A-E Services - Injector Complex Statement of Work.docx

Electron-Ion Collider, Brookhaven National Laboratory

STATEMENT OF WORK

for the Architect Engineering Services for the Electron Injector Complex Preliminary and Detailed Design Quality Classification: A-3

Prepared By:

_________________________________ Date: __________________ Joseph Mondillo, EIC Lead Architect/Engineer for Design

Reviewed By:

_________________________________ Date: __________________ Maggie Haviland, EIC Procurement Liaison Engineer

_________________________________ Date: __________________ Tom Nehring, EIC Group Leader Electrical Power Systems

_________________________________ Date: __________________ Kevin Reilly, EIC Mechanical Engineer

_________________________________ Date: __________________ Chuck Schaefer, EIC ESH Manager

_________________________________ Date: __________________ Joseph Zipper, EIC Quality Assurance Representative

_________________________________ Date: __________________ Dirul Nassar, EIC Infrastructure Division Deputy Director

_________________________________ Date: __________________ Qiong Wu, Subproject Manager Electron Injector (EIN)

Approved By:

_________________________________ Date: __________________ Charles Folz, EIC Infrastructure Division Director

Electron-Ion Collider, Brookhaven National Laboratory

Electron-Ion Collider, Brookhaven National Laboratory

REVISION HISTORY

Initial Release

Table of Contents

LIST OF ACRONYMS

EIC

EIN

Electron-Ion Collider Electron Injector Complex

FDR

FFP

Final Design Review Firm Fixed Price

NEC

NESC

National Electric Code National Electric Safety Code

Architect Engineering Services for the Electron Injector Complex Preliminary and Detailed Design

1. SCOPE

This Statement of Work (SOW) will be the basis for the procurement of Architectural/Engineering (A/E) design services to be used at the Electron-Ion Collider (EIC) at Brookhaven National Laboratory (BNL) managed by Brookhaven Science Associates (BSA). This document outlines the Contractor’s responsibilities and obligations necessary for completing the requirements as set forth herein.

Synopsis Architectural/Engineering (A/E) design services are required to develop the preliminary and detailed designs, services and documents as well as to provide construction support services for the Electron-Ion Collider (EIC) Electron Injector Complex (EIN) Subproject. Designs shall include Infrastructure Systems, Structures and Components required to support the proposed new Electron Injector Complex.

The Construction Support Services are included as option work and will be awarded at the discretion of Brookhaven Science Associates (BSA).

The conceptual design has been completed and the conceptual design report, when combined with this Statement of Work (SOW), will serve as the basis of the A/E’s scope of services.

Project Background The Electron-Ion Collider (EIC) will be a particle accelerator that collides an electron beam with a beam of ions. It will produce comprehensive data on the internal structure of protons and nuclei to reveal unprecedented details of the arrangement and interactions of the quarks and gluons that make up the building blocks of nuclei.

The EIC will be built to leverage the existing Relativistic Heavy Ion Collider (RHIC) and its infrastructure. Enhancements to the infrastructure will be required to accommodate the planned new facilities. A significant enhancement will be the design and construction of the Electron Injector Complex to provide suitable beam parameters for use in the Electron-Ion Collider. The purpose of this project is to construct a 750MeV electron linear accelerator (LINAC) approximately 100 m in length, along with a rapid-cycling synchrotron (RCS) approximately 1500 m in circumference, consisting of two 130 m straight sections and end arcs with a bending radius of approximately 196 m. These structures are proposed to be constructed of conventional reinforced concrete and steel. Associated support buildings are planned to consist of two power supply and mechanical service buildings, radio-frequency klystron (power supply) building along and adjacent to the Linac, a laser room associated with the Linac and a cryogenic system with connection to the existing RHIC cryogenics system. Electrical power will be provided by an overhead line from the EIC distribution system.

EIC EIN Subproject Goals and Objectives The EIN ring tunnel comprises 12 key segments: Two main straight segments (D2 and H2) and ten smaller segments (A1, B1, B2, C1, D1, E1, F1, F2, G1, and H1). Major EIN facilities are sited next to the straight segments, while smaller support buildings are located near the smaller tunnel segments. The EIN subproject is intended to be operated with a schedule: 9 months on (Oct-Jun) and 3 months off (Jul-Sep).

The largest structure within the EIN Complex is the Rapid Cycling Synchrotron (RCS) Tunnel, which is directly interconnected with the LINAC Complex - a facility designed to accommodate the linear particle accelerator. The LINAC Complex located between H1 and H2 includes an Electron Gun Structure (GUN), LINAC Gallery, Bunch Accumulation Ring (BAR), Local Injection Control Room, and various supporting equipment rooms.

The second largest facility is the RF Complex, located at D2, houses the Radio Frequency (RF) Support Gallery, Kicker Power Supply equipment, Cryogenic Building, and other supporting infrastructure.

