A03 ISG IDARM-CAMRI Venue SOW.pdf

Statement of Work (SOW) Institute for Security Governance (ISG)

8 – 21 September 2024

MASL P179842 IDARM CAMRI

Defense Acquisition Life Cycle Management

July 5, 2024

Background:

This event is the ISG resident course P179842 Defense Acquisition Life Cycle Management. ISG is a component of the Defense Security Cooperation Agency (DSCA), and one of the Department of Defense’s (DoD) primary schoolhouses for educating international military and government personnel (IMS) from partner nations (PN).

Scope:

ISG’s P179842 Defense Acquisition Life Cycle Management course examines the components and characteristics of effective defense logistics and life cycle management.

Emphasis is placed on the critical role logistics planning and life cycle considerations play in the defense acquisition decision making procedures and processes. ISG courses are designed to cultivate individual understanding of complex issues, foster peer to-peer learning, and build international communities of interest. ISG work is foundational in the DSCA’s Security Cooperation mission.

The personnel participating as students in the course are all foreign military and government representatives. Some of the students will be visiting the United States for the first time and are not funded beyond the per diem living allowances provided them by their sponsoring organizations, meant to cover lodging, meals, and incidental expenses.

Given intercultural sensitivities, limited budgets, and the extended period of their stay, it is essential that the lodging provide them the comfort and convenience of all the features and amenities detailed in the Lodging Requirements section. Most guests will not have cars, so the location must be within walkable distance to facilities such as grocery stores and restaurants.

Specific Requirements:

Desired Location: The Miami Metropolitan area, within 12 miles of U.S.

Southern Command Headquarters (9301 NW 33rd St Doral, Fla. 33172) and Miami International Airport

Restaurants serving breakfast/lunch/dinner and a grocery store shall be walkable within one half (0.5) mile of the facility via pedestrian sidewalks or crosswalks.

Dates of the event:

Period of Performance: 6 September 2024 – 21 September 2024

On-site classroom and interpretation equipment setup and testing: 8 September 2024 from 1100 to 1600 unless otherwise discussed with Technical POC.

Guest lodging check-ins beginning Sunday, 8 September 2024 Course dates: 9 September 2024 – 20 September 2024 Guest lodging check-outs: Saturday, 21 September 2024

Time of the event: Course Active Time 0800-1700 (Monday-Friday, including daily interpretation prep time from approximately 0800, and daily course instruction from approximately 0900 to approximately 1600). Anticipate field studies visit one morning (likely Thursday, 12 Sep).

Number of Participants: 30 participants

Event Room Style/Details: The hotel shall provide a plenary meeting space to accommodate thirty (30) participants (24 students, and six faculty/support staff) currently scheduled to begin on Monday, 9 September 2024, ending Friday 20 September 2024.

The quote shall be priced for thirteen (13) full days. In addition, the venue shall also make the space available for setup and testing of equipment for at least four (4) consecutive hours the day before the event (Sunday 01 September). Classroom configuration shall be in a classroom layout style, with rows of tables, designed for teacher-centered instruction for twenty-four (24) students, with power access for laptop computers, an instructor podium, and three (3) six-foot tables with chairs in the back of the classroom for instructional team and guest seating of up to six (6) persons. There must also be accommodation for a soundproof translation booth and supporting hardware.

High-speed internet wi-fi access shall be made available to the participants.

A/V Equipment: The hotel shall provide audio and visual (A/V) support in the meeting space beginning Sunday 8 September 2024 and ending Friday 20 September 2024. The A/V support is not needed on other Saturdays/Sundays during the period of performance.

The hotel shall also provide A/V support for in-room testing of equipment for at least four (4) consecutive hours on 8 September 2024 (1100 to 1600 unless otherwise discussed with Technical POC). The total number of days A/V support shall be required is eleven (11), including the set-up/testing on 8 September 2024. The meeting space shall have laptop audio connection/interface, two (2) projectors, two (2) screens, and four (4) mobile dry-erase boards (approximately 4’ x 6’) with markers. The venue-provided A/V requirements will be set up in the plenary meeting space for ISG team access and testing by no later than the beginning of the allotted four-hour set-up/testing period on 8 September 2024. The hotel shall provide support to ISG to ensure hotel AV equipment is operational and supported during the event and replaced in case of malfunction. This shall include an A/V technician present for at least the hour immediately preceding class start each day through at least 30 minutes past class start each day.

Room Décor: To be included in conference room rental cost.

Food and Beverage:

Refreshments/Breaks: Light breakfast, lunch, and snacks with coffee/water/tea service during breaks (two per daily session) shall be included in the Course venue facility room rental cost. Cold and hot water dispensers with drinking glasses or cups to be included in conference room rental cost.

Contract Type: Firm-Fixed Price (FFP)

Lodging Requirements: The venue shall block rooms for the capacity and quality requirements listed below. The lodging room fees will not be paid through this contract award.

1. For students, 24 single rooms for 13 nights each (312 total room nights; check-ins

Sunday, 8 September, check-outs Saturday 21 September 2024).

2. No deposit or incidentals authorization shall be required of any guest in the room block except on an opt-in basis. No guest in the room block shall be denied lodging due solely to their refusal to agree to a deposit or incidentals authorization.

3. For instructors, six (6) single rooms, each for seven (7) nights each (42 total room nights; one from 7-14 September, one from 8-14 September, one from 8-11 September, and two from 15-21 September), one instructor from 7-21 September (16 total room night).

4. Sleeping rooms shall be of similar size and type and include workspace with a desk and chair.

5. Sleeping rooms shall each have a mini-refrigerator, clothes iron or steamer, kettle or coffee/tea maker, and a safe for valuables.

6. Hotel shall be fully compliant with the Americans with Disabilities Act (ADA).

7. High-speed internet Wi-Fi access shall be made available to the participants.

Sleeping rooms shall have high-speed internet service with a minimum download speed of fifteen (15) Mbps and a minimum upload speed of ten (10) Mbps. If a password is required, it shall be given to participants.

8. Proposed room rates should be at the U.S. Government lodging per diem rates.

Group lodging block will utilize Federal tax-exempt status certification. Any non-exemptible local or county taxes or fees shall be included in the proposed room rate, and the grand total shall not exceed U.S. Government lodging per diem rates.

9. Each lodging guest is individually responsible for the cost of lodging and any other incidentals expenses charged to their room accounts, such as room service local or long-distance phone calls, mini-bar consumption (if available), late check outs and any damages to the room. The Government has no financial liability for lodging rooms.

10. The ISG Project Manager/Point of Contact will provide a detailed room list identifying rooms reserved by this contract within five (5) business days after beginning of Period of Performance (PoP) subject to contract award.

11. If the hotel holds a room and a guest does not occupy that room prior to 11:59 P.M. on the date of scheduled occupancy, the reservation may be cancelled, unless advance notice is given to the hotel of late/delayed arrival.

12. Terms and conditions for early check-in and late check-out to be provided in technical quote of proposal.

13. The Government has no financial liability for lodging rooms.

Parking Requirements: Participants and attendees shall use available parking at the venue with parking validation for at least 30 participants at no cost to the Government.

Technical Contact: Primary POC:

Samantha Schwellenbach Institute for Security Governance 1635 Cunningham Rd, Monterey CA 93943 Phone: (831) 656-2049 Email: slschwel@nps.edu

DSCA COR POC:

Glenn Babas Phone: (703) 380-9854 E-mail: glenn.s.babas.civ@mail.mil