A004_DID-80503_Package_Shipping_Dis.pdf

This is a Data Item Description (DID) document, specifically DI-MGMT-80503, that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID applies when contractors receive Government material during performance of defense contracts and must report discrepancies between shipping documents and actual receipt conditions. The report serves two principal purposes: to support adjustment of property and financial inventory accounting records, and to provide information as a basis for claims. The applicable form is Standard Form 364 (SF 364), identified by AMSC number A4284. Contractors must indicate whether the discrepancy is shipping-type or packaging-type by marking the appropriate box at the top of the form. Required content includes date of preparation, report number (composed of the contract DOD Activity Address Code followed by a four-digit sequential number), TO and FROM addresses with ZIP codes and DODAAC/RIC identifiers, shipper's name and invoice information, transportation document type, shipment and requisition numbers, office administering the contract, NSN/part numbers with nomenclature, units of issue, quantities shipped/billed/received, unit prices, discrepancy quantities and total costs, applicable discrepancy codes, action codes, remarks with supplemental information, funding and accounting data, and preparer identification with signature and date. Distribution of completed forms must be entered on the reverse of SF 364 by the action activity.