A P09 Trash PWS.pdf

PERFORMANCE WORK STATEMENT

TRASH REMOVAL SERVICES

GREAT LAKES NATIONAL CEMETERY, 4200 Belford Road, Holly, MI 48442

September 24, 2025

INTRODUCTION

This is a performance-based service contract for Trash Removal services at Great Lakes National Cemetery in Holly, Michigan, and hereafter referred to as the “Cemetery.” This Performance Work Statement (PWS) describes the basic objectives of the service contract.

The primary objective of this contract is to obtain the services of a qualified and experienced Contractor to perform required services, which include the collection, transportation, and disposal of solid waste, in accordance with the requirements set forth in this Performance Work Statement (PWS). The Contractor shall perform all services in a safe, timely, environmentally responsible, and compliant manner, ensuring adherence to all applicable federal, state, and local regulations.

NATIONAL CEMETERY BACKGROUND AND STANDARDS:

National Cemeteries are National Shrines that honors our Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the service and sacrifice that service members, Veterans and their families made for our Nation.

For this reason, in addition to the Dignity Clause found in this PWS, the Contractor’s strict adherence to the specifications found in the National Cemetery Administration’s Operational Standards and Measures (please review this the additional attached document file) shall be required and shall be essential.

Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and niche covers that mark those gravesites and memorialize the service of individuals.

GENERAL REQUIREMENTS

Performance Period: The period of performance for this contract shall consist of one (1) Base Period, followed by four (4) Option Periods if exercised as defined in the contract. In accordance with FAR 52.217-8 – Option to Extend Services, the Government reserves the right to extend services for an additional period of up to six (6) months beyond the expiration of the final option period, under the same terms and conditions.

The majority of all work shall be performed during normal cemetery hours of operation 8:00AM, through 4:30PM local time Monday through Friday , with a few exceptions.

(a) Other work performed outside of normal work hours may be required due to interments or ceremonies on Federal Holidays or weekends. Contractor may make a written request to the Contracting Officer Representative (COR), in advance, to work outside of the normal working hours when needed to carry out the specifications of this contract.

(b) Federal Holidays: All work required under this contract that can be performed during normal cemetery hours of operation, should. (With the exception of Memorial Day and Veterans Day) Work is normally not conducted on Federal holidays. The contractor shall reference the OPM website https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for holidays as it covers “presidential holidays.”

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

The following is a list of all typical Federal holidays:

(a) New Years Day, January 1st

(b) Birthday of Martin Luther King, Jr.

(c) Washington’s Birthday*

(d) Memorial Day

(e) Juneteenth National Independence Day, June 19th

(f) Independence Day, July 4th

(g) Labor Day

(h) Columbus Day

(i) Veteran’s Day, November 11th

(j) Thanksgiving Day

(k) Christmas Day, December 25th

*This holiday is designated as "Washington’s Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

Place of Performance:

CEMETERY ADDRESS

GREAT LAKES NATIONAL

CEMETERY

4200 Belford Rd. Holly Michigan 48442

SECTION A: TECHNICAL SPECIFICATIONS

The Contractor shall furnish all management, supervision, labor, materials, equipment, tools, transportation, and supplies necessary to perform refuse and recycling services as requested.

Delivery and removal shall be performed at the direction of the Contracting Officer (CO) or the

Contracting Officer’s Representative (COR).

The Contractor shall be responsible for the planning, scheduling, coordination, and execution of all tasks required to ensure the timely, effective, and economical performance of services under this agreement. All work shall be performed in a manner that complies with applicable federal, state, and local laws, regulations and industry standards, to include any required licenses or permits necessary to ensure the timely and proper pickup, removal, and disposal of refuse and recyclable materials.

Contract Line Items (CLINs)/Deliverables:

BASE YEAR

LINE ITEM

NUMBER

SECTION DESCRIPTION

0001 A.1.01 8 Yard Waste Container

0002 A.1.02 30 Yard Roll-Off Dumpster

0003 A.1.03 Billing For Tonnage of 30yd

0004 A. 1.04 Pickup Fees for 30yd Dumpster

A. 1.01: Rental and Servicing of 8 Yard Waste Container:

i. The Contractor shall provide one (1), 8-cubic yard container to be placed at the cemetery for the collection and disposal of general (non-hazardous) waste.

ii. The Contractor shall perform weekly pickup and servicing of each container, totaling fifty-two (52) pickups per year, unless otherwise directed by the Contracting Officer (CO) or Contracting Officer’s Representative (COR) pricing should be all-inclusive to reflect work.

iii. The COR will determine and designate the exact placement location for the container. The Contractor shall place the container in the specified area and shall not relocate containers without prior approval from the COR. (see map section for approx.

location)

A. 1.02: Rental of 30 Yard Roll-Off Dumpster

i. The Contractor shall provide a 30-cubic yard roll-off dumpster on an as-needed basis at a designated cemetery location for General Waste and construction material.

(see map section for approx. location)

ii. The COR will initiate requests for roll-off dumpster delivery. Upon receiving the request, the Contractor shall deliver the dumpster within three (3) business days. The

COR will determine the placement location upon delivery (see map section for approx.

location).

iii. The COR will initiate requests for dumpster retrieval. Upon receiving the request, the Contractor shall retrieve the dumpster within three (3) business days.

A. 1.03 Billing for Tonnage of 30yd:

Tonnage and shall be invoiced on a per-ton basis. These charges shall be funded as an annual lump sum amount by the cemetery and depleted monthly as tonnage is incurred.

The Contractor shall include documentation (e.g., weight tickets or disposal receipts) to support invoiced amounts.

