99SWC-S1777 COVID-19 Test and Vaccination Site Services RFQ.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Request for Qualifications: 99SWC-S1777 For COVID-19 Test and Vaccination Site Services

Release Date: 10/06/2021 Initial Deadline for Submission and Opening Date and Time: 10/27/2021 @ 2:00 pm Refer to Proposal Timeline and Submission Requirements for complete solicitation schedule and submission instructions

Single point of contact for the solicitation:

Gideon Davis, Purchasing Officer 3 Phone, 775-515-5173 Email Address, gkdavis@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-515-5173/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

PROJECT OVERVIEW

This solicitation replaces solicitation 99SWC-S1684. Qualified vendors from both solicitations are considered one pool.

The State of Nevada Purchasing Division, on behalf of all governmental entities in Nevada is seeking proposals from qualified vendors to provide COVID-19 Test and vaccination site services as described in the scope of work and attachments.

The State intends to award multiple contracts in conjunction with this Request for Qualifications (RFQ), as determined in the best interests of the State. The State of Nevada, Purchasing Division shall administer contracts resulting from this RFQ. The resulting contracts are expected to be for a contract term of three years, subject to Board of Examiners approval.

This is a rolling award solicitation. The State reserves the right to accept and evaluate additional proposals for award after the initial submission deadline. The State will decide when and if additional proposals will be accepted at its discretion. All awarded contracts will have the same termination date as the first executed contract. Any contracts awarded during a successive enrollment period will be for the remaining term.

Usage of these contracts is as needed, and the State makes no guarantee of usage. This RFQ is non-exclusive and does not prevent individual Using Agencies from conducting their own solicitations for the same or similar services.

GOALS AND OBJECTIVES

In response to changing conditions, operationalize a testing site for COVID-19 anywhere in Nevada; to include all medical staff, equipment, and ancillary services such as courier to laboratory for specimen processing.

The State intends to select multiple Contractors and employ each Contractor on a case-by-case basis according to the needs of each Using Agency.

The State reserves the right to remove any Contractor from the qualified vendor list and to share the list of eligible providers with any entity it deems necessary.

This RFQ will save time and valuable, scarce resources, while avoiding duplicate solicitations being generated at similar times. This procedure follows 2 CFR Part 200 of the Uniform Administration Requirements which states: “To foster greater economy and efficiency, and in accordance with efforts to promote cost-effective use of shared services across the Federal government, the non-Federal entity is encouraged to enter into agreements where appropriate for procurement or use of common or shared goods or services.”

All procurement transactions shall be conducted in a manner to provide, to the extent possible, practical, open, and free competition.

We encourage small businesses, minority companies, veteran-owned and women-owned enterprises to apply.

SCOPE OF WORK

Contractor will provide services as described herein. Proposal should not include a line-by-line response to each SOW, but rather an acknowledgement that vendor agrees to all listed requirements.

Proposal response to 99SWC-S1777 Scope of Work should provide a detailed, narrative style explanation of Vendor plan for ensuring SOW requirements are met throughout the contract and individual projects.

If Vendor is unable to meet a 99SWC-S1777 Scope of Work requirement, that must be explicitly stated in Proposal response.

COST SCHEDULE

Vendor proposal shall include a Cost Proposal as a separate document.

Cost Proposal shall include a breakdown of all vendor costs for all services listed in the Scope of Work.

Cost Proposal shall include per treatment not-to-exceed rates.

Cost Proposal shall include per day not-to-exceed rates.

Using Agencies cannot be liable for costs exceeding or not listed in the Cost Proposal.

A deliverable based payment schedule will be agreed by Using Agency and Contractor in a Service Agreement. Service Agreement rates cannot exceed the Cost Proposal listed rates.

ATTACHMENTS

INCORPORATED ATTACHMENTS. To be read and not returned.

99SWC-S1777 Scope of Work Terms and Conditions for Services Federal Laws and Authorities Additional Requirements for State Contracts Standard Form Contract Insurance Schedule Service Agreement

PROPOSAL ATTACHMENTS. To be completed and returned.

