A.2 CA6000102SOW_Signed.pdf

CA6000102SOW: 8912 Cryogenic Module Test Facility

80K Helium Purifier

Statement of Work (SOW)

Prepared by

Approved by

Approved by

Eric O'Connor, Cryogenic Engineer, C-AD fu-% Roberto Than, Cryogenic Engineer GL, C-AD

Russell Feder, Cryogenic Group Head, C-AD

Date

7/9/26

Date

7/9/26

Date

7/9/26

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

Brookhaven National Laboratory

Brookhaven Science Associates

Number:

Version:

cA6000102sow

8912 Cryogenic Module Test Facility Effective 09JU12026

Date Rev Change llotes 8y Âpproved Approved lu2u2025 PO l)raft for author/reviewer

Prior to lnitiat Release

E. 0'Connor R. Than R. Feder ue12026 A lnitial Release E. 0'Connor R. Than R. Feder

This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.

Number:

Version:

cA6000102sow

8912 Cryogenic Module Test Facility Effective: 9JU12026

Contents

,1 INTRODUCTION 1

APPLICABLE DOCUMENTS............ ....... Error! Bookmark not defined.

2.1 List of Documents. .... Error! Bookmark not defined.

3.1 Contractor Responsibilities

3.1.1 Equipment

3.1.2 Options for other Equipment/Controls ønd applicable work ( if included in contract )

3.1.3 Tooling/Fixtures/Test Equipment

3.2 Design and Design Review Requirements

3.2.1 Preliminary Design Review Report

3.2.2 Preliminary Design Review Meeting

3.2.3 Final Design Review Report......... ........:

3.2.4 Final Design Review Meeting

3.2.5 Approval to Proceed

3.3 Manufacturing and Testing Requirements

3.3. I Manufacturing Requirements

3.3.2 Acceptance Test Procedures

3.3.3 Program P1an

3.3.4 Progress Teleconference

3.4 Documentation and Data Management

3.5 Configuration Management

3.6 Environment, Safety and Health (ESH)......... .....,

4.1 Quali$ Assurance Requirements

4.2 QA Flow Down

4.3 Material Review Board (MRB) Authority

Number:

Version:

cA6000102sow

8912 Cryogenic Module Test Facility Effective: 9JU12026

1 INTRODUCTION

This Statement of V/ork (SOV/) is the basis for the procurement of Helium Purifier for the cryogenics system at the B9l2 Cryogenic Module Test Facility B9l2 Cryogenic Module Test

Facility at Brookhaven National Laboratory (BNL). The building 912 (hereafter B9l2) cryogenic system upgrade at Brookhaven National Laboratory is managed by Brookhaven Science Associates

(BSA). This document outlines the eontractor's responsibilities and obligations necessary for completing the requirements as set forth herein.

1.1 Background

The 8912 project includes the design, construction, installation, and commissioning of the new liquid helium plant required to facilitate testing of EIC cryomodules. The project includes a

Horizontal Test Facility (HTF) capable of testing 2 Cryomodules (CM), a Large Vertical Test

Facility (LVTF), and Small Vertical Test Facility (SVTF). The 8912 Cryomodule Test Facility Upgrade includes the addition of a new Purifier to maintain low contamination levels within the system. Other equipment that will be added for the 8912 system upgrade but is not part of the scope of this SOW is a new cryo-distribution system to the HTF test bunker, Dewar with Sub-cooler, and

Cryogenic Refrigeration Plant.

1.2 Definitions/Acronyms

ABL

ATP

BNL

BSA

BPVC

DOE

ESH

FDR

GeV

LHe

LN2

MLI

MRP

P&ID

PDR

PLC

QA

As-Built Listing Acceptance Test Procedure

Brookhaven National Laboratory

Brookhaven Science Associates

Boiler and Pressure Vessel Code

U.S. Department of Energy

Environment, Safety & Health

Final Design Review

Gigaelectron Volt Liquid Helium Liquid Nitrogen

Multi-Layer Insulation

Material Requirements Planning

Process and Instrumentation Diagram

Preliminary Design Review

Programmable Logic Controller

Quality Assurance

RF

R/L

SAT

SC

sow

SR

Radio Frequency

Refri gerati on/L iquefaction

Site Acceptance Test

Superconducting

Statement of Work

Storage Ring

2 Applicable Documents

Technical Specification SPEC_C AD-1377

3 REQUIREMENTS

In accordance with the applicable specifications, referenced documents, and envelope drawings as defined in this SOW, the Contractor shall design, manufacture, and deliver the Helium purifier with all the accompanying components, as set forth herein.

