A02-PWS.UPS.Maintenance.docx

Performance Work Statement (PWS) – Uninterruptible Power Supply (UPS) Maintenance

Mid-Atlantic Regional Network Enterprise Center Aberdeen Proving Ground, MD 21010

Performance Work Statement (PWS) – Uninterruptible Power Supply (UPS) Maintenance

Mid-Atlantic Regional Network Enterprise Center Aberdeen Proving Ground, MD 21010

1. Introduction: This Performance Work Statement (PWS) is to provide Preventative Maintenance (PM); perform minor repairs/corrective actions on PM items, and provide emergency service for the MARNEC APG Uninterruptible Power Supply (UPS) systems, located through the Aberdeen and Edgewood Areas of Aberdeen Proving Ground.

2. Scope of Work: The contractor shall perform preventative maintenance; perform minor repairs and/or corrective actions; provide onsite, next day service; and provide 24X7 emergency phone support service for all MARNEC APG UPS systems as required in paragraph 3 below.

The work locations for this PWS will consists of multiple buildings within both the Aberdeen and Edgewood Areas of Aberdeen Proving Ground.

Items and materials not listed, which are incidental to the work being accomplished, shall be as recommended by the product manufacturer and / or in compliance with current industry and Army I3A standards.

3. Work Statement

3.1 General Items - Applicable to Sections 3.2 below

3.1.1 The contractor shall be responsible for providing all tools, materials, supplies, etc., necessary to perform the duties outlined in this scope. The government will not provide vehicular transport or any tools, materials, and/or supplies.

3.1.2 The work locations for this scope will be in multiple buildings throughout both the Aberdeen and Edgewood Areas of Aberdeen Proving Ground, MD. Buildings will be identified below, in Section 4, tables 1 and 2.

3.1.3 All contractors must be US citizens to perform services in this scope of work and preferred to have an active security clearance, at the Secret level. The government will not provide escorts.

3.1.4 All contract employees must provide a list of names, who will be working on this contract, to the Technical Point of Contact (TPOC). The contractor Facility Security Officer (FSO) will also need to provide a Visitor Authorization Request (VAR) after contract award for visitation and validation. The TPOC will provide the FSO with the APG Security Office information after contract award.

3.1.5 The contractor shall perform all work in this PWS IAW the OEM guidelines and specifications. All parts and/or materials used shall meet or exceed OEM specifications.

3.1.6 The contractor shall follow all safety guidelines and best practices outlined by the Occupational Safety and Health Administration (OSHA) and US Army Regulations. The OSHA guidelines and regulations can be found at https://www.osha.gov/laws-regs/regulations/standardnumber/1926.

3.1.7 The contractor shall follow all directives as outline in the following documents. These documents can be found online; however can be provided upon request:

· Army Regulation 420-1, Facilities Engineering Army Facilities Management

· NETCOM Regulation 750-2, Battery Management Program

· Army I3A Technical Guide

3.1.8 The contractor shall provide the required deliverables referenced on Table 3 in Paragraph 4, Deliverables.

3.1.9 All personnel working inside any building on the installation, performing the tasks on this project, will be required to wear Personal Protective Equipment (PPE), face masks, and gloves at all times.

3.1.10 The contractor shall have detailed knowledge of the functionality and proper installation/operation of Direct Current (DC) Power Plant systems, as well as a minimum of 20 years’ experience performing preventative maintenance, repair, and installation work on DC power systems, specifically for UPS, batteries, inverters, and rectifiers.

3.1.11 The contractor shall be required to provide and maintain a sufficient inventory of all repair/replacement parts, supplies, and equipment needed to perform work in a complete and timely manner.

3.1.12 All contractors must abide and adhere with all the installation COVID policies, rules, and requirements in regards to visiting the installation. At the time of writing this PWS, the current installation COVID policy is all personnel visiting must show proof of vaccination and/or proof of a negative test result within 72 hours of visiting the facilities.

3.1.13 All outages will have to be scheduled in advance with the TPOC to ensure mission critical services, such as Emergency Services/Life Safety, have a work around in place while the system is down. The contractor may be required to work outside the normal business hours (i.e., different shifts, weekends, etc.) if outages are required and the government determines they need to be done after duty hours.

