A 02 Scope of Work - CE HEC_Final.pdf

Statement of Work 128th Air Refueling Wing

Hazardous Energy Control Procedures 25 August 2020

SW-01 Description of Work:

The 128th Air Refueling Wing Hazardous Energy Control Program consists of approximately 593 pieces of equipment and machinery that require updated Lockout-Tagout procedures.

The Contractor shall provide all professional services, personnel, materials, equipment, labor, supervision and facilities necessary to perform contractual services, as stated in these specifications, at the 128th Air Refueling Wing, located at General Mitchell International Airport, Milwaukee, WI 53207-6151.

SW-02 Applicable Standards and Specifications:

Must comply with all applicable guidelines to include OSHA 29 CFR 1910.147, ANSI Z244, and NFPA 70E standards.

SW-03 Principal Features:

1. A complete inventory and analysis of machines and equipment that are maintained by the CES to determine which machines or equipment will be in need of an energy control procedure. Once the machinery/equipment that will need a control procedure has been identified, the Contractor must develop and deliver a complete set of OSHA compliant Lockout-Tagout procedures for each piece of machinery/equipment. Similar pieces of equipment may be grouped together for standard procedures as appropriate while still meeting OSHA requirements. Additionally, training of affected and authorized 128 CES personnel shall be conducted by the Contractor in accordance with OSHA requirements.

A. Written Procedures shall:

1. Include a specific statement of the intended use of the procedure

2. Identify all energy sources

3. Specific procedural steps for shutting down, isolating, blocking and securing machines or equipment to control all hazardous energy

4. Specify the procedures for the relief or disconnect of all stored or residual energy

5. Specific procedural steps for the placement of lockout devices or tagout devices and the responsibility for them

6. Specific requirements for testing a machine or equipment to determine and verify the effectiveness of lockout devices, tagout devices and other energy control measures

7. Specific procedures for release from lockout or tagout

B. The contractor shall provide the following deliverables:

1. Electronic:

i. All electronic source files of all machine-specific lockout-tagout procedures and all associated electronic files used to create the procedures, including picture files, must be delivered in an editable file and format (example: l unique Microsoft Word or Excel file for each procedure created)

ii. A Microsoft Office Template file(s) used to create Lockout- Tagout procedures shall also be supplied

iii. All supplied files must be delivered via CD/DVD media

2. Paper:

i. The Contractor shall prepare two (2) printed copies of the Hazardous Energy Control program in a 3-ring binder(s) to include:

a. Printed copies of all procedures

b. Lockout-Tagout policy

c. Assessment list of the specific Lockout-Tagout devices needed for equipment unique to the facility

C. Proposal Breakout (see attached “A02 CES HEC Equipment Survey”):

1. Base Bid Quantity: 251 pieces of equipment PoP: 90 days Buildings: 104, 127, 208, 304, 306, 308

2. Option 1 Quantity: 183 pieces of equipment PoP: 60 days Buildings: 401, 500, 512

3. Option 2 Quantity: 159 pieces of equipment PoP: 60 days Buildings: 611, 701, 706, 723, POL

2. Option 3: Training

A. The Contractor shall develop and provide a site specific training program for both affected employees and authorized employees to include:

1. 128 ARW supervisors and authorized employees on how to review, create and update Lockout-Tagout procedures and use of electronic files

2. Provide one (1) training session for authorized employees. Training should be accomplished in approximately 8 hours or less. Training shall comply with 29CFR1910.147(c). Authorized employee training shall include all applicable training material, including: handouts, graded quizzes, hands on training, supplemental DVD video and a customizable Microsoft PPT presentation

3. Contractor shall provide and make available training information for both authorized employee and affected employee training. The training material shall include:

handouts, graded quizzes, supplemental and a customizable Microsoft PPT presentation. This training material shall be available for the 128 ARW to continue training for new employees and annual updates

B. The Contractor shall provide a recommended list of all necessary and appropriate standardized lockout energy isolating devices, with tags and locks, for all identified equipment and all energy sources.

3. Option 4: Labeling

The Contractor must identify and label each energy source. Each energy-control and machine-control point shall be labeled with visually instructive and durable graphical tags.

Each energy source identification label must be:

Color-coded for easy identification of control points

Able to withstand a minimum of 50 lbs. of pull force

Installed with hardware to protect from the elements (ultraviolet (UV), chemical, heat, etc.);

Must withstand UV for a minimum of five (5) years;

Must be resistant to water, chemicals and other elements;

Available for easy reordering.

4. Contractor Manpower Reporting (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard via a secure data collection site. The contractor shall completely fill in all required data fields using the following web address in System for Award Management (SAM) at https://www.sam.gov.