The Contractor offering the design and manufacturing of the Helium purifier shall have previously and successfully designed and fabricated such components of similar size.

3.1 GontractorResponsibilities

Contract shall provide the following equipment/controls and work as stated below in accordance with Technical Specification

3.1.1 Equipment

. The Contractor shall deliver to BNL a 80K Helium Purifier

3.1.2 Equipment/Controls and øpplicable work

l. The Contractor is responsible for shipment of the Helium Purifier to BNL facility.

2. The Contract shall delivery all Piping interconnections and other interfaces

3. The Contractor shall be responsible for providing Terminal box connections to interface with BNL PLC in order to communicate with Helium Purifier field devices and instrumentation.

4. BNL will provide PLC hardware to be installed at factory by Contractor. Contractor will provide instrumentation power supply. Vendor will provide inputs/outputs/interface mapping.

3.1.3 Tooling/Fíxtures/Test Equipment

The Contractor shall supply all special tooling and test equipment required to complete the installation of components listed in Technical Specihcation Section 2.3.

3.2 Design and Design Review Requirements

3.2,1 Preliminary Design Review Report

The Contractor shall be responsible for the overall design of Helium purifier and items listed in section 3.1.2. Prior to the PDR meeting, the Contractor shall prepare and submit a PDR report that includes the following:

1. Preliminary design with a description of Helium purifier and items in section 3.1.2. The design data such as adsorber mass, superhcial velocity, and residence time at the specified operating pressure shall be submitted.

2. List of hardware to be provided upon delivery to BSA.

3. Methods of the thermal insulation of the cryogenic components (e.g.how many layers of MLI) and the requirements to maintain this insulation (e.g. required vacuum).

4. Protection measures for the pressurized volumes and the vacuum casing, including. but not limited to, relief valves and burst disks where applicable.

5. Layout of interface points.

6. Number and location of field joints.

7 . Details of the testing that will be carried out at the factory; see sectio n 3 .3 .2.

3.2.2 Preliminary Desígn Revie.w Meeting

A Preliminary Design Review meeting shall be held in accordance with the schedule set forth in section 5. The Contractor shall provide, no laterthanten (10) working days priorto the scheduled meeting, a draft PDR report that meets the requirements set forth in section 3.2.1 herein. The f,rndings of this report will be reviewed at the PDR meeting, to be held at the Contractor's facility or in video conference format (at the discretion of BSA) and shall cover all pertinent issues relating to the detailed design of equipment listed in section 3.1. The Contractor shall maintain and submit the minutes of the PDR meeting and shall also incorporate any agreed-to changes into the final PDR report, both of which are to be submitted within five (5) working days of the PDR meeting for subsequent review and approval by BSA.

3.2.3 Final Design Review Report

The Contractor shall develop the overall design of Helium purifier and items listed section 3.1.2 in accordance with the applicable specifications and supporting documents as identified herein. The following categorized documents shall be delivered according to the schedule in section 5 of this sow.

3.2,3.1 Deliverable Documents Prior to FDR Meeting

Prior to the FDR meeting, the Contractor shall prepare and submit an FDR report that includes the following:

1. The final design including mechanical layout, assembly / disassembly drawings with specif,rcations required for the maintenance of components.

2. A planned Schedule for the delivery of Helium purifier with all the accompanying components listed in section 3.1 .

3. Heat leak analyses for Helium purifier.

4. Test procedures that will be carried out at the factory; see section3.3.2.

5. Detailed interconnect installation plan.

6. Relief devices sizing calculations.

3.2.4 Final Design Review Meeting

A Final Design Review meeting shall be held in accordance with the schedule set forth in section 5 herein. The Contractor shall provide, no later than ten (10) working days prior to the scheduled meeting, a draft FDR report that shall consist of the requirements set forth in Statement of Work section 3.2. The findings of the FDR report shall be reviewed at the FDR meeting to be held at the

Contractor's facility or in video conference format (at the discretion of BSA) and shall cover all pertinent issues relating to the final detailed design of equipment listed in section 3.1. The Contractor shall maintain and submit minutes of the FDR meeting and shall also incorporate any agreed-to changes into the final comprehensive FDR report, both of which are to be submitted to BSA within five (5) working days of the FDR meeting for subsequent review and approval. After written approval of the FDR report by BSA, the Contractor shall promptly begin manufacturing, testing, and delivery of the equipment listed in Statement of Work section 3.3.

3.2.5 Approval to Proceed

BSA must approve in writing the FDR report, including any modifications introduced at the FDR meeting, before the Contractor proceeds with ordering material and components. BSA will approve the FDR within 5 working days after receiving the report and closure of any action items. Prior to BSA approval of the FDR report, the Contractor may request written approval from BSA to order long-lead or critical components and/or materials.

3.3 Manufacturing and Testing Requirements

3.3.1 Manuføcturing Requírements

Where any deviations from the original drawings contained in the manufacturing drawings authorized by BSA occur, the Contractor must note the changes with the date and name of the BSA person who authorized the change. A final set of "as-built" drawings must be provided in the same manner, as required in Statement of Work section 3.3.

3.3.2 Acceptance Test Procedures

The Contractor shall provide Acceptance Test Procedures (ATPs) that are in accordance with this

SOW, the specification, and all applicable codes and standards. ATPs shall be provided to BSA Technical Representative within the timeframe listed in Section 5. All tests listed in this section and any additional tests shall be identified and scheduled in both the Program Plan and

Manufacturing/Inspection/Test Plan (see sections 3.3.3 and 3.3.5 of this SOW). The Contractor shall perform all ATPs in accordance with the approved FDR report at minimum, but not limited to:

¡ Pressure tests in accordance with requirements in SPEC_C^D-1377 Ref [1] section 2.2,item 4 and section 2.3.3, items 2, 3 and4

The performance test in accordance with requirements in SPEC _CAD-1377 Ref. [] section

2,2,item3

The startup time test in accordance with requirements in SPEC _CAD-1377 Ref. [1] section

2.2, item 5

The LN2 consumption test in accordance with requirements in SPEC_CAD-I377Ref. [1] section 2.2,items 5 and 6

Leak tests in accordance with requirements in SPEC_CAD-1377 Ref. [1] section 2.3.1, item

2 and section 2.3.3 item6

The Helium Puriher shall best tested at the Contractor's facility to demonstrate full compliance with the

SOWTechnical Specification. The Helium Purifier shall be fully assembled and be representative of the final as-delivered configuration for Factor Acceptance Test (FAT). The test listed in the SOWTechnical

Specification shall be conducted on the Helium Puriher at the Contractor's facility according to the approved Accepted Test Procedure (ATP), prior to delivery at BNL.

All test data shall be documented in the Factory Acceptance Test report and sent to BSA prior to the Helium

Purifier delivery. Acceptance of the test data is contingent upon data review and written approval by BSA Technical Representative prior to shipment of the Helium Purifier.

3.3.3 Program Plan

Within two (2) weeks after award of contract, the Contractor shall deliver a detailed program plan which includes a milestone schedule defining the design validation, manufacturing and testing in sufficient detail to allow regularly scheduled progress monitoring.

3.3.4 ProgressTeleconference

Within two (2) weeks after award of contract, bi-weekly program technical and progress teleconferences and/or meetings between the Contractor and BSA shall be held at a mutually scheduled time. The discussions shall include the Contractor's progress, technical and contractual questions, presentations of analysis of testing results, design reviews, value engineering, troubleshooting, material status, tooling status, resources, and manufacturing issues.

