A02_Appendices A-F Revised Aug 16.docx

APPENDIX A

Description of Services

Peoples Creek Lower Campground and Recreation area. Inspection, operation, and maintenance of six lift stations and wastewater collection system, including dump station. Weekly Beach Water Sampling (April – September)

DAYS

Peoples Creek Upper Campground. Inspection, operation, and maintenance of two lift stations and wastewater collection points.

Includes 19 full service campsites.

DAYS

Eagle Point Recreation Area. Inspection, operation and maintenance of one lift station and wastewater collection.

DAYS

Wastewater Land Application System. Operation and maintenance of wastewater land application system, includes quarterly testing of lagoon water, cutting/vegetation removal (June and October) and irrigation field soil test (October).

DAYS

Redman Creek Recreation Area, Visitor Center, Redman East and West campgrounds, and Management office area Inspection, operation, and maintenance of eight lift stations and wastewater collection points, including 109 full service campsites. Weekly Beach Water Sampling (April – September).

DAYS

Spillway Recreation Area and Outlet Channel Inspection, operation and maintenance of two Lift stations, fishing cleaning station and the wastewater collection system.

DAYS

Chaonia Landing Recreation Area. Inspection, operation, and maintenance of wastewater collection system, chlorinator and well operation and monthly potable water samples.

DAYS

Greenville Campground and Recreation Area. Inspection, operation, and maintenance of two pumping stations at shower house and dump station, xx lift stations and wastewater collection systems, well operation and chlorinator and monthly potable water samples.

DAYS

Rockwood Point Recreation Area. Inspection, operation and maintenance of one lift station and the wastewater collection system. Weekly Beach Water Sampling (April – September)

DAYS

Below the Dam Recreation Area. Inspection, operation and maintenance of the wastewater collection system.

DAYS

Sundowner Recreation Area. Inspection, operation and maintenance of lift station and the wastewater collection system.

DAYS

Monthly Workload Estimates - Peak Service Months April – October (7 Months) Service Days: Monday, Thursday, Friday, Saturday and Sunday

APPENDIX A (Cont.)

Monthly Workload Estimates – Non - Peak Service Months November – March (5 months) Service Days: Friday, Saturday and Sunday

Description of Services

Peoples Creek Lower Campground and Recreation area. Inspection, operation, and maintenance of six lift stations and wastewater collection system, including dump station.

DAYS

Peoples Creek Upper Campground. Inspection, operation, and maintenance of two lift stations and wastewater collection points.

Includes 19 full service campsites.

DAYS

Eagle Point Recreation Area. Inspection, operation and maintenance of one lift station and wastewater collection.

DAYS

Wastewater Land Application System. Operation and maintenance of wastewater land application system, includes quarterly testing of lagoon water.

DAYS

Redman Creek Recreation Area, Visitor Center, Redman East and West campgrounds, and Management office area Inspection, operation, and maintenance of eight lift stations and wastewater collection points, including 109 full service campsites.

DAYS

Spillway Recreation Area and Outlet Channel Inspection, operation and maintenance of two Lift stations, fishing cleaning station and the wastewater collection system.

DAYS

Chaonia Landing Recreation Area. Inspection, operation, and maintenance of wastewater collection system, chlorinator and well operation and monthly potable water samples.

DAYS

Greenville Campground and Recreation Area. Inspection, operation, and maintenance of two pumping stations at shower house and dump station, xx lift stations and wastewater collection systems, well operation and chlorinator and monthly potable water samples.

DAYS

Rockwood Point Recreation Area. Inspection, operation and maintenance of one lift station and the wastewater collection system.

DAYS

Below the Dam Recreation Area. Inspection, operation and maintenance of the wastewater collection system.

DAYS

Sundowner Recreation Area. Inspection, operation and maintenance of lift station and the wastewater collection system.

DAYS

APPENDIX B

APPENDIX B

Vicinity Map

APPENDIX C

Facilities to be Serviced and Maintained

1. WASTEWATER LAND APPLICATION SYSTEM – Operation, inspection and maintenance.

Cutting/Haying of Irrigation Field (2 time per year)

2. LIFT STATIONS/PUMPING STATIONS – Operation, inspection and maintenance. Schedule dependent on the opening and closing of seasonal facilities.

3. DRINKING WATER WELL HOUSES - The water wells and chlorination disinfection systems at the Greenville Recreation Area and the Chaonia Landing Recreation Area shall be inspected for proper operation included the testing of chlorination system.

4. WASTEWATER COLLECTION SYSTEM – All wastewater collection systems shall be inspected, and proper operation insured when the facility is open as estimated below:

RESTROOM/SHOWER BUILDING CHASES APPROXIMATE OPEN/CLOSE

Full hookup campsites:

Sewage Dump Stations:

5. BEACH TESTING

Beaches to be tested are located at Peoples Creek, Redman Creek, and Rockwood Point Recreation Areas. Tests shall be performed weekly (Monday) when the beaches are open (testing begins one week prior to opening) from approximately last week of April through mid-September. Beach testing shall be included in the monthly bid price. No additional payment will be made for tests.

