A01_-_Greenhouse_SOW_Rev3_2026-08-03.docx

STATEMENT OF WORK

For Design and Build of Educational Greenhouse Facility with Environmental Control Systems Wingate High School Roots to Rise: Revitalizing Indigenous Agriculture Through Education October 15, 2025 (Revised August 3, 2026)

1.0 OVERVIEW OF THE PROJECT

1.1 GENERAL PROJECT INFORMATION

The Bureau of Indian Education (BIE), Wingate High School requires procurement and delivery services for a complete educational greenhouse facility with integrated environmental control systems located at 1737 Shush Dr, Fort Wingate, NM 87316.

1.2 PURPOSE

This Statement of Work (SOW) describes the requirements for procurement, delivery, foundation installation, utility connections, assembly, and installation of a complete greenhouse facility under the "Roots to Rise: Revitalizing Indigenous Agriculture Through Education" project, funded by the Native American Agriculture Fund (NAAF). The greenhouse will serve as a "living classroom" for Indigenous students to gain hands-on agricultural experience.

1.3 PROJECT SCOPE

This procurement is set aside exclusively for Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) in accordance with the Buy Indian Act (25 U.S.C. § 47) and 48 CFR Subpart 1480.6.

The Contractor shall provide:

Complete greenhouse structure and frame system Glazing system with UV protection Access doors (one double, one single) Ventilation systems (exhaust fans, evaporative cooling, motorized shutters) Environmental control system (iGrow 800) Heating system (two gas-fired unit heaters) Air circulation system (six HAF fans) All electrical components Concrete foundation installation with anchor bolts Complete utility connections (electrical, water, and gas services) Complete assembly and installation of all greenhouse systems Comprehensive documentation package Training and technical support during startup One-year warranty service

1.4 DEFINITIONS/ACRONYMS

"Owner" is BIE, Wingate High School Acronyms:

ADAABAAG - Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines A-E - Architectural and/or Engineering firm AHJ - Authority Having Jurisdiction BIA - Bureau of Indian Affairs BIE - Bureau of Indian Education CO - Contracting Officer COR - Contracting Officer's Representative DSRM - Division of Safety and Risk Management (AHJ, Albuquerque, NM) FOB - Free on Board IEE - Indian Economic Enterprise ISBEE - Indian Small Business Economic Enterprise NAAF - Native American Agriculture Fund NGMA - National Greenhouse Manufacturers Association SOW - Statement of Work

1.5 SCOPE ALLOCATION AND OWNER-FURNISHED ITEMS

This project is funded by a Native American Agriculture Fund (NAAF) grant awarded to Wingate High School. The grant funds two distinct categories of cost: the design and construction work required by this Statement of Work, and loose, non-fixed equipment and supplies that the school procures separately. Only the work described in Section 1.5.1 is within the scope of this contract. Offerors shall not price the items listed in Section 1.5.2.

1.5.1 Within the Scope of This Contract

· The pre-manufactured greenhouse package identified in Section 3.9, as shown on manufacturer drawing sheets 001 through 006 — structure, frame, glazing, doors, exhaust fans, motorized inlet shutters, evaporative cooling wall, environmental controller and sensor, gas-fired unit heaters, and horizontal air flow fans.

· Site preparation, clearing, and grading.

· Concrete pier footings and foundation, including anchor bolts and interior slab.

· Complete electrical service, wiring, conduit, sub-panels, disconnects, and final connections to all greenhouse equipment.

· Complete water and gas service, including rough-in, vent piping, and final connections to all greenhouse equipment.

· All permits, inspections, and related fees.

· Assembly, erection, system integration, testing, commissioning, training, documentation, and warranty service as described in Sections 4.0 through 6.0.

The manufacturer’s drawings assign several items to the “Owner,” including site preparation; all electrical wiring, conduit, sub-panels, and connections; all mechanical hook-ups for gas, water, and vent piping rough-in and final connections; the interior concrete slab or floor; and all permits and related fees. For purposes of this acquisition, each of those items is the responsibility of the Contractor and shall be included in the proposed price. Offerors shall not rely on the manufacturer’s owner/contractor allocation.

