A02- Sources Sought PANAPG-25-P-0000-000502 FMS GFEBS 12 Feb 2025.pdf

REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT FOR Asset, Preventive and Demand Maintenance Work Order Management, and Inventory Management Services

INTRODUCTION

The Army Contracting Command-Aberdeen Proving Ground (ACC-APG) is issuing this combined Sources Sought and Synopsis notice as a means of conducting market research to identify parties with the interest and resources to support the requirement for survey to determine potential sources capable of fulfilling a GFEBS (General Fund Enterprise Business System) and FMS (Facilities Management System) services contract in support of The Department of Public Works (DPW) at Aberdeen Proving Ground (APG), Edgewood Area APG, Adelphi Laboratory Campus (ALC), Graces Quarters, and Blossom Point, Maryland.

The estimated period of performance for this Indefinite Delivery, Indefinite Quantity (IDIQ) contract is five-years from the date of award. This contract type is Firm- Fixed- Price.

This is a sources sought announcement seeking vendors who are capable of and interested in providing Asset, Work Order, and Inventory Management Services, as it relates to GFEBS Plant Maintenance, for Aberdeen Proving Ground (APG) Directorate of Public Works (DPW). Asset, Work Order, and Inventory management is an integral part of the process for tracking, managing, and reporting service orders, preventive maintenance work orders, warranty periods, and maintenance scheduling. These services must be rendered while ensuring compliance with required data standards, integrity, and compatibility across the organization. The purpose of this requirement is to support the functional objectives of DPW and their customers.

DISCLAIMER

This is a Request for Information (RFI) for planning and market research purposes only and shall not be construed as a commitment by the Government.

This is NOT a Request for Quote or Proposal. The Government does not intend to award a contract based on this RFI or reimburse any costs associated with the preparation of responses to this RFI. This RFI will be used to gather market research and to make decisions regarding the development of acquisition strategies.

SERVICES SOUGHT

The contractor shall provide Asset, Work Order, and Inventory Management Services for Aberdeen Proving Ground (APG) Directorate of Public Works (DPW). The GFEBS and FMS systems and support are essential to maintaining all aspects of maintenance for buildings and equipment for all areas of Aberdeen Proving Ground. This system is critical to ensure all equipment is being serviced and all services are documented. These systems provide the means for proper funding needs for each system by recording them into the funding system. This must be accomplished while maintaining required data standards, integrity, and compatibility across the organization.

Asset Management Contractor shall be responsible for conducting equipment surveys on selected facilities as prioritized by the government. Contractor shall manage and complete the process for creating new data and updating existing data in GFEBS. The Contractor shall create new Preventative Maintenance Plans (PM Frequency and Task List), as necessary, attach O&M Manuals, drawings and specifications, spare parts list, and any other technical documents.

Work Order Management Contractor shall receive, process, and initiate all work orders as needed. The types of work orders are as follows: Demand Maintenance Orders, Preventative Maintenance Orders, Project Work Orders, and Operation Work Orders. (DMOs, PMOs, PWOs, and OWOs). Contractor shall be responsible for tracking, documenting, and reporting all completed maintenance and repair in GFEBS. The contractor is responsible for data Quality Assurance Quality Control (QAQC), business processes and workflow management. The Contractor shall ensure the accurate status of all work using the appropriate status assignment in GFEBS. Based on GFEBS system data, the Contractor shall perform work management analysis, electronic data management, and develop reports as requested and approved by the Contracting Officer Representative

(COR).

Warehouse Inventory Management

The Contractor shall implement and maintain the inventory in GFEBS and perform sound receiving procedures and accounting of all materials in the warehouse. The Contractor shall conduct inventories in a manner that assures each item is verified at least annually. Using the Supply Chain process, materials used for DMOs, PMOs, PWOs, and OWOs will be transferred to the applicable maintenance order via the MIGO transaction (GFEBS) in accordance with the Materials Inventory Goods Operations (MIGO) Receipt for Purchase Orders (PO). The Contractor shall establish and maintain a Warranty Program to warrant all equipment, parts, components, where the manufacturers provide a warranty.