Additional teleconferences andlor meetings shall be held at the request of BSA, as necessary during contract performance.

3.3.5 Manufacturing/Inspection/Test Plan

A Manufacturing/Inspection/Test plan shall identi$ the manufacturing processes of work required to complete all efforts as indicated in this SOW. A manufacturing plan shall be submitted for review and approval by BSA no later than (2) weeks after the FDR meeting. The plan may be a single document or may make use of existing travelers or other suitable planning and control documents.

It shall address the Material Requirements Planning (MRP), and at a minimum include manufacturing, inspection, and test steps including identification of critical manufacturing operations and parts/subassemblies showing integrated flow into the end item(s). If the Contractor does not have an MRP system in place, then details for purchasing all raw materials, shop loading

(by work center), and a schedule for manufacturing all components and assemblies through packaging and shipping shall be provided by the Contractor.

3.3.6 PedormanceReporting

Throughout the life of the contract, the Contractor shall supply a written report by the fifth of every month to the BSA technical representative and contractual representative clearly detailing progress through the prior month with respect to the program. This shall include milestone charts, detailed progress, upcoming work, open items, problems, recommended solutions, and risk mitigation. The report shall be sent to BSA electronically in Microsoft Project or PDF format.

3.4 Documentation and Data Management

1. All the documentation provided by the Contractor shall be in English.

2. The Contractor shall provide an electronic copy (email, plus either CD ROM or USB data storage device) and one hardcopy of the End Item documentation package in accordance with the schedule set forth in the contract. The End Item document package shall be considered the property of BSA after contract completion and shall consist of the following documentation:

. Production drawings

. As-Built Listing (ABL) - mechanical and electrical for each component

. Components data sheets that include at minimum but not limited to:

- The pipe flexibility and stress analyses (ASME 831.3)

- Relief devices sizing calculations (ASME BPVC Section XIII - Rules fsr

Overpressure Protection) and the vacuum vessel drop plate calculations (UG-125 to UG-135, ASME BPVC-VIII Div.l),

- Lifting lug and weld attachment design calculations

- Form U-1 and associated data reportsiQA documentation for all items classified as

ASME pressure vessels, particularly Form U-1 for adsorbers, and Form U-lP for plate heat exchangers

- Certified Mill Test Reports (material certifications) for materials used for cryogenic components

- Inspection data for inspections performed at incoming inspection

- Inspectionsin-processduringmanufacturing

- Completed travelers

- Weld map inspections for weld joints per ASME 831.3 piping code

User/operation manuals and any specific instructions (e.g. startup/shutdown, adsorber media replacement)

Acceptance test procedures and acceptance verification test reports for the Helium purifier at the Contractor's site.

Acceptance Test Procedures and final acceptance test reports for the Helium purifier at the BNL site.

. Mapping and labelling of field signals to terminal blocks (for interfacing with BNL PLC)

. Certificate of Conformance including Form U-3 for items classif,red as ASME pressure vessels

Documents shall be readable with the software Aclobe Reacler (*,pdf format), Microsoft Office

2010 (*.docx and *.xlsx formats), AutoCAD 2026 (*.dwg or *.dxf format).

3. All engineering drawings shall be formatted in accordance with ASME YI4.5-2024

4. The Contractor shall maintain the capability to receive and send CAD files of all components or assemblies in STP, SAT, IGES, IAM, or IPT file format at the request of BSA.

5. The Contractor shall retain all original data generated under this contract, in good condition, for at least five (5) years, unless otherwise directed by BSA.

3.5 Configuration Management

The Contractor shall establish and maintain a conhguration control system to ensure that all end itcms (including spares) are of the proper configuration, with proper corresponding labeling of each component, and that all approved configuration changes are incorporated at the specified effectivity points. Records shall be maintained veriSing the configuration of each item.

