A01_PWS_KS27 ISTF Barge.pdf

Performance Work Statement (PWS)

Keen Sword 27 – Ie Shima Island, Okinawa Prefecture, Japan

1.0 BACKGROUND

The purpose of this Performance Work Statement (PWS) is to outline the requirement to transport equipment, included in section 3.0 of this PWS, via barge transportation in support of Marine Wing

Support Squadron 172 in order to deploy capabilities to Ie Shima in support of Keen Sword 27 at Ie

Shima Training Facility, Japan. The contracted barge shall be a roll-on/roll-off type vessel with a minimum of 400 square meter deck space capable of transporting the equipment list stated in paragraph

3.0 of this PWS. The contracted assets will transport cargo in accordance with the specifications below.

USG personnel will operate all USG-owned equipment, adhering to safety procedures established by the port for loading and offloading equipment.

2.0 PLACE OF PERFORMANCE

Primary Seaport of Embarkation (SPOE)

• Naha Military Port, Pier 2 o LAT/LONG: 26° 12′ 30.3503″ N, 127° 40′ 03.7545″ E, MGRS: 52R CP 66896 99450

Primary Seaport of Debarkation (SPOD)

• Ie Shima Port, Okinawa, Japan o LAT/LONG: 26° 42’ 27.1980” N, 127° 48’ 03.8052” E, MGRS: 52R CQ 8073554605

3.0 SCOPE OF WORK:

Contractor shall provide barge support that meets license/registration/permit/insurance requirements as per the host country regulations. Contractor is responsible for the safe transportation of equipment while loaded on barge, to include securing the load. Contractor is responsible for employing the barge, transportation, and all supporting equipment and personnel in accordance with this PWS. The

Contractor is responsible for ensuring permissible sea state and tide conditions for safe travel. The

Contractor is responsible for scheduling with authorities in charge of the Naha Military Port and the

Ie Shima Port after receipt of scheduling requests made by the Government, in accordance with this

PWS paragraph 4.0.

United States Government (USG) is responsible for coordinating final scheduling requests with the

Contractor via the USG technical representative. The USG will provide the appropriate Mobility and

Embarkation personnel to assist in securing military equipment at the discretion of the Contractor. A trained Embarkation Specialist will be on site for all loading/offloading.

3.0.1 A list of some United States Government (USG) cargo with dimensions is provided below for planning purposes.

NAME

QTY

明示

Cargo

Type

Length

(m)

Width

(m)

Height

(m)

Weight

(kg)

QUADCON CONTAINER

SHIPPING Container 14 2.44 1.47 2.08 2268

JMIC Container 4 1.12 1.32 1.09 2041

MKR16 LVSR Vehicle 1 10.6 2.49 3.11 22653

MK23 MTVR Vehicle 1 8 2.49 3.6 15611

WATER SIXCON Container 4 2.44 1.96 1.22 1261

MK 31 MTVR Vehicle 3 7.52 2.49 3.61 12337

MK970 Trailer 3 9.42 2.72 2.84 10101

20 FOOT CONTAINER Container 2 6.10 2.72 2.74 4536

FUEL SIXCON Container 12 2.44 1.96 1.22 3893

CBL Container 1 6.10 2.44 2.44 5262

NOTE* This list is not exhaustive and only represents a sample of the most likely items to be transported via barge. The USG reserves the right to transport other military equipment that safely fits on contracted barges that are not listed in this PWS.

3.0.2 USG will not exceed the above listed dimensions without the Contractor's approval prior to embarkation.

3.1 Specific Tasks. The Contractor shall be responsible for coordinating schedule requirements with port authorities upon notification of movement requirements by the Government, in accordance with this

PWS. The first scheduled barge movement on 14 October 2026. All additional movement requirements will be scheduled and managed by the Contractor in coordination with US Government representative and Contracting Officer. Barge transportation movements are described as follows:

3.1.1 Overview of Movements. Includes (4) total movements between Naha Military Port and Ie Shima

Port. These (4) movements will be utilized in two phases: Deployment and Redeployment. These movements are expected to begin in the morning on each movement day, pending final coordination between port authorities, Contractor, USG technical representative, and weather/sea state permitting.

• During the Deployment phase, the USG is expecting to complete up to (1) roundtrip deployment, (2) total movements via barge between 14-20 October 2026. The round-trip movements include (1) trips from Naha Military Port to Ie Village Port and (1) trips from Ie

Village Port to Naha Military Port.