1.5.2 Not Within the Scope of This Contract

The following are loose or non-fixed items procured directly by the school and are not to be furnished, installed, or priced by the Contractor:

· Growing benches. Manufacturer drawing sheet 007 is labeled “Optional Bench Plan” and is provided for layout reference only.

· Irrigation system, including the solenoid manifold, supply lines, sprayers, drippers, and irrigation controller. Manufacturer drawing sheet 008 is labeled “Optional Irrigation Plan” and is provided for reference only.

· Cedar raised beds.

· Growing medium, potting soil, and topsoil.

· Potting station, pressure washer, garden carts, hand tools, hoses, shade cloth, trellises, and similar loose supplies and equipment.

· Community events, travel, and grant indirect costs.

The Contractor shall, however, provide the water service, hose bibs, and electrical rough-in necessary to support the school-furnished irrigation system as generally shown on drawing sheet 008, and shall coordinate bench and raised bed locations with the COR so that equipment placement does not conflict with the school’s planned interior layout.

The allocation of grant funds between contract scope and school-procured items is provided at Appendix B.

2.0 CODES AND STANDARDS

The Contractor shall comply with the latest published editions of all applicable codes and standards including, but not limited to:

National Greenhouse Manufacturers Association (NGMA) Standards National Electrical Code (NEC) - Current Edition International Building Code (IBC) - Current Edition OSHA Safety and Health Standards (29 CFR 1910) ASHRAE Standards for Agricultural Facilities ASTM Standards (A1011, C94, D5420) ANSI Z83.8 - Gas Unit Heaters UL 325 - Operators and Control Systems BIA School Facilities Design Handbook Uniform Plumbing and Mechanical Codes

ADAABAAG

EPA - Tribal, State, Federal Regulations NFPA Codes as applicable All work must conform to prescribed codes ensuring safety, quality, and compliance.

3.0 SCOPE OF WORK BREAKDOWN

3.1 Foundation Work

3.1.1 Site Preparation

· Clear and grade site as necessary for greenhouse installation

· Ensure proper drainage around foundation perimeter

· Verify utility access points

3.1.2 Concrete Foundation

· Material: Air-entrained concrete conforming to ASTM C94

· Minimum Compressive Strength: 2,500 PSI

· Slump: 75mm (3-inch)

· Maximum Aggregate Size: 25mm (1-inch)

· Foundation Design: Per greenhouse manufacturer specifications and local code requirements

· Anchor Bolts: Install per greenhouse manufacturer's anchor bolt layout drawings

· Placement Tolerances: Per manufacturer specifications

· Thickness: As required by structural calculations and load-bearing requirements

· Curing: Proper curing methods to achieve specified strength

· Inspection: Foundation inspection prior to greenhouse erection

· Pier Footings: 24-inch diameter concrete pier footings at each column location, minimum 48-inch depth, installed in accordance with manufacturer drawing sheet 002 (Foundation Plan) and the DSRM-approved construction documents.

· Column Spacing: 41 ft 6 in by 72 ft 0 in, center to center of columns, per drawing sheet 002.

· Slab Dimensions: Minimum 43 ft 0 in by 73 ft 6 in out to out of slab, per the manufacturer’s Texan Package Slab Minimums sheet. Failure to meet the slab minimums may result in change order costs for installation crew downtime.

· Site Tolerance: Finished site shall be level within plus or minus 2 inches prior to greenhouse erection.

· Obstructions: The site shall be free of rock and other obstructions to a minimum excavation depth of 48 inches. The Contractor is responsible for identifying and removing obstructions encountered within the work area and for utility locate notification prior to excavation.

