Performance of Work Statement

TRASH AND WASTE REMOVAL

Leavenworth National Cemetery

NCA MISSION

NCA honors Veterans and their eligible family members with final resting places in national shrines and with lasting tributes that commemorate their service and sacrifice to our Nation.

NATIONAL CEMETERY BACKGROUND AND PWS STANDARDS

National Cemeteries are National Shrines that honor our Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interred there.

For this reason, in addition to the Dignity Clause, the Contractor’s strict adherence to the specifications of the

Operational Standards and Measures (please review this additional attached document file) shall be required and shall be essential.

Every action by contractor personnel at a national cemetery shall be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. The awareness of the remains is critically important and required of the Contractor Employees in the grounds where the work is being performed.

The utmost care shall be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

1. General Scope

Leavenworth and Ft. Scott National Cemeteries have an ongoing requirement for refuse and recycling collection services, to be provided under a contract in accordance with the terms and conditions outlined in this Performance Work Statement (PWS).

A. Active Cemeteries

Customer Address City State Zip

Code

Leavenworth National Cemetery 150 Muncie Road Leavenworth KS 66048

2. Goals

The primary objective of this contract is to obtain the services of a qualified and experienced Contractor to perform the required Services, which include the collection, transportation, and disposal of solid waste, in accordance with the requirements set forth in this Performance Work Statement (PWS). The Contractor shall perform all services in a safe, timely, environmentally responsible, and compliant manner, ensuring adherence to all applicable federal, state, and local regulations.

3. Contractor Responsibilities

The Contractor shall furnish all management, supervision, labor, materials, equipment, tools, transportation, and supplies necessary to perform refuse and recycling services in accordance with this PWS. The Contractor shall be responsible for the planning, scheduling, coordination, and execution of all tasks required to ensure the timely, effective, and economical performance of services under this agreement. All work shall be performed in a manner that complies with applicable federal, state, and local laws, regulations, and industry standards.

4. Period of Performance

The period of performance for this contract shall consist of one (1) Base Period, followed by four (4) Option

Periods, if exercised, each comprising twelve (12) months, as defined in the contract. In accordance with FAR

52.217-8 – Option to Extend Services, the Government reserves the right to extend services for an additional period of up to six (6) months beyond the expiration of the final option period, under the same terms and conditions.

5. Observance of Federal Government Holidays

No services shall be performed on the following federal holidays, or on days designated by the Government as observed holidays in lieu thereof:

New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

When a designated pickup date falls on a holiday, the service shall be performed on either the preceding or following business day, as coordinated with the Contracting Officer (CO) or the Contracting Officer’s

Representative (COR), unless otherwise specified in writing by the Government.

6. General Requirements

The Contractor shall furnish, deliver, maintain, and remove refuse and recycling containers as requested by the Government. Delivery and removal shall be performed at the direction of the Contracting Officer (CO) or the Contracting Officer’s Representative (COR). The Contractor shall provide all management, labor, equipment, tools, supplies, vehicles, transportation, and any required licenses or permits necessary to ensure the timely and proper pickup, removal, and disposal of refuse at all designated active sites.

All containers provided under this contract shall at all times:

• Be leakproof, covered, and maintained in a clean and serviceable condition.

• Be clearly labeled to indicate either refuse or recycling, as appropriate.

• Be placed in designated areas as specified by each facility.

The Contractor shall coordinate with the COR to determine site-specific container requirements, delivery schedules, and container placement locations.

Per Year

CLIN ITEM QUANTITY UNIT

1 One 6 yd General Waste

Dumpster- Leavenworth

12 Monthly

2 One 30 yd Rolloff

Container- Leavenworth

12 Monthly

3 ON CALL 20 yd Rolloff

Container -

Leavenworth

5 Each

Billing for Tonnage

(30 yd roll off)

100 ton

a. CLIN 1 – One 6 Yard General Waste Container: Leavenworth National Cemetery

i. The Contractor shall provide the required quantity of 6-cubic yard containers at each active site for the collection and disposal of general (non-hazardous) waste, as determined by the Government.

ii. The Contractor shall perform weekly pickup and servicing of each container, totaling fifty-two (52) pickups per year, unless otherwise directed by the Contracting Officer

(CO) or Contracting Officer’s Representative (COR).

iii. The COR will determine and designate the exact placement locations for all containers at each site. See Map below. The Contractor shall place containers in these specified areas and shall not relocate containers without prior approval from the COR.

b. CLIN 2 – One 30 Yard Roll-Off Dumpster at Leavenworth National Cemetery, for General

Waste, construction material, headstone disposal, tree and brush disposal.

i. Upon notification by the Contracting Officer of the awarded contract, the Contractor shall provide delivery and pickup of a 30-cubic yard roll-off dumpster monthly at the

Leavenworth National Cemetery location.

ii. The contractor will pick up and deliver the roll-off on a regular schedule each month.

