A02 GB_GearboxPWS_FINAL-REV.pdf

ARMY CORPS OF ENGINEERS

GRAHAM BURKE PUMPING STATION GEAR BOX FILTRATION SYSTEM MAINTENACE AND

NOISE SURVEY

PHILLIPS COUNTY, AR

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

Project is to clean three (3) Western Gear Boxes (size: BHV-690) to include ONSITE cleaning of internal housing via pressure washing with a non-water based solvent and to install core oil filters on all 3 gear boxes. The project also includes site cleanup.

ITEM DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

001 Cleaning of Gear Boxes 3 EA $_________ $_________

002 Install core oil filter in each Gear Box 3 EA $_________ $_________

003 Survey of abnormal noise in Gear Box #2 1 JB $_________ $_________

GRAND TOTAL $_________________

NOTES

NOTE 1: Any quote for items indicated above which are unbalanced as to price may be rejected as non-responsive. An unbalanced quote is one which is based on price significantly less than cost for some work and price which is significantly overstated for other work.

Award will be made to one vendor.

ARMY CORPS OF ENGINEERS

GRAHAM BURKE PUMPING STATION GEAR BOX FILTRATION SYSTEM MAINTENACE AND

NOISE SURVEY

PHILLIPS COUNTY, AR

SECTION C – PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF WORK

1.1 GENERAL: The contractor shall clean three (3) Western Gear Boxes (BHV-690) to include installation of a new core oil filter on each gear box to include the cleaning of oil drain lines on labyrinth seal and drain lines in the gear box. The contract also includes the survey of excessive noise in gear box #2. The Contractor shall provide transportation to and from Graham Burke Pumping Station. No two (2) engines shall be down at the same time.

1.2 DESCRIPTION OF WORK: The work consists of furnishing all plant, labor, materials and equipment to successfully clean 3 Western Gear Boxes, install new core oil filters including support brackets, and perform a survey of the abnormal noise in gear box #2. New equipment shall come with standard 1 year warranty. Contractor shall provide all labor, parts and tools for this project. All work to conform to local, state and federal codes. Work is considered a “turnkey” task.

The Contractor shall provide a written report documenting parts requiring repair or replacement. The report shall be itemized and detailed as to the need for the repair or replacement. Necessary repairs and replacements will be negotiated under the Changes Clause of this contract.

The following is a list of activities required for cleaning and installation of core oil filters on all three (3) gear boxes. The work required under this contract shall include, but may not be limited to, the following activities.

• Remove inspection covers and upper housing

• Pressure wash the internals of the unit with a mineral based product (not water)

• Drain cleaning solvent

• Remove, clean and install all lubrication piping

• Install filtration, a duplex design along with support brackets

In addition to the work listed above, the contractor shall also clean the main drain for the bevel pinion on gear box #2 to remove restrictions in the line. This drain starts between the bevel pinion bearings and exits into the main housing.

The Contractor shall perform an 8-hour run in, replace the used oil filters with new ones after the run in, and supply three (3) new filters for future replacement. Filters are to be provided in the original boxes.

1.3 BACKGROUND: While pump unit #2 was operating the seal on the gear box developed a significant oil leak. Upon inspection it was suspected that the drain lines may be clogged or the seal needed replacing. A noise (thud) was noted in gear box #2 while hand barring the engine. A thorough cleaning of the gearboxes (3) / lubrication in lines, a survey of the abnormal noise in gear box #2, and new parts/equipment are needed to ensure the Pumping Station can continue to perform as originally intended. Other components may need repair or replacement.

1.4 OBJECTIVES: This statement of work requires a contractor to complete the work described in the description of work and Scope in accordance with the contract requirement. The gear boxes shall be 100% mission capable once all work has been completed.

1.5 SCOPE: The scope consist of furnishing all plant, labor, materials and equipment to successfully perform all the work described above. The contractor shall provide, furnish, and install all necessary and appropriate components, items, or similar incidental items necessary to clean the gear boxes, install new magnetic core oil filters (duplex design) and support brackets, clean the oil drain lines on gear box #2, and perform a survey of the noise in gear box #2. The magnetic duplex filter shall have 25 micron filtration and shall include an indicator for dirty filter condition. Contractor shall perform a no-load spin test on each gear box to confirm gear contact patterns and proper lubrication. Upon completion, the engines shall perform as originally intended.

As part of this contract USACE will perform the following actions.

• Drain gearboxes of oil and replace with new oil, dispose of lube oil, rags and solvents

• Provide 55 gal drums for disposing of cleaning solvent

• Remove any and all instrumentation to make lubrication lines / drain lines accessible

1.6 PERIOD OF PERFORMANCE: The contractor shall be required to (a) commence work under the contract as a result of this statement of work within 10 calendar days after the contractor receives the notice of award, (b) prosecute the work diligently, and (c) complete the entire scope of work no later than six (6) weeks after Contractor receives the notice of award. The time stated for completion shall include cleanup of the premises. Normal business hours at Graham Burke are 0600 -1630 Monday through Thursday. Contractor hours may be adjusted. If alternate hours are requested, this must be agreed upon by Government’s Technical Representative or the Contracting Officer’s Representative (COR), if appointed, and contractor.