3.2 Utility Connections

3.2.1 Electrical Service

· Install complete electrical service from existing site service to greenhouse

· Size service per NEC requirements and electrical load calculations

· Coordinate voltage, amperage, and phase requirements with site utilities

· Install main disconnect, panel, and all required circuit protection

· Provide complete electrical wiring per NEC for all greenhouse equipment

· Install all conduit, wire, junction boxes, and grounding systems

· Coordinate with local utility company for service connection

· Obtain all required electrical permits and inspections

3.2.2 Water Service

· Install water service line from existing site water supply to greenhouse

· Size per evaporative cooling system and irrigation requirements

· Install backflow prevention device per local code

· Provide shut-off valves and winterization capability

· Coordinate pressure requirements with existing site conditions

3.2.3 Gas Service

· Install gas service line from existing site gas supply to unit heaters

· Size per heater BTU requirements and local code

· Coordinate fuel type (natural gas or propane) with site availability

· Install manual shut-off valves, sediment traps per code

· Pressure test gas lines per code requirements

· Coordinate with local utility company for gas service connection

· Obtain all required gas permits and inspections

3.3 Greenhouse Structure and Components

3.3.1 Frame System

· Governing Criteria: The greenhouse structure shall be furnished and erected in strict accordance with the manufacturer’s engineered drawings and structural calculations for the pre-manufactured greenhouse package, as reviewed by the Indian Affairs Division of Safety and Risk Management (DSRM) and issued “APPROVED – EXCEPTIONS TAKEN” on June 5, 2026 (Project No. ED20250515, DSRM Log No. 26-090). The DSRM review memorandum is provided at Appendix A.

· Structural Loading: Design wind, snow, live, and seismic loads shall be as shown on the DSRM-approved construction documents and the manufacturer’s structural calculations. This Statement of Work establishes no independent numeric load criteria; the approved construction documents govern.

· Material: Galvanized steel frame as specified in the approved construction documents.

· Design: Gable configuration as shown on the approved construction documents.

· Dimensions: 72 ft (length) × 41 ft 6 in (width) × 8 ft sidewall height, 2,988 square feet, as shown on the approved construction documents.

· Design Life: Minimum 20 years with proper maintenance.

· Includes: All structural connections, fasteners, base rails/ground anchors, and anchor bolt layout drawings.

· Deviations: No deviation from the approved construction documents is permitted without prior written approval of the Contracting Officer. Any proposed deviation affecting code compliance shall be resubmitted to DSRM through the COR for review prior to fabrication or installation.

· Exceptions Noted: The Contractor shall comply with all comments noted in the DSRM design documents review. Those comments will be verified for compliance during the Indian Affairs final inspection conducted by DSRM in accordance with 25 IAM 2.

3.3.2 Glazing System

· Material: 8mm twinwall polycarbonate as specified in the approved construction documents

· UV Protection: Minimum 10-year warranty

· Light Transmission: Minimum 80%

· Impact Resistance: ASTM D5420 compliant

· R-Value: Minimum 1.7 for 8mm twinwall

· Includes: All glazing clips, fasteners, gaskets, sealing materials

3.3.3 Access Doors

Double Door (Qty: 1)

· 6' W x 6'8" H, double swing or sliding

· Aluminum/galvanized steel frame

· Polycarbonate panels matching structure

· Heavy-duty hardware, locksets with 3 keys each

· Low-profile threshold (ADA compliant)

Single Door (Qty: 1)

· 3' W x 6'8" H, single swing

· Aluminum/galvanized steel frame

· Polycarbonate panels matching structure

· Heavy-duty hardware, locksets with 3 keys each

· Self-closing preferred; low-profile threshold (ADA compliant)

3.4 Ventilation Systems

3.4.1 Exhaust Fans (Qty: 2)

· Size: 50" diameter with slope-wall housing

· CFM Rating: Minimum 16,000 CFM per fan at 0.10" static pressure

· Motor: 230V with thermal overload protection

· Construction: Corrosion-resistant, UL/ETL listed

· Includes: Wire guards, motorized/gravity shutters, mounting hardware

3.4.2 Evaporative Cooling Wall (Qty: 1)

· Dimensions: 4' H x 35' L

· Cooling Pads: 6" thickness, rigid cellulose (CELdek or equivalent)

· System: Complete with water distribution, recirculating pump, 50-gallon reservoir

· Efficiency: Minimum 85% saturation efficiency

· Electrical: 115V or 230V with GFCI protection

· Includes: Mounting system, winterization provisions

3.4.3 Motorized Inlet Shutters (Qty: 5)

· Size: 48" nominal

· Operation: Motorized actuator (115V or 24V)

· Control: Compatible with iGrow 800 controller

· Construction: Aluminum/galvanized steel, corrosion-resistant

· Features: Manual override, adjustable limit switches

3.5 Environmental Control System

3.5.1 iGrow 800 Environmental Controller (Qty: 1)