The placement location will be determined upon delivery and will be in one of two locations indicated on the map attached below with location highlighted in blue.

c. CLIN 3 - On-Call 20 Cubic Yard Roll-Off Dumpster at Leavenworth National Cemetery

i. Upon request, the Contractor shall provide delivery and pickup of a 20-cubic yard roll-off dumpster for general waste and/or construction material on an as-needed basis.

ii. The CO/COR will initiate requests for roll-off dumpster delivery. Upon receiving such a request, the Contractor shall deliver the dumpster within three (3) business days. The

COR will determine the placement location upon delivery.

iii. The dumpster will be placed for no longer than thirty (30) days, unless otherwise requested by the COR.

iv. The COR will also initiate requests for dumpster retrieval. Upon receiving such a request, the Contractor shall retrieve the dumpster within three (3) business days.

v. Tonnage charges will be billed as a separate line item.

d. CLIN 4- Billing for Tonnage

i. Extra Tonnage Charges:

Charges exceeding the base contracted tonnage on the 30 cubic yard dumpsters shall be invoiced on a per-ton basis. These charges shall be funded as a lump sum amount by each participating cemetery and depleted monthly as extra tonnage is incurred. The Contractor shall include documentation (e.g., weight tickets or disposal receipts) to support invoiced amounts.

7. Containers/Dumpsters

a. Container/Dumpster Type

All containers and dumpsters shall be painted in a single uniform color distinguishing waste from recycling. Containers shall be pre-approved by the Contracting Officer’s Representative (COR) prior to use. Each container must be washable, free of holes, leak-proof, equipped with tight-fitting lids, durable and functional wheels, and include all operable drain plugs, where applicable.

b. Delivery of Containers/Dumpsters

Following submission of the Contractor’s proposed container delivery schedule to the Contracting

Officer, the Contractor shall coordinate with the COR to finalize the schedule. If the COR is unavailable to be onsite during delivery, the COR may designate appropriate Cemetery Staff to collaborate with the Contractor on delivery logistics. The COR or designated representative shall provide the Contractor with the exact placement locations and approve all container styles and types prior to delivery. The Contractor shall promptly notify the COR or designated inspector of any issues related to container or dumpster delivery to resolve any logistical challenges or discrepancies.

Contractor’s Responsibility for Containers

1. The Contractor shall be fully responsible for the delivery, maintenance, and removal of all containers, dumpsters, and related equipment throughout the contract period. Containers shall be maintained free of holes, vermin, or any foreign matter that could cause personal injury or damage to property. Containers must not emit unpleasant odors as determined by the Contracting

Officer’s Representative (COR) or designated Cemetery representative. Any such odors shall be corrected within 24 hours by the Contractor at the Contractor’s expense. The Contractor must obtain prior written approval from the COR before applying or using any chemical or biological agents on Government land or facilities. The Contractor shall provide the COR, in advance, with a Safety Data Sheet (SDS) for any proposed agent. Failure to remedy defective container conditions upon notification may result in a determination of Contractor default and could lead to contract termination.

2. Containers and dumpsters shall be kept in proper repair, cleaned, and sanitized in accordance with applicable Federal and County sanitation codes. The exterior surfaces, including paint, lettering, and decals, shall be maintained in good condition without fading, missing components, or damage. Containers shall be generally free of graffiti; any graffiti containing profanity or offensive material is unacceptable. Wastewater shall be collected in the Contractor’s truck and properly managed. Containers shall be pressure washed with a disinfecting, environmentally friendly (Green) product twice a month during April through September and once monthly during

October through March. After emptying, the interior shall be sprayed with an EPA- and COR-approved deodorizer. The Contractor shall submit to the Contracting Officer for approval the methods and products proposed for deodorizing, pressure washing, and steam cleaning.

Containers shall be steam cleaned quarterly. Within 30 days of contract award, the Contractor shall provide the Contracting Officer with a detailed schedule for deodorizing and steam cleaning, including product and method submittals for approval.

3. Containers and dumpsters shall be emptied, picked up, and returned/replaced empty on the same day. All lids must be securely closed after emptying. Containers with designated landing pads shall be returned substantially on the landing pad.

4. The Contractor shall provide substitute containers or dumpsters within one (1) business day of notification of a defective container/dumpster in critical areas, where waste accumulation presents a public health concern, including weekends and holidays.

5. All containers and dumpsters must receive COR approval prior to use.

6. The Government shall not be held responsible for damage to the Contractor’s equipment. The

Contractor shall maintain all equipment to minimize mechanical failures. Vehicles must be equipped with standard safety equipment, spill kits, and maintain current valid state inspections, Department of Transportation (DOT), and other required endorsements or certifications. The

Contractor is responsible for the immediate cleanup, proper disposal, and reporting of all hazardous waste spills within Cemetery service areas. All spills shall be reported promptly to the

COR and Cemetery Director for documentation and action. Failure to comply may result in criminal or civil penalties, and grounds for Contractor default and possible contract termination.

