A-1_Orange_Proposal_for_Additional_Locations_in_MA_(original_from_2023).pdf

This is a proposal document from A-1 Orange Exterior Building Service detailing their bid submission for additional window cleaning service locations in Massachusetts, related to the County of Volusia's Invitation for Bid (ITB) 26-B-61JJ for comprehensive window cleaning services at the Daytona Beach Ocean Center in Florida. The solicitation seeks professional window cleaning services addressing saltwater-related buildup, mineral deposits, and residue at the coastal facility located at 101 N. Atlantic Ave., Daytona Beach, FL 32118. Services must be provided Monday through Friday from 8:00 a.m. to 6:00 p.m., with availability for weekend and after-hours work. A non-mandatory pre-solicitation conference was scheduled for March 26, 2026, at 11:00 a.m. on-site, with questions due by April 2, 2026, at 11:59 p.m. and bids due April 16, 2026, by 3:00 p.m. through the County's eProcurement Portal, with solicitation opening at 3:01 p.m. via Microsoft Teams. The successful contractor will receive an initial three-year term with two optional one-year renewals contingent upon mutual written agreement and County Council approval.

Pricing must be submitted for four hourly service rate categories based on building height (15 feet and below versus above 15 feet) and time of service (normal business hours versus evenings and weekends), with all costs including labor, materials, equipment rental, fuel, travel, and pure water system operation utilizing Reverse Osmosis and Deionization systems. Award will be made to the lowest responsive and responsible bidder based on total cost, past performance (requiring three references from similar projects completed within the last three years), and contractor qualifications. A-1 Orange Exterior Building Service is the incumbent contractor, having submitted the lowest bid of $70,786.00 across three facilities in the July 2021 solicitation, with Ocean Center pricing specifically totaling $8,307.00. The County offers a local preference of three percent for respondents with documented permanent locations in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to the solicitation closing date. Required insurance includes Workers Compensation with Florida Statutory limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate, and Auto Liability with a combined single limit of $1,000,000, with the County named as additional insured. Payment terms allow the County twenty business days to remit full payment on undisputed invoices, and annual price adjustments are permitted based on documented increases in wages, fuel, or materials using Employment Cost Index or Producer Price Index.