99SWC-S2340 RFP Consulting Marketing and Education.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Solicitation: 99SWC-S2340 For

CONSULTING, MARKETING, AND EDUCATION SERVICES

Release Date: 04/17/2023 Deadline for Submission and Opening Date and Time: 05/18/2023 @ 2:00 pm

Single point of contact for the solicitation:

Ryan Vradenburg, Purchasing Officer II Phone, 775-684-0197 Email Address, rvradenburg@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-684-0188/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

SINGLE POINT OF CONTACT. Vendors and/or their representatives shall only contact the single point of contact or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a proposal per NAC 333.155(3).

Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

PROJECT OVERVIEW

The State of Nevada Purchasing Division, on behalf of multiple state agencies, is seeking statements of qualifications (SOQ) from to provide Marketing Services, Conference Planning Services, Facilitation, Community Building, Program Evaluation, Training Needs Assessments, Project Management, Data Analysist and Report Development on an as needed basis, in accordance with a service agreement, as described in the scope of work and attachments.

The State intends to award multiple contracts in conjunction with this Request for Qualifications (RFQ), as determined in the best interests of the State. State of Nevada Purchasing Division shall administer contract(s) resulting from this solicitation. The resulting contract(s) are expected to be for a contract term of four years, subject to Board of Examiners approval, with the option to extend for two additional years at the discretion of the State.

GOALS AND OBJECTIVES

The State intends to select multiple Contractors and employ each Contractor on a case-by-case basis according to their area of need, experience, and requirements for a project.

Contracts may also be utilized for related program areas not explicitly mentioned in this solicitation.

Selected Contractors will be placed on a qualified vendor list that will be made available to using agencies who wish to employ qualified vendors for the included scopes of work.

This list of eligible providers serves to aid using agencies in the federal procurement process required under the Office of Management and Budget’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements.

The State reserves the right to remove any Contractor from the qualified vendor list and to share the list of eligible providers with any entity it deems necessary.

This solicitation will save time and valuable, scarce resources, while avoiding duplicate solicitations being generated at similar times. This procedure follows 2 CFR Part 200 of the Uniform Administration Requirements which states: “To foster greater economy and efficiency, and in accordance with efforts to promote cost-effective use of shared services across the Federal government, the non-Federal entity is encouraged to enter into agreements where appropriate for procurement or use of common or shared goods or services.”

All procurement transactions shall be conducted in a manner to provide, to the extent possible, practical, open, and free competition.

We encourage small businesses, minority companies, veteran-owned and women-owned enterprises to apply.

CONTRACT USE

USING AGENCIES

The entities listed below are potential users of the contracts from this solicitation. Collectively these are known as “Using Agencies.”

State of Nevada departments, divisions, institutions, boards, commissions, and other agencies in the Executive Department of the State Government, as defined in NRS 333.020(10).

State of Nevada Legislative and Judicial Departments and Civil Air Patrol pursuant to NRS 333.469.

Nevada System of Higher Education and Nevada political subdivisions or other entities including counties, cities, towns, boards, school districts, other districts, or any agency or department of a county or city pursuant to NRS 333.470.

STATE AGENCY USE

Awarded vendors will work with various state agencies using a service agreement, subject to process and approval requirements of the State Administrative Manual, including approval from the Board of Examiners (BOE) or the Clerk of the Board, as appropriate.

Agencies are encouraged to seek competitive quotes among qualified vendors for a project, however documented justification for selection of a vendor for a project based on the written statement of qualifications meets competition requirements.

Work may not begin until a fully executed service agreement has been uploaded as a release from the Statewide contract in https://NevadaEPro.com and sent to the vendor.

All Nevada Executive Branch State Agencies are required to use NevadaEPro.

A service agreement should generally include the following incorporated attachments.

A using agency defined scope of work A vendor proposal/response and cost proposal

State agencies are encouraged to request and negotiate firm-fixed-fee per deliverable payment structure based on the contracted rates for projects as opposed to hourly based work in a service agreement.

A service agreement and its attachments shall not contradict terms and conditions of the statewide contract.

Vendor ReSPONSE

Vendors shall indicate which Scope(s) of Work their statement of qualifications includes on the Items tab of the NevadaEPro quote. Proposed qualified SOW lines shall be marked “See Quote Attachments” and non-proposed SOW shall be marked “No Bid.”

Vendor response shall describe how they achieve items within proposed SOW and provide examples to demonstrate competence related to that work.

In addition to specific SOW details, Vendors SOQ shall explain how vendor ensures the following in work performed.

Shared Community Vision

Operate with roles and identified accountability structure Communicate consistent messages across partners.

Engage community and partners on progress towards outcomes.

Evidence based decision making

Refined indicators to improve validity and reliability Collect and connect programmatic data to care indicators to enable continuous improvement among the action networks

Community Engagement

Actively seek feedback on successes, challenges, and emerging issues from community Mobilize community around advocacy agenda

Collaborative Action

Collaborative action networks participate in continuous improvement process by lifting up successes and removing barriers for action plans to be implemented.

ATTACHMENTS

ATTACHMENTS INCORPORATED BY REFERENCE. To be read and not returned.

Scopes of Work Terms and Conditions for Services Terms and Conditions for Goods

ATTACHMENTS FOR REVIEW. To be read and not returned (unless redlining).