7. Upon contract expiration or termination, the Contractor shall remove all Contractor-owned containers from Government sites in a timely manner.

8. Licensed to provide services in accordance with:

https://files.leavenworthcounty.gov/Department/Planning%20&%20Zoning/Document%20Cen ter/Regulations%20&%20Zoning/Sanitary%20Code.pdf

8. Contractor Requirements

a. Contractor Qualifications

The Contractor shall possess the necessary knowledge, skills, abilities, and resources to perform all work described herein in accordance with best industry standards and practices. The

Contractor must have a minimum of five (5) years of prior experience in providing recycling and waste management services.

Furthermore, by submitting an offer and entering into this contract, the Contractor represents and warrants that it is fully familiar with the scope and nature of the work required at all National

Cemetery sites participating under this agreement and understands the operational conditions and requirements under which the services must be performed.

b. Personnel Qualifications

i. The Contractor acknowledges that qualified personnel are essential to the successful performance of this contract. All Contractor personnel performing services hereunder shall communicate effectively in English to ensure prompt, responsive, and safe service delivery.

ii. The Contractor shall provide drivers and all other employees necessary for contract performance who have completed organizational driver training and Occupational Safety and

Health Administration (OSHA) required safety programs. All drivers operating vehicles requiring a Commercial Driver’s License (CDL) must possess current and valid CDL with appropriate endorsements. Certain National Cemetery locations may be situated within restricted federal facilities, including military installations. Therefore, all drivers must be authorized to enter such facilities to provide services. Operators of equipment or vehicles within any National Cemetery shall comply with all applicable traffic rules and regulations, including but not limited to posted speed limits and weight restrictions.

iii. The Contractor shall propose personnel who are acceptable to the National Cemetery

Administration at the service location. All personnel performing work on National Cemetery property shall abide by the rules, regulations, and policies of the National Cemetery

Administration. Contractor personnel must maintain a neat and professional appearance that reflects the Contractor’s corporate image. Each individual shall carry and display proper identification while on National Cemetery premises at all times.

c. Contractor Uniforms

All Contractor personnel performing work on-site shall be readily identifiable as employees of the Contractor. This shall be accomplished by wearing distinctive clothing clearly bearing the

Contractor’s company name or by displaying appropriate identification badges that include both the Contractor’s company name and the employee’s name. The uniform and/or badges shall be maintained in a clean and professional condition at all times while on Government property.

d. Contractor Vehicles https://files.leavenworthcounty.gov/Department/Planning%20&%20Zoning/Document%20Center/Regulations%20&%20Zoning/Sanitary%20Code.pdf https://files.leavenworthcounty.gov/Department/Planning%20&%20Zoning/Document%20Center/Regulations%20&%20Zoning/Sanitary%20Code.pdf

• The Contractor’s name or logo shall be clearly and prominently displayed on all vehicles used in performance of work under this contract.

• The Contractor shall comply with all maximum weight limitations for bridges and roadways within each National Cemetery site. The combined weight of the vehicle and its load shall not exceed these maximum allowable limits.

• Vehicles used for transporting waste shall be designed and maintained to prevent loss or spillage of materials during transport. All vehicles shall be covered or enclosed to prevent contents from escaping.

• In the event that any material is thrown from or falls off a vehicle, the Contractor is responsible for immediate collection and return of such material to the vehicle. Any property damage resulting from unsecured loads or material spillage shall be the sole responsibility of the Contractor and must be reported promptly to the Contracting Officer’s

Representative (COR).

• The COR reserves the right to inspect Contractor vehicles, containers, and adjacent areas to verify compliance with quality and performance standards outlined in this contract.

• All vehicles shall be equipped with required standard safety equipment, spill containment kits, and maintain current and valid state inspections, Department of Transportation (DOT) certifications, and other applicable endorsements or permits.

9. General Conditions

a. Maintaining the Container/Dumpster Sites.

i. The Contractor shall leave the service/loading area clean and orderly after each pickup.

ii. All container/dumpster lids shall be closed after emptying, where applicable.

b. In Case of Damage.

1. The Contractor shall be responsible for any damage to persons or property caused by its fault or negligence.

2. The Contractor shall take all necessary safety and health precautions to protect worksites, workers, the public, and Government property.

3. Any incidents or accidents involving Contractor vehicles or equipment must be reported immediately to the COR and Cemetery Staff. Failure to report may result in criminal or civil actions and grounds for contract default or termination.

