A02 - SOW - B-2 HVAC Replacements 2026.pdf

Statement of Work (SOW)

For

Mine Safety & Health Administration’s Technical Support’s Approval &

Certification Center’s Building 2 Heating- Ventilation-Air Conditioning Replacement

Work Location: 646 Technology Drive, Triadelphia, WV 26059

PART 1

General Information

Mine Safety & Health Administration’s (MSHA) Approval and Certification Center’s (A&CC) Building 2 (B-2) is in need of replacement of Heating, Ventilation, Air Conditioning (HVAC) units due to the current systems being end of life and non-availability of parts when needed due to failures.

1.1. Description of Services/Introduction:

The contractor shall provide all resources (i.e. personnel, equipment, tools, materials, supervision, non-personal services) necessary to dismantle legacy HVAC Systems in MSHA’s A&CC’s B-2 as defined in this SOW, except as specified in Part-3 as government furnished property and services. These legacy systems are then to be replaced by new HVAC systems, as defined in this SOW, to control the environmental conditions in B-2. The contractor shall perform to the standards in this contract action.

1.2. Background:

The mission of the Mine Safety and Health Administration (MSHA) is to administer the provisions of the Federal Mine Safety and Health Act of 1977 (Mine Act), the Miner Act of 2006 and to enforce compliance with mandatory safety and health standards as a means to eliminate fatal accidents; to reduce the frequency and severity of nonfatal accidents; to minimize health hazards; and to promote improved safety and health conditions in the Nation’s mines.

As a regulatory organization, MSHA’s jurisdiction includes the Nation’s mining industry, which consists of coal, metal, and nonmetal mines, including both underground and surface operations.

Just as mining is essential to the American economy, a safe and healthy mining workforce is essential to the mining industry as a whole. The mining environment is inherently hazardous.

Unseen geologic instabilities, constantly changing terrain, the prevalence of large and complex haulage and mining equipment are only a few of the factors that make maintaining mine safety a continuing challenge.

To meet this challenge and accomplish its mission of protecting the safety and health of the Nation’s miners, MSHA develops and enforces safety and health rules applying to all U.S.

mines, fosters compliance, and makes available technical, educational, and other types of assistance. More specifically, MSHA conducts mine inspections; investigates mine accidents, fatalities, discrimination accusations, hazardous conditions complaints, and other potential violations; issues citations and collects financial penalties; develops improved safety and health standards and policies; evaluates and approves mine plans as well as some equipment and materials used in mines; provides mine emergency response capabilities; trains and certifies mine safety and health professionals; and develops and delivers education and training programs and materials.

MSHA’s Approval and Certification Center (A&CC), located in Triadelphia, West Virginia, consists of 96 acres of property and numerous buildings that house laboratories, offices, and storage. The A&CC approves and certifies certain mining products for use in underground coal and gassy underground metal mines. Technical experts evaluate and test equipment, instruments, and materials for compliance with Federal Regulations. Products evaluated and tested range from extremely small electronic devices to very large mining systems. Following successful completion of evaluation and testing of a product, a license is issued authorizing a manufacturer to produce and distribute products for use in mines. The MSHA approval issued by the Center is internationally recognized.

The Center performs other technical functions in support of MSHA's programs, including investigations of safety and health concerns relating to product approvals; litigation assistance on issues involving approved products; accident investigation assistance when an explosion, fire, injury or fatality involves or may involve approved equipment; identification of the need for technical solutions to problems in application of mining equipment, materials, and explosives; technical assistance in developing new or revised Federal standards and regulations; and research assistance to other Government agencies on research programs that directly relate to MSHA. The Center also provides engineering support and technical assistance in the area of industrial safety.

1.3. Objectives:

To replace legacy HVAC systems in MSHA’s A&CC’s B-2.

1.4. Scope:

Replacement of legacy HVAC Systems in MSHA’s A&CC’s B-2 as defined in this SOW.

1.5. Period of Performance:

The period of performance for this project will require completion of the project within 120 days after award of the contract.

1.6. General Information

Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in this SOW. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Quality Control Plan is to be delivered within 10 days after contract award via e-mail to the Contracting Officer (identified on the solicitation).

Quality Assurance:

Center Operations Division (COD) personnel will supervise, observe contractor work, and resolve any issues during the execution of this contract.

