963-48_OCFS_48_-_Spec._Volume_1.pdf

ORANGE COUNTY FIRE STATION #48

6963 Avalon Road, Winter Garden, FL 34787

PERMIT DOCUMENTS

ADG # 963-48 | January 17, 2025

A R C H I T E C T :

C O N S U L T A N T S :

ARCHITECTS DESIGN GROUP, Inc.

I.S.K. Reeves V, F.A.I.A.

Ian A. Reeves, A.I.A.

333 N. Knowles Ave.

Winter Park, FL 32789 T: 407-647-1706 F: 407-645-5525 email : adg@adgusa.org

CIVIL

AVCON. Inc.

5555 E. Michigan St., Suite 200 Orlando, FL 32822-2779 T: (407) 599-1122

M.E.P / F.P SGM Engineering, Inc.

935 Lake Baldwin Lane Orlando, FL 32814 T: (407) 767-5188

LANDSCAPE

CASTLE BAY DESIGN + STUDIO

3000 N Ponce De Leon Blvd., Suite C St. Augustine, FL 32084 T: (386) 747-1370

STRUCTURAL

BASE Consultants 1214 East Concord Street Orlando, FL 32803 T: (407) 377-7227

FUELING CONSULTANT

Stillwater Technologies 2101 W. State Rd. 434, Suite 135 Orlando, FL 32779 T: (407) 206-7222

VOLUME 1

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ADG No. 963-48 Table of Contents

Orange County Fire Rescue

Fire Station 48

Bid Documents

January 17, 2025

TABLE OF CONTENTS

Volume 1

ORANGE COUNTY FIRE RESCUE

STATION NO. 48

ADG PROJECT No. 963-48

SECTION

NO. SECTION TITLE SECTION DESCRIPTION

DIVISION 00 – PROCEDURE AND CONTRACTING REQUIREMENTS

004323 ALTERNATES FORM

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFACTION PROCEDURES

013100 PROJECT MANAGEMENT & COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES & CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017700 CLOSEOUT PROCEDURES

017823 OPERATION & MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION &TRAINING

DIVISION 02 - EXISTING CONDITIONS

NOT USED

DIVISION 03 – CONCRETE

033000 CAST-IN-PLACE CONCRETE

033543 STAINED CONCRETE FINISHING

DIVISION 04 - MASONRY

042000 UNIT MASONRY

044313.13 ANCHORED STONE MASONRY VENEER

DIVