A02 PWS Attachment 1_JBMHH Catholic Priest.pdf

PERFORMANCE WORK STATEMENT

“As Needed”

Clergy-Catholic-Priest Joint Base Myer-Henderson Hall

Catholic Congregation

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide “As Needed” Catholic- Priest services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the duties of Catholic Priest as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS on an “As Needed” basis.

All work shall be accomplished within the guidelines of the Roman Catholic Church, Archdiocese of the Military Services (AMS) Priests’ Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies. The Contractor shall provide the required services as indicated in this PWS.

1.2 Background: The Contractor shall provide support to the Joint Base Myer- Henderson Hall Catholic population as specified in this PWS on an “As Needed” basis only.

1.3 Objectives: Services provided shall be conducted in accordance with Army Regulation 165-1 Army Chaplain Corps Activities on an “As Needed” basis only. All services under this contract shall be performed by an ordained Priest of the Catholic Church who is endorsed by the Archdiocese for the Military Services, USA (AMS), with faculties accepted or granted by the AMS Archbishop and in cooperation with the COR. No Priest presented by a third party will be endorsed. The contract priest, although having no military authority, will nonetheless serve as the authoritative subject matter expert delegated by the AMS in all Catholic matters when he is the only priest at an installation or post. The Catholic Priest shall provide regular and special Catholic mass, sacraments, and confessions to the Catholic congregation at the locations and dates identified herein on an “As Needed” basis. The Contractor shall advise the Government Chaplaincy personnel as the Catholic subject matter expert (SME). The Contractor shall serve as the SME on Catholic religious instruction in compliance with the conformity listing maintained by the AMS.

1.4 Scope: This is a Non-Personal Services Contract between the Joint Base Myer- Henderson Hall Religious Support Office (RSO) and the contractor to perform tasks and provide deliverables identified herein “As Needed”. This PWS defines the requirements and deliverables of the contractor that support the individual Free Exercise of Religion for military personnel, family members, and authorized personnel.

1.4.1. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated.

The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance. Payment will be made monthly on a per service basis only.

1.4.2. The Contractor shall only provide services for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians, or volunteers are able to perform. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.3. This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings.

Many of the tasks will require holiday, evening, and weekend hours.

1.4.4. No UMT member, military member, DA Civilian, fellow contractor, or volunteer may supervise or direct the Contractor or control the method by which the Contractor performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray the Contractor’s position as that of an employee.

Under no circumstances shall a Contractor provide direction to a Religious Affairs Specialist (RAS), general military member, a DA Civilian, fellow contractor, or volunteer, nor shall the Contractor represent in an official capacity of the Federal Government, U.S. Army or Air Force or the local congregation that the contract supports.

1.4.5. The services of a Catholic Priest fall under the Joint Base Myer-Henderson Hall Garrison Chaplain’s approved, annual Command Master Religious Program (CMRP).

The mission of the CMRP is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the CMRP is to ensure the free exercise of religious preference which is a statutory requirement under USC Title X. As a non-personal services Contractor, the

Catholic Priest is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.5.1. Period of Performance: The period of performance shall be for one (1) Base Year of 10 months and (4) 12-month option years. The Period of Performance reads as follows:

Base Year- 01 September 2026- 28 June 2027 Option Year 1- 29 June 2027- 28 June 2028 Option Year 2- 29 June 2028 –28 June 2029 Option Year 3- 29 June 2029- 28 June 2030 Option Year 4- 29 June 2030- 28 June 2031 Six- Month Extension- 29 June 2031- 28 Dec 2031

1.6. General Information

1.6.1. Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten day after date of contract award. (Deliverable #A.0007).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten days after receiving the plan. If the Government has provided comments, the Contractor shall then have ten days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than five days prior to the anticipated change and before implementation by the Contractor. (Deliverable #A.0007)

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

New Year’s Day 1 January

Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.6.4. Hours of Operation: Government business hours are between 0830-1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of services are essential.

1.6.5. Place of Performance: The services to be performed under this contract shall normally be performed at Memorial Chapel, Joint Base Myer-Henderson Hall.