The project also includes expansion of the Medium Voltage infrastructure to accommodate new EIN power supply requirements.

EIC EIN Complex Design Background

The EIN Complex is designed to support high-intensity particle acceleration through a staged process that begins with a Linear Particle Accelerator (LINAC) and transitions into a circular synchrotron ring optimized for rapid cycling. The LINAC provides initial beam acceleration and accumulation, delivering electrons into the RCS for further acceleration to the desired energy levels.

The complex includes a network of interconnected facilities: the LINAC Complex, RF Complex, transfer lines, and the RCS tunnel organized in two straight and two curved sections of precast concrete segments. Straight sections of the tunnel are enlarged to accommodate critical systems such as injection and extraction equipment, RF cavities, and beam diagnostics. The curved sections are more compact, focused on guiding the beam along the ring path.

Supporting infrastructure includes Power Supply buildings, Radio Frequency Support Gallery buildings, Pumphouses, and other service buildings, all integrated with utility systems for cooling, cryogenics and electrical distribution.

Site grading differentiates between above-grade service buildings and below-grade beam enclosures to optimize shielding and operational efficiency.

The overall layout is driven by beam physics, operational safety, and maintenance access, with careful coordination between accelerator requirements, architectural design, and civil infrastructure. The facility is engineered for high reliability, longevity, flexibility, maintainability, efficient installation, and lifecycle cost.

APPLICABLE DOCUMENTS

In the event of a conflict between the Technical Documentation and this SOW, the Contractor (known as the A/E hereafter) shall immediately notify the BSA Contractual Representative who will in each instance determine which document takes precedence and advise the A/E accordingly. Failure to notify BSA of a document conflict shall not relieve the A/E’s responsibility to ensure full compliance to all requirements.

The following documents are an integral part of the SOW; the applicable revision level will be the latest that is in effect at the time of award:

EIC Fire Hazard Analysis202307.pdf - Preliminary Fire Protection Assessment EIC Complex

EIC-ESH-PLN-008

2020 Codes of Record Gordon 9-221 - EIC Preliminary Hazard Analysis Report and Codes of Record Letter

NEPA - DOE BHS Environmental Assessment for the Construction & Operations of the EIC-March2021.pdf

NEPA- BHSO letter (June 2025) “No further NEPA review is required”

Finding of No Significant Impact (FONSI) - Finding of No Significant Impact Letter—March 26, 2021

Basis of Design Document - 11062020_BNL_EIC_100%_BOD_Posting.pdf

Concept Design - EIN Infrastructure Concept Design: HDR Basis of Design, Drawings and Cost Estimate

Systems Requirements Spreadsheet - EIN Infrastructure Utilities Requirements

EIC Infrastructure: HDR Basis of Design, Drawings and Cost Estimate - EIC Infrastructure 100% Complete Plans, Specifications, and BOD (See note)

Note: The EIC Infrastructure 100% Complete Plans are for reference, only. These 100% Detailed Plans are expected to undergo design refresh and quality improvements. Designs should be used only to understand basic concepts, understand BNL material preferences and anticipated construction practice.

APPLICABLE CODES, RULES AND REGULATIONS

The A/E shall follow the applicable codes, rules and regulations summarized and listed below:

Codes of Record The Architect/Engineer shall be responsible for preparing design drawings and specifications which are in conformance with the latest edition of the codes, rules and regulations of the State of New York, including the reference standards. It is noted that all applicable Department of Energy (DOE) standards for facility safety and construction are also included for reference.

Guiding Principles for Sustainable Design BNL, as a Federal facility is required to comply with statutory requirements in a manner that increases efficiency, optimizes performance, eliminates unnecessary use of resources, and protects the environment. The Department of Energy requires projects to incorporate and document compliance with climate adaptation, resilience, and sustainability requirements (refer to DOE O 413.3B Appendix C, Paragraph 5.), support for the Site Sustainability Plan(s) per DOE O 436.1 (current version), and/or other high performance and sustainable building considerations (refer to DOE G 413.3-6, current version and Guiding Principles for Sustainable Federal Buildings).

The tailored and simplified approach to be taken by the project toward this initiative includes:

Meet High Performance and Sustainable Buildings practices for new construction and renovations in the conventional facility scope for the Electron Injection complex.

Integrate energy efficient, sustainable, healthy, climate-ready measures and climate-resilient building practices into the early stages of building design when designing, locating, constructing, and renovating Federal buildings per the applicable requirements in DOE O 413.3B Appendix C, Paragraph 5.

Federal, State and Local Laws, Codes and Standards The EIC buildings shall be designed in accordance with all applicable federal laws, codes, and standards. Particular attention must be paid to compliance with radiological and personnel safety requirements of 10 CFR 835 and 851 respectively, and OSHA requirements of 29 CFR 1910 and electrical safety requirements of NFPA 70E-2021. Additional DOE orders and standards for Environment, Safety and Health (ESH) and accelerator facilities are also applicable as indicated in the EIC Hazard Analysis Report.

