A.02 PTA Monaco PWS (003).docx

PERFORMANCE WORK STATEMENT

D-21 System Modernization, BT-XM Transceiver Procurement, Integration, Training, and Preventive Maintenance and Inspection Pohakuloa Training Area, Hawaii 25 September 2026

1.0 General Information

1.1 Overview

1.1.1 The Contractor shall furnish, deliver, configure, integrate, test, document, and support a replacement/modernization D-21 emergency communications and mass-notification system at Pohakuloa Training Area (PTA), Hawaii. The requirement includes D-21 primary and redundant computing capability, associated operator/client equipment, BT-XM transceivers and associated equipment, installation and system-integration services, operator/administrator training, and one onsite Preventive Maintenance and Inspection (PMI) visit.

1.1.2 The resulting system shall support emergency communications, alerting, and mass-notification operations using the Government’s existing and newly installed communications infrastructure. The Contractor shall configure the system to support primary/redundant operations, synchronized databases, authorized user accounts, and secure system administration in accordance with applicable Government cybersecurity requirements.

1.2 Scope

1.2.1 The Contractor shall perform all work necessary to provide a complete, operational, and Government-accepted system, except for Government-furnished responsibilities expressly identified in Section 5.0.

1.2.2 The scope includes:

a. Delivery of D-21 system hardware, software, peripherals, and associated licenses identified in Technical Exhibit (TE) 1, Bill of Materials (BOM).

b. Delivery of eighteen (18) BT-XM mass-notification transceiver assemblies with associated relay components, planner software or equivalent planning capability, and antenna-related components identified in TE 1. The proposal identifies eighteen BT-XM transceiver assemblies and eighteen associated relay boards.

c. Installation and configuration of one D-21 primary server at Building 215 and one redundant D-21 server at the Government-designated location identified in TE 2, Installation Locations and Government-Furnished Infrastructure. The proposed primary server configuration includes a tower CPU, keyboard, mouse, two monitors, D-21 Version 2 software, Fire software, and RMF-ready configuration.

d. System integration, functional testing, redundancy/failover testing, and acceptance support.

e. Up to four (4) hours of onsite operator training following system initialization, plus administrator training sufficient for Government personnel to operate, monitor, and perform routine administration of the installed system.

f. One onsite PMI visit approximately six months after completion of the D-21 primary and redundant-server installation.

1.3 Period and Place of Performance

1.3.1 Place of Performance. Pohakuloa Training Area, Hawaii, including Building 215 and other Government-designated facilities listed in TE 2.

1.3.2 Period of Performance. The Contractor shall complete equipment delivery, installation, integration, training, documentation, and acceptance testing no later than 360 calendar days after contract award, unless modified by the Contracting Officer (KO). The provided proposal identified a 360-day lead time for equipment delivery and installation completion.

1.3.3 PMI Timing. The Contractor shall perform the PMI visit approximately six months after successful completion and Government acceptance of the D-21 primary and redundant-server installation, on a schedule coordinated with the Contracting Officer’s Representative (COR).

1.4 Definitions and Acronyms

· AHJ: Authority Having Jurisdiction.

· BOM: Bill of Materials.

· BT-XM: Mass-notification transceiver equipment compatible with the D-21 system.

· COR: Contracting Officer’s Representative.

· D-21: Government emergency communications, dispatch, fire reporting, and/or mass-notification system.

· KO: Contracting Officer.

· PMI: Preventive Maintenance and Inspection.

· RMF: Risk Management Framework.

· SCAP: Security Content Automation Protocol.

· TE: Technical Exhibit.

· UPS: Uninterruptible Power Supply.

2.0 Performance Requirements

2.1 Project Management and Coordination

2.1.1 The Contractor shall designate a project manager as the single point of contact for all performance, scheduling, coordination, installation, and deliverable matters.