• During the Redeployment phase, the USG is expecting to complete up to (1) roundtrip redeployment, (2) total movements via barge between 02-04 November 2026. The round-trip movements include (1) trips from Ie Village Port to Naha Military Port and (1) trips from

Naha Military Port to Ie Village Port.

3.2 Management. Contractor is required to coordinate with the USG technical representative, Ie Village

Port Management, Okinawa Defense Bureau, and Naha Military Port. This requirement will go concurrently with other projects on Ie Island, and the USG anticipates a need for the Contractor to deconflict any scheduling issues with competing priorities at the Ie Shima Port. The Contractor is required to manage scheduling, resolve scheduling conflicts, and reschedule barge movements by coordinating with all stakeholders throughout the period of performance. The Contractor shall provide a single point of contact (POC) that is responsible for coordination with USG.

3.2.1 Port Authorities. The established ports of embarkation/debarkation are Naha Military Port and Ie

Shima Port. The USG will be embarking and debarking military equipment from both ports during the duration of the period of performance for this contract. The USG does not control the at sea routes. The

Contractor must coordinate movement details with the appropriate port authorities listed in paragraph 7.2 after receiving movement requests from the USG. The USG does not have the authority to direct an established route. The Contractor must work with the port authorities to establish at sea routes and control port dwell times.

3.3 Scheduling. The Contractor shall schedule barge movements effectively and support changes to schedule following weather and USG proposed changes. Transit between the SPOE and SPOD is highly susceptible to delays caused by weather. The Contractor shall coordinate for an adjusted barge schedule when directed by the USG technical representative within up to 72 hours. The Contractor shall send a reminder email 48 hours before each scheduled movement to all stakeholders to re-confirm the barge schedule. Coordination calls shall be conducted with personnel listed in paragraph 7.2 of this PWS.

3.3.1 Contractor proposed changes to schedule. All proposed changes to schedule shall be coordinated with the USG immediately and an amended delivery schedule will be sent to the USG technical representative AND the Contracting Officer by the Contractor in writing documenting bilateral concurrence for each change to schedule within 72 hours of notification.

3.3.2 USG proposed changes to schedule. The USG technical representative, after coordination with

Contracting Officer, will notify Contractor to reschedule movements for USG convenience in writing within (72) hours prior to scheduled movement. The Contractor shall respond to the adjusted delivery schedule in writing. If Contractor disagrees with the schedule change, the USG technical representative will provide alternate means for delivery to maintain the original schedule, or the Contracting Officer will be notified to seek a resolution.

3.3.3 Weather Delays. Delivery shall be postponed due to typhoon or weather conditions that suspend barge or ferry transportation. Contractor shall reschedule delivery once barge/ferry transportation is operational and provide the updated barge movement schedule within 72 hours.

3.3.3.1 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor shall depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by

Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

3.3.4 Holidays. The Contractor may be required to work during local and/or United States holiday periods.

4.0 PERIOD OF PERFORMANCE:

The period of performance for this requirement is 14 October 2026 to 04 November 2026. The USG technical representative for this Contract will register movements and schedule necessary dates for support with the Contractor after coordination with the Contracting Officer. The Contractor shall be prepared to execute the first movement by 14 October 2026. The Contractor shall schedule for specific times directly with the port authorities in PWS section 7.2 and in coordination with the USG technical representative.

4.1 Tentative Schedule. The schedule below is tentative and subject to change. Final dates and times for movements coordinated between the USG technical representative and Contractor, per PWS 3.1.

Movement # Dates Location

1 through 2

14-20 October 2026 Initial Trips: From Naha Port to Ie Shima Port

Return Trips: From Ie Shima Port to Naha Port

3 through 4 02-04 November 2026 Initial Trip: From Ie Shima Port to Naha Port

Return Trip: From Naha Port to Ie Shima Port

4.2 Deployment Movements. The USG is planning (2) round trips from Naha Military Port to Ie Village

Port between 14-20 October 2026, with two movements per day. The movements should begin at dawn or the first available loading and departure time from Naha Military Port. Upon arrival at Ie Village port the barge shall remain docked and await the offload and return of USG vehicles for onload before departing for the movement back to Naha Military Port the same day. The Contractor is required to coordinate with the port authorities to coordinate the remaining details. The USG will provide the equipment listings for all movements to the Contractor.