3.2 Preventative Maintenance

3.2.1 The contractor shall be responsible for performing Preventative Maintenance (PM) on all MARNEC-APG UPS systems, which are listed on Table 1 in paragraph 3.5 below. The PM will be done at various buildings located throughout the Aberdeen and Edgewood Areas of APG, which is shown on Tables 2 and 3 in paragraph 3.6 below. This PM will be performed twice a year and include the following, as a minimum:

· Inspection of cabling and wiring

· Inspection of cable assemblies

· Inspect for corrosion on all components

· Perform grounding and bonding test

· Check and clear errors

3.2.2 The contractor shall be responsible for ensuring all the software in the UPS systems are up-to-date and that patches and/or updates are performed as needed.

3.2.3 The contractor shall be responsible for providing a detailed report for each UPS to identify what PM tasks were done and the condition of the UPS. This report should be provided to the TPOC no later than 30 calendar days after all the bi-annual PM’s are complete. The report should be a one total report (separate page for each UPS) and contain, at a minimum, the building number, date inspected, findings, repair/corrective actions required, and inspector name.

3.3 Minor Repair and/or Corrective Actions

3.3.1 The contractor shall be responsible for making minor repairs and/or corrective actions to items found during bi-annual PM, as identified in section 3.2 above. Repairs and/or corrective actions will include the following, but are not limited to:

· Repair and secure any damaged cable assemblies

· Repair and/or replace damaged connectors

· Repair and/or replace corroded components

· Repair damaged grounding with proper CAD welds, bonding compounds, and/or grounding hardware (i.e., clamps, bugs, cable, ground rods)

3.3.2 Minor repairs and/or corrective actions listed in paragraph 3.3.1 above, shall not exceed $1,000 per UPS unit. Any repairs above that threshold, such as total replacements, should be quoted on a separate quote and those repairs/replacements will be completed under a separate contract vehicle.

3.3.3 All material used by the contractor shall meet or exceed the Original Equipment Manufacturer (OEM) specifications.

3.4 Emergency Support Service

3.4.1 The contractor shall be responsible providing emergency, phone support service calls 24X7, with follow up onsite services, if required, to be the next business day as specified in section 3.2 above.

3.4.2 The contractor shall be responsible for providing emergency services, which will be onsite, next business day between 8:00 am and 5:00 pm EST. Emergency services shall include but not be limited to the following:

· Repair and/or replace all battery modules in UPS systems

· Replace failed batteries (not outside their usable life)

· Repair and/or replace UPS frames

· Removal and disposal of failed/replaced batteries, hazardous waste, and/or equipment from the site

3.4.3 Emergency Services repairs and replacements shall not exceed $3,000 per UPS unit, to include batteries. Any repairs above that threshold should be quoted on a separate quote and that work will be completed under a separate contract vehicle.

3.4.4 The contractor shall be responsible for providing a detailed report for any emergency repairs that are needed. This report should be provided to the TPOC no later than 5 business days after the emergency services were required. The report should be a one total report (separate page for each UPS) and contain, at a minimum, the building number, date of emergency, problem, findings, and repair action required.

3.4.5 All material used by the contractor shall meet or exceed the Original Equipment Manufacturer (OEM) specifications.

3.5 UPS Equipment/System Information

Table 1 – UPS Equipment/System Information

2) Battery Module (2 per UPS) Tripplite Tripplite Smart5000RT3UPM

BP48V60RT-3U

2 ea 2 ea ~2016 ~2016

2) Rectifier Modules ** SEE NOTE 1

3) Inverter

4) Batteries Lorain Lorain Alpha Technologies CD Technologies 1231V2 V85/105B50

AMPS HP2

AT-23P

1 ea 13 ea 1 ea 144 ea

2) Batteries

3) APC Power Mgmt Module

4) APC Power Mgmt Module

MGE

DEKA

MGE

MGE

EPS 8000A

HR5500ET

PMN168-42-100 F

PMN210-42-225

1 ea 240 ea 2 ea 4 ea ~2010 ~2010 ~2010 ~2010

2) Battery Module (2 per UPS)

3) UPS (1 per switch)

4) Battery Module (4 per UPS) Tripplite Tripplite Avaya Avaya Smart5000RT3UPM

BP48V60RT-3U

9135_6kVA

9135 EBM

2 ea 2 ea 2 ea 2 ea ~2016 ~2016

454A

1) UPS (1 per switch)