Reporting inputs shall be for the labor executed during the periods of performance during each Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Part II - SPECIAL CONDITIONS

SC-01 Pre-performance Conference

Prior to commencing work, the Contractor shall meet in conference with the Contracting Officer Representative (COR) to discuss and develop mutual understandings relative to scheduling and administration work.

SC-02 Contractor Responsibilities

Qualifications: The contractor shall be a reputable company regularly engaged in this type of work. Personnel performing work under this contract shall be qualified, through education and experience, to perform the required work in a professional and workmanlike manner of the trades involved. Sufficient personnel shall be available to perform the work as identified in these Specifications.

SC-03 Quality Control/Quality Assurance

a. Quality Control: The Contractor is responsible for assuring that all work is accomplished with these Specifications and all other contractual terms and conditions of this contract.

b. Quality Assurance: A Contracting Officer Representative (COR) will be appointed by the Contracting Officer to provide technical assistance to the Contracting Officer in the administration of the contract. This responsibility involves surveillance and quality assurance of contractor performance and accordingly, evaluation and certification of contractor performance for payment purposes. All surveillance observations will be recorded by the COR. When an observation indicates defective performance, the COR will request the Contractor’s Superintendent or Representative to correct the deficiency. As the Contracting Officer’s Representative, the COR is authorized to request correction of deficiencies, however the COR is not authorized and cannot change the terms and scope of this contract.

SC-04 Responsibility

Submission of a bid by a Contractor shall be accepted as prima-facie evidence that he has examined the specifications, drawings and the location of the work to be accomplished, and has satisfied himself as to the nature and location of work and all matters which can in any way affect the work or cost thereof under this contract. Any failure by the Contractor to acquaint himself with all available information, including physical survey of the site of the proposed work, will not relieve him from successfully performing the work to be done for a complete job. The bids submitted shall be firm fixed-price without request for additional funds for extras for the work to be completed.

SC-05 Coordination

Work must be accomplished on this project such that normal operations are not adversely affected. This work must be prearranged and can be coordinated through the COR.

SC-06 Work Site Access

Contractor must coordinate with the COR for access to equipment rooms and buildings

SC-07 Health & Safety Requirements

a. Safety Officer Briefing: The Base Safety Officer will brief the Contractor on their safety requirements.

b. Accident Reporting: The Contractor shall comply with OSHA and other regulatory agency requirements for record keeping and reporting of all accidents resulting in trauma or injury.

SC-08 Fire Prevention

The Base Fire Chief or his representative shall brief the Contractor on fire prevention requirements. The Contractor will familiarize himself and require his employees to become familiar with the method of turning in a fire alarm. The Contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash, etc. Smoking is not allowed in buildings.

SC-09 Security Requirements

The Security Police shall brief the Contractor on security requirements at the preconstruction conference. The Contractor is responsible for ensuring proper documentation is received for personnel and vehicle passes (72 hours prior, during normal days of operation) in time to avoid any delay in project start of performance. This includes personnel attainment of contractor badges and notification to the Civil Engineer Squadron representative for scheduling of escort support.

SC-10 Definitions: As used throughout this contract, the following terms shall have the meaning set forth below:

a. Contractor: The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The Contractor shall ensure that his subcontractors comply with this Statement of Work and all other terms and conditions of this contract.

b. Contracting Officer (CO): The individual designated to administer the contract. Only the Contracting Officer has the authority to change the terms of this Contract.

c. Contracting Officer Representative (COR): Person designated by the Contracting Officer to be responsible for surveillance of Contractor performance.

d. Quality Assurance: A method used by the Government to provide control over the quality of materials and/or services received in accordance with applicable Specifications.

e. Quality Control: A method used by the Contractor to control quality of materials and/or work produced.

f. Regular Hours: The Government’s regular hours are from 6:00 a.m. to 4:30 p.m., Tuesdays through Fridays. Work is to be completed during the specified hours. Exceptions will be handled on a case by case basis.

SC-11 Government Furnished Property and Services

a. Facilities: The Government shall not furnish or make facilities not involved in project available to the Contractor.

b. Equipment: The Government shall not provide the Contractor the use of any Government owned equipment.

c. Utilities: The Government will furnish all reasonable amounts of fresh water and electric current at existing outlets required for the work to be performed under the contract at no cost to the Contractor.

d. Emergency Medical Care: Basic first responder emergency medical care is available to Contractor employees who suffer an on-the-job injury through the Base Fire Department; by calling 911 from an on base land line or 414-944-8911 by cell phone. Emergency medical care outside of first response care is solely the responsibility of the Contractor.