3.6 Environment, Safety and Health (ESH)

3.6.1 Pressure Søfety

All pressurized components shall be compliant with the SPEC_CAD-1377 Department of Energy

(DOE) l0CFR851, Ref. [13], ç851.24 "Functional oreas," item þ) with reference to Appendix A to Part 851 - "Worker Safety and Health Functional Areas " in section 4 - "Pressure Safety" with applicable listed documents including ASME Code 831.3 "Process Piping" and ASME Boiler and

Pressure Vessel Code (BPVC) sections I through section XII, particularly, section VIII "Rules for

Construction of Pressure Vessels" Division 1, or Division 2 "Alternative Rules". Pressure relief devices shall be certified (stamped) by either both the National Board of Boiler and Pressure Vessel

Inspectors (NBBI) or an ASME certified inspector.

3.6.2 MaterialHandlíng

Lifting hardware must meet BNL safety requirements, and as such shall be selected and used according to ASME B30.26, "Rigging Hardware." The Contract shall submit the lift plan to BSA for review prior to delivery of the Helium Purifier. All Below-the-Hook Lifting Devices in use shall be load tested to l25o/o of maximum load according to ASME 830.20, and documentation of that test shall be provided to BSA. All component lifting points/brackets shall be designed with the safety factor of 3 (to yield), and calculations provided in the End Item documentation package.

3.7 Warranty

The Contractor shall provide a one-year warranty on all parts and labor commencing with BSA's acceptance of the Helium Purifier. A recommended spare parts list shall be available from the

Contractor. Remote diagnosis and troubleshooting from Contract shall be available upon request within 24 hours during regular workdays.

3.8 Packaging & Shipping

l. In preparation for shipping, the Helium purifier shall be covered or wrapped for protection against weather elements, dust, and damage to projections, shock loads, impacts, and rubbing. It shall be properly braced and cushioned within the packing so that it will not shift during handling and shipment. The method of shipping will be specified by BSA one month prior to delivery. System to be backfilled with dry nitrogen at 5psig and be sub-contained isolated volume.

2.The Components shall be properly supported and contained to prevent damage and contamination during transit. Durable material, such as clean wood, bubble wrap, or similar non-contaminating materials are to be used to support and protect the components from one another during transit and storage. Peanut type material shall not be used for packaging. Packaging for objects weighing over

100 kg shall have the weight and location of the center of gravity clearly identified, and contain tilt, temperature, and G-force indication.

3. All vacuum jacketed piping/area shall be shipped with vacuum less than 10-atorr.

4. All shipping containers shall be marked or tagged with the following information:

. BNL purchase order number

' Shipping address as specified within the contract

¡ Contractor's name

. Components contained within each package

. "Topside up," if required

. "Fragile," if required

. If multiple containers, mark I of X, 2 of X, etc. Where X is the total quantity of containers.

3.9 Shipping

Advanced Notice

If a shipment is heavier than 3,000 lbs, longer than 8 feet in any direction, or has a high center of gravity, it will require rigging upon receipt and the shipper shall provide a minimum of 3 days' advance notice of delivery to BNL's Receiving department via email to WarehouseOperations@bnl.gov. The shipper must obtain acknowledgement from BNL that delivery notification was received. Failure to contact BNL will result in delays during delivery, and any resulting demurrage will be at the shipper's expense.

Delivery Location Unless otherwise noted on the Purchase Order/Contract, all deliveries to Brookhaven National Laboratory shall be addressed to Building 98. The equipment will be delivered to building 9l2,but the truck driver shall stop Building 98 to check-in.

Delivery Time All deliveries must arrive at Brookhaven National Laboratory (BNL) between the hours of 8 a.m. and 4 p.m. EST, Monday through Friday. Warehouse Operations must be contacted for any exceptions.

4 QUALITY ASSURANCE

The Contractor shall maintain and apply an effective Quality Assurance (QA) program for the design, manufacture, and testing of all systems and equipment provided. The system shall meet the requirements of the ISO-9001 Standard, "Quality Management System Requirements."

