A02 - Cincinnati Lathe Retrofit SOW.pdf

ROCK ISLAND ARSENAL DATE: 17 JULY 2026

SCOPE OF WORK

CINCINNATI LATHE MO 5305U18-88-013 RETROFIT RIA 33147

1. Performance Work Statement (PWS):

1.1 The purpose of this Performance Work Statement (PWS) is to have an electrical retrofit package installed on the Cincinnati Lathe MO 5305U18-88-013 located at Rock Island Arsenal – Joint Manufacturing & Technology Center (RIA-JMTC), located in Rock Island, IL 61299. All work performed under this contract shall be accomplished by a qualified (as indicated in section 4) technician, or field service engineer.

2. EQUIPMENT:

Model Bldg. Serial No. RIA No.

MO 208 Floor 1 Column N25

5305U18- 88-013

33147

3. DETAILED REQUIREMENTS:

3.1 Retrofit Fanuc 0i-TF Plus Control: The contractor shall come on site and evaluate the Cincinnati Lathe MO 5305-U18-88-013 then engineer, procure, manufacture, and install an electrical retrofit package to upgrade the Cincinnati Lathe MO 5305-U18-88-013. The contractor will make all necessary upgrades and repairs to bring the equipment to an operational state.

3.1.1 The contractor’s evaluation and repairs shall be performed during normal business hours: Monday through Friday, 6:00 AM – 3:30 PM Central Time, except for Government holidays. Any exceptions to these working hours will be authorized and agreed on by COR.

3.1.2 The contractor shall furnish all labor and tools required to perform installation, troubleshooting, repair, adjustments, alignments, calibration, inspections, and certification maintenance to the equipment listed in paragraph 2.

3.1.3 The contractor will adhere to OSHA 29 CFR-1910 Subpart S (Arc

Flash) and 1910.147 (Lockout/tagout) standards when performing maintenance/repairs to the equipment list in paragraph 2.

3.1.4 The contractor shall install a new FANUC 0i-TF Plus Control series with 15” LCD color display. Machine operators panel & MDI panel.

Flash & USB memory card ports. A model A I/O module and HSSB, FSSB & Ethernet communication ports. And ensure enough memory to support current part programs.

3.1.5 The contractor shall upgrade servo motors with 2 FANUC AC Digital

Velocity Units for X and Z-axes. 2 FANUC AC servomotors with high-speed resolution absolute encoders. All axes’ motors will be sized with torque and speed characteristics required to meet or exceed the system currently on the machine. Parameter setup and diagnostics will be performed directly from the CNC display. All new power and feedback cables will be installed, and existing motor mounts will be adapted/modified for all axes as required.

3.1.6 The contractor shall replace the current spindle motor with a new

FANUC Alpha 40, 6000-RPM spindle motor with drive system providing 60/75 HP capabilities or better. Replacement of the resolver to encoder feedback if currently on the machine. The contractor shall provide new power and feedback cables and interface to the machine tool as required. The contractor shall adapt/modify the existing spindle motor and encoder mounts as required.

3.1.7 The contractor shall reuse the existing pendant arm if possible and supply a new pendant to interface the arm assembly. This will house the Fanuc 15" LCD color display, operator panel and miscellaneous control devices.

3.1.8 The contractor shall provide a new FANUC HMOP handheld unit.

Manual Pulse Generator (MPG) with 2-line LCD display, axis select, increment select, Deadman Switch, Override switch, E-stop, and 20 feet of cable.

3.1.9 The contractor shall reuse existing electrical enclosures if possible or replace enclosures. The contractor shall provide new electrical panels where needed for the existing enclosures, appropriately sized for the application. New main disconnect, fuses, control transformers, terminal strips, motor starters, contactors, relays and push buttons. All new components and wiring shall have labeling meet all NEMA standards. The contractor shall include the isolation transformer in electrical quote if needed.

3.1.10 The contractor shall replace seal tight and wiring to retrofit components. The contractor shall remove and dispose of all old wiring, motors, and existing panels.

3.1.11 The contractor shall program the controls PLC to utilize currently supported features and functions currently on the machine. The contractor may use existing M & G codes to minimize part-program changeovers. The contractor will utilize operator messages to aid in the operation and support of the control and for troubleshooting assistance.