SPECIAL REQUIREMENTS

• The contract will require a security classification level of Secret.

• The contractor must comply with the Berry Amendment and DFARS clauses

252.225-7008 and 252.225-7009.

• Personnel must have specific certifications and experience, including GFEBS roles and training courses. Unclassified Only

Certifications and Experience: Contractor personnel shall be provisioned at time of award for the following GFEBS roles:

• All Personnel

- Plant Maintenance Master Data Maintainer

- Preventive Maintenance Controller

- Plant Maintenance Reporter

- Order Approver

• GFEBS Inventory Maintainer

- Physical Inventory Maintainer

- Material Requirements Planning (MRP) Maintainer

- Goods Receipts Processor

• GFEBS/FMS Analyst

- Real Property Viewer

• FMS/GFEBS Administrator

- Project System Master Data Maintainer (cProjects)

- Real Property Viewer

To be provisioned for these roles personnel shall have taken and passed all the training courses required for each role. The course requirements sometimes change, and additional courses are added or subtracted from the list of required courses. During this contract, the contractor shall take any additional courses needed to maintain role provisioning. The current list of required GFEBS courses for this position is:

• All Personnel

- GFEBS Essentials [Subsumes L101E, L201E, L303E]

- GFEBS Essentials BI Reporting (Subsumes L305E)

- GFEBS Plant Maintenance - Plant Maintenance Process Overview

- GFEBS Plant Maintenance - Master Data Course

- GFEBS Plant Maintenance - Preventive Maintenance

- GFEBS Order Management and Execution

- GFEBS Order Approver

• GFEBS Inventory Maintainer

- GFEBS Supply and Inventory Management

• GFEBS/FMS Analyst

- GFEBS Real Property (Subsumes GFEBS Real Property Process)

- GFEBS Real Property Reports

• FMS/GFEBS Administrator

- GFEBS Project Systems – cProjects (Subsumes GFEBS L487C Using cProjects in GFEBS)

- GFEBS Project Systems – Project Systems Course (Subsumes GFEBS Project

Systems (L281E))

- GFEBS Real Property (Subsumes GFEBS Real Property Process)

- GFEBS Real Property Reports

Personnel Qualifications/Resumes: The below personnel categories do not indicate total Full Time Equivalent (FTE) requirements rather illustrate minimum requirements for consideration of award.

Project Manager (PM) – The PM shall have a bachelor’s degree in business management and seven (7) years management experience with contracts pertaining to GFEBS Plant Maintenance. Must be provisioned in GFEBS Roles as identified in paragraph above at time of contract award. Must have documented experience (GFEBS screenshot showing assigned roles) in GFEBS Plant Maintenance Module.

GFEBS Administrator – Personnel must have full working knowledge and 7 years’ experience with the ARMY's GFEBS System (Plant Maintenance Module) and provisioned in GFEBS Roles as identified in paragraph above at time of contract award.

Must have documented experience (GFEBS screenshot showing assigned roles) in GFEBS Plant Maintenance Module.

FMS Administrator - Personnel must have full working knowledge and 7 years’ experience configuring, updating, and modifying the Facility Management System (FMS) and Oracle Database. Personnel must have experience in executing GFEBS extracts, importing GFEBS extracts into Oracle and making GFEBS extracts data available through the DPW Web Site. Must have advanced knowledge of SQL language and relational databases, including 7 years hands on experience with Visual Studio and Oracle software. Must have 7 years hands on experience and working knowledge in GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in paragraph above at time of contract award. Must have documented experience (GFEBS screenshot showing assigned roles) in GFEBS Plant Maintenance Module.

Bachelor’s degree in computer science with 7 years related experience in application design/development.

FMS/GFEBS Analyst - Must have hands-on experience entering, updating, and modifying data in GFEBS Plant Maintenance Module. Personnel must have documented experience (GFEBS screenshot showing assigned roles) in GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in paragraph above at time of contract award.

• GFEBS Inventory Maintainer – Personnel must have documented experience (GFEBS screenshot showing assigned roles) in GFEBS Plant Maintenance Module. Must be provisioned in GFEBS Roles as identified in paragraph above at time of contract award.

