A01_PWS.pdf

DISTRIBUTION: DoW COMMUNITY ONLY

Performance Work Statement (PWS) for

Division A/V Upgrade

1.0 Background

The 2nd Marine Division (2DMARDIV) G-6 requires a robust, reliable, and secure communication infrastructure to support critical command and control (C2), mission planning, and daily operational readiness. To meet these operational requirements and ensure seamless information sharing, 2DMARDIV G-6 is modernizing the audio-visual (A/V) capabilities in the Division Conference Room and Executive Conference Room. Proper physical installation and integration of up-to-date hardware are essential to facilitate clear, uninterrupted, and secure information dissemination across command.

2.0 Scope

This Performance Work Statement (PWS) establishes the requirements for the Contractor to furnish, deliver, install, integrate, and test audio-visual (A/V) equipment for 2nd Marine Division (2DMARDIV) G-6 at the specified locations.

The Contractor shall provide all required equipment, qualified personnel, tools, materials, mounting hardware, cabling, and incidental services necessary to deliver a complete, operational A/V solution. The Contractor shall install and integrate the equipment; perform required programming, local functional testing, and training; and ensure the installation is professionally completed, safely mounted, properly labeled, and neatly cabled.

The Contractor shall deliver the A/V system in a condition ready for Government network configuration, cybersecurity authorization, and operational use. The Government will retain responsibility for logical network configuration and cybersecurity authorization.

3.0 General Requirements

3.1 Place of Performance: The work to be performed under this contract will be at Camp Lejeune, NC, within the

2nd Marine Division Headquarters, Building H1 (Division Conference Room and Executive Conference Room).

3.2 Period of Performance (PoP): The Contractor shall deliver all required hardware and supplies and complete all installation, configuration, testing, and training services within 180 calendar days after contract award.

3.3 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0730 and

1630, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

Federal Holiday Occurrence

New Year's Day I January*

Martin Luther King Jr.'s Birthday 3rd Monday of January

President's Day 3rd Monday of February

Memorial Day last Monday of May

Juneteenth 19 June*

Independence Day 4 July*

Labor Dav 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order

11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

3.4 Security and Clearance Requirements:

3.4.1 Facility Access: The installation requires access to a secure, classified facility. All Contractor personnel performing physical installation work on-site must possess an active SECRET clearance at the time of award and maintain it throughout the period of performance.

3.4.2 DD Form 254: Security requirements, clearance levels, and safeguarding instructions are detailed in the attached DD Form 254, Contract Security Classification Specification, which is incorporated as a material part of this contract.

3.4.3 Base Access: Clearances alone do not grant physical base access. The Contractor shall concurrently comply with all physical base access vetting procedures as outlined in Section 8.0.

4.0 Government Responsibilities

4.1 Escorts: The Government will provide access to the Division Conference Room and Executive conference

Room during standard hours of operation and Site Visit.

4.2 Infrastructure: The Government will provide necessary active network drops and facility power receptacles within the vicinity of the installation sites.

4.3 Site Readiness: The Government is exclusively responsible for all site preparation prior to the physical installation. This includes providing adequate power (e.g., dedicated electrical circuits), structural wall backing capable of supporting mounted equipment, HVAC, and active network drops.

5.0 Technical Requirements (Description of Work/Task)

5.1 Installation Specifications: All installation and integration activities shall conform to the most current versions of relevant industry standards, including NEC, ANSI/TIA-568, and AVIXA standards. In case of a conflict between standards, the contractor shall immediately identify the conflict in writing to the Contracting Officer for direction.

5.2 Detailed Layout and Installation Plan: The Contractor shall perform all work in strict accordance with the final, Government-approved Detailed Layout and Installation Plan submitted prior to award as part of the

Contractor's technical capability. No post-award walkthroughs, modifications, or plan revisions shall be permitted. Physical installation work on-site shall commence immediately upon the Contractor's receipt of all required physical base access credentials (DBIDS/Temporary Passes) from Building 818. The Contractor is solely responsible for submitting all vetting paperwork and base access requests immediately upon contract award and for having verified all site conditions, structural mounting requirements, and cable pathways prior to award. This plan shall remain binding throughout the Period of Performance and must include, at a minimum:

• Installation Schedule: Daily work hours, phased milestones, and the projected completion date for all upgraded rooms.

• Equipment Layout: Specific locations for all hardware mounting (e.g., rack placement, wall mount locations, display placement).