Government Remedies:

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions- Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

Hours of Operation:

The contractor is responsible for conducting performance between the hours of 7:00 AM to 4:00 PM Eastern, Monday thru Friday, except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. If days/times outside of the above are required, special coordination with the onsite COR can be arranged. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this statement of work when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. Telecommuting or “work at home” is not authorized under this contract action unless under emergency situations as determined by the Contracting Officer’s Representative (COR).

Place of Performance:

The work to be performed under this contract action will be performed at MSHA’s A&CC’s B-2 located at: 646 Technology Drive, Triadelphia, WV 26059.

Type of Contract:

The government anticipates award of a Firm-Fixed Price contract.

Security Requirements:

Contract Employees will report/sign in at the guardhouse or Building 1 when starting their shift and report/sign out at the end of their shift or when leaving the property. The contract employees will be provided “Visitor” badges to be worn at all times while on government property.

Physical Security.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning.

Special Qualifications:

The contractor is responsible for ensuring all employees possess all required knowledge, experience, and licenses to execute this contract action.

Post Award Conference

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will notify the contractor of how the government views the contractor's performance and the contractor will notify the government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Contracting Officer’s Representative:

A COR will be designated separately.

Key Personnel:

The following personnel are considered key personnel by the government: Project Manager/Alternate Project Manager. The contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The project manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract action. The project manager or alternate shall be available while contract employees are on government property, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Primary/lead/Project Manager: TBD

Secondary/Alternate: TBD

Identification of Contractor Employees:

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contract employees will be provided “Visitor” badges to be worn at all times while on government property.

Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract action may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI), as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 2

Definition & Acronyms Approval and Certification Center (A&CC). The requesting agency.

B-2. Building 2

Center Operations Division (COD). COD is the group responsible for managing the facility.

Contracting Officer’s Representative. A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

HVAC. Heating, Ventilation, Air Conditioning

Defective Service. A service output that does not meet the standard of performance associated with it in the SOW.

MSHA. Mine Safety & Health Administration

Project Manager. Contract personnel who shall be responsible for the performance of the work and onsite contract and sub-contract personnel

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the SOW.

Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Statement of Work (SOW). Statement of Work

Technical Support (TS). Technical Support

Part 3

Government Furnished Property, Equipment, And Services

3.1 General:

The government will provide the facilities, equipment, materials, and/or services listed.

below. Restrooms, break rooms, and smoking shelters are available for use.

3.2 Services:

3.2.1 Utilities:

The government will provide access to all utilities in the facility for the contractor’s use in performance of tasks outlined in this SOW. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3 Facilities:

Onsite. The government will furnish physical access to the areas of government property that pertain to the work to be conducted per this SOW.

Part 4

Contractor Furnished Items and Services Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish all other items/resources required to perform the services in this

SOW.

Part 5

Specific Tasks

5.1 Services:

The contractor shall provide resources/services for dismantling and properly disposing of legacy HVAC systems to be replaced. Once the removal has taken place, the contractor will need to install:

• BUILDING (2) UNIT 1: 100,000 BTU Furnace, 5-Ton Cond, 5-Ton Coil, Humidifier, MERV 8 Cabinet Air Filter, New Line Set

• BUILDING (2) UNIT 2: 80,000 BTU Furnace, 4-Ton Cond, 4-Ton Coil, Humidifier, MERV 8 Cabinet Air Cleaner, New Line Set

• BUILDING (2) UNIT 3: 100,000 BTU Furnace, 5-Ton Cond, 5-Ton Coil, Humidifier, MERV 8 Cabinet Air Filter, New Line Set

• BUILDING (2) UNIT 4: 80,000 BTU Furnace, 4-Ton Cond, 4-Ton Coil, Humidifier, MERV 8 Cabinet Air Cleaner, New Line Set

• BUILDING (2) Light Lab: 2-Ton RTU, Rework duct work, Reconnect Electrical and control wire

Part 6

Technical Exhibit Index

6.1 Technical Exhibit 1 - Estimated Workload Data

This section provides a breakdown of the estimated personnel hours required for the HVAC replacement project in Building 2 at the MSHA’s A&CC. The table below outlines the type of personnel, the associated roles, and the anticipated hours to complete each task.

ITEM NAME ESTIMATED QUANTITY

1 HVAC/Plumber 72 Hours