3.2 INSTALLATION, STARTUP AND DEBUG THE COMPLETE SYSTEM The contractor shall come onsite to RIA-JMTC, located in Rock Island, IL 61299 to perform the installation and debug of the retrofit. It is the contractor’s responsibility to give the RIA-JMTC COR at least 30 business day notice prior to the requirement to schedule with the least amount of disruption to production.

3.2.1 The contractor shall perform said maintenance on equipment listed in paragraph 2 during normal business hours: Monday through Friday, 6:00 AM – 3:30 PM Central Time, except for Government holidays. Any exceptions to these working hours will be authorized and agreed on by the COR.

3.2.2 The contractor shall supply all parts and tools necessary to perform the scheduled retrofit maintenance and inform the Contracting Officer’s Representative of any shipment tracking information.

3.2.3 The contractor shall start the system and test and debug all existing limit switches and machine mounted devices, and cable tracks, and verify they are integrated with the devices, wiring and controller and function within the machines safety circuit devices to ensure operator and maintenance safety. The contractor will verify the hydraulic unit is integrated into the new Fanuc 15” LCD.

3.2.4 Any additional work or parts requiring repair or replacement the contractor shall notify the COR and can submit a quote and submit it to the RIA-JMTC. The RIA-JMTC shall supply

3.2.5 The contractor shall provide training at RIA-JMTC showing the machine operators how to utilize the new controller, MPG, programming setup, network setup, and maintenance troubleshooting for all new retrofitted equipment.

3.2.6 The contractor shall provide Retrofit documentation consisting of a hard copy of the machine electrical schematics, electronic (PDF) copies, FANUC Operator Manual and Control Maintenance Manual, Mechanical assembly drawings, Material List, PLC schematics, and parameter lists.

3.2.7 Contractor shall provide the RIA-JMTC COR a detailed summary of all retrofit maintenance, parts with part numbers used and man hours involved in the retrofit of the equipment for machine history. The reports shall be delivered to the COR within 5 business days of the service completion and prior to invoicing.

All reports shall be legible, either handwritten or electronic (preferred) in a Microsoft Word, Excel, or PDF format.

3.3 PARTS SUPPLY REQUIREMENTS: In the event contractor ships parts or repaired equipment to the RIA-JMTC COR they will use the following address, notify COR and provide any shipment tracking information.

• Shipping address on the parts package shall be as follows:

To: (COR) Name / Contract Number

ROCK ISLAND ARSENAL 1

BLDG 299 RECEIVING DOOR 16A

ROCK ISLAND, IL 61299

4. QUALIFICATIONS: All work performed under this contract shall be accomplished by a qualified technician, repairman or field service engineer. The contractor’s personnel performing the work shall have been trained to safely perform repairs, alignments, adjustments, calibration, certification, inspections and predictive maintenance on the equipment listed in paragraph 2. When requested, the Contractor shall provide documented evidence of the following:

• The service technician shall be certified/trained and have at least two (2) years of experience in performing remedial repair work to the equipment listed in paragraph 2.

5. GOVERNMENT FURNISHED ITEMS AND RESPONSIBILITIES:

5.1 RIA-JMTC may assist when possible; however, the contractor should not depend on this assistance. RIA-JMTC will provide forklift and crane assistance. The contractor shall notify the COR of any RIA-JMTC personnel or equipment needs.

The COR will provide an operator, or the COR will authorize the use of the equipment by a qualified contractor crane operator. RIA-JMTC production has priority over crane usage. The contractor shall inform the COR ASAP if they need any assistance from RIA-JMTC personnel. Scheduling is contingent on RIA-JMTC production needs.

5.2 RIA-JMTC will provide if needed a copy of the original wiring diagrams and electrical documentation.

5.3 Prior to arrival RIA-JMTC will be responsible for cleaning the machine by removing most dirt, oil and chips from machine and remove parts and fixtures.

5.4 RIA-JMTC will provide appropriate power requirements. Isolation transformer if needed to be included in electrical quote as stated in section 3.1.9

5.5 RIA-JMTC will provide tooling, programming and material required to perform any test cuts and associated inspection required for the acceptance of the cuts.