· Multi-stage temperature/humidity control

· Ventilation and evaporative cooling management

· Programmable setpoints and schedules

· Data logging (minimum 30-day history)

· Alarm functions with visual/audible indicators

· Backlit LCD display with password protection

· Minimum 8 relay outputs

· NEMA 4/4X rated enclosure

· 2-year minimum warranty

· Remote monitoring capability (optional)

3.5.2 Temperature & Humidity Sensor (Qty: 1)

· iGrow 100 Series

· Aspirated or radiation-shielded

· Temperature: -40°F to 150°F, ±1°F accuracy

· Humidity: 0-100% RH, ±3% accuracy

· Weather-resistant housing

· Fully compatible with iGrow 800

3.6 Heating System

3.6.1 Gas-Fired Unit Heaters (Qty: 2)

· Model: Modine PTP175

· BTU Output: 175,000 BTU/hr input per unit (350,000 total)

· Fuel Type: Natural gas OR propane (coordinate with Government)

· Efficiency: Minimum 80% AFUE

· Venting: Power vented or separated combustion per code

· Safety Features: Flame rollout protection, high-limit switch, automatic shutoff

· Certification: UL/ETL listed, ANSI Z83.8 compliant

· Includes: Suspended mounting hardware, gas train components, venting system

3.7 Air Circulation System

3.7.1 Horizontal Air Flow (HAF) Fans (Qty: 6)

· Size: 12-inch diameter, as furnished with the package (J&D Manufacturing VBG12 per drawing sheet 005)

· CFM Rating: As furnished with the package per the equipment schedule on drawing sheet 005

· Motor: 115V with thermal overload protection

· Construction: Corrosion-resistant, UL/ETL listed

· Includes: Adjustable mounting brackets, documentation for optimal spacing

3.8 Electrical Components

Complete electrical system including:

· Control panels/disconnect switches

· Circuit breakers, contactors, relays

· Transformers (if required)

· Conduct, wire, connectors per diagram

· Electrical boxes and enclosures

· GFCI protection devices

· Grounding hardware

· All components UL/ETL listed

3.9 Brand Name Requirement

This is a brand name requirement. The Native American Agriculture Fund (NAAF) grant funding this project awarded funds for the Greenhouse Megastore “Texan” Teaching Greenhouse Package specifically, and the funded scope, cost, and 12-month grant period are predicated on that pre-manufactured package. The construction documents reviewed and approved by DSRM (Appendix A) are based on that package. A Brand Name Justification supporting this requirement is on file with the Contracting Officer.

Substitutions and “or equal” proposals are not permitted for the items listed below. The Contractor shall furnish the pre-manufactured greenhouse package and its integral components exactly as specified:

· Greenhouse structure: Greenhouse Megastore “Texan” Teaching Greenhouse Package, 72 ft × 41 ft 6 in × 8 ft sidewall, galvanized steel frame with 8mm twinwall polycarbonate glazing

· Environmental control: (1) iGrow 800 Environmental Controller with (1) iGrow 100 Series temperature and humidity sensor

· Heating: (2) Modine PTP175 gas-fired unit heaters

· Ventilation and circulation: (2) 50" exhaust fans with slope-wall housing, guard, and shutter; (5) 48" motorized inlet shutters; (6) horizontal air flow fans; (1) 4 ft × 35 ft evaporative cooling wall with 6" cooling pads

· Doors: (1) 6 ft × 6 ft 8 in double door and (1) 3 ft × 6 ft 8 in single door as furnished with the package

The package is further defined by the manufacturer’s drawing set, sheets 001 through 006, and the equipment schedule on sheet 005, which identifies the specific manufacturers and models to be furnished: J&D Manufacturing VNS50CS 50" sloped-wall exhaust fans; J&D Manufacturing VBG12 12" horizontal air flow fans; J&D Manufacturing VRSG48A 48" motorized inlet shutters; Modine PTP175-11 gas-fired unit heaters; Link4 iGrow 800 (CT-411) environmental controller; QuietAire EVSS6 4 ft × 35 ft × 6 in stainless steel evaporative cooler; and Plyco DR-PL20S insulated doors. Drawing sheets 007 (Optional Bench Plan) and 008 (Optional Irrigation Plan) are marked optional and are not within the scope of this contract; see Section 1.5.

