98-20251223111051 MCBS.pdf
PDF 213 KB Posted
- Attached to
- 98-20251223111051 MCBS
- Solicitation number
- 3170034698
- Issued by
- Leflore County, Mississippi
About this file
This specifications and proposal sheet is issued by the Madison County Board of Supervisors in Mississippi for the procurement of one or more new crew cab pickup trucks. The bid solicitation requires submission of unpriced proposals by 10:00 a.m. on Thursday, January 15, 2026, with proposals accepted either as sealed submissions at the Madison County Chancery Clerk's Office located at 125 West North Street, Canton, MS 39046, or as electronic PDF files via the county's website at http://www.madison-co.com/bids. Final bidding will be conducted through a live electronic reverse auction scheduled for Tuesday, January 20, 2026, from 10:00 a.m. to 11:00 a.m. CDT, with qualified vendors receiving access via email distribution. The advertisement was published on Thursday, December 18, 2025, and Thursday, December 25, 2025.
The specifications require a 2-wheel drive crew cab pickup truck with short bed, 4WD capability, 7,100 lbs GVWR, single rear wheels, and a 5.3 liter gasoline V-8 engine with 10-speed automatic transmission, 3.23 rear axle ratio, 4-wheel ABS brakes, all-terrain tires, front and rear leather seats, AM/FM Bluetooth radio, air conditioning/heating, and black exterior color. The vehicle must include both a towing package and trailering package, with delivery required within 30 days to the Madison County Road Department in Canton, Mississippi. Bid pricing must include all delivery costs. All proposed equipment must meet or exceed the stated specifications, with any exceptions documented in writing on the proposal form. The bid sheet must be signed by an authorized company representative and include a detailed product summary with all proposed features and options.
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Text version
MADISON COUNTY BOARD OF SUPERVISORS
SPECIFICATIONS AND PROPOSAL SHEET
One(1) or more New and Current ½ Ton Crew Cab Pickup Truck
UNLESS OTHERWISE NOTED, ALL SPECIFICATIONS ARE STATED AS THE MINIMUM REQUIREMENT
UNPRICED PROPOSAL DUE 10:00 a.m. – Thursday, January 15, 2026 UNPRICED
PROPOSAL MUST BE SIGNED & SUBMITTED ON COUNTY’S PROPOSAL SHEET
Proposal may be submitted by either of the following methods:
1. Sealed proposals will be received until 10:00 a.m., on Thursday, January 15, 2026 at the
Madison County Chancery Clerk’s Office, 125 West North Street, Canton, MS 39046. All sealed proposals submitted to the Chancery Clerk’s office shall have the bidder’s name and the name of the product or service for which a proposal is being submitted written on the outside face of the envelope. If any envelope is not so marked, said proposal shall not be opened or considered.
2. Electronic proposals will be received until 10:00 a.m., on Thursday, January 15, 2026, as a
PDF file via Madison County’s website at http://www.madison-co.com/bids. Each bidder submitting a proposal electronically shall include a signed copy of Madison County’s proposal sheet as part of its PDF bid submittal.
Specifications Equipment Bid Specifics
Model 2 Wheel Drive, Crew Cab, Short Bed, 4WD
7,100 lbs GVWR, Single Rear Wheels, Front and
Rear Leather Seats
AM/FM
Bluetooth Radio
Air Conditioned/Heat
Color- Black
Engine 5.3 Liter, Gasoline V-8
Transmission 10 Speed Automatic
Differential 3.23 Rear Axle Ratio
Brakes 4 Wheel ABS
Suspension
Tires All Terrain Tires
Towing Package Trailering Package http://www.madison-co.com/bids
Delivery Date 30 days (Bid price must include delivery to Madison County
Road Department in Canton, MS
Equipment must meet or exceed all specifications and all exceptions to such specifications must be made in writing and set out on the face of this form as per instructions.
The below signed company agrees that if it is awarded the proposal bid by the Madison
County Board of Supervisors for any or all of the products on this Specifications and Proposal Sheet that it will provide said product(s) in a timely manner at the awarded proposal bid price.
Final bidding for proposals will be held by live electronic reverse auction on Tuesday, January
20, 2026 beginning at 10:00 a.m. CDT, with scheduled ending time of 11:00 a.m. CDT. Qualified vendors can access the live reverse auction on the link distributed by email to qualified vendors.
The Madison County Board of Supervisors reserves the right to extend the auction date if necessary to complete the bid proposal pre-qualification process.
Publication Dates: Thursday, December 18, 2025
Thursday, December 25, 2025
MANDATORY BID SHEET
COMPANY NAME:
ADDRESS:
TELEPHONE:
FAX NUMBER:
EMAIL:
AUTHORIZED REPRESENTATIVE’S SIGNATURE DATE
PRINTED AUTHORIZED REPRESENTATIVE’S NAME HERE
PROPOSAL SHEET MUST BE SIGNED AND DATED BY AN AUTHORIZED COMPANY
REPRESENTATIVE
MUST INCLUDE PRODUCT SUMMARY, INCLUDING DETAILS OF ALL FEATURES AND
OPTIONS OF PROPOSED VEHICLE
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