In addition to all applicable DOE Orders, the design shall be in compliance with all applicable latest published versions of the following codes, regulations, standards, acts, and manuals. In case of any conflicts, the most stringent requirement shall apply. Any conflict between codes and standards will be sent to BSA and resolved by DOE, if applicable. The EIC Requirements, Specifications, and Interfaces Code of Record, identifies the codes and regulations in effect for all projects at BNL. The following list identifies the codes and regulations in effect for all projects at BNL.

· International Code Council (ICC) International Building Code (IBC), and Supplements

· NFPA 72 Fire Alarm and Signaling Codes

· NFPA Standard 13, “Standard for the Installation of Sprinkler Systems”

· NFPA 80 Fire Doors and Other Opening Protectives

· NFPA 80A Recommended Practice for Protection of Buildings from Exterior Fire Exposures

· NFPA 90A Standard for the Installation of Air-Conditioning and Ventilating Systems

· NFPA 92 Standard for Smoke Control Systems

· National Electrical Safety Code, ANSI C2

· NFPA 70, National Electric Code (For the design of facilities and equipment and purchase of equipment)

· NFPA 70E: Standard for Electrical Safety in the Workplace

· NFPA 101 Life Safety Code

· NFPA 101A Guide on Alternative Approaches to Life Safety

· NFPA 105 Standard for Smoke Door Assemblies and other Opening Protectives

· NFPA 110 Emergency and Standby Power Systems

· NFPA 214 Standard on Water-Cooling Towers

· NFPA 220 Standards on Types of Building Construction

· NFPA 241 Standards for Safeguarding Construction, Alteration, and Demolition Operations

· NFPA 780 Standard for Installation of Lightning Protection Systems

· Occupational Safety and Health Act (OSHA)

· Underwriters Laboratory (UL)

· Americans with Disabilities Act (ADA)

· DOE G 413.3-6 “High Performance Sustainable Building”

· American National Standards Institute (ANSI) Standards

· The American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) Handbooks and Standards

· Sheet Metal and Air Conditioning Contractors' National Association (SMACNA) Standards, 4th edition

· The American Society of Mechanical Engineers (ASME) Standards and Codes

· Telecommunication Industry Association (TIA)

· 29 CFR 1910 Occupational Safety and Health Standards

· 29 CFR 1926 Safety and Health Regulations for Construction

· 10 CFR 851 Worker Safety and Health Program

· 10 CFR 1021 National Environmental Policy Act (NEPA) Implementing Procedures (*)

· DOE O 420.1C, Chg. 3 Facility Safety

· DOE-STD-1066 Fire Protection

· DOE O 414.1E Quality Assurance

· Buy American Act (BBA)

· The Build America, Buy America Act (BABA)

· Executive Order 14005, Ensuring the Future is Made in all of America by all American’s workers.

(*) The Final EIC NEPA Environmental Assessment for the EIC (DOE/EA-2138) was completed March 2021 is incorporated by reference. A NEPA RE-Evaluation was performed for the Rapid Cycling Synchrotron/Linear Complex for Electron Ion-Collider (a.k.a. Electron-Ion Complex) in the Spring 2025. The DOE findings upheld the original NEPA Environmental Assessment (Finding of No-Significant Impact (FONSI). DOE, by letter dated June 4, 2025, found that “the changes in potential environmental impacts from the proposed modifications are negligible.”

New York State Codes The construction and workmanship shall be in conformance with the latest published edition of the codes, rules and regulations of the State of New York, including the reference standards. In particular, the following shall apply to this project.

· Building Code of New York State, and Supplements

· Energy Conservation Construction Code of New York State

· Fire Code of New York State

· Fuel Gas Code of New York State

· Mechanical Code of New York State

· Plumbing Code of New York State Local Codes Design work shall conform to the latest published requirements of the Suffolk County Department of Health Services Sanitary Code as applicable.

ARCHITECT/ENGINEER Scope of Work General The scope of work for A/E services shall include all professional services to furnish Preliminary and Final Detailed Design services as described herein. The work shall include site/project familiarization, detailed site surveys and analysis, engineering, alternatives analysis, value engineering, preparation of electronic drawings, graphics, renderings, specifications, comprehensive reports and cost estimates, and field inspection. The design shall include all design and engineering work that is required for the design, installation, startup, commissioning, and testing of the new EIC conventional facilities unless otherwise noted below.