Statewide Contract Terms Contract for Services Insurance Schedule Service Agreement

PROPOSAL ATTACHMENTS. To be completed and returned.

Cost Schedule Reference Questionnaire Attachments for Signature

Vendor Information Response Vendor Certifications Certification Regarding Lobbying Confidentiality and Certification of Indemnification

TIMELINE

QUESTIONS. All questions regarding this solicitation shall be submitted using the Bid Q&A feature in NevadaEPro.

TIMELINE. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

EVALUATION

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Proposals shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, proposals remain confidential.

The evaluation committee is an independent committee established to evaluate and score proposals submitted in response to the solicitation.

Financial stability shall be scored on a pass/fail basis.

Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost proposals will be evaluated at the line level based on the following formula, each line cost score will then be averaged for the total cost factor score.

(Lowest Cost Submitted by a Vendor / Proposer Total Cost) = Cost Score

Presentations

Following the evaluation and scoring process specified above, the State may require vendors to make a presentation of their proposal to the evaluation committee or other State staff, as applicable.

The State, at its option, may limit participation in vendor presentations to vendors above a natural break in the relative scores from technical and cost scores.

Following the presentations, the combined technical, cost, and presentation scores will become the final score for a proposal.

The State reserves the right to add additional criteria or presentations.

The State reserves the right to forego vendor presentations and select vendor(s) based on the written proposals submitted.

MANDATORY MINIMUM REQUIREMENTS

Pursuant to NRS 333.311 a contract cannot be awarded to a proposal that does not comply with the requirements listed in this section. Proposal shall include confirmation of compliance with all mandatory minimum requirements.

NEVADA LAW AND STATE INDEMNITY. Pursuant to NRS 333.339, any contract that is entered into may not: (1) Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

INDEMNIFICATION. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

LIMITED LIABILITY. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

CONTRACT RESPONSIBILITY. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

DATA ENCRYPTION. State IT requires that data be encrypted in transit and in rest.

STATESIDE DATA. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

NEVADA BUSINESS LICENSE. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b).

DISCLOSURE. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

CRITICAL ITEMS

In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

CONTRACT FORM. The State strongly prefers vendors agree to the terms of the attached Contract Form as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached Contract Form with their proposal response. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

INSURANCE SCHEDULE

The State strongly prefers vendors agree to the terms of the attached Insurance Schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a red line if necessary.

Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract.

Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages.

Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

VENDOR BACKGROUND

Years Vendor has been providing services proposed (Limited to two single-spaced pages per SOW). The State is most interested in working with Vendors that have been providing services listed in a Scope of Work for at least five years (preferably more) and have a solid history in the field. Please outline your history providing services. Include any information such as websites that describe your history and services that will be helpful in evaluating your experience.

Number of projects Vendor has completed (Limited to two pages per SOW). The State seeks to engage Vendors that have significant experience. Include lists of projects for which Vendor served as principal. List the types of projects, average value, and length of projects. Vendors do not have to list each individual project by name or clients for which work was performed.

Experience in projects for government entities (Limited to three pages per SOW). The State is most interested in working with Vendors that have significant experience and knowledge about how government agencies, operate. Vendors should describe in this section their past and current experience in services for government entities.

Description of Vendor philosophy on how Vendor will provide deliverables (Not to exceed eight pages).

VENDOR STAFF RESUMES

A resume shall be included for each proposed key personnel..

A resume shall also be included for any proposed key subcontractor personnel.

SUBCONTRACTORS

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Proposal should include a completed Vendor Information Response form for each subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor proposal shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

VENDOR FINANCIAL INFORMATION

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in NevadaEPro.

Proposing vendor shall provide the following financial information and documentation:

Dun and Bradstreet Number Federal Tax Identification Number The last two (2) full years and current year interim:

1. Profit and Loss Statements

2. Balance Statements

BUSINESS REFERENCES

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last five (5) years, see Reference Questionnaire.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Business references should return Reference Questionnaire directly to Single Point of Contact via email.

Business references will not be accepted directly from proposing vendor.

The State will not disclose submitted references but will confirm if a reference has been received.

The State reserves the right to contact references during evaluation.

SUBMISSION CHECKLIST

This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

Proposals must be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Vendors are encouraged to submit a single file attachment per proposal section if possible.

Technical proposal information and Cost proposal information shall not be included in the same attachment.

Cost proposal attachment shall not be flagged as confidential in NevadaEPro.

Additional attachments may be included but are discouraged and should be kept to a minimum.

TECHNICAL PROPOSAL

Title Page Table of Contents Response to Mandatory Minimum Requirements Response to Critical Items Response to Scope of Work Proposed Staff Resumes Other Informational Material

PROPRIETARY INFORMATION. If necessary. Attachment should be flagged confidential in NevadaEPro.

Title Page Table of Contents Trade Secret information, cross referenced to the technical proposal

COST PROPOSAL

VENDOR FINANCIAL INFORMATION. Attachment should be flagged confidential in NevadaEPro.

SIGNED ATTACHMENTS

Vendor Information Response Vendor Certifications Confidentiality and Certification of Indemnification Certification Regarding Lobbying

OTHER ATTACHMENTS. If necessary, not recommended.

REFERENCE QUESTIONNAIRES. Not submitted directly by vendor.

RFP 99SWC-S2340 Page 1 of 6 image1.jpg