6. WATER SAMPLES

Potable water bacteriological samples shall be taken from the following water systems monthly. Scheduled dates for sampling will be provided. A Sample will also be taken after a well is turned on but prior to providing water to the public. This is usually one week prior to the opening of the area. Water sample testing shall be included in the monthly bid price. No additional payment will be made for tests.

a. Chaonia Landing Recreation Area (year-round). #MO-4110115

b. Greenville Recreation Area and Campground (year-round). #MO-4112213

7. CUTTING/HAYING

During the traditional haying seasons, the entire irrigation field (5 acres) shall be cut 2 different times and vegetation clippings removed. Haying should occur during late spring or early summer and for a second time late summer or early fall. After cutting, vegetation around the sprinklers will be trimmed. The Contractor shall furnish the government with the total weight of the vegetation removed after each cutting. Cutting/Haying of irrigation field shall be included in the monthly bid price. No additional payment will be made for cutting/haying of the irrigation field.

APPENDIX D

Definitions

6. DEFINITIONS - As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. Contractor - The term Contractor refers to the prime Contractor and all Contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

b. Contractor Representative- A foreman or superintendent, assigned to represent the interest of the Contractor with regards to all matters involving the contract.

c. Contracting Officer (KO) - The term "Contracting Officer" means the person executing this contract on behalf of the government, and any other officer or civilian employee who is properly designated Contracting Officer; and the term includes, except as otherwise provided in this contract, the authorized representative of a Contracting Officer acting within the limits of their authority.

d. Contracting Officer’s Representative (COR) - An individual designated in writing by the Contracting Officer to be responsible for administration of the contract and quality assurance representative, and the term includes, the authorized representative of a COR acting within the limits of their authority.

e. Quality Control - Action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

f. Quality Assurance – Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

g. Quality Assurance Surveillance Plan (Q.A.S.P.) – An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance in accordance with contract requirements and performance standards.

h. Control Deficiency Report (C.D.R.) - a written record of unsatisfactory performance

I. Cleaned- Refers to facilities and structures free of, but not limited to, dirt, garbage, paper, metal, trash, debris, driftwood, plastic, cigarette butts, rocks, animal remains, tree limbs, sticks, algae, moss, glass, bottle caps, pull tabs, tape, thumb tacks, push pins, gravel, mud, sand, grass, vegetation growth (includes growing within cracks and expansion joints in sidewalks, roadways, parking lots, and next to buildings), cut grass, leaves, graffiti, grease, tar, spots, stains, dust, food particles, defecation of any kind, residues, bird droppings, insects, spiders, and all nests, webs, ashes, charred wood, soap scum, mold, mildew, mineral and hard water deposits, water spots, streaks, smears, standing water, detergent residue, slippery conditions.

APPENDIX E

Quality Assurance Surveillance Plan

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in the Performance Work Statement (PWS).

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

3. Surveillance methods. The methods of surveillance used to monitor performance of this contract will include periodic validations, planned inspection, 100% inspection, and validated customer complaints.

a. Periodic Validation Method. Surveillance by Periodic Inspection is designed to inspect some part, but not all the contract service requirements. This method is a “spot check” style of evaluation. Periodic validations will be conducted on a scheduled basis (daily, weekly, or monthly) and may be adjusted, based on quality trends.

b. Validated Customer Complaints. Customer complaints will be investigated by QA personnel. To be considered valid, complaints must be set forth in writing and detail the nature of the complaint and what contract requirements have been violated. All valid customer complaints will be forwarded to the Contractor and must investigated and resolved by the Contractor and COTR. Exhibit A below shall be used to document valid complaints.

4. Performance Measurement. Performance will be measured in accordance with the Service Delivery Summary in the following table:

SDS-1

WASTEWATER LAND APPLICATION PLANT

SDS-2

SEWER LIFT STATIONS

Periodic Validation or Customer Complaint

SDS-3

WASTEWATER COLLECTION SYSTEMS

SDS-4

DRINKING WATER WELL HOUSES

SDS-5

DOCUMENTATION OF WORK)

Para. 1.6

SDS-6

REPAIRS

SDS-7

BEACH WATER SAMPLING

Para. 1.8

5. Failure to meet Performance Threshold. For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer and distributed to the Contractor by the KO. The contractor must reply in writing within 5 working days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the KO will determine if any further action such as payment deductions, issuing a warning or letter of concern is deemed necessary.

EXHIBIT A (QASP)

CUSTOMER COMPLAINT RECORD

Date and Time of Complaint:

Location of Complaint:

Source of Complaint Organization:

Individual :(i.e. lab worker, etc.)

Nature of Complaint:

Contract Reference:

Validation:

Date and Time Contractor Informed of Complaint:

Action Taken by Contractor:

Received and validated by:

APPENDIX F

Abbreviated Accident Prevention Plan Checklist (CESO Checklist A-01, Sept 2014) Activity Hazard Analysis (CELRL Form 1259) image4.jpg image5.emf

Microsoft_Word_Document.docx

Appendix A-4

Accident Prevention Plan image1.jpeg image1.emf image2.jpg image3.jpg