Project Resumes: Contractor must have at a minimum, 5 Years of experience managing contracts at Army Installations that require Asset, Work Order and Inventory Management through GFEBS. Contractor personnel must have hands-on experience entering, tracking, updating and reporting data in GFEBS Plant Maintenance. Contractor must have personnel experienced in surveying, identifying and capturing data related to Installed building equipment. Contractor personnel must have experience in researching equipment O&M data and developing maintenance plans. Contractor must have experience exporting, managing and creating customized reports using GFEBS data. Contractor must have experience with Warehouse Operations such as physical setup and organization, GFEBS MIGO transactions for goods movement, parts and materials setup in GFEBS and inventory audits and reporting. Personnel must have experience in managing the RFQ (Request for Quote) process.

ELIGIBILITY

• The applicable NAICS code for this requirement is (541513) Computer Facilities Management Services with a Small Business Size Standard of ($37,000,000.00).

• The Product Service Code (PSC) is (R702) Support-Management: Data Collection.

Responses required to the following questions Interested businesses should submit a brief capabilities statement package (no more than ten (10) 8.5 X 11-inch pages, font no smaller than 12 point) demonstrating ability to provide the products/systems listed in this Technical Description. Documentation should be in bullet format.

a. Provide the following Point of Contact information:

b. Company:

c. Cage Code, DUNS Number:

d. Address:

e. Point of Contact:

f. Phone Number:

g. Email Address:

2. Identify your company's size standard based on the primary North American

Industrial Classification System (NAICS) code of 541513. The Small Business Size Standard for this NAICS code is $37M dollars. For more information, refer to: https://www.sba.gov/sites/default/files/files/Size_Standards_Table.pdf.

a. Large Business Concern

b. Small Business (SB) Concern

c. 8(a) Certified

d. Small Disadvantaged Business (SDB)

e. Woman-Owned Small Business (WOSB)

f. Historically Underutilized Business Zone (HUBZone)

g. Veteran-Owned Small Business (VOSB)

h. Service-Disabled Veteran-Owned Small Business (SDVOSB)

3. Has your Company provided any of the above services to the Army or other Government Agencies in the past? If so, provide the Agency Contract Number, Point of Contact (POC), e-mail address, phone number, and dollar value of the Contract.

4. What is your company’s experience with Asset, Work Order, and

Inventory Management Services as it relates to GFEBS Plant, Property and Equipment, (PP&E) and FMS? If your company has completed work on any Asset, Work Order, and Inventory Management Services in the past, provide a brief synopsis of the CPARS report to indicate past performance.

SUBMISSION DETAILS

Responses shall be emailed to the Point of Contact at the provided email addresses below.

If this requirement is determined to be competitive, the Government will evaluate Small Business responses and conduct further market research to identify a subcontracting goal. Respondents must specify their business size (small or large), small business ownership or SBA HUBZone status. References will be used to verify previous work on government or private contracts.

The Government will evaluate market information to ascertain potential market capacity to:

1) Provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated;

2) Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements;

3) Implement a successful project management plan that includes: compliance with program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and

4) Provide services under a performance based service acquisition contract.

NO PHONE INQUIRIES WILL BE ACCEPTED.

Responses to this Sources Sought number PANAPG-25-P-0000-000502, including any capabilities statement, shall be submitted electronically , in a Portable Document Format (PDF), via email to randy.m.haas.civ@army.mil, Contracting Officer, Donna Poteat (donna.n.poteat.civ@mail.mil) and Contract Specialist, Scott Nunley mailto:randy.m.haas.civ@army.mil

(scott.e.nunley.civ@army.mil); no later than 10 A.M. Eastern Standard Time (EST) on 13 March 2025. Reference the e sources sought number PANAPG-25-P-0000- 000502 in the subject line of the e-mail and on all enclosed documents. Information and materials submitted WILL NOT be returned. DO NOT SUBMIT CLASSIFIED

MATERIAL.

All data received in response to this Sources Sought notice that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.