Proposed Staff Resume Reference Questionnaire Certification for Contracts, Grants, Loans, and Cooperative Agreements Attachments for Signature

Vendor Certifications Certification Regarding Lobbying Confidentiality and Certification of Indemnification Vendor Information Response

PROPOSAL TIMELINE

This is a rolling award solicitation, after the initial deadline, the State reserves the right to reopen the solicitation for additional submissions at any time during the contract period, however, is under no obligation to do so.

All questions regarding this solicitation shall be submitted using the Bid Q&A feature in NevadaEPro by the deadline below.

The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

PROPOSAL EVALUATION PROCESS

Proposal evaluation and scoring is conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

In the event the solicitation is withdrawn prior to award, proposals remain confidential.

Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.

MANDATORY MINIMUM REQUIREMENTS

Pursuant to NRS 333.311 a contact cannot be awarded to a proposal that does not comply with the requirements listed in this section.

Pursuant to SB 445 of the 81st Session of the Nevada Legislature, any contract that is entered into may not: (1) Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

SOLE POINT OF CONTRACT RESPONSIBILITY. The awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

DATA ENCRYPTION. Confirm vendor will comply with State IT requirement that data be encrypted in transit and in rest.

NO OFFSHORE DATA. Confirm vendor will comply with State IT requirement that State data assets must be maintained stateside and data will not be held offshore.

CONTRACT FAILURES. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

CONTRACT FORM. Vendors must agree to the terms of the attached Contract Form as is. As a multiple award solicitation, awarded contractors must agree to the same contract terms as all other vendors.

INSURANCE SCHEDULE. Confirm vendor will comply with attached Insurance Schedule.

Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract.

Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages.

Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

CRITICAL ITEMS

In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

VENDOR BACKGROUND

Company background/history and why vendor is qualified to provide the services described in this solicitation.

Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector.

VENDOR STAFF RESUMES

A resume shall be included for each proposed key personnel, see Proposed Staff Resume.

A resume shall also be included for any proposed key subcontractor personnel.

SUBCONTRACTORS

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Proposal should include a completed Vendor Information Response form for each subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor proposal shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

VENDOR FINANCIAL INFORMATION

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in NevadaEPro.

Proposing vendor shall provide the following financial information and documentation:

Dun and Bradstreet Number Federal Tax Identification Number The last two (2) full years and current year interim:

1. Profit and Loss Statements

2. Balance Statements

BUSINESS REFERENCES

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last five (5) years, see Reference Questionnaire.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Business references should return Reference Questionnaire directly to Single Point of Contact via email.

Business references will not be accepted directly from proposing vendor.

The State will not disclose submitted references, but will confirm if a reference has been received.

The State reserves the right to contact references during evaluation.

SUBMISSION CHECKLIST

This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all solicitation requirements to ensure all requested information is included in their response.

Proposals must be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Vendors are encouraged to submit a single file attachment per proposal section if possible.

Technical proposal information and Cost proposal information shall not be included in the same attachment.

Additional attachments may be included if necessary, but are discouraged and should be kept to a minimum.

TECHNICAL PROPOSAL

Title Page Table of Contents Response to Mandatory Minimum Requirements Response to Critical Items Response to Scope of Work Proposed Staff Resumes Other Informational Material

PROPRIETARY INFORMATION. If necessary. Attachment should be flagged confidential in NevadaEPro.

Title Page Table of Contents Trade Secret information, cross referenced to the technical proposal

COST PROPOSAL

VENDOR FINANCIAL INFORMATION. Attachment should be flagged confidential in NevadaEPro.

SIGNED ATTACHMENTS

Vendor Certifications Confidentiality and Certification of Indemnification Certification Regarding Lobbying Vendor Information Response

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

OTHER ATTACHMENTS. If necessary, not recommended.

REFERENCE QUESTIONNAIRES. Not submitted directly by vendor.

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