This Cemetery’s historical annual tonnage average is approximately 60 Tons.

A. 1.04 Pickup Fees for 30yd Dumpster:

The 30yd dumpster does not require a routine pick-up schedule. Pickup services are historically called for once every 45 days during the summer, but twice in January. Pickup fees should be all-inclusive pricing to include, but not limited to, the following:

• Removal of dumpster charge

• Pickup charges

• Container exchanges

• Relocation charges

• Dig-out charges (e.g., in the event of inclement weather)

• Trip charges

Pickup services shall be invoiced on a per occurrence basis, using the unit of measure

“Each”.

SECTION B: CONTAINERS

Containers/Dumpsters

All containers and dumpsters shall be painted in a single uniform color distinguishing it as a waste receptacle. Containers shall be pre-approved by the Contracting Officer’s

Representative (COR) prior to use. Each container must be washable, free of holes, leak-proof, equipped with tight-fitting lids, durable, and include all operable drain plugs, where applicable.

Contractor’s Responsibility for Containers

The Contractor shall be fully responsible for the delivery, maintenance, and removal of all containers, dumpsters, and related equipment throughout the contract period. Containers shall be maintained free of holes, vermin, or any foreign matter that could cause personal injury or damage to property. Containers must not emit unpleasant odors as determined by the Contracting Officer’s Representative (COR) or designated Cemetery representative.

Any such odors shall be immediately corrected by the Contractor at the Contractor’s expense. The Contractor must obtain prior written approval from the COR before applying or using any chemical or biological agents on Government land or facilities. The Contractor shall provide the COR, in advance, with a Safety Data Sheet (SDS) for any proposed agent. Failure to remedy defective container conditions upon notification may result in a determination of Contractor default and could lead to contract termination.

Containers and dumpsters shall be kept in proper repair, cleaned, and sanitized in accordance with applicable Federal and County sanitation codes. The exterior surfaces, including paint, lettering, and decals, shall be maintained in good condition without fading, missing components, or damage. Containers shall be generally free of graffiti; any graffiti containing profanity or offensive material is unacceptable. Containers and dumpsters shall be emptied, picked up, and returned/replaced empty on the same day. All lids must be securely closed after emptying. Containers with designated landing pads shall be returned substantially on the landing pad.

The Contractor shall provide substitute containers or dumpsters within one (1) business day of notification of a defective container/dumpster in critical areas, where waste accumulation presents a public health concern, including weekends and holidays. For non-critical areas, substitute containers shall be provided within three (3) business days following notification, as determined by the Contracting Officer.

All containers and dumpsters must receive COR approval prior to use.

The Government shall not be held responsible for damage to the Contractor’s equipment.

The Contractor shall maintain all equipment to minimize mechanical failures. Vehicles must be equipped with standard safety equipment, spill kits, and maintain current valid state inspections, Department of Transportation (DOT), and other required endorsements or certifications. The Contractor is responsible for the immediate cleanup, proper disposal, and reporting of all hazardous waste spills within Cemetery service areas. All spills shall be reported promptly to the COR and Cemetery Director for documentation and action.

Failure to comply may result in criminal or civil penalties, and grounds for Contractor default and possible contract termination.

Upon contract expiration or termination, the Contractor shall remove all Contractor-owned containers from Government sites in a timely manner.

SECTION C: GENERAL CONDITIONS

Maintaining the Container/Dumpster Sites.

1. The Contractor shall leave the service/loading area clean and orderly after each pickup.

2. The Contractor shall collect any debris or trash within a 10-foot radius of the receptacle after servicing.

3. All container/dumpster lids shall be closed tightly after emptying, where applicable.

Receive Telephone Notification.

1. The Contractor shall receive telephone notifications from the COR or designated

Cemetery Staff for any unscheduled pickups.

2. Upon notification, the Contractor shall coordinate pickup arrangements with the

COR and Cemetery Staff. The Contractor shall complete the requested container/dumpster pickup within three (3) business days of receiving notification.

In Case of Damage.

1. The Contractor shall be responsible for any damage to persons or property caused by its fault or negligence.

2. The Contractor shall take all necessary safety and health precautions to protect worksites, workers, the public, and Government property.

3. Any incidents or accidents involving Contractor vehicles or equipment must be reported immediately to the COR and Cemetery Staff. Failure to report may result in criminal or civil actions and grounds for contract default or contract termination.

4. The Contractor shall repair or replace any loading docks, building structures, or landscape features damaged during contract performance.

5. Substantial damage to historic docks or buildings may require compliance with the

National Historic Preservation Act (NHPA), documentation, and repair using historic methods. All repairs shall restore damaged areas to original condition and meet the satisfaction of the Contracting Officer at no cost to the Government.

6. The Government reserves the right to perform any historic repairs itself and charge the Contractor accordingly.

Access to Government Facilities.

1. The Contractor shall have rights of ingress and egress to Government facilities

Monday through Friday, between 8:30 a.m. and 3:00 p.m., excluding Federal

Government holidays outlined in Section 4.

2. The Government reserves the right to require Contractor employees to sign in and out upon entering and leaving Government facilities.

3. Keys to Government facilities will not be issued to the Contractor for security reasons.

Contents

1. Recyclables and trash generated under this contract typically originate from cemetery grounds, administrative offices, maintenance areas, and adjacent households.

Contractor Performance

1. Failure to remove recyclables or waste within the specified timeframes, or failure to comply with any other contract terms, may constitute a default of contract performance.

8 yd dum pster location

30 yd dum pster location