4.3 Redeployment Movements. The USG is planning (2) round trips from Naha Military Port to Ie

Village Port between 02-04 November 2026, with two movements per day. The movements should begin at dawn or the first available loading and departure time from Ie Village Port. Upon arrival at Naha

Military Port the barge shall remain docked and await the offload and return of USG vehicles for onload before departing for the movement back to Ie Village Port the same day. The Contractor is required to coordinate with the port authorities to coordinate the remaining details. The USG will provide the equipment listings for all movements to the Contractor.

4.4 Each trip may be requested for up to 400 square meters of cargo with example equipment dimensions provided in PWS 3.0.1.

5.0 MAINTENANCE AND SAFETY

The Contractor is responsible for all fees required for transport throughout the duration of the contract period. The Contractor is responsible for the maintenance of the supporting equipment to ensure performance of the service. The vessel and all associated equipment shall be seaworthy, properly and efficiently manned, equipped, supplied, and prepared to perform the service required.

5.1 Safety Items. The Contractor must maintain equipment pursuant to local city and country safety requirements.

The Contractor is responsible for all scheduled and unscheduled maintenance of supporting equipment.

The Contractor shall provide all parts and labor necessary to complete required maintenance tasks at no additional cost to any already agreed upon/negotiated lease rate. Maintenance shall be performed according to the manufacturer’s recommended maintenance schedule. If the Contractor’s scheduled or unscheduled maintenance results in USG losing use of equipment for more than 24 hours, the Contractor shall provide replacement shipping of a comparable make and model in order to fulfill requirements outlined in this PWS.

5.2 Local Procedures, Laws, And Regulations. Contractor shall act in accordance with local procedures and regulations applicable in the region.

5.3 Health Protection. Contractor shall ensure strict compliance to the rules and procedures in the region regarding the health protection of all personnel. Contractor shall provide all necessary consumables, materials or equipment to ensure compliance to health protection order within the region.

6.0 DAMAGES

All Contractor claims for damage by the USG should be submitted to the contracting officer for consideration.

6.1 Pre and Post Embarkation Inspections. USG vehicle operators will conduct a walkaround inspection with the Contractor to annotate any discrepancies by taking photographs of any pre-existing damages. Upon debarkation, USG technical representative and Contractor will confirm the status of the Military Equipment and annotate any discrepancies by taking photographs of any damages that occurred during transportation. If the Contractor and USG technical representative identify issues, they will be raised to the Contracting Officer for resolution.

7.0 POINTS OF CONTACT AND AUTHORITIES

7.1 Contracting Officer Authorities. The Contracting Officer is the only person authorized to approve any changes to the requirements of this contract and not withstanding provisions contained elsewhere in this contract, the authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting

Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

7.2 Other Authorized Personnel. The following personnel are authorized to coordinate directly with the

Contractor in support of contract requirements contained herein.

USG technical representatives:

TBD

8.0 BASE PASSES

The Contractor is responsible for providing all necessary identification to the USG POC in sufficient time to coordinate base access as necessary. Should the contractor have difficulty obtaining the necessary passes, they must contact the Contracting Officer immediately.

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Task or

Deliverable

Performance

Standard

Acceptance

Quality Level

Surveillance

Method

Incentive

Transportation of equipment

PWS 3.0 and 4.0

The performance standard will be met when the requirements for transportation of equipment detailed in PWS 3.0 and

4.0 have been accepted by the

Government.

Acceptable performance has been met when 100% of the equipment has been delivered safely in accordance with PWS.

Contracting

Officer/Government

Point of Contact surveillance or feedback of work completed.

Unsatisfactory performance may result in deduction from invoice up to

10% per movement.

Management

PWS 3.2

The performance standard will be met when the

Contractor communicates with all parties described in paragraph 3.2.

Acceptable performance has been met when requirements are communicated effectively between key stakeholders defined in this

PWS.

Contracting

Officer/Government

Point of Contact surveillance or feedback of work completed.

Positive past performance references may be provided for future

USG contracts.

Scheduling

PWS 3.3

The performance standard will be met when:

(1) the Contractor schedules movements when notified by USG.

(2) adjusts to changes in the schedule within 72 hours if applicable

Acceptable performance has been met when 100% of movements are scheduled with USG and port authorities, in accordance with PWS.

Contracting

Officer/Government

Point of Contact surveillance or feedback of work completed.

Positive past performance references may be given for future

USG contracts.

(End of Performance Work Statement)