliable and fully mission-capable condition, in support of the DEA’s

Aviation Division (OA).

REQUIREMENTS

The (DEA) has a requirement for contractor support to provide DEA’s Aviation Division (OA) with total mission support for the full range of aviation operations for Federal Law

Enforcement, to include, but are not limited to: Program Management, Aircraft & Avionics

Maintenance Support, Training Support, Logistical Support, Inventory Management, and

Administrative Support necessary to sustain the worldwide DEA aircraft fleet in a safe, reliable and fully mission capable condition. The Contractor shall also provide aircraft parts, equipment, pilot services, and IT Support of OA’s Maintenance, Repair and Overhaul software system (MRO) and special operations support as required. Minimum capabilities must include documented evidence of experience and expertise in all of the following areas:

1. Program Management

2. Safety Management Systems

3. Quality Assurance

4. Quality Control

5. Risk Management

6. Aircraft Maintenance Tracking, Planning and Scheduling

7. Aircraft Maintenance & FAA Repair Station Compliant with Part 145

8. Aircraft Availability and Safety

9. Aviation Communication Center Support

10. Accounting Support

11. Inventory Management

12. Property Management

13. Acquisition Support

14. Subcontractor/Vendor Management and Evaluation

15. Information Technology Support

16. Recruitment and Retention

17. Special Operations Support

18. Operational Pilot Support

19. Pilot Training FAA Approved

20. Industrial and Environmental Health and Safety Support

RESPONSES

Interested vendors who believe they possess the necessary capabilities to meet the identified specifications herein should submit a technical description of their capabilities.

Interested vendors possessing the required capabilities should respond by providing the

Government the following information:

▪ Point of Contact

▪ Address

▪ Telephone

▪ Email address

▪ DUNS Number

▪ Tax ID Number

▪ UEI Number

▪ Cage Code

▪ Business Size Category (large, small, small disadvantaged, etc.)

▪ Specifications:

1. Detailed summary of the company’s capabilities, personnel, and related experience in regards to the information cited in the “Requirements” section above.

Interested vendors shall also include its previous experience with, but not limited to, the following: performance-based acquisitions, utilization of MRO software systems (including the name of the manufacture used and whether the MRO system is commercially-off-the-shelf (COTS) software) as it pertains to FAA aviation support services – this information shall also include the average amount of scopes or aviation maintenance events annually the vendor tracked and maintained in the MRO system, and the size of the fleet.

2. A potential best-fit supply-chain management plan in regards to the

“Requirements” section above, and including but not limited to: inventory and property management; shipping and receiving (international and domestic); stock usage and replenishment (high/low limits); freight and transportation management; surplus property; hazardous material control and repairable stock management. NOTE: The potential contractor under this requirement shall be required to purchase aircraft parts, avionics systems, components and repair services on behalf of the DEA.

3. A description of its cost accounting standard and purchasing system, and how their system’s design could potentially be beneficial to the government regards to this requirement.

4. Information regarding previous work similar in scope to this requirement, including work done for other government agencies (include names of the government agencies and point-of-contact information, including phone numbers and e-mail addresses).

Contact/Submission Information

The capability statement shall be between one and twenty (20) pages that includes relevant experience within the past three years. Relevant experience is defined as possessing the experience described in the “Requirements” section above and the “Specifications” section herein.

At this time, questions concerning the composition and requirements for a future RFP, as well as those regarding the nature of the services to be performed under any future Total Aviation

Support Services initiative will not be accepted. E-mail responses to this source sought notice to Contracting Officer, Ryan Burke at Ryan.F.Burke@dea.gov by 3:00 PM Eastern Standard

Time (EST) on Friday, February 2, 2024.

NOTE: Please reference “Total Aviation Support Services Requirement – DEA

AVIATION DIVISION” in the subject line of the responses

INDUSTRY DAY

The DEA will also hold an Industry Day for interested vendors to discuss the overall mission needs for this requirement, and tour the DEA’s Air Operations Center (AOC) facility in Fort

Worth, TX. There will not be individual meetings or opportunities for presentations at this time. Answers to questions received during the group information session will be posted to

SAM.GOV following the Industry Day at a future date. The tentative date for the Industry

Day will be Thursday, March 28, 2024. Interested vendors shall make arrangements for mailto:Ryan.F.Burke@dea.gov attending the Industry Day by contacting Tina Condon (Administrative Officer) at 571-387-

4238/ Tina.M.Condon@dea.gov . Vendors interested in attending the Industry Day shall finalize arrangements with Ms. Condon no later than close-of-business on Friday, March 22, 2024. Any requests to attend the Industry Day after March 22, 2024 will not be considered.

Vendors will not be permitted on the AOC facility without making pre-arrangements via

Ms. Condon. NOTE: Interested vendors shall limit their groups to three or less individuals due to space limitations.

mailto:Tina.M.Condon@dea.gov