4. The Contractor shall repair or replace any loading docks, building structures, or landscape features damaged during contract performance.

5. Substantial damage to historic docks or buildings may require compliance with the

National Historic Preservation Act (NHPA), documentation, and repair using historic methods. All repairs shall restore damaged areas to original condition and meet the satisfaction of the Contracting Officer at no cost to the Government.

6. The Government reserves the right to perform any historic repairs itself and charge the

Contractor accordingly.

c. Access to Government Facilities.

i. The Contractor shall have rights of ingress and egress to Government facilities Monday through Friday, between 8:30 a.m. and 3:00 p.m., excluding Federal Government holidays outlined in Section 4.

ii. The Government reserves the right to require Contractor employees to sign in and out upon entering and leaving Government facilities.

iii. Keys to Government facilities will not be issued to the Contractor for security reasons.

10. Quality Assurance:

a. The Government shall conduct surveillance activities and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. These surveillance activities shall be accomplished in a manner which is timely to ensure no defects are initiated after Contractor has provided the services. The CO/COR as appropriate, will utilize the

Contractor’s work schedule to plan their inspections and surveillance activities. The CO/COR as appropriate, will record inspection and surveillance results which then become the official National

Cemetery Administration record of the Contractor’s performance.

b. ACTIONS:

i. Normally, the CO/COR as appropriate, will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

ii. If the Government created any of the discrepancies, these will not be counted against the

Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the organizational person responsible requesting corrective action be taken.

iii. When the Contractor is not meeting the acceptable limits of satisfactory performance, a

Contract Discrepancy Report (CDR) will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as work performance is less than satisfactory.

iv. When a CDR is issued for a service, the Contracting Officer and/or the COR may exercise any contractual remedy available for non-performance, in accordance with FAR 52.212-4, “Inspection and Acceptance”.

11. Contractor’s Representative

Upon contract award, the Contractor shall promptly provide the Contracting Officer (CO) with the name and contact information of the individual designated as the Contractor’s Representative for this contract.

The Contractor’s Representative shall have overall management responsibility for the execution of all contract requirements and shall serve as the primary point of contact for day-to-day operations, receiving technical directions, and addressing issues that arise under the contract. This individual shall also be responsible for coordinating and communicating matters of mutual concern with Government representatives. The Contractor’s Representative may appoint a designated inspector or liaison to work directly with the Government on operational matters such as extra pickups or minor issues, subject to the approval of the CO.

12. Supervision

a. The Contractor shall provide adequate supervision to ensure that the removal, transportation, and disposal of solid waste and recyclable materials are performed in full compliance with all terms and conditions of this contract.

b. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor is responsible for taking all necessary disciplinary actions regarding its employees to maintain these standards.

c. The Contracting Officer (CO) reserves the right to request the immediate removal from the job site of any Contractor employee who is deemed unsuitable, objectionable, or whose continued employment is contrary to the public interest or inconsistent with the best interests of the Government.

13. Regulatory Compliance, Permits, Licenses.

a. The Contractor shall obtain and maintain all applicable licenses, permits, and certifications necessary to perform the work required under this contract prior to the commencement of performance. All such licenses and permits shall be current and valid throughout the contract term. Upon request, the

Contractor shall provide the Contracting Officer with copies of all licenses and permits, including but not limited to a base county license, Hennepin County operating license, state and local permits, and evidence of participation in organizational driver training and safety programs. Additionally, the

Contractor shall provide proof that every driver operating vehicle under this contract holds a current and valid Commercial Driver’s License (CDL) with the appropriate endorsements, where applicable.

b. The Contractor shall, at no expense to the Government, be responsible for obtaining and maintaining all necessary licenses and permits and for complying with all applicable Federal, State, and municipal laws, codes, and regulations governing the performance of the contract.

c. All operations under this contract shall comply with all current Federal and State environmental protection regulations applicable to the handling, management, and disposal of recycled materials and solid waste.

14. Billing

a. The Contractor shall submit a monthly itemized invoice (payment terms: net 30) via the Tungsten e-Invoice Network (http://www.tungsten-network.com/customer-campaigns/veterans-affairs/).

Each invoice shall include the following information:

i. Contractor’s name and address.

ii. Invoice date.

iii. Contract order number and associated line item(s).

iv. Detailed description of services performed, including quantity, unit of measure, unit price, and extended price.

v. Pick-up date(s).

vi. Container pick-up location(s).

vii. Name, title, phone number, and mailing address of the person to be notified in the event of a defective invoice.

b. The Government will accept invoices only after the services have been performed. Any invoice submitted prior to the completion of services will be rejected and returned to the Contractor.

c. Payment will be made only for actual services approved by the Contracting Officer and successfully performed by the Contractor.

End of Scope http://www.tungsten-network.com/customer-campaigns/veterans-affairs/