Quality

4.2.1 Quality Standards

The A/E deliverables shall meet high-quality standards. All submittals shall be comprehensive, clear, and coordinated sets of documents that effectively and accurately communicate all the information required to build the project that meets the functional, safety, and regulatory criteria (see section 3.3 Federal, State and Local Laws, Codes and Standards.) The A/E shall prepare detailed drawings and comprehensive specifications using clear, plain language and consistent terminology to prevent misinterpretation, conflicts between drawings and specifications, and the need for frequent contractor Requests for Information (RFIs) or costly rework. The clarity and completeness of the plans and specifications must be the basis for accurate bidding (i.e., cost estimates and schedules) leading to fewer change orders and disputes during construction.

All design information shall be consistent and compatible across different disciplines (architectural, civil, structural, mechanical, electrical, etc.).

4.2.2 Quality Assurance Program

The A/E shall prepare a project-specific quality assurance (QA) plan and submit the plan to BSA for approval. The QA plan shall conform to the “Contractor Requirements Document” as defined in DOE Order 414.1E, Quality Assurance (available at http://www.directives.doe.gov) and describe the A/E’s QA program, including implementing procedures, to be implemented and maintained for the scope of services.

The purpose of the QA plan is to give the A/E’s QA requirements for the scope of services and describe how they will be satisfied. The goal is to assure that all aspects of this project are performed in a controlled manner, comply with applicable codes, and that all components and systems are designed and developed according to sound engineering standards, quality practices, and technical performance requirements for the project.

Design Effort Phase: Elements to be included during the design effort by the A/E are indicated below:

1. Review of proposed materials of construction and installed equipment for availability, economy, compatibility with other components, performance, and maintainability.

2. Continuous review of the design to ensure that this project can be constructed as designed using the most efficient available techniques within available funds and based on the proposed phased funding and phased construction schedule. Design review shall assess the operability of the project after completion.

3. Review for coordination of required elements and systems to ensure that the design reflects the latest approved version of the project scope description.

4. Establish and maintain a configuration control system to assure the design reflects the current approved scope and is not changed without BSA approval.

5. Submit the A/E’s project-specific QA plan and implementing procedures to BSA for review and approval prior to start of preliminary design. The A/E program must comply with applicable elements of the Quality Assurance Plan for the Electron-Ion Collider.

EIC Interaction Region (IR) 4 Electron Injector Complex Location and Configuration The current location of the EIC Electron Injector Complex (EIN) with linear particle accelerator (LINAC) and new Rapid Cycling Synchrotron is located east of the existing RHIC tunnel at the Sector 3 location as shown below:

Figure 1: Location of Electron Injector Complex with LINAC and Rapid Cycling Synchrotron (EIN)

The current configuration for the Electron Injector Complex (EIN) is shown below.

N

Figure 2: Electron Injector Complex with LINAC and Rapid Cycling Synchrotron (EIN) Configuration

The above sketch was developed and contained in the Conceptual Design. Building sizes and geometry as shown in the Conceptual Design Report may change as the machine design matures. The A/E shall collaborate with BSA to develop the Preliminary Design. An iterative design process will be required throughout the Preliminary Design Process. However, it is the project goal to converge on the geometry and dimensions of the infrastructure elements by the completion of the Preliminary Design Phase.

Building Sizes The EIN will be built to leverage designs developed for the EIC project. Enhancements to the Infrastructure will be required to accommodate the planned facilities. BSA expects the A/E to follow the principles of “Value Engineering” throughout their design development (see section 8). That is, to achieve essential functions at the lowest cost with required performance, reliability, quality, maintainability, environmental protection and safety.

The Square footage as indicated in the table below is anticipated to be approximate. The building footprints were based on similar functionality for the main EIC Project buildings. However, more detailed A/E design required under this contract will dictate the final configurations. The A/E shall include in the design tunnel penetrations for RF transmission waveguide, cooling piping, electrical power (AC and DC) conduits and cooling to compensate for heat dissipation of conductors or waveguide Building Sizes (Square foot)

4.4 Preliminary Design Requirements

4.4.1 Preliminary Design Report

The A/E shall perform design development to bring the existing EIN Conceptual Design to a state of development suitable to begin definitive construction documents. The A/E shall prepare a comprehensive Preliminary Design Report presenting the scope, cost, and schedule baselines to be used for the final detailed design. The data in the Preliminary Design Report shall be revised and supplemented as required for each design submittal up to and including the final construction document submission. The report shall present drawings and specifications in sufficient detail to represent a 30% complete final detailed design in civil, architectural, structural, mechanical and electrical disciplines. The report shall also include a construction schedule, construction cost estimate, and supporting scope description by Subproject WBS, basis of design, alternatives analyses and functional requirements document supporting the rationale for the design.

The Preliminary Design Report shall include the following sections:

1. Basis of Design (BOD) - General Project Description.

2. Construction Cost Estimate(s).

3. Project Execution and Phasing Strategy.

4. Preliminary Construction Schedule.

5. The calculations supporting the design shall be submitted calculations. All references, codes, and design data used in the calculations shall be included and source indicated in the calculations. Allowable loads and design factors are to be clearly stated.