2.1.2 Within fifteen (15) calendar days after contract award, the Contractor shall submit a Project Management Plan to the COR. At a minimum, the plan shall include:

a. Project schedule and milestones.

b. Equipment delivery schedule.

c. Installation sequence.

d. Required Government-furnished information and site prerequisites.

e. Test and acceptance approach.

f. Training schedule.

g. PMI schedule.

h. Risk-management approach for delays, infrastructure deficiencies, or integration issues.

2.1.3 The Contractor shall notify the COR in writing within two (2) business days of identifying a condition that may adversely affect schedule, cost, installation, system performance, or acceptance.

2.2 D-21 Computing System

2.2.1 The Contractor shall furnish and install a D-21 primary server at Building 215 and a redundant server at the Government-designated redundant location.

2.2.2 The Contractor shall provide the computing equipment, peripherals, displays, software, licenses, and accessories identified in TE 1. The proposed configuration includes two D-21 Version 2 Windows 11 server systems, two server-support kits, and two D-21 client-support kits.

2.2.3 The Contractor shall install and configure the D-21 application software and supporting components to provide emergency communication, alerting, and mass-notification functionality compatible with the installed and Government-authorized system architecture.

2.2.4 The Contractor shall configure the primary and redundant D-21 systems to synchronize operational databases and support a controlled redundant-server takeover.

2.2.5 The Contractor shall provide all necessary system configuration files, installation media, licenses, and system documentation to the Government upon completion of installation.

2.3 BT-XM Transceivers and Associated Equipment

2.3.1 The Contractor shall furnish eighteen (18) BT-XM transceiver assemblies, eighteen (18) associated relay components, one BT-XM planning capability, and antenna-related components in accordance with TE 1.

2.3.2 Each transceiver assembly shall be compatible with the D-21 system and the Government-designated fire alarm/mass-notification infrastructure.

2.3.3 The Contractor shall furnish antenna support components for each BT-XM installation location as identified in TE 1, including mounting hardware, factory-tuned or otherwise properly configured antenna components, lightning protection, and interconnecting coaxial cable assemblies.

2.3.4 The Contractor shall provide one VHF modem omnidirectional antenna system for the D-21 system, including antenna, mounting bracket, lightning arrestor housed in a NEMA 3R enclosure, and up to 150 feet of low-loss coaxial cable with connectors, if identified in TE 1.

2.3.5 The Contractor shall provide technical support and system-integration support for Government installation of BT-XM transceivers and radio-frequency modem antenna systems, as specified in Section 5.0.

2.4 Installation and Integration

2.4.1 The Contractor shall install all Contractor-furnished D-21 central equipment, including primary and redundant servers, operator/client equipment, displays, UPS equipment, network components furnished under this requirement, and required software.

2.4.2 The Contractor shall coordinate facility access, work areas, and system outages with the COR before beginning onsite work.

2.4.3 The Contractor shall protect Government property and maintain a clean work area. At completion of onsite work, the Contractor shall remove installation debris and place it in Government-designated waste containers.

2.4.4 The Contractor shall configure and verify communications between D-21 computers, network devices, radio-frequency modem equipment, and at least one installed BT-XM transceiver before requesting Government acceptance. The proposal specifies installation of at least one BT-XM unit for D-21 testing before contractor mobilization.

2.4.5 The Contractor shall update or incorporate Government-furnished map, graphics, floorplan, and pre-fire-plan data into the D-21 system where the Government provides complete, usable source files within the time required by Section 5.0.

2.5 Cybersecurity and RMF Support

2.5.1 The Contractor shall configure Contractor-furnished D-21 computers using the applicable D-21 RMF-ready configuration and shall apply the current site-applicable software and security settings authorized by the Government.

2.5.2 The Contractor shall create individual user accounts and implement strong-password settings as directed by the Government’s authorized system representative.

2.5.3 The Contractor shall provide available software configuration information, security documentation, and applicable scan or configuration results required to support Government RMF activities.

2.5.4 The Contractor shall not represent that installation, or configuration alone guarantees an Authority to Operate, a particular SCAP score, or successful compliance with every Security Technical Implementation Guide (STIG) control. The proposal similarly identifies that it does not guarantee specific SCAP scores or passage of specific STIGs.