• Cable Routing Scheme: Designated pathways for power, data, and A/V cabling, detailing how cables will be concealed and managed.

• Staging and Storage: Identified areas for unpacking and staging equipment prior to installation.

5.3 Workmanship and Mounting: All equipment shall be installed securely in existing equipment racks, on walls, or on other designated surfaces as agreed upon in the Installation Plan. Structural mounting shall comply with local safety codes and the manufacturer's weight-bearing specifications. All work shall be performed in a neat, professional, and workmanlike manner.

5.4 Cabling and Wire Management: The Contractor shall install, terminate, and test all associated local physical cabling (e.g., HDMI, Cat6/Ethernet, control wires, power cables) between the newly installed components.

• Cables shall be neatly dressed, bundled, and routed using proper cable management techniques.

• All cables shall be labeled at both ends, indicating source and destination for easy troubleshooting.

• Cable pathways shall be concealed where possible to maintain the professional aesthetic of the conference rooms.

5.5 Site Cleanliness and Disposal: The Contractor shall keep the work area clean and free of debris daily. Upon completion of the installation, the Contractor shall remove all trash, packaging, excess consumable materials, and installation equipment from the site, returning the rooms to a clean and orderly condition.

5.6 Equipment, Installation, and Room Requirements: The Contractor shall furnish, deliver, install, integrate, program, and locally test all equipment, materials, mounting hardware, cabling, and incidental services necessary to provide fully functional A/V systems in the Division Conference Room and Executive Conference Room.

All equipment shall be new, commercial-grade, compatible with the existing A/V infrastructure identified in this

PWS, and compliant with applicable procurement requirements. The Contractor shall provide equipment that meets or exceeds the functional and performance requirements below. Where existing equipment is identified to remain in place, the Contractor shall ensure compatibility and interoperability with that equipment.

5.6.1 Division Conference Room

The existing projector, projector screen, camera, and two displays shall remain in place. The Contractor shall upgrade the Division Conference Room A/V system to include:

1. New commercial-grade displays, mounted at the designated entry-wall and conference-room column locations.

2. Mounting hardware and cabling necessary to securely install and integrate the new displays with the existing A/V system.

3. Two network connection points: one at the equipment credenza and one at the head of the conference table.

Associated connection hardware shall support a distance of up to 30 feet.

4. A video teleconferencing solution capable of supporting the required SIPRNet, NIPRNet, and Microsoft

Teams conferencing functions following Government network configuration and cybersecurity authorization.

5. Upgrade the existing ceiling speaker and microphone system.

6. One video conferencing codec capable of supporting the required conferencing environment.

7. An interface or extension device compatible with the existing camera, if required for system integration.

8. A table-mounted system-control touch panel between 21 and 27 inches. The touch panel shall support system control, be capable of stowage or repositioning as required, not obstruct the user’s view, and include concealed cable management.

5.6.3 Executive Conference Room

The existing four displays shall remain in place. The Contractor shall upgrade the Executive Conference Room A/V system to mirror required display content and system functionality from the Division Conference Room.

The upgrade shall include:

1. One network connection point with associated hardware capable of supporting a distance of up to 30 feet.

2. A video teleconferencing solution capable of supporting the required SIPRNet, NIPRNet, and Microsoft

Teams conferencing functions following Government network configuration and cybersecurity authorization.

3. Upgrade the existing ceiling speaker and microphone system.

4. One video conferencing codec capable of supporting the required conferencing environment.

5. A touch-panel control system that allows users to control room A/V functions and display briefing material.

6. All required cabling, mounting hardware, and cable-management materials. Cables shall be concealed where practicable and shall not create safety hazards or obstruct normal use of the room.

5.6.4 Three Year-Service Agreement

Includes 24x7 Helpdesk phone support, part repair/replacement, software/firmware updates, on-site technician dispatch, and one annual preventative maintenance visit for the 2D MARDIV Conference Room and Executive

Conference Room. Over the phone/remote support requested within one hour of request during normal working hours (M-F 0800-1700 on non-holidays). Routine On-site support: Within 48 to 72 hours; Emergency On-Site

Support: As soon as available. Product warranty on all newly installed equipment.

6.0 Deliverables

Deliverable Description Due Date

Installation and Layout Plan A document detailing equipment placement, cable pathways, work scheduled and a layout plan.