6. Sustainable Design / High Performance Sustainable Buildings and climate resiliency design compliance.

7. Energy conservation aspects of design resulting from investigation of the complete power/cooling strategy systems must be discussed. A description shall be included of each feature as appropriate.

8. A brief synopsis identifying the logical alternatives for power, emergency power, cooling, redundancy and reliability considerations, and rationale used to determine the best solution. Attention shall be given to all factors such as life-cycle cost, local conditions, construction schedule and methods, and availability of materials.

9. Room Data Sheets (RDS)

10. Life Safety, Fire Protection/Detection, and Security.

11. Safety Hazards and Risks.

12. Design Data Handbook – A separate section shall be dedicated for the inclusion of all specified products and equipment (cut sheets). This shall be continually updated throughout the design process.

The Conceptual Design Report (CDR), BOD and Conceptual Design Cost Estimate for the EIN Project were completed August/September 2025. The A/E shall review these documents and become familiar with the project expectations and prepare for the 1st Immersion Workshop with Project Stakeholders. The foundation for the Preliminary Design shall be the Conceptual Design Report, Basis of Design (BOD) and Conceptual Design Cost estimate and the discoveries made during the 1st Immersion Workshop and Preliminary Investigation of Existing Conditions. BSA shall provide Conceptual Design and Cost Estimate comments to the A/E at the beginning of this scope (i.e. Notice to Proceed (1) or NTP(1)* shown in the Schedule Milestones in section 5 below) to provide further guidance for Preliminary Design development.

4.4.2 Preliminary Design Effort

The Preliminary Design Effort shall include the following services:

1. Consult with EIC Project Team and Environment, Safety & Health Services personnel to determine all requirements that will govern the design and establish engineering and operating criteria for such design.

2. BSA will provide the programming information to date including but not limited to, proposed equipment lists and requirements, staffing requirements, and other special requirements. The A/E shall validate this information and use it to form the basis for preliminary floor plan layouts.

3. The A/E shall prepare designs, floorplans, elevations, system schematics and profiles based on proposed construction packages developed from the CDR. Identify recommended scope of separate construction packages and coordinate and identify scope interface points between packages.

4. Although most of the EIN Project site is clear of existing underground utilities, BSA will provide plans showing existing underground utilities in the vicinity of the EIN Project. The A/E shall conduct site investigations to verify locations and capacities of utilities and develop plans for utility service modifications as required. BSA Engineering will provide field assistance for verification as necessary. The EIN Project site is shown on the BNL land-use maps as an ordinance area, once used by the military. The A/E shall make recommendations regarding the subsurface investigation to analyze safe building practices for the proposed project.

5. The A/E shall conduct all field surveys of existing conditions and existing building systems and prepare as-built documents based on these investigations. BSA will provide all existing building documentation available and 100% Detailed Designs for the main EIC Construction project. The A/E shall participate in a 2nd immersion workshop to discuss the requirements for the interface and connection of the new transfer beamline with the EIC beamline constructed in the RHIC tunnel in the IR4 area. The A/E must ensure the 3D computer models align and intersect at the required geometry. This includes X, Y, Z floor location and tunnel approach angles.

6. The A/E shall develop a digital terrain model using total station equipment and LIDAR measurements. Topographic surveys shall be developed to show land elevation, natural features, man-made structures using contour lines, spot elevations, and symbols, essential for construction, engineering, and planning. They are to be used for grading, design, and identifying drainage issues. All surveys shall be in NYS Plane coordinates in US survey feet. The datum for the RHIC tunnel is a central coordinate system. This coordinate system will be provided with corresponding survey conversions to the A/E by BSA. Topographic surveys must include sufficient coverage for Detailed design and construction documents.

7. The A/E shall conduct a soils investigation to gather information about the site's subsurface conditions to inform the safe, economical, and effective design and construction of the project. The A/E shall prepare a geotechnical report containing the design characteristics of the subsurface conditions. The geotechnical report shall contain the soil classification descriptions, groundwater depth(s), design parameters for engineering analysis and specific recommendations for the project among others such as foundation design, drainage, and electrical resistivity for electrical grounding. Grab samples and sieve analysis on the site in the EIN Complex area to confirm suitability for fill at potential borrow areas shall be performed by the A/E and included in the geotechnical report. Sufficient geotechnical investigation shall be included for Preliminary, Detailed design and construction bid documents.

8. Prepare technical specifications based on Construction Specifications Institute (CSI) format. BSA’s General Conditions and Supplementary Conditions will be provided in MS Word format and shall be included in the specification. Technical Specifications shall include the manufacturer and model or type for each product specified and should enable competitive source of supply wherever feasible to the extent that performance objectives are not compromised. BSA’s standard specifications and the specifications used in the construction of the main EIC project will be provided to the A/E for incorporation in the specification where feasible. They reflect satisfactory performance history at BNL and help to standardize maintenance and repair requirements. To promote continuous improvement, the A/E shall provide suggestions to modify these Technical Specifications wherever applicable.