1.7 SECURITY MEASURES: All contractor's and all associated sub-contractor's employees shall comply with applicable District and facility access and local security policies and procedures (provided by government representative). Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) at the facility change, the Government may require changes in contractor security matters or processes. The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify ) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.8 GENERAL INFORMATION

http://www.dhs.gov/E%E2%80%90Verify

1.8.1 QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed the work in an acceptable manner.

1.8.2 PLACE OF PERFORMANCE: The work will be performed at the Graham Burke Pumping Station, located on the White River near Mellwood, AR. 72360 GPS: 34.188299, -91.071314

2. GOVERNMENT FURNISHED ITEMS AND SERVICES

2.1 SERVICES: At project completion, the Contractor and Pump Station Superintendent will make a joint visual inspection of the project and needed repairs noted shall be identified. The contractor shall be responsible for the repair of any noted damages related to the contract performance, and will make needed repairs immediately and at no additional cost to the Government.

2.2 UTILITIES: The Government will provide reasonable utilities at its discretion.

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 GENERAL: Contractor is to provide all labor and material for the entire scope of work. The Station is equipped with a 15 ton traveling crane the Contractor can use. The contractor is to provide an on-site supervisor at the job site for the duration of the contract. The contractor shall be responsible for damages and repairs to any Corps of Engineers equipment caused by the contractor’s action.

3.2 SUBMITTALS: Installation details, equipment cut-sheets and test procedures shall be submitted for prior approval by the Government Technical Representative. All operation and maintenance manuals shall be furnished prior to closure of contract.

4. OTHER CONTRACTOR REQUIREMENTS:

SAFETY RELATED SPECIAL REQUIRMENTS

ALL WORK UNDER THIS CONTRACT SHALL COMPLY WITH THE LATEST VERSION OF U.S. ARMY

CORPS OF ENGINEERS SAFETY AND HEALTH REQUIREMENTS MANUAL, EM 385-1-1, AND

OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA) STANDARDS IN EFFECT ON THE DATE OF THE

SOLICITATION. THE MANUAL CAN BE ACCESSED AT THE FOLLOWING LINK.

HTTP://WWW.USACE.ARMY.MIL/SAFETYANDOCCUPATIONALHEALTH.ASPX. NO SEPARATE PAYMENT

WILL BE MADE FOR COMPLIANCE WITH THE EM 385-1-1, NOR FOR COMPLIANCE WITH ANY OF THE

OTHER SAFETY-RELATED SPECIAL REQUIREMENTS.

http://www.usace.army.mil/SAFETYANDOCCUPATIONALHEALTH.ASPX

Technical Exhibit 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard PERFORMANCE

THRESHOLD /

ACCEPTABLE

QUALITY LEVEL

(AQL)

Method of Surveillance

PRS # 1

Contractor shall clean each gear box

Inspection shall be thorough and documented. Contractor shall inform customer of remediation measures required for full performance

Full Government Acceptance

Periodic Surveillance

PRS # 2

Contractor shall install new core oil filter in each gear box

Installation of new parts shall be 100 percent mission capable and perform to or nearly to the original specifications.

Full Government Acceptance

100% Inspection

PRS # 3

Contractor shall clean lubrication drain line for shaft seal on Gear Box #2 and lubrication drain lines in gear box

Installation of new parts shall be 100 percent mission capable and perform to or nearly to the original specifications.

Full Government Acceptance

100% Inspection

PRS # 4

Contractor shall perform survey of abnormal noise in gear box #2

Inspection shall be thorough and documented. Contractor shall inform customer of problems identified and provide remediation measures required.

Full Government Acceptance

Periodic Surveillance

PRS # 5

Contractor shall perform no-load spin test

Inspection shall be thorough and documented. Contractor shall inform customer of problems identified and provide remediation measures required.

Full Government Acceptance

Periodic Surveillance

PRS # 6

Contractor shall complete performance no later than six (6) weeks after notice of award.

Contractor shall inform customer of possible problems that would delay performance as soon as possible.

Not more than 1 failure during contract period

Periodic Surveillance

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Detailed Inspection Reports including noise survey as outlined in PWS.

Upon completion Two (2)

Not specified

COR/Government Technical Representative

Three (3) cleaned and fully

Upon completion N/A N/A N/A

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

functioning Western Gear Boxes with accessories and incidentals as outlined in PWS.

Design Data and Operation and Maintenance Instructions

Upon completion Two (2) Not specified COR/Government Technical Representative

Core oil filter in original box

Upon completion Three (3) Not specified COR/Government Technical Representative

Standard