Submitted prior to solicitation deadline

Acceptance Testing Plan A detailed capability statement and checklist outlining how the contractor will demonstrate system performance and labeling compliance.

Submitted prior to solicitation deadline

Installation and Verification Test

Report

The signed, executed ATP results documenting that all items have been successfully installed, powered on, labeled, and validated.

Upon completion of Task 5.6 (prior to final invoicing)

7.0 Performance Requirements Summary (PRS)

Performance

Objective

PWS

Paragraph

Performance Standard

Metric

Acceptable Quality

Level (AQL)

Method of

Surveillance

Installation

Workmanship

5.3, 5.5 Equipment is securely mounted, level, and installed per manufacturer guidelines. No safety hazards present.

Accuracy: 100%

100% Visual

Inspection by

TPOC.

Cable

Management

5.4 Cables are neatly dressed, hidden where possible, safely routed, and clearly labeled at both ends.

TPOC.

Site Cleanliness 5.5 Worksite is cleared of all packaging, debris, and tools upon completion.

TPOC.

Timeliness 3.2 All installation and verification tasks are completed within the designated Period of

Performance.

Periodic tracking by

TPOC.

8.0 Special Instructions and Administrative Information

8.1 Government Points of Contact. The Government points of contact are not warranted Contracting Officers and do not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract.

Contracting Officer: SSgt David Bovee- david.r.bovee.mil@usmc.mil

Contract Specialist: Sgt Diana Farnes – diana.gomezflores@usmc.mil

Contract Specialist: Sgt Avery Francis – avery.p.francis.mil@usmc.mil Government Representative: Received Upon Award

8.2 Base Access. The Contractor Vetting Office is located in building 818 which is adjacent to the Camp Lejeune

Main Gate on Holcomb Boulevard. Office hours are Monday through Friday 6 a.m. to 2 p.m. The office is closed on weekends and holidays. Contractors and other personnel requiring access credentials will be vetted/screened through building 818 only.

Contractor Vetting Office (Appointments or Questions): (910) 450-5977

Contractor Vetting Office Fax: (910) 450-0289

Taxi Vetting: (910) 449-4208

8.3 Access Requirements. Contractors will either receive a DBIDS credential or temporary pass, depending upon the length of time they require access to the installation. A DBIDS credential is issued to individuals requiring access for 61 days or more. A temporary pass is issued to individuals requiring access for 60 days or less. Contract specifications determine the length of pass. Contractors will report to the Contractor Vetting Office (CVO), building

818, adjacent to the Main Gate on Holcomb Boulevard. To confirm their access requirements, undergo a background check, and receive their credential/pass. Normal CVO hours are Monday through Friday, 6 a.m. until 2 p.m.

8.4 Contractors must provide:

a) Appropriate identification (ID) documents

b) Government Contract

c) Letter of Authorization

d) Appropriate Sponsor's Information

e) Vehicle Registration and Insurance

8.5 Appropriate Identification Documents. Contractors will provide two valid, original forms of ID for the purpose of identity proofing to receive a DBIDS credential or a Temporary Pass. One form of ID must be from the list below, the second form can be from the list below, or it can be a social security card or birth certificate.

8.6 Acceptable IDs:

a) U.S. Passport or U.S. Passport Card

b) Permanent Resident Card, Alien Registration Receipt Card, or "Green Card" (Form I-551)

c) Foreign passport with a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa

d) Foreign passport with a current arrival-departure record, U.S. Customs and Border Protection Form I-94 bearing the same name as the passport, and containing an endorsement of the alien's non-immigrant status indicating that status authorizes the alien to work for the employer.

e) Employment authorization document that contains a photograph (U.S. Citizenship and Immigration Services

(USCIS) Form I-766).

f) In the case of a non-immigrant alien authorized to work for a specific employer, a foreign passport with a

Form I-94 or Form I-94A, bearing the same name as the passport, and containing an endorsement of the alien's mailto:david.r.bovee.mil@usmc.mil mailto:diana.gomezflores@usmc.mil non-immigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

g) Driver's license or ID card issued by a state or outlying territory of the U.S., provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address.

h) ID card issued by Federal, state, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address.

i) School ID card with a photograph.

j) U.S. military or draft record.

k) U.S. Coast Guard Merchant Mariner Card or TWIC.

l) Native American tribal document.

