A_-_MINIMUM_QUALIFICATIONS_CHECKLIST.docx
DOCX document 30 KB Posted
- Attached to
- Biohazard Clean-up and Sanitation Services
- Solicitation number
- 2026-RFP-00032
- Issued by
- San Mateo County, California
About this file
This Minimum Qualifications Checklist establishes mandatory requirements for vendors submitting proposals to the San Mateo County Sheriff's Office for biohazard clean-up and sanitation services under RFP No. 2026-RFP-00032. Proposers must demonstrate a minimum of four years of similar service experience within the last seven years, supported by descriptions of three comparable projects including client references, staff information, budgets, schedules, and project summaries. The account manager must have a minimum of two years of experience within the last five years in account services. A pre-proposal meeting is scheduled for October 10, 2025, at 9:00 am via Microsoft Teams, with final proposals due November 7, 2025, at 5:00 pm. The initial contract term is three years with two optional one-year extensions, for a potential total of five years. Proposers must be registered and in good standing with System for Award Management (SAM.gov) and must commit to 24/7 service availability with urgent response times of 60-90 minutes and standard response times within 24 hours.
Vendors must provide comprehensive insurance coverage including General Liability of at least $1,000,000 per occurrence, Pollution Liability/Environmental Impairment Insurance of at least $1,000,000, Automobile Liability of at least $1,000,000 per accident, Workers' Compensation as required by California, and Employer's Liability of at least $1,000,000. Proposers must possess a valid California Department of Toxic Substances Control (DTSC) Hazardous Waste Transporter Registration, a current U.S. EPA Identification Number, Medical Waste Hauler registration with the California Department of Public Health (CDPH), and current U.S. Department of Transportation (DOT) registrations. All employees handling biohazard waste must complete OSHA Bloodborne Pathogens Training, and those involved in cleanup or remediation must hold valid OSHA HAZWOPER Certification with ongoing annual refreshers. Proposers must pass background checks and security clearances for access to San Mateo County Sheriff's Office locations. The evaluation will use a point-based system with Project Approach (45 points), Experience and Qualifications (30 points), and Price (25 points). Local business preference points of 5% are available, with additional 3% or 5% for small or micro businesses, and compliance with San Mateo County ordinances regarding non-discrimination, living wage requirements, and employee jury service is mandatory.
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Other files
| File | Type | Posted |
|---|---|---|
| Biohazard_Clean-up_and_Sanitation_Services_(Addendum_#1_Revision).pdf | ||
| Biohazard_Clean-up_and_Sanitation_Services.pdf | ||
| B_-_PRICING_PROPOSAL_TEMPLATE.xlsx | XLSX spreadsheet | |
| A_-_MINIMUM_QUALIFICATIONS_CHECKLIST.docx | DOCX document | |
| C_-_COUNTY_STANDARD_CONTRACT_TEMPLATE.docx | DOCX document | |
| Standard_Contract_Template_-_Under_$200K_DRAFT.docx | DOCX document |
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Text version
Minimum Qualifications Checklist Complete this form and attach it to your firm’s Proposal
I, Insert Name, am a Insert Title at Insert Firm and am authorized to execute this Certification on its behalf.
Minimum Qualifications Any proposal that does not demonstrate that the proposer meets these minimum requirements by the submission deadline shall be determined to be non-responsive and not eligible for further consideration in the evaluation process.
Proposer is defined as the prime firm, organization, or joint venture that is submitting a proposal for this RFP.
Proposers must meet the following Minimum Qualifications:
Firm/Team Qualifications
| ☐ Proposer has been providing similar services for a minimum of four (4) years |
| within the last seven (7) years |
| Attach a brief description of not more than three (3) projects similar in size and scope |
| conducted by the proposer, including the client, references with telephone numbers, |
| primary staff members involved, budget, schedule, and project summary. Descriptions |
| should be limited to one (1) page for each project. |
| ☐ Account manager has a minimum of two (2) years of experience within the last |
| five (5) years in providing account services |
Attach resumes, certifications, or bio of key account manager.
| ☐ Proposer has the necessary equipment, vehicles, personnel, and safety protocols in |
| place to perform services in accordance with local, state, and federal law |
| ☐ Firm is registered and in good standing with System for Award Management |
| SAM.gov |
| ☐ Registered as Business Name |
| UEI No. Business Number |
Insurance Requirements Include evidence of insurance in your proposal submission for each of the checked categories
| ☐ General Liability (Including operations, products and completed operations, as |
| applicable) of at least $1,000,000 per occurrence for bodily injury, personal injury and |
| property damage. If Commercial General Liability Insurance or other form with a general |
| aggregate limit is used, the general aggregate limit either must apply separately to this |
| project or must be $2,000,000 in aggregate. |
☐ Pollution Liability/Environmental Impairment Insurance of at least $1,000,000
| ☐ Automobile Liability of at least $1,000,000 per accident for bodily injury and property |
| damage |
☐ Workers’ Compensation as required by the State of California
| ☐ Employer’s Liability of at least $1,000,000 per each accident, $1,000,000 policy limit |
| bodily injury by disease, $1,000,000 per each employee bodily injury by disease |
Licensing and Registration
| ☐ Possess a valid California Department of Toxic Substances Control (DTSC) Hazardous |
| Waste Transporter Registration |
☐ Registration No. Business Number
☐ Hold a current U.S. EPA Identification Number for hazardous waste handling
☐ U.S. EPA ID No. Business Number
| ☐ Be registered as a Medical Waste Hauler with the California Department of Public Health |
| (CDPH) under the Medical Waste Management Act (MWMA) |
| ☐ Be registered and in good standing with the applicable local Certified Unified Program |
| Agency (CUPA) |
☐ CERS Facility ID No. Business Number
| ☐ Maintain current U.S. Department of Transportation (DOT) registrations and credentials |
| for hazardous material transport (as applicable) |
Employee Training and Safety Certification
| ☐ All employees who will handle or transport biohazard waste must have completed OSHA |
| Bloodborne Pathogens Training (29 CFR 1910.1030) |
| ☐ Employees involved in cleanup, handling, or remediation must have valid OSHA |
| HAZWOPER Certification (29 CFR 1910.120) (24-hour or 40-hour, as applicable) |
| ☐ Proposer must maintain documentation of ongoing training and annual refreshers for |
| relevant personnel |
| ☐ Proposer shall provide and enforce proper use of PPE and decontamination procedures |
| in compliance with OSHA and Cal/OSHA standards |
Regulatory Compliance Documentation
☐ Proposer agrees to provide the following upon request or contract award:
| - Proof/copies of all licenses, permits, and registrations listed above |
| - Certificates of Insurance with required limits |
| - Sample waste manifests and chain-of-custody forms |
| - A written Medical Waste Management Plan (as applicable) |
| - Internal spill response and decontamination plan and accident reporting protocols |
| - Vehicle inspection logs |
| - Records of training logs and employee certifications |
| ☐ Proposer certifies that it has not been cited, fined, or penalized by OSHA, Cal/OSHA, |
| DTSC, or CDPH for violations related to hazardous/biohazard waste handling in the past |
| 3 years (or explain if applicable) |
Background Checks and Security Clearance
| ☐ Proposer certifies that all staff who will be onsite and have access to San Mateo County |
| Sheriff’s Office locations, properties and/or systems are able to: |
| - Confirm availability and willingness to complete required fingerprinting/background |
| checks and orientations |
| - Pass San Mateo County Sheriff’s Office security clearance |
Optional (Recommended but Not Required)
| ☐ Staff certified as Certified Bio Recovery Technicians (CBRT) or higher by the American Bio |
| Recovery Association (ABRA) |
☐ Operations adhere to IICRC S540 Standard for trauma and crime scene cleanup
☐ Experience working with government agencies or emergency response departments
I certify that the foregoing information is true and correct as of the date of this Certification.
Name, Title: ___________________________________
Signature: _____________________________________
Firm Name: ____________________________________
Date: Click or tap to enter a date.
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