PERIOD OF PERFORMANCE: The overall Period of Performance (PoP) for this contract shall not exceed thirty-four (34) weeks After Contract Award (ACA). The Contractor shall complete all work, including final on-site installation, within this timeframe.

The Contractor shall execute the required tasks in accordance with the following phased schedule:

• Phase 1: Order Entry and Engineering

• Duration: 12 to 14 weeks

• Milestone: Must be completed no later than 14 weeks ACA.

• Phase 2: Part Procurement and Assembly

• Duration: 10 to 12 weeks

• Milestone: Must be completed no later than 26 weeks ACA (contingent upon completion of

Phase 1).

• Phase 3: On-Site Installation

• Duration: 4 to 8 weeks

• Milestone: Must be completed no later than 34 weeks ACA (contingent upon completion of

Phase 2).

Note: The Contractor may complete phases earlier than the estimated durations, but shall not exceed the maximum cumulative timeframe of 34 weeks ACA without prior written approval from the Contracting Officer.

6. INSPECTION/FINAL ACCEPTANCE:

6.1 The COR will monitor contractor performance on this contract, in accordance with the Quality Assurance Surveillance Plan (QASP).

6.2 Upon successful completion of retrofit, system start up, system debug, and acceptance of cuts the COR will inspect the work and verify the training has been completed and if acceptable sign the contractors’ service report. The Contractor’s invoice shall take place after the service report is received by COR.

6.3 Once the service report is delivered to the COR and accepted, the Contractor shall then invoice using Wide Area Workflow per 52.000-4942. The COR will assist the contractor’s representative with CLIN identification. The contractor when submitting the invoice into the WAWF system, will select; “auto send a notification to the COR by email”. If this is not performed the contractor must contact COR to notify him/her of pending transactions in WAWF. WAWF invoices shall be submitted by the contractor within 30 business days of the completed work.

7. POINT OF CONTACT:

7.1 Prior to contract execution, the contractor shall provide the COR with a primary and alternate contractor’s point of contact. RIA-JMTC COR shall work with the contractor’s primary or alternate POC to schedule all on site planning and work.

Also, the contractor shall identify a primary and alternate contractor’s invoicing/WAWF POC.

8. WARRANTY: All services, materials & parts used shall include the standard commercial warranty (damage, failures). The contractor shall warrant that the services performed are in accordance with original equipment specifications and shall carry the standard commercial warranty.

9. SECURITY: Security training (not needing a CAC)

10.1 AT Level I Training

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. The security office point of contact will be provided with a copy of the RIA-JMTC AT Level I awareness training and assured us the training is completed.

The contractor shall sign a Memorandum of Record for each contractor employee and subcontractor employee to the RIA-JMTC Operations Center prior to an RIA- JMTC electronic keys and access pass being issued.

10.2. Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services.

The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

10.3. For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative). The COR will provide guidance to complete the Access Control Records Check Request Form through the RIA Directorate of Emergency Services.

10.4. Access Badges and Electronic Keys.

Contractor will acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes. Use FAR 52.204-9 or PADDS Clause IF00015 at the end of the contract or the last day of an individual contractor’s employment.

13.4.1. RIA-JMTC electronic keys and access passes are accountable items and will be returned within 24 hours of no longer being needed. Items will be returned to the COR or placed in a drop box at an RIA-JMTC access point.

13.4.2 Contractors who routinely fail to return these items will not be issued them in support of any future contract.

10.5. iWATCH (See Something, Say Something) Training.

The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program. The iWATCH training will be provided in the RIA-JMTC AT training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local IWATCH program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the

COR.

This training shall be completed within 60 calendar days of contract award and within 60 calendar days of new employees commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

10.6. Impact on contractor performance during increased FPCON during periods of increased threat.

During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training.

The COR will keep the contractors informed about the current FPCON or any possible FPCON change.

10.7. Random Antiterrorism Measures Program (RAMP) participation.

Contractor personnel working on RIA are subject to participation in installation RAMP security program (e.g. vehicles search, wearing ID badges, etc.).

Contractors will comply with any instructions given by the RIA Police Department.

The RAMP program is discussed in the RIA-JMTC AT training.

10.8. Parking: The contractor shall park in designated/approved parking areas only.

The COR and/or the Arsenal Police & Security personnel may designate other areas to park depending upon the work situation.