9. Prepare a preliminary Electrical Arc Flash Compliance Report indicating how the electrical design meets the requirements of OSHA 29 CFR 1910 and NFPA 70E-2021. Using a circuit analysis software system approved by BSA, demonstrate that proposed equipment, cabling, and protective settings indicated in the design drawings and specifications meet the OSHA and NFPA criteria above. Each time-current curve shall include the associated “one-line diagram”. This report shall also be submitted with the 60% preliminary design review package and updated in the 90% and 100% final detailed design submittals. Include all electrical one-line drawings, calculations, and equipment and cabling data to substantiate the report findings.

10. Prepare and submit a detailed water balance diagram(s) and a detailed thermal hydraulic analysis that show compliance with performance requirements for various operating conditions and necessary chillers in accordance with the requirements provided by BSA. Provide the native input files for any analysis performed using commercially available software.

11. Prepare and submit process flow diagrams (PFDs), intelligent piping and instrumentation diagrams (P&IDs) for all systems. The intelligent P&IDs shall be capable of generating outputs such as line lists, valve lists, equipment lists and other process and equipment parameters, The inputs for such intelligence would be from process flow data, instrumentation schematics, equipment data sheets, valve and instrumentation specification sheets, piping material specifications, etc. The P&IDs shall be able to communicate with the plant 3D model. From Intelligent P&ID databases, plant operating and maintenance (O&M) personnel should be able to retrieve attributes of equipment, nozzles, pipelines, valves, etc.

12. Prepare and submit mechanical site plans, specifications, mechanical equipment arrangement drawings, piping and ductwork layout drawings piping and ductwork tie in points that will be generated via a 3D model.

13. Prepare and submit a complete equipment list, specialty list, mechanical equipment and load schedule, complete detailed valve and line schedules with relevant Cv (flow coefficient) values, system descriptions, sequence of operations, DCS (distributed control system) I/O list, control narrative documents and control logic diagrams and DCS architecture drawings.

The controls design shall clearly delineate two independent control systems with distinct scope and functionality:

1. ALC-Based Building Management System (BMS):

Dedicated to building-related systems including, but not limited to, HVAC systems, water and electrical utility metering, general building utilities, and associated mechanical and electrical infrastructure.

2. PLC-Based Industrial Control System:

Dedicated to industrial water systems, VFD’s, cooling towers, process cooling systems, air compressors, and other process-related mechanical utilities.

The design documentation shall clearly define system boundaries, points of integration (if any), communication interfaces, network architecture, and segregation between the BMS and PLC systems. Any required data exchange between systems shall be explicitly identified, including protocols, gateways, and responsibility demarcation.

Pump schedules to include but not limited to design operating points, impeller diameters and material construction.

The design package shall include comprehensive utility detail drawings clearly depicting all utility service points for each building, including but not limited to electrical, water, sanitary, storm, and communications. Drawings shall illustrate both internal and external utility routing, explicitly identifying points of entry and exit through the building envelope, slab, foundation, and walls.

The design shall include elevation and section drawings at all utility transitions to clearly define vertical relationships, penetrations, sleeves, clearances, and coordination with structural and architectural elements. These drawings shall be sufficiently detailed to eliminate ambiguity and to enable the General Contractor to accurately construct, coordinate, and install all utility connections without reliance on assumptions or field interpretation.

14. The Preliminary Construction Cost Estimate shall be developed as a “bottom-up” estimate using the Preliminary Design plans and specifications as the basis for quantity take-offs. The estimate shall include costs for material, labor and equipment for all construction activities to the extent defined at this level of design. The estimate shall be developed using nationally recognized methods but shall also reflect conditions of the local material and labor markets. The estimate shall predict as accurately as possible the value of the lump sum bid(s) for all work associated with construction of EIN Complex. Contingency shall not be included as part of the estimate.

The project cost will be estimated by three different organizations, the CMa, A/E, and an independent estimator hired by BSA. BSA will contract with a CMa to provide a constructability review of the design at various milestone stages, provide a “bottoms-up” cost estimate and perform material and market surveys related to the construction bidding environment. BSA will contract with an independent estimating company to perform estimating services at the various milestone stages and provide market analysis for the project area. The A/E shall develop an estimate at the same various milestone stages using nationally recognized methods and will be reconciled with the CMa and BSA estimator throughout the project. All estimates and materials will be subject to review by an independent project review committee appointed by DOE. The estimate format shall be based on specification Division and correlated with EIC WBS Structure for easy reconciliation with BSA independent estimates. The A/E will support the CMa and any third-party estimator estimating efforts as required and provide necessary clarifications and additional information as requested.