Commodity construction materials that are not part of the manufactured package — including concrete, reinforcing steel, conduit, wire, junction boxes, piping, valves, backflow preventers, and similar items — are not subject to this restriction and shall meet the specifications in Sections 2.0 and 3.0 of this Statement of Work.

Any request to depart from the specified package shall be submitted in writing to the Contracting Officer and will be evaluated against the terms of the NAAF grant award and the DSRM-approved construction documents. The Contracting Officer is the only individual authorized to approve such a request.

4.0 TASK DESCRIPTION

4.1 Design and Planning Phase (Month 1)

4.1.1 Site Assessment and Verification (Week 1)

· Conduct site visit and verification of existing conditions

· Verify dimensions, site conditions, and utility locations

· Assess soil conditions for foundation design

· Coordinate with Government on fuel type selection (natural gas vs. propane)

· Identify any site constraints or special requirements

4.1.2 Design Confirmation and Submittals (Weeks 1-2)

· Review site specifications and requirements

· Confirm greenhouse dimensions compatible with site

· Prepare foundation design and anchor bolt layout drawings

· Submit shop drawings for approval

· Obtain necessary permits for construction, electrical, and gas work

4.1.3 Documentation Preparation (Weeks 2-4, Submittals Due Day 10)

· Prepare complete assembly and installation instructions with illustrations

· Develop detailed electrical wiring diagrams

· Compile equipment manuals and cut sheets

· Create parts lists and inventory sheets

· Prepare warranty documentation

· Submit all documentation to COR for review

4.2 Procurement and Manufacturing Phase (Months 1-2)

4.2.1 Manufacturing and Quality Control (Weeks 2-8)

· Manufacture or procure all greenhouse components per specifications

· Conduct factory quality inspections

· Test all electrical and mechanical equipment

· Package components for shipment with protective materials

· Prepare for delivery and staging

4.3 Construction Phase (Months 2-4)

4.3.1 Preconstruction Conference

· Attend preconstruction conference with BIE prior to start of construction

· Review construction schedule, safety plan, and quality control procedures

· Coordinate utility shutdowns or service interruptions with facility manager

4.3.2 Foundation Installation (Week 1-2)

· Clear and grade site

· Install formwork per approved drawings

· Place reinforcement as required

· Install anchor bolts per manufacturer layout with proper tolerances

· Pour and finish concrete foundation

· Cure concrete per specifications

· Inspection and approval before proceeding

4.3.3 Utility Connections Installation (Week 2-3)

· Coordinate with local utilities for service connections

· Excavate and install electrical service conduit and wiring

· Install water service line with backflow preventer

· Install gas service line (if applicable) with required safety devices

· Pressure test all utility lines

· Obtain utility inspections and approvals

4.3.4 Greenhouse Structure Assembly (Weeks 3-5)

· Deliver all greenhouse materials to site

· Unload and organize components

· Erect greenhouse frame system per manufacturer specifications

· Install glazing panels with proper sealing

· Install doors and hardware

· Verify structural integrity and weatherproofing

4.3.5 Equipment Installation (Weeks 5-7)

· Install exhaust fans and motorized shutters with mounting hardware

· Install evaporative cooling wall system with plumbing connections

· Install gas-fired unit heaters with venting systems

· Install HAF circulation fans

· Mount environmental controller and sensors

· Complete all electrical wiring and connections

· Install control panel and circuit protection

4.3.6 System Integration and Testing (Week 7-8)

· Connect all equipment to control system

· Program environmental controller per specifications

· Test all ventilation equipment operation

· Test heating system operation and safety features

· Test evaporative cooling system

· Verify all electrical connections and grounding

· Conduct leak tests on gas connections

· Test emergency shutdowns and alarms

4.4 Commissioning and Training Phase (Month 4)

4.4.1 System Commissioning

· Conduct complete system startup

· Verify proper operation of all equipment

· Calibrate sensors and control setpoints

· Test automated sequences and staging

· Document all system performance

· Address any deficiencies identified

4.4.2 Training and Handover

· Provide on-site training session (minimum 4 hours) for BIE staff on:

· System operation and controls

· Environmental controller programming

· Routine maintenance procedures

· Troubleshooting common issues

· Safety procedures

· Provide supplemental remote training session (2-3 hours via video conference)