2.5.5 The Government remains responsible for system authorization, eMASS entry, approval of cybersecurity artifacts, and any security-hardening tests beyond the Contractor’s specifically contracted deliverables.

2.6 System Testing and Acceptance

2.6.1 The Contractor shall develop and submit a System Test and Acceptance Plan no later than thirty (30) calendar days before scheduled installation.

2.6.2 The Contractor shall conduct functional testing of all installed Contractor-furnished D-21 equipment and shall demonstrate that the system:

a. Powers on and operates without unresolved critical faults.

b. Establishes connectivity among D-21 network computers and connected devices.

c. Synchronizes the redundant database with the primary database.

d. Successfully completes a redundant-server takeover test.

e. Sends and receives test messages through at least one installed BT-XM transceiver.

f. Verifies the Contractor-provided support connection, if authorized by the Government.

g. Validates operation of newly installed displays, keyboards, mice, printers, and other peripherals provided under the contract.

h. Verifies UPS performance using built-in self-test capability or a 15-minute load test and records the result.

2.6.3 If radio-network-connected mobile clients are included in TE 1, the Contractor shall conduct a drive test using at least one Government-designated mobile client vehicle to verify connectivity to each mobile base station.

2.6.4 The Contractor shall document all test results, deficiencies, corrective actions, and retest results in the System Test Report.

2.6.5 Government acceptance shall occur after the COR confirms completion of all contract requirements and acceptance criteria. The COR may witness testing; however, only the KO may formally accept or reject contract deliverables.

2.7 Training

2.7.1 The Contractor shall provide onsite D-21 operator and administrator training after system initialization and before final system acceptance.

2.7.2 Training shall include, at a minimum:

a. System navigation and display interpretation.

b. Routine operator actions and response to alarms or alerts.

c. Routine administrator functions.

d. Primary/redundant-system status and failover awareness.

e. Basic BT-XM system interaction and alert-message operation.

f. Procedures for initiating Contractor support, if applicable.

g. Applicable system-care and maintenance actions permitted for Government users.

2.7.3 The Contractor shall provide up to four (4) hours of onsite operator training and shall provide administrator training consistent with the installed system configuration.

2.7.4 The Contractor shall provide electronic training materials and a sign-in roster to the COR within five (5) business days after training completion.

2.8 Preventive Maintenance and Inspection

2.8.1 The Contractor shall perform one onsite PMI visit approximately six months after D-21 system installation and Government acceptance.

2.8.2 During the PMI visit, the Contractor shall inspect, clean, functionally test, and document the condition of Contractor-furnished D-21 central equipment, including applicable rack-mounted and tower computers, GPIO controllers, digital voice recorder equipment, network-video-monitoring equipment, printers, UPS equipment, radio-frequency modem equipment, and related components. The proposed PMI service includes inspection and cleaning of central D-21 equipment and associated components.

2.8.3 The Contractor shall, as applicable:

a. Verify internal equipment connections, fans, cables, and connectors.

b. Verify network connectivity and support connectivity.

c. Confirm primary/redundant database synchronization and execute a redundant-server takeover test.

d. Inspect and test printer operation and associated drivers.

e. Update D-21 software, antivirus definitions, firmware, media files, and RMF-ready settings to the current site-applicable version authorized by the Government.

f. Inspect accessible radio-frequency modem equipment and antenna-network condition from ground level.

g. Measure and record forward and reflected power for accessible radio-frequency modem equipment.

h. Perform UPS self-tests or 15-minute load tests and record results.

i. Update D-21 maps, technical manuals, and hazardous-materials information when updated Government-furnished source material is available.

j. Provide recommendations for upgrades, repairs, or operational improvements.

2.8.4 The Contractor shall submit the PMI Report within five (5) business days after completion of the onsite visit. The report shall identify work performed, inspection results, deficiencies, corrective actions completed, deferred actions, and recommended follow-on work.

2.8.5 PMI does not include repair, replacement, commissioning, or modification of equipment unless expressly included in the contract or authorized by a written contract modification. This includes field units, existing fire alarm control panels, antennas, transceivers, and equipment not furnished under this contract.