8.7 Government Contract. Contractors must provide a copy of the prime contract with the government and all subcontracts, as applicable. For example, a subcontractor must provide a copy of their prime’s contract with the government and a copy of their contract with the prime, both referencing the prime's contract number.

8.8 Letter of Authorization. Contractors must provide a Letter of Authorization on company letterhead referencing the applicable contract(s) and identifying the requesting individual as an authorized employee of the awarded company along with the employee's required access days and times (i.e. M-F, 0600-1700, etc.).

8.9 Approved Sponsor's Information. The DBIDS system requires a sponsor to be identified for each credential and temporary pass prior to issuance. The sponsor must be active military or government civilian with a CAC.

Government contractors are not approved sponsors. The sponsor's EDIPI and must be supplied to register in the system. The sponsor should be from the Government entity awarding the contract of supervising the work.

8.10 Vehicle Registration and Insurance. Contractors driving on the installation must provide an original vehicle registration document. Copies of registration are only accepted for company owned fleet vehicles. Proof of insurance is also required. A declaration page is required for insurance originating outside the state of North

Carolina. Out of state insurance must meet North Carolina minimums of $30k per person, $60k per accident, and

$25k property damage.

8.11 Vehicle Inspections. All commercial vehicles must be inspected each time they enter the installation.

Inspections for Camp Lejeune are conducted at the Piney Green Gate, Monday through Friday, from 5 a.m. until 5 p.m. and at the Sneads Ferry Gate 24/7. MCAS New River inspections are conducted at the Curtis Gate 24/7.

Drivers MUST have an approved access credential prior to being inspected and allowed access. Delivery drivers without an access credential can show a bill of lading in lieu of a government contract but must provide other required documents identified above at the CVO to receive a pass. Delivery drivers with a TWIC only need to present the TWIC and bill of lading at the commercial vehicle inspection lane to be granted access.

8.12 Denial of Access. An individual will be denied access to the installation for any of the below listed reasons:

a) On a National Terrorist Watch List

b) Illegally present in the US

c) The subject to an outstanding warrant or criminal summons

d) Has knowingly submitted an employment questionnaire with false or fraudulent information

e) Has been issued a debarment order and is currently banned from any military installation

f) A prisoner on a work-release program or currently on felony probation/parole

g) A registered sex offender

h) Membership within the previous 10 years in any organization that advocated the overthrow of the US

Government or affiliated with any gang activity

i) Is pending any felony charge

j) Has been convicted of any felony within the last 10 years

k) Has multiple (three or more) misdemeanor criminal convictions for offenses to include, but not limited to:

1) Drug offenses

2) Offenses of violence

3) Weapons offenses including those where the weapon was used as either the means of violence or threat of violence

4) Larceny/theft

l) Any reason the Installation Commander deems reasonable for good order and discipline

8.13 Denial / Appeal. All personnel denied access will submit a letter (on their company letterhead) to the Marine

Corps Installations East - Marine Corps Base Camp Lejeune Inspector General's Office with appropriate documentation requesting consideration for access. Ensure all circumstances have been explained when submitting an appeal.

- Submit letter of appeal to:

Commanding General, Attn: Command Inspector General, PSC Box 20005, Camp Lejeune, NC 28542-0005

9.0 Workmanship Warranty

The Contractor shall guarantee all physical installation workmanship for a period of no less than ninety (90) days following final Government acceptance. The Contractor shall promptly correct any physical failures, aesthetic degradation (e.g., loose mounts, dropping cables), or connectivity issues resulting from improper physical installation during this period at no additional cost to the Government.

Note: This workmanship warranty covers the physical installation labor only and is entirely separate from the

Original Equipment Manufacturer (OEM) hardware warranties associated with the contractor-provided equipment.

10.0 Contractor Qualifications and Responsibilities

The contractor shall be responsible for providing all personnel, management, supervision, and technical expertise necessary to fulfill the requirements of this PWS. Contractor personnel shall be qualified and experienced in the installation and integration of commercial AV and UC systems of similar complexity. The contractor shall be responsible for ensuring all components and subsystems are compatible and function as an integrated system. Any issues related to interoperability, performance, or installation shall be resolved by the contractor at no additional cost to the Government

11.0 Contractor Unauthorized Work Performance. The Contractor shall not perform work that deviates from the contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the Contracting Officer, such deviation shall be at the risk of the Contractor and any cost(s) related thereto shall be borne by the Contractor.

(End Performance Work Statement)