10. SAFETY AND ENVIRONMENTAL:

11.1 Safety: When services are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to: RIA, Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA). The contractor must adhere to all RIA Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required from the RIA Fire Department. The contractor(s) while working on equipment at the RIA-JMTC will wear proper personal protective equipment (PPE), to include but not limited to safety glasses (with side shields), protective footwear (steel toe), proper clothing (no shorts, tank tops, etc.), safety harness (when working off the floor), welding and cutting apparel (as needed) and adhere to OSHA NFPA 70E Arch Flash when working on electrical equipment. The contractor shall also have and observe an approved electrical lock-out tag-out procedure. As requested by the COR, the contractor may be required to submit a Safety Site Plan in limited and justified circumstances.

11.2 Environmental: When services are performed onsite all hazardous waste, acid, and contaminated material generated by the execution of this PWS will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or waste generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (KO) for direction.

11.3 Ozone Depleting Chemicals (ODCs): When services are performed onsite the contractor shall assure that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326 during execution of the tasks outlined in this SOW. Parts and equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials.

11. INFORMATION TECHNOLOGY SUPPORT: RIA-JMTC IT Support Staff will be engaged in the event any interaction with RIA-JMTC information systems or associated computing devices is required. The COR will send a notification to the RIA-JMTC Help Desk (usarmy.RIA.usamc.mbx.ria-jmtc-helpdesk@army.mil) following the scheduling of a contractor visit. This request will notify RIA-JMTC IT Support Staff that there will be an upcoming requirement to accompany the contractor on the scheduled dates. The contractor should notify their technician that access to the workstation may not be available outside of normal business hours. The technician will be always accompanied by an appropriately trained RIA-JMTC IT Support Staff while at the workstation. RIA-JMTC will not provide the technician credentials to access the workstation. Access to the workstation will be provided by the RIA-JMTC IT Support Staff escort. Removable Media e.g., CD/DVD/USB/SD/External hard drives will be scanned prior to use. Programs and software must be run from RIA-JMTC approved/provided media or CD/DVD(s). Contractor Devices will not be allowed to connect to the RIA-JMTC network, nor will they be allowed to connect to RIA-JMTC equipment other than to scan and transfer media.

SOFTWARE SUPPORT: Equipment identified by the COR as causing RIA-JMTC to not meet its customers’ orders or security non-compliant shall have the repair service prioritized. The contractor will provide complimentary software diagnosis, software updates, and major upgrades. RIA-JMTC will have access to software and firmware for accreditation. The contractor will notify COR within 15 business days of a security update for firmware and or software.

INFORMATION ASSURANCE AND ACCREDITATION

1. Non-Government-Owned computing systems or devices: The Contractor shall comply with AR 25-1 and AR 25-2. The Contractor shall not install or connect non-Government-owned computing systems or devices to Government networks without the COR’s coordinating and obtaining proper authorization from the appropriate Information System Security Manager (ISSM), ensuring that all software has a Government Assess Only Authorization. The non-Government-owned computing systems or devices include, but are not limited to, personal or Contractor-owned thumb drives e.g., memory sticks, flash drives, Universal Serial Bus (USB) drives, jump drives, pen drives, removable or external hard drives, Personal Digital Assistants (PDA), PC Cards/Express Cards, MP3 players, cell phones, digital media, floppy disks, compact disc (CD)/digital video disk (DVD) burners, optical recordings, photo flash cards, laptops, or any devices that can store data.

2. System Accreditation and Re-Accreditation: The Contractor shall assist in providing system accreditation documentation such as required artifacts and shall answer technical questions required for registration for accreditation. All documents shall be IAW Chapter 5, and Appendices D and E, AR 25-2, Information Systems Security (dated 3 August 2007) and DOD Instruction 8510.01, Risk Management Framework (RMF) Program or future DOD regulation that supersedes these regulations. The Contractor shall assist in performing yearly reviews of the accreditation or whenever changes/additions are made to the system. The Contractor will assist in preparing risk assessments, as required.

Foot note #1 AT Level I Training. This information is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. All contractor employees, including subcontractor employees, require access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

Foot note #2

Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this PWS, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.