· Deliver all operation and maintenance manuals

· Deliver all warranty documentation

· Provide as-built drawings

4.4.3 Final Inspection and Acceptance

· Coordinate final inspection with DSRM through the COR, including verification of the comments identified in the DSRM design documents review at Appendix A

· Address any punch list items

· Obtain Certificate of Occupancy from DSRM

· Final acceptance by Government

4.5 General Contractor Responsibilities

The Contractor shall:

1. Arrange for mobilization to Wingate High School site

2. Provide secure staging area for equipment, materials, tools, and supplies

3. Provide all labor, materials, equipment, and accessories for complete installation

4. Supply only current production, quality materials (no used/refurbished items)

5. Comply with all applicable codes and OSHA regulations

6. Obtain all necessary permits (building, electrical, plumbing, gas)

7. Provide Material Safety Data Sheets (MSDS/SDS) for all materials

8. Coordinate utility shutdowns with facility manager and obtain approvals

9. Provide safety signage, barricades, and site security during construction

10. Notify BIE in advance of work that may disrupt normal operations

11. Protect existing facilities and repair any damage caused by construction

12. Provide dumpster and remove all waste materials per regulations

13. Conduct all required inspections and testing

14. Respond to inquiries within 24 hours

15. Provide comprehensive training for BIE staff (on-site and remote sessions)

16. Service warranty claims per Section 5.0

17. Be U.S.-based company or have authorized U.S. distribution/service

18. Possess minimum 5 years relevant greenhouse construction experience with NGMA standards

19. Provide qualified construction superintendent on-site during all construction activities

20. Submit monthly progress reports including work completed, issues, schedule status, and budget status

5.0 WARRANTY

5.1 Structural Frame Warranty

· Duration: Minimum 10 years from final acceptance

· Coverage: Defects in materials/workmanship, corrosion, welded joints, hardware

· Remedy: Repair or replacement at no cost to Government

5.2 Glazing Warranty

· Duration: Minimum 10 years from final acceptance

· Coverage: Yellowing, UV protection loss, manufacturing defects, delamination

· Remedy: Replacement of defective panels at no cost to Government

5.3 Equipment Warranty

· Duration: Minimum 1 year from final acceptance

· Coverage: All electrical/mechanical equipment and components

· Remedy: Repair or replacement at no cost to Government

5.4 Door and Hardware Warranty

· Duration: Minimum 2 years from final acceptance

· Coverage: Door frames, panels, hardware, weatherstripping

· Remedy: Repair or replacement at no cost to Government

5.5 Warranty Service Response

· Notification: Government submits written claim

· Response Time: 3 business days

· Critical Systems: Temporary solution within 5 days, permanent within 15 days

· Non-Critical: Permanent solution within 30 days

· Parts/Shipping: No charge during warranty period

· Technical Support: Phone/email support at no charge

5.6 Training and Support

· One remote training session (2-3 hours via video conference)

· All manufacturer warranty documents prior to commissioning completion

· 24-hour response to inquiries during warranty period

· Contractor responsible for all warranty service costs

6.0 DELIVERABLES

6.1 Physical Deliverables

A. Structural Components:

· Complete greenhouse frame system with fasteners (organized and labeled)

· Base rails or ground anchors with anchor bolts

· Complete polycarbonate glazing panels

· Glazing installation hardware B. Doors and Access:

· One (1) double door assembly (6' x 6'8") with hardware and 3 keys

· One (1) single door assembly (3' x 6'8") with hardware and 3 keys C. Ventilation Equipment:

· Two (2) 50" exhaust fans with housings, motors, guards, shutters, mounting hardware

· One (1) evaporative cooling wall system (4' x 35') complete

· Five (5) 48" motorized inlet shutters complete D. Environmental Control Equipment:

· One (1) iGrow 800 controller with mounting and manuals

· One (1) temperature/humidity sensor with mounting E. Heating Equipment:

· Two (2) Modine PTP175 unit heaters complete with mounting and venting F. Circulation Equipment:

· Six (6) horizontal airflow fans complete G. Electrical Components:

· All required electrical components for complete system operation

6.2 Documentation Deliverables (Due Within 10 Days of Award)

A. Assembly and Installation Manual:

· Complete table of contents

· Safety warnings (OSHA-compliant)