3.0 Deliverables

4.0 Quality Assurance and Acceptance Standards

4.1 Quality Control

4.1.1 The Contractor shall maintain a quality-control process sufficient to ensure all hardware, software, installation, configuration, training, testing, and documentation requirements are completed before submission to the Government for acceptance.

4.2 Performance Standards

5.0 Government-Furnished Responsibilities and Prerequisites

5.1 Government Responsibilities

The Government shall:

a. Designate a technical point of contact and COR.

b. Provide access to facilities and designated work areas.

c. Provide escorts where required for controlled areas.

d. Obtain required installation approvals, permits, and facility agreements under Government control.

e. Install radio-frequency modem antenna systems before Contractor mobilization, unless separately added to the Contractor’s scope.

f. Install BT-XM transceivers and associated field equipment, unless separately added to the Contractor’s scope.

g. Install at least one BT-XM transceiver before Contractor mobilization to support D-21 integration testing.

h. Provide dedicated, tested single-mode fiber connectivity between D-21 equipment locations, with LC connections, within five feet of equipment locations, and within the loss and distance limits specified in TE 2. The proposal identifies a dedicated dark single-mode fiber pair, link loss of -15 dB or less, and end-to-end length not exceeding 10 km as prerequisites.

i. Provide standard 120VAC/220VAC power within five feet of D-21 equipment locations and a dedicated 110VAC fire-alarm circuit within five feet of BT-XM installation locations, as applicable.

j. Provide current base maps, GIS, floorplan, graphics, and pre-fire-plan data necessary for D-21 map/database development within thirty (30) calendar days after award.

k. Retain responsibility for RMF authorization decisions, eMASS record entry, and testing beyond contracted system configuration and documentation support.

5.2 Site Conditions

5.2.1 The Government shall provide work areas free of conditions that would prevent safe performance.

5.2.2 The Contractor shall immediately notify the COR of unsafe conditions, inadequate infrastructure, unavailable access, or missing Government-furnished prerequisites that prevent performance.

5.2.3 Contractor-provided UPS equipment shall be treated as short-duration backup power for transition to generator power and not as a source of extended running time for protected equipment.

6.0 Exclusions and Limitations

6.1 Unless expressly included by contract modification, this PWS excludes:

a. Physical installation, troubleshooting, repair, replacement, or modification of existing fire alarm control panels.

b. Physical installation, troubleshooting, repair, replacement, or modification of existing antennas and transceivers.

c. Commissioning of newly installed fire panels.

d. Repair or replacement of Government-furnished or third-party equipment not included in TE 1.

e. Additional system expansion beyond the equipment and locations listed in the TEs.

f. Guaranteed achievement of a specific cybersecurity authorization outcome, STIG score, or SCAP result.

g. Infrastructure improvements, including fiber runs exceeding the limits in Section 5.1.i.

h. Additional training, travel, labor, equipment, or testing not expressly included in this PWS.

6.2 The Contractor shall not perform out-of-scope work without written authorization from the KO.

7.0 Technical Exhibits

· TE 1: Bill of Materials and Required Quantities

· TE 2: Installation Locations, Building Information, and Government-Furnished Infrastructure

8.0 Training/Security

8.1 AT Level I Awareness training. This language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

8.2 Access and general protection/security policy and procedures. This language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.3 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.4 iWATCH Training. This language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

8.5 For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the Government OPSEC officer responsible. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530‐1.

8.6 For contracts that require OPSEC Training. Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

8.7 Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204-2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS 204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE).

8.8 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

Technical Exhibit 1: Bill of Materials and Required Quantities

Technical Exhibit 2: Installation Locations, Building Information, and Government-Furnished Infrastructure Facilities for Fire Alarm Installation:

· 226

· 227 A, B, C

· 95

· 91

· 363

· 135

· 136

· 137

· 138

· 139

· 144

· 145

· 146

· 147

· 148

· 149

· 390

· 238 image1.jpeg image2.jpeg image3.jpg