1.6.6. Type of Contract: The government will award a firm fixed contract.

1.6.7. Security Requirements: Contractor personnel performing work under this contract must comply with all installation security requirements at time of the proposal submission and must maintain the level of security required for the life of the contract.

The contractor shall submit to the COR the name and address of each employee working under this contract ten (10) calendar days prior to the start of work and fill out questionnaires or other forms required for security purposes in accordance with the Industrial Security Manual, DoD 5220.22-M. Contractor must adhere to all security requirements to access the installation.

1.6.7.1. AT Level I Training. All Contractors, including subcontractors, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 45 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected contractors and subcontractor's employee to the COR or to the KO, within 7 calendar days after training is completed. AT Level I awareness training is available online at https://jko.jten.mil/courses/AT-level1/launch.html. (Deliverable A.0001)

1.6.7.2. Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors will comply with applicable installation, https://jko.jten.mil/courses/AT-level1/launch.html facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.3. iWatch Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWatch program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. (Deliverable A.0002)

1.6.7.4. OPSEC Training. New employees shall be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website:

https://securityawareness.dcsa.mil/opsec/index.htm.

1.6.8. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.1. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references for keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government.

https://securityawareness.dcsa.mil/opsec/index.htm

1.6.8.3. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.9. Special Qualifications: All services under this contract are to support the Joint Base Myer-Henderson Hall CMRP.

Special Qualifications: The Archdiocese for Military Services (AMS) is an entity of the Roman Catholic Church whose mission is to provide the full range of pastoral ministries and spiritual services to those in the United States Armed Forces and other persons served at Army Medical Centers. The Archdiocese serves as the sole endorser (certifier) of Roman Catholic chaplains to the United States government. A Roman Catholic priest cannot serve this population without the express permission (endorsement) of the Archdiocese. ENDORSEMENTS ARE GRANTED ONLY TO

PRIEST CONTRACTING WITH THE CONTRACTING OFFICE OF A MILITARY

INSTALLATION. THE AMS WILL NOT ENDORSE A PRIEST WHO IS

SUBCONTRACTED BY A THIRD-PARTY CONTRACTOR WHO IN FACT HOLDS

THE CONTRACT. (see AMS policy letter).

1.6.9.1. The Contractor shall furnish in writing to the COR within five business days after award of the contract their resume, all AMS required certifications, background checks, contact information and personal identification information (PII) of any Subcontractor that will participate in the performance of this contract (Deliverable A.0003).

1.6.9.2. Experience in military chapel programs is preferred. Contractor personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Ability to speak English clearly and with excellent comprehension is essential.

1.6.9.3. The Contractor shall ensure that contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

1.6.9.4. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Nor shall the Contractor employ a person who is an employee of the

Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500-7R.

1.6.9.5. The Contractor is cautioned that off-duty active military personnel and Department of the Army Civilians hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of Contractor employees at any time shall not constitute an excuse for nonperformance under the contract.

1.6.9.6. All individuals who perform work under this contract shall be employees of the Contractor and/or employees of an approved subcontractor.

1.6.9.7. Contractor personnel shall present a neat and clean, well-groomed, and business-like appearance. Appearance shall be appropriate for religious worship services and other activities identified in this PWS while performing under this contract.

1.6.9.8. All Contractor personnel shall communicate and behave with etiquette in the workplace that is indicative of respectful and courteous professional manner befitting US military religious support activities. Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications

1.6.9.9. The following is a list of the required screenings per the Army Directive 2014- 23:

REGULAR/RECURRING contact with children: Definition: Recurring and more than incidental contact with or access to children during the performance of duties on an Army installation, related to a program or as part of a military-sanctioned activity.

1.6.9.10. Required screening: Pre-employment screening:

I) Application

2) Interview

3) Reference check

4) Statement of Previous Arrest or Charge

5) Assessment of individual's eligibility, qualifications, temperament, and suitability for work with children

6) Tentative offer of employment (Proponent: Contractor is responsible organization).

Preliminary investigation:

I) Installation Record Check (if applicable)

2) FBI Fingerprint check

3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization).

CNACI - Child Care National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization). The CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line-Of-Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

1.6.9.11. SHORT TERM/OCCASIONAL contact with children: Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

Pre-employment screening:

1. Application

2. Interview

3. Reference check

4. Statement of Previous Arrest or Charge

5. Assessment of individual's eligibility, qualifications, temperament, and suitability for work with children

6. Tentative offer of employment (Proponent: Contractor is responsible organization).

Preliminary investigation:

1. Installation Record Check (if applicable)

2. FBI Fingerprint check

3. Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization).

An employee must successfully complete the required screening and preliminary investigation BEFORE working under this contract.

1.6.9.12. No person, regardless of circumstances, will be approved to work with children if the individual has been convicted of a sexual offense, a drug felony, a violent crime, or a criminal offense involving a child or children. If the background check investigation reveals any other derogatory information a suitability determination will be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23.

1.6.9.13. U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor shall replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring

Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each favorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.0004). The Contractor shall forward a copy to the COR and the Requiring Activity Manager of each unfavorable background check within seven (7) calendar days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A.0005). The COR will forward a copy of each background check to the Contracting Officer. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check will be grounds for termination.

1.6.9.14. Competency of Contractor Personnel. All services under this contract are to be performed by an adult. Applicants must be willing to undergo a background check. The Contractor shall be fully qualified to perform the required services without any supervision or direction by Government Personnel.

1.6.9.15. The Contractor shall comply with all U.S. copyright law 100% of the documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically (at least quarterly) with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11. Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract

• Issue written interpretations of technical requirements, including Government drawings, designs, specifications

• Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies

• Coordinate availability of Government property

• Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.13. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.16. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.)

or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer http://extension/elhekieabhbkpmcefcoobjddigjcaadp/https:/www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf http://extension/elhekieabhbkpmcefcoobjddigjcaadp/https:/www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/500072p.pdf unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18. COMBAT TRAFFICKING IN PERSON. IAW FAR 52-222-50. Contractor Requirements.

1.6.19. SAFETY REQUIREMENTS: The Contractor shall comply with the Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29 CFR 1910, and EM 385-1-1, Safety and Health Requirement Manual.

The Contractor shall perform work requirements in a manner to protect and prevent any harm or injury. Work shall be scheduled to afford this protection. The Contractor shall immediately correct all safety deficiencies.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AR Army Regulation AQL Acceptable Quality Level AMS Archdiocese of Military Services AQL Acceptable Quality Level CCE Contracting Center of Excellence CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIEE Procurement Integrity Enterprise Environment

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program STD Standard (Performance) TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Performance is normally at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The Government will provide musical instruments although not specifically meeting the definition of GFP/GFE under the above-cited FAR reference.

The Government will provide Contractor with access to chapel or other congregational spaces in order to perform the requirements.

3.2. The Government will provide all liturgical vestments, vessels, books, and other items needed for the conducting of Catholic liturgical rites in accordance with the norms of the Archdiocese for the Military Services.

3.3. Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning equipment.

3.4. Equipment: The Government will provide access to copier/printer, lighting and sound equipment.

3.5. Materials: The Government will provide Standard Operating Procedures and Policies.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide the services of a Clergy-Catholic- Priest on an “As Needed” basis. The Contractor will be contacted by the COR WHEN

A SERVICE IS REQUIRED.

Tasks that may be required on an “As Needed’ basis are described below:

5.1.1. The contractor shall attend planning and coordination meetings to take notes, provide feedback on Deacon services, status, and intent of the RSO’s planned future events

STD: Attend planning and coordination meetings IAW COR scheduling

AQL: 98% of the time

5.1.2. The Contractor shall provide a resume to the KO indicating that the Priest is an ordained Catholic Priest of the Roman Catholic Church and endorsed by the Archdiocese of Military Services (AMS) prior to contract start of performance. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.5. The Contractor shall comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA. (Deliverable A.0004)

STD: Provide a resume that indicates Priest is an ordained Catholic Priest of the Roman Catholic Church and endorsed by the Archdiocese of Military Services

AQL: 100%

5.2. Task Heading. “As Needed” Clergy Catholic Priest Services

5.2.1. Saturday/Sunday Mass: The Contractor shall conduct weekend masses on Saturdays and Sundays in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government POC. Up to 104 units (1 unit equals 1.5 hours).

The weekly mass shall begin at 5:00pm on Saturdays.

The weekly mass shall begin at 9:00am on Sundays.

STD: Conduct weekend masses on Saturdays/Sundays

AQL: 98%

5.2.2. Holy Day Mass: The Contractor shall conduct mass on Holy Days of Obligation in accordance with the General Instruction of the Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government POC. Up to 8 units (1 unit equals 1.5 hours).

• Epiphany

• Mary, Mother of God

• Ascension of Jesus

• The Body and Blood of Christ

• Assumption of Mary

• All Saints

• Immaculate Conception of Mary

• Christmas

STD: Conduct mass on Holy Days of Obligation

5.2.3. Penance Service: The Contractor shall administer the Sacrament of Penance services normally lasting one hour no more than twice a year during Lent and/or Advent. Up to 2 units (1 unit equals 1.5 hours)

STD: Administer the Sacrament of Penance lasting one hour

5.2.4. Confession: The Contractor shall hold confession at least once each week, scheduled by the COR, with scheduled times separated from mass by at least 15 minutes. Up to 104 units (1 unit equals 1 hour)

STD: Hold confession At least once each week

5.2.5. Baptism Preparation: The Contractor shall prepare subjects for baptisms in accordance with the AMS Priest’s Manual. Up to 20 units (1 unit equals 1.5 hours)

STD: Perform the preparations for baptisms IAW AMS Priest’s Manual

5.2.6. Baptism Sacrament: The Contractor shall perform the Sacrament of Baptism in accordance with the AMS Priest’s Manual. Up to 20 units (1 unit equals 1.5 hours)

STD: Perform the Sacrament of Baptism IAW AMS Priest’s Manual

5.2.7. Baptism Records: The Contractor shall record baptisms in accordance with the AMS Priest’s Manual. Up to 20 units (1 unit equals 1 hour)

STD: Record the baptisms IAW AMS Priest’s Manual

5.2.8. Confirmation: The Contractor shall prepare subjects for Confirmation IAW Archdiocese for the Military Services, USA. Up to 20 units (1 unit equals 1.5 hours)

STD: Prepare subjects for Confirmation IAW AMS Priest’s Manual

5.2.9. First Communion: The Contractor shall prepare subjects for First Communion rites IAW Archdiocese for the Military Services, USA. Up to 10 units (1 unit equals 1.5 hours)

STD: Prepare subjects for First Communion rites IAW Archdiocese for the Military Services, USA

AQL: 98%

5.2.10. Order Of Christian Initiation Of Adults (OCIA): Contractor shall instruct the OCIA, scripture study sessions, and the Confraternity of Christian Doctrine (CCD) programs as required and IAW Archdiocese for the Military Services, USA. Up to 12 units (1 unit equals 1.5 hours)

STD: Instruct and supervise the OCIA IAW Archdiocese for the Military Services, USA

AQL: 98%

5.2.11. Pastoral Care and Counseling: Contractor shall provide other Catholic- Specific Counseling, Catholic-Specific Relationship Counseling and/or triage for referral to Garrison Family Life Chaplain or other referral agencies IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel”. Up to 12 units (1 unit equals 1.5 hours)

STD: Provide other Catholic-Specific Counseling IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel”

AQL: 98%

5.2.12. Matrimony and Pre-matrimonial Counseling:

The Contractor shall provide Marriage Preparation Counseling with corresponding documentation. Up to 12 units (1 unit equals 1.5 hours)

STD: Provide Marriage Preparation Counseling With corresponding documentation

5.2.13. Matrimony:

The Contractor shall conduct the Sacrament of Matrimony with corresponding documentation. Up to 12 units (1 unit equals 1.5 hours)

STD: Provide Sacrament of Matrimony With corresponding documentation

AQL: 98%

5.2.14. Annulment Counseling: The Contractor shall provide Annulment counseling with corresponding documentation. Up to 12 units (1 unit equals 1.5 hours)

STD: Provide Annulment Counseling With corresponding documentation

AQL: 98%

5.2.15. Funerals, and Burials: The Contractor shall preside over and perform burial and funeral rites IAW Archdiocese for the Military Services, USA. Up to 5 units (1 unit equals 1.5 hours)

STD: Preside over and perform burial and funeral rites

5.2.16. Anointing of the Sick: The Contractor shall preside over and perform the Sacrament of Anointing of the Sick. Up to 12 units (1 unit equals 1.5 hours)

STD: Perform Sacrament of Anointing of the Sick

5.2.17. Recording of Sacraments: The Contractor shall record sacraments of Baptism, Matrimony, confirmation, Penance and Reconciliation, Anointing of the Sick, Holy Orders and The Eucharist in accordance with the AMS Priest’s Manual. Up to 20 units (1 unit equals 1.5 hours).

STD: Record sacraments IAW Archdiocese for the Military Services

5.2.18. On Call Coverage: The Contractor shall provide on- call coverage before and after normal duty hours, on weekends, Federal holidays and installation training holidays in case of emergencies within 2 hours of notification from the COR. Up to 10

STD: Provide on call coverage Within 2 hours

5.2.19. The Contractor shall advise the COR and Garrison Chaplain on the Roman Catholic aspects of religious support IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel.” Up to 12 units (1 unit equals .5 hours)

STD: Advise the Garrison Chaplain IAW “Minimum Requirements for the Pastoral Care of Catholic Personnel”

5.2.20. Special Masses for Confirmation: The Contractor shall conduct Special Masses for Confirmation, 1st Communion, Funerals, Thanksgiving Day, etc. Up to 5

STD: Conduct Special Masses

5.2.21. Work Log: The Contractor shall maintain a log of the work performed, including a signed Verification of Services Delivered form, under this contract and shall provide a copy of the log and Verification of Services Delivered form to the COR monthly NLT the 5th day of the following month. Up to 12 units (1 unit equals 1 hour)

STD: Provide a copy of work log NLT the 5th day of the following month.

AQL: 100%

5.2.22. The Contractor shall demonstrate to the COR their ability to communicate in English at Level 3 of the Interagency Language Roundtable (ILR) Proficiency Levels for coordination with the congregation / parish and for satisfactory completion of administrative tasks.

STD: Communicate in English Level 3 ILR

5.2.23. Submit An Invoice: The Contractor shall submit an invoice to the COR and into WAWF through PIEE by Close of Business (COB) NLT the 5th of each month (Deliverable A.0006). The invoice shall include:

• Vendor’s name

• Contract number

• CLINs provided and quantity of each

• Quantities of Occurrences Used & Occurrences Remaining

• Explanation of CLINs service provided such as the nature of the service; contractor shall comply with PII protection protocols.

• Date of invoice

• Dates of service

• Total cost per service type

• Total of invoice https://global-exam.com/blog/en/language-proficiency-levels-in-english-explained/ https://cac.piee.eb.mil/xhtml/auth/home/home.xhtml