4.1 QualityAssuranceRequirements

As set forth in BSA Form BNL-QA-I01, "Brookhaven National Laboratory Supplier Quality Assurance Requirements," as amended herein, forms apart of this statement of work. Specifically, the following sections of BSA Form BNL-QA-I01 are applicable: 1,2,3,3.7,3.7.2,3.2,3.3,3.4, 3.5,3.6,3.7,3.8,3.1 1,3.12,4.0,4.1,4,2,4.3,4.4,4.4.1,4.4.2,4.4.3,4.5,4.6,4.7,4.7.1,4.7.3,4.10, 4.10.1,4.10.2,4.10.4,4.I3,4.14,4.15,4.16,4.19,4.2I,4.23,4.28,4.31,4.34,and4.39. Witheach component delivered, the Contractor shall supply a Certificate of Conformance, in accordance with section 4. l6 of BNL-QA- 101 .

Clause 4.4: Manufacturing/lnspection/Test Plan is modified as follows: (14) calendar weeks after award of contract, the supplier shall submit for BSA's approval a

Manufacturing/lnspection/Test plan for the items to be produced.

4.2 QA Flow Down

The Contractor shall ensure a proper and complete flow-down of all applicable QA requirements to its suppliers and sub-tier suppliers.

4.3 Material Review Board (MRB) Authority

1. Unless, and until, Material Review Board (MRB) authority has been requested and received, the

Contractor shall be restricted to dispositions of rework, scrap, and return to vendor; i.e., the

Contractor shall not use nonconforming materials via unique or standard repair processes, nor via use-as-is-dispositions.

2. The Contractor shall not delegate MRB authority to suppliers without the prior knowledge and written approval of BSA.

3. BSA may delegate MRB Authority to the Contractor, when requested by the Contractor. Such request shall be accompanied by l) the Contractor's procedure tbr the identitication, evaluation, disposition, and control of non-conformances; and 2)the resumes of personnel to be assigned as

MRB members.

4. All non-conformances requiring MRB action shall be documented and sent to the BNL technical representative within five (5) working days of the decision.

5 SCHEDULE

The following schedule is for planning purposes only. Schedule requirements set forth in the contract will take precedence.

6 DELIVERABLES

The Contractor shall supply the following

Item Approval Required

No

Yes

No

Yes Yes Yes

Yes Yes Yes

10 Yes

11 Yes

I I

Milestone Galendar weeks after award

Proqram Plan (submittinq for rev¡ew and approval) 2 PDR Report (draft for review) 3 Preliminary Desiqn Review (PDR) 5 PDR Report (submitting for approval) 6

FDR Report (draft for review) 10 Final Design Review (FDR) 12 FDR Report (submittinq for approval) 13 Man ufactu ri n g/l nspection/Test P lan (su bm itti ng for review and approval)

Acceptance Test at Contractor's facility prior to shipment 26 Delivery of Helium purifier with options, where applicable, at BNL

Site acceptance tests 30 Delivery of End ltem Documentation Package 30

Description Due

Technicaland Progress Teleconferences

2 weeks after award of contract, bi-weekly thereafter

Program Plan 2 weeks after award of contract

Performance Reports 5th of every month

Draft PDR Report 2 weeks prior to PDR

PDR Report and PDR Minutes 1 week after PDR

Draft FDR Report 2 weeks prior to FDR

FDR Report and FDR Minutes 1 week after FDR

Man ufacturi nq/l nspection/Test Plan 2 weeks after FDR

Acceptance Test Report As set forth in the Contract Delivery of Helium purifier with options, where aoolicable. at BNL

As set forth in the Contract

End ltem Documentation Package At delivery with Helium purifier

7 VALUE ENGINEERING

The Contractor is encouraged to make recommendations for changes that might lead to an improvement in perforrnance, reliability, quality, safety, or reduction in cost. Simplicity in operation, ease of maintenance, and an improvement in the performance and reliability of the specific functions beyond the requirements of the specification are objectives which shall be considered. Where it appears a substantial improvement in simplicity of design, performance, ease of maintenance or will result from the use of and s other than those specified, it is desirable that their use be investigated. When investigations point to advantages that may be realized, the recommendation for change shall be presented to BSA for review and, if approved, authorized in writing.