A03_ProsserJanitorialSOW 1232SA26Q1196.docx

USDA–ARS Prosser Worksite Janitorial Services Statement of Work (SOW)

Part 1 – General Information

1. General This is a non‑personal services contract to provide janitorial services at the USDA Agricultural Research Service (ARS) Prosser Worksite. Contractor employees are accountable solely to the Contractor, who is responsible to the Government. The Contractor shall provide all labor, equipment, materials, supplies, supervision, and transportation necessary to perform janitorial services in accordance with this SOW.

2. Objective The objective of this contract is to maintain safe, clean, and sanitary facilities that support USDA‑ARS operations. The Contractor shall coordinate with the Contracting Officer’s Representative (COR) to ensure performance meets USDA‑ARS quality expectations while minimizing disruption to facility occupants.

3. Scope The Contractor shall provide full janitorial services for buildings and restrooms identified at the USDA‑ARS Prosser Worksite. Services include general cleaning, disinfection, restocking, waste removal, sweeping, mopping, vacuuming, and periodic floor maintenance. USDA‑ARS may add or remove building areas through written contract modification.

4. Licenses and Permits The Contractor shall obtain and maintain all licenses and permits required by applicable federal, state, and local laws.

5. Period of Performance The period of performance consists of one (1) base year and four (4) 12‑month option years. Specific dates will be detailed in the solicitation or award.

6. Place of Performance All services shall be performed at the USDA‑ARS Prosser Worksite located in Prosser, Washington. A site visit will be scheduled.

24106 N. Bunn Road Prosser, WA 99350

7. Hours of Operation Janitorial services shall be performed Monday through Friday between 0730 and 1430, excluding federal holidays and facility closures. The Contractor must maintain adequate staffing to ensure timely performance of all tasks.

8. Federal Holidays Work shall not be performed on federal holidays. If a holiday falls on a scheduled service day, the Contractor shall perform services on another day within the same work week.

Federal holidays: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

9. Quality Control Plan (QCP) The Contractor shall provide a QCP within 30 days of Notice to Proceed. The QCP shall outline inspection procedures, communication processes, preventive measures, and correction of deficiencies. Updated versions shall be submitted within five (5) days of any changes.

10. Contractor Performance Assessments The Contractor shall inspect its own work, correct deficiencies, and provide inspection reports to the COR upon request.

11. Government Surveillance The COR will evaluate Contractor performance under the Quality Assurance Surveillance Plan (QASP). USDA‑ARS may inspect work at any time.

12. Corrective Action USDA‑ARS may require re‑performance or corrective action if work does not meet contract standards.

13. Government Remedies If deficiencies are not corrected promptly, USDA‑ARS may perform the services at the Contractor’s expense or terminate the contract for default.

14. Inspection Accompaniment A USDA representative may accompany the Contractor during work activities without hindering performance.

15. Inspection Rights USDA‑ARS retains the right to inspect all services in accordance with FAR 52.212‑4.

16. Performance Improvement USDA‑ARS may require QCP revisions or additional Contractor action if performance is inadequate.

17. Deficiency Correction Timeline Contractor shall correct performance deficiencies within three (3) calendar days unless directed otherwise.

18. Type of Contract This is a performance‑based commercial services contract. USDA‑ARS specifies what must be achieved; the Contractor determines how to achieve required outcomes.

20. COR Authority The COR provides technical oversight but cannot modify contract terms.

21. Safety Requirements The Contractor must comply with OSHA and USDA safety requirements, including PPE, signage, safe chemical handling, SDS documentation, and equipment safety.

22. Environmental, Safety, Security, and Conduct Requirements The Contractor shall comply with all environmental, safety, security, identification, and conduct requirements. All unsafe conditions, environmental concerns, or security issues must be reported verbally and in writing within 24 hours. All Contractor personnel must complete facility clearance procedures before gaining access.

23. Lost Keys and Access Devices The Contractor shall report any lost keys, access cards, or access devices within 24 hours. The Contractor is responsible for all replacement, re‑keying, or security costs caused by the loss.

Part 2 – Furnished Items and Responsibilities

24. Government‑Provided Items The Government will provide disposable paper goods including: paper towels, toilet paper, hand soap, toilet seat covers, trash bags, and waste‑receptacle liners. The Contractor shall monitor supply levels and restock as needed.

25. Contractor‑Provided Items The Contractor shall provide all equipment, materials, and cleaning agents not furnished by the Government.

26. Status Reports The Contractor shall submit a monthly status report summarizing completed tasks, issues discovered, corrective actions, and supply usage concerns.

27. Cleaning Schedule The Contractor shall provide an annual cleaning schedule listing all required weekly, monthly, quarterly, and annual tasks.

Part 3 – Specific Tasks

3.1 Conference and Lunch Areas – Buildings 116 and 95

Perform Once per Week:

- Check and resupply paper towels.

- Remove visible cobwebs from walls, ceilings, and entries.

- Clean chairs at tables in the multipurpose room.

- Clean tables in the multipurpose room.

- Dust mop and/or sweep floors.

- Mop floors with a neutral cleaner.

- Clean sinks and counters in the lunchroom.

Perform Monthly:

- Dust and clean interior window sills.

- Dust tops of appliances.

- Dust or vacuum window coverings.

- Spot clean walls and doors.

- Dust vents.

Perform Annually:

- Strip, clean, wax, and buff all VCT floors.

3.2 Buildings Requiring Annual Strip & Wax

- Building 92 – 2,005 sq. ft.

- Building 95 – Hallways/kitchen 551 sq. ft.; Offices 1,234 sq. ft.

- Building 113 – Hallway 143 sq. ft.; Labs 1,182 sq. ft.

- Building 116 – 790 sq. ft.

- Building 300 – 1,888 sq. ft.

3.3 Restrooms Covered

Building 95 – 36 sq. ft.

Building 92 – 34 sq. ft.

Building 102 – 30 sq. ft.

Building 113 – 40 sq. ft.

Building 300 – 92 sq. ft.

Performed Once Per Week:

- Clean and sanitize sinks, toilet bowls, and toilet lids.

- Wipe down paper dispensers.

- Clean and polish chrome fixtures.

- Sweep floors.

- Clean and sanitize restroom floors.

- Refill paper towels, toilet paper, seat covers, and soap.

- Remove trash and replace liners; take trash to dumpster.

- Remove cobwebs and clean mirrors.

- Clean window sills as needed.

Part 4 – Deliverables Quality Control Plan – 30 days after NTP Monthly Status Report – Monthly SDS Documentation – Prior to use Employee Roster – Monthly Service Contract Report – Annually