STD: Submit an invoice to the COR and into WAWF(COB) on the 5th of every month

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures

6.2 AMS Priests’ Manual

6.3 Army Regulation 165-1

6.4 Army Pamphlet 165-18

6.5 Army in Europe (AE) Regulation 190-16

6.6 AE 190-16-G German translation of (AE) Regulation 190-16

6.6 Installation Access Control or (AE) Regulation 604-1

6.7 DODD 5500-7R

6.8 Army Directive 2014-23

6.9 DoDI 5000.72

6.10 29 CFR 1910

6.11 EM 385-1-1, Safety and Health Requirement Manual

6.12 DoDI 1402.5

6.13 Minimum Requirements for the Pastoral Care of Catholic Personnel

6.14 General Instruction of the Roman Missal (GIRM)

6.15 AMS Priest’s Manual

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

1) Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

2) Attachment 2/Technical Exhibit 2 – Deliverables Schedule

3) Attachment 3/Technical Exhibit 3 – Estimated Workload Data

4) Attachment 4/Technical Exhibit 4 – Labor Estimates

5) Attachment 5/Technical Exhibit 5 – AMS Policy

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Task PWS Paragraph

Standard/AQL Method of Surveillance

Incentive/ Disincentive

Appearance

1.6.9.7 Contractor dressed

appropriately to all occasions.

Pass/Fail

100% Inspection

Monthly Report to the Contracting Officer

Attended Meetings 5.1.1 Contractor attended planning and coordination meetings and provided necessary input for services. 98%

Contracting Officer

Contractor shall provide a resume indicting that the Priest is an ordained Catholic Priest by the Roman Catholic Church and endorsed by the

AMS

5.1.2 Contractor provided

resume with endorsement prior to start of Performance.

100%

100% Inspection

Monthly Report to the Contracting Officer

Sacraments and Rites

5.2.1 – 5.2.20

Contractor performed sacraments and rites in accordance with the Archdiocese for the Military Services. 98%

Periodic Inspection

Monthly Report to the Contracting Officer

Contractor shall maintain a log of the work performed

5.2.21 Provide a copy to the

Catholic Chaplain on a monthly basis. 100%

Contracting Officer

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To (A.0001) AT Level I awareness training; PWS (Para. 1.6.7.1)

Within 45 calendar days after the contract start-date

1 .pdf COR

(A.0002) iWatch Training; PWS (Para 1.6.7.3)

Within 30 calendar days of contract award

1 .pdf COR

(A.0003) Ecclesiastical Endorsement from AMS (PWS para.

1.6.9.1)

Within 5 Business days prior to the performance start date

1 .pdf KO VIA THE

COR

(A.0004) Favorable Background (Para.

1.6.9.13)

Within seven

(7) calendar days of receipt by the Contractor

1 Locally developed format

COR

(A.0005) Unfavorable Background (Para.

1.6.9.13)

Within seven

(7) calendar days of receipt by the Contractor

1 Locally developed format

COR

(A.0006) Maintain a log of the work performed (Para 5.2.21.)

Monthly NLT the 5th day of the following month

1 Excel COR

(A.0007) Quality Control Plan (para.

1.6.1)

Once within 10 days after contract award.

1 Electronic delivery via email using Microsoft Office Word or Power Point

To the Contracting Officer through the Contracting Officer’s Representative

(COR)

TECHNICAL EXHIBIT 3

MAXIMUM ESTIMATED WORKLOAD DATA

(AS NEEDED BASIS)

ITEM

NAME

MAXIMUM QUANTITY

1 Saturday/Sunday Mass 104 156 hrs/yr.

2 Holy Day Mass 8 12 hrs/yr.

3 Penance Service 2 3 hrs/yr.

4 Confession 104 104 hrs/yr.

5 Attend planning and coordination meetings 52 52 hrs/yr.

6 Special Masses 5 7.5 hrs/yr.

7 Order of Christian Initiation of Adults 12 15 hrs/yr.

8 Maintain a log of the work performed 12 12 hrs/yr.

9 Pastoral Care and Counseling 12 15 hrs/yr.

10 Pre-Marital Counseling 12 15 hrs/yr.

11 Conduct the Sacrament of Matrimony 12 15 hrs/yr.

12 Funerals 5 7.5 hrs/yr.

13 Anointing of the Sick 12 7.5 hrs/yr.

14 Recording of Sacraments 20 30 hrs/yr.

15 On call coverage 10 15 hrs/yr.

TECHNICAL EXHIBIT 4

LABOR ESTIMATES

ITEM LABOR CATEGORY FTE TOTAL HOURS PER YEAR

1 21-2011, Clergy 0.20/2080 424 Hours

TECHNICAL EXHIBIT 5

AMS Policy