2) Battery Module (4 per UPS) Avaya Avaya 9135_6kVA

9135 EBM

2 ea 2 ea ~2010 ~2010

2) Battery Module (4 per UPS) Avaya Avaya 9135_6kVA

9135 EBM

2 ea 2 ea ~2009 ~2009

2) Battery Module (2 per UPS)

3) UPS (1 per switch)

4) Battery Module (4 per UPS) Tripplite Tripplite Avaya Avaya Smart5000RT3UPM

BP48V60RT-3U

9135_6kVA

9135 EBM

2 ea 2 ea 2 ea 2 ea ~2016 ~2016

2) Battery Module (2 per UPS)

3) UPS (1 per switch)

4) Battery Module (4 per UPS) Tripplite Tripplite Eaton Eaton Smart5000RT3UPM

BP48V60RT-3U

9PX 6kVA

9PX EBM

2 ea 2 ea 2 ea 2 ea ~2016 ~2016

2) Battery Module (2 per UPS)

3) UPS (1 per switch)

4) Battery Module (4 per UPS) Tripplite Tripplite Avaya Avaya Smart5000RT3UPM

BP48V60RT-3U

9135_6kVA

9135 EBM

2 ea 2 ea 2 ea 2 ea ~2016 ~2016 ~2018 ~2018

2) Battery Module (2 per UPS)

3) UPS (1 per switch)

4) Battery Module (4 per UPS) Tripplite Tripplite Eaton Eaton Smart5000RT3UPM

BP48V60RT-3U

9PX6KSP

9PX EBM

2 ea 2 ea 2 ea 2 ea ~2016 ~2016

2) Battery Module (2 per UPS)

3) UPS (1 per switch)

4) Battery Module (4 per UPS) Tripplite Tripplite Eaton Eaton Smart5000RT3UPM

BP48V60RT-3U

9PX 6kVA

9PX EBM

2 ea 2 ea 2 ea 2 ea ~2016 ~2016

2) Rectifier Modules

3) Inverter

4) Batteries Emerson Emerson

PECO

CD Technologies

701NVBB

R48-3200

827E MBP

AT-23P

1 ea 11 ea 1 ea 24 ea

E2193

1) UPS (2 per switch)

2) Battery Module (2 per UPS)

3) UPS (1 per switch)

4) Battery Module (4 per UPS) Tripplite Tripplite Avaya Avaya Smart5000RT3UPM

BP48V60RT-3U

9135_6kVA

9135 EBM

2 ea 2 ea 2 ea 2 ea ~2016 ~2016

2) Battery Module (2 per UPS) Tripplite Tripplite Smart5000RT3UPM

BP48V60RT-3U

2 ea 2 ea ~2016 ~2016

2) Battery Module (2 per UPS) Tripplite Tripplite Smart5000RT3UPM

BP48V60RT-3U

2 ea 2 ea ~2016 ~2016

2) Battery Module (2 per UPS) Tripplite Tripplite Smart5000RT3UPM

BP48V60RT-3U

2 ea 2 ea ~2016 ~2016

E5103

1) Rectifier

2) Rectifier Modules

3) Inverter

4) Inverter Modules

5) Batteries Alpha Technolgies Cordex HP Benning Benning Unknown

CXPS-C48-2000

CXRF-HP

46393 Invertronic SE P125-27 1 ea 19 ea 1 ea 3 ea 96 ea

E5600

1) UPS (2 per switch)

2) Battery Module (2 per UPS) Tripplite Tripplite Smart5000RT3UPM

BP48V60RT-3U

2 ea 2 ea ~2016 ~2016

** NOTE 1: Building 311 Rectifier and Rectifier Module are estimated to be replaced with a new system in 2022/2023 timeframe.

3.6 Location Information – UPS sites

3.6.1 The UPS location for the system to be worked under this contract are identified at Table 1 below, which is broke down by areas (Aberdeen and Edgewood Areas).

Table 2 – UPS Location Information – Aberdeen Area

Table 3 – UPS Location Information – Edgewood Area

4. Deliverables. The Contractor shall:

Table 4. Deliverables

Para 3.2.3

NLT 5 Business Days After Event

TPOC / 1