15. Conduct focused immersion workshops for the following EIN topic areas:

a. Building controls

b. PLC controls

c. Fire protection

d. Fiber Networking

e. Storm water

f. Potable water

g. Topographic Survey and CAD modeling (See section 4.4.2 Preliminary Design Effort paragraph 4, 5, & 6 above)

h. Connection of Injector Complex to RHIC tunnel

i. Milestone Kick-off Meetings

16. Conduct bi-weekly progress meetings with BSA project staff. Progress meetings shall be held virtually, at the BSA site, and at the A/E site at the discretion of BSA. Key architectural and engineering personnel shall be represented at the meetings based on the meeting agenda. Provide a record of discussion for each progress meeting and identify action items and responsible party for each action. Track each item to completion.

17. Drawings shall be prepared with a minimum scale of 1/8” = 1-0’ for general construction plans. Detail plans and sections shall be drawn at other scales as appropriate. Entire architectural floor plans shall be shown once on a single sheet at the largest scale practicable. The BNL title-box shall be used on all drawings in addition to the A/E title-box. Drawings shall be prepared utilizing an industry standard 3D modeling capable BIM platform. Submittal of the proposed design package is required with bid submission. Drawings and models shall depict the scope and intent of the design in sufficient detail to enable quantity take-offs, material quality and method of construction determination for estimate purposes. Quantities shall be auto generated from the BIM model. All plans, specifications, and reports relating to the construction or alteration of buildings or structures, or geologic drawings and reports shall be stamped with a professional engineer seal under New York State law Article 145. Each building shall be stored as a separate design file to allow updates and changes on individual buildings without disruption to other building design files.

18. Three progress review submittals are required during Preliminary Design. Furnish one (1) sets of full-size drawings and specifications and three (3) half-size drawings and specifications at approximately 30% completion and again at 60%. Include the report narrative, design basis, functional requirements document, construction schedule, construction cost estimate, drawings for site, structural, architectural, mechanical, plumbing and electrical work, and technical specifications. The 90% submittal shall be comprehensive for incorporation of BSA’s final comments.

19. Provide a 3D rendering of the facility design showing the physical features of the selected design and state of development at 90% detailed design submittal. Provide a 3D virtual animated fly-over video showing what the completed facility might look like. Video to be 3-4 minutes, and clearly depict significant features of buildings and structures and their relationships to the existing facility. Interior views of the RF Power Amplifier facility and LINAC facility (or facilities) shall be required.

20. The A/E shall incorporate constructability review comments and recommendations of the CMa as approved by the BSA IDD. The A/E shall participate in cost estimate reconciliation meetings to discern the basis for discrepancies between the A/E estimate, the CMa estimate and the BSA Independent estimate.

21. A Value Engineering (VE) study of the A/E preliminary design (based on 60% documents) shall be performed by the A/E, CMa, and an independent committee established by BSA and the A/E. The A/E shall provide all professional services to furnish a VE report to meet the intent and criteria set forth in Public Law 104-106 (Value Engineering) Section 4306 and OMB Circular A-131, dated December 26, 2013. In advance of the VE study, the A/E shall prepare members of the VE team, both BNL and A/E participants, by providing work aids and preparatory guidance with respect to the EIN project and the VE process. The A/E shall facilitate the meeting, document the discussions, and prepare an executive summary. Once the Evaluation and Development Phase breakout sessions of the VE study have begun, A/E Civil, Mechanical and Electrical lead members shall provide facilitation assistance, as well as technical guidance during the Evaluation and Development Phase of the VE study. The A/E is expected to incorporate the accepted recommendations from the VE study into the design cycle, including cost validation, as the design process progresses. The CMa shall collaborate with the A/E to prepare a cost estimate for each accepted VE recommendation.

The A/E shall investigate design implications and incorporate the committee’s recommendations, as accepted by the BSA IDD, into the final Preliminary Design.

The A/E shall incorporate and record all informal VE suggestions into the Study up to and following the 90% design phase.

22. Coordinate with the CMa the preparation and submittal of a preliminary construction schedule reflective of project phasing and/or early procurement considerations. The project shall be multi-year funded. Project phasing will be required to reflect the availability of funding and shall be incorporated into the design documentation.

4.4.3 Preliminary Design Services – Other Technical Design Requirements The RCS tunnel and LINAC are to be constructed of reinforced concrete equipped with embedded Unistrut with a maximum spacing of 5 feet capable of supporting heavy water piping and electrical cable loads. The Transfer Line structure shall be either reinforced concrete or corrugated metal ─ whichever is most cost effective and preferred from a constructability perspective. The Preliminary Design shall continue to refine the material and construction technique options to reduce costs. The tunnel floor shall be level with a finished surface void of ruts and imperfections. The RCS and LINAC and Transfer Tunnel structure floor levels are to be set so that the RCS beam elevation meets the beam height in the RHIC tunnel. Tunnel design should include sufficient penetrations/sleeves to allow for future expansion of services into the RCS tunnel. A minimum of 5 feet earthen berm shielding should be expected. However, this cost shall be itemized separately and may vary since the shielding analysis has not yet been determined.