· Complete parts list with images

· Step-by-step assembly procedures with illustrations

· Required tools list and estimated assembly time

· Troubleshooting guide

· Maintenance recommendations

· Technical support contact information B. Electrical Wiring Diagrams Package:

· Complete electrical schematic diagram

· Point-to-point wiring diagrams

· Wire schedules (gauge, type, color codes)

· Equipment layout drawing

· Single-line diagram

· Electrical load calculations

· Control system diagrams

· Grounding details

· NEC compliance documentation C. Equipment Documentation Package (for each piece):

· Installation instructions

· Operation manuals

· Maintenance manuals with schedules

· Parts lists and exploded views

· Troubleshooting guides

· Performance specifications

· Equipment cut sheets

· Warranty information

· Manufacturer contact information D. Compliance and Certification Documentation:

· Structural calculations (PE-sealed if required by jurisdiction)

· Equipment certifications (UL/ETL listings, ANSI certifications)

· Material certifications (UV protection, galvanizing, test reports)

· Material Safety Data Sheets (SDS)

· Warranty certificates (structure 10-year, glazing 10-year, equipment 1-year)

· Buy Indian Act compliance documentation (IEE/ISBEE certification) E. Training and Support Documentation:

· Environmental controller programming guide

· Quick start guide for facility operators

· Safety training materials for educational environment

· Technical support contact information F. Delivery Format:

· One (1) complete hard copy in three-ring binders (tabbed and organized)

· One (1) complete digital copy on USB drive in PDF format (searchable and bookmarked)

6.3 Construction Deliverables

A. Pre-Construction Submittals (within 10 days of NTP):

· Project schedule (Gantt Chart or MS Project format)

· Site Health and Safety Plan

· Quality Control Plan

· Construction phasing plan

· Superintendent information and qualifications B. Progress Reporting (Monthly):

· Progress reports including work completed, issues encountered, decisions needed

· Schedule updates with narrative comparing to baseline

· Budget status reports

· Monthly pay applications with percentage-of-completion data

· Inspection reports and test results C. As-Built Documentation (20 days prior to completion):

· As-built drawings in AutoCAD format (current version) and PDF

· Marked-up shop drawings showing field modifications

· Complete record of all installations and modifications D. Closeout Documentation:

· Certificate of Occupancy from DSRM

· All final inspection reports

· Warranty certificates and registration information

· Real property cost data by building component

· Equipment list with costs over $5,000

· Final construction cost breakdown

6.4 Submit Deliverables To:

Contracting Officer:

Dawn A. Sekayumptewa, Supervisory Contracting Officer [confirm assigned Contracting Officer] — School Operations, Division of Acquisition Management, Branch III – Contract Execution, Construction & A-E, 1011 Indian School Rd NW, Ste 333G, Albuquerque, NM 87104 — dawn.sekayumptewa@bie.edu — 505-359-9477

7.0 PERIOD OF PERFORMANCE

Construction shall be completed within 120 calendar days from Notice to Proceed (NTP) issued by the Contracting Officer.

Project Milestones:

· Design submittals and permits: Day 10-30

· Foundation completion: Day 45

· Utility connections completion: Day 60

· Greenhouse structure completion: Day 75

· Equipment installation completion: Day 90

· System commissioning and training: Day 105

· Final inspection and acceptance: Day 120

8.0 BACKGROUND INVESTIGATIONS

Contractor's construction superintendent and key personnel requiring site access shall submit to background investigation including forms, fingerprinting, and documentation. Clearance takes 2-5 weeks; start immediately upon award.

Notice to Proceed will not be issued until background checks clear for on-site construction personnel.

9.0 INVOICE SUBMITTAL

Submit invoices via Government's Invoice Processing Platform (IPP) System. Coordinate with COR for review prior to IPP submission.

A properly prepared invoice shall include:

· Invoice date and number

· Purchase Order Number and line item number

· Contractor name, address, telephone number

· Detailed description of deliverables

10.0 KEY PERSONNEL

12.1 Contracting Officer Representative (COR)

Stanley Henderson Contracting Officer’s Representative, Bureau of Indian Education stanley.henderson@bie.edu

End of Statement of Work