As outlined in the approved CDR, the LINAC and RCS Pre-injector complex shall be designed to accommodate a LINAC with new structures. Buildings are to be designed for cryogenics equipment, Radio Frequency (RF) equipment, electron gun laser structure, beam-line structure, and a Bunch Accumulator Ring (BAR) Structure and Labyrinth, LINAC RF Mechanical/Service Room, Mechanical Equipment room, Switch Gear Room, Local Injection Control Room, Electrical Equipment Room, appropriate air or water cooling, and shielding. Cryomodules will be housed in the tunnel. A small cryogenics facility will be needed; requirements are currently under development. Cryogenics equipment is to be designed by others, but the facility is to be part of this scope. In addition to the building and structure, the design shall include:

1. Power and distribution facilities. Power distribution includes connection to the 13.8 kilovolt (kV) distribution system, design of the substations, switchgear and duct banks for the structure, design of motor control centers and switchgear for machine electrical distribution and building electrical distribution. Assume the structural requirements for the Power Supply Buildings will be similar to Building 1001A of the current EIC project.

2. Chilled water, closed loop cooling water systems and cooling tower systems to the accelerator support systems (process cooling) throughout the facility including:

a. Chilled water systems that include equipment such as chillers, pumps, and associated water treatment systems to supply low temperature cooling water (and associated water treatment) for low temperature process cooling needs.

b. Closed loop deionized or ionized cooling water systems that include equipment such as water treatment systems, pumps, piping and heat exchangers for process cooling needs. These systems are cooled by the cooling tower systems.

c. Cooling tower water systems including equipment such as evaporative cooling towers, pumps, piping and associated water treatment for rejecting heat from the closed loop cooling water systems.

d. Assume the structural requirements will be similar to Building 1001A of the current EIC project (i.e. Power supply and Deionized Water (DI) within the same building).

3. A means of providing interior climate control within the RCS tunnel is required to satisfy equipment operational requirements and ensure operational stability. During Preliminary Design, anticipated thermal loads, equipment environmental tolerances, heat rejection characteristics, and relevant ambient boundary conditions shall be analyzed to define the required interior environmental parameters (e.g., temperature range, allowable gradients, humidity limits, and stability criteria). The resulting environmental criteria and associated thermal loads shall be allocated to the project mechanical cooling systems, including HVAC systems and process water systems, as applicable. These requirements shall be formally documented and incorporated into the project Basis of Design (BOD). Completion of the design of the RCS Tunnel HVAC system shall be completed by the A/E included in Detailed Design

4. A means of mitigating potential Oxygen Deficiency Hazard (ODH) where cryogens are present. This means will most likely be ventilation fans integrated into the ODH system. Fans capacity guidance will be provided by BSA ODH calculations.

5. Life Safety Systems

6. Compressed air systems for instrumentation and control, and purge air for RF if needed.

7. Potable and fire service plumbing, sanitary and storm drain systems and their connections to existing site services.

8. Data and communication systems design for each building and outside plant to support the communication needs as shown below.

9. Provide tunnel sections with niches (assume every 100 ft) for vacuum, electrical disconnect switches, and other miscellaneous equipment.

10. Provide fiber optic communications design as shown in the EIN Fiber diagram and telecommunications room layouts below.

The A/E shall design B1205 and B1211 with an “aggregation” telecommunications room as shown above. The A/E shall design B1202, B1204, B1206, B1208 and B1210 with “edge” Telecommunications rooms as shown below:

11. Provide eight (8) Berm Top Enclosures for Beam Position Monitoring equipment located symmetrically around the RCS structure as shown above Section 4.3, Figure 2: Electron Injector Complex with LINAC and Rapid Cycling Synchrotron (EIN) Configuration.

Berm Top Enclosures 1200A, 1200B, 1200C, 1200D, 1200E, 1200F, 1200G, 1200H

a. (8) Berm Top Enclosures located directly above the RCS Structure

b. The A/E shall design each Berm Top Enclosure to incorporate Egress Stairs from the RCS structure below.

c. The Berm Top Enclosures shall contain Beam monitoring equipment, designed by others and not in this SOW.

d. Typical layout – 475 SF

e. Larger Layout at 1200E and 1200H – 1150 SF. Note: 1200E and 1200H incorporate Kicker Power Supplies.

The Berm Top Enclosures are small, prefabricated metal structures positioned above the RCS Tunnel Structure. They provide critical functions for access, ventilation, and infrastructure support to the RCS below. The A/E shall design eight Berm Top Enclosures evenly distributed along the curved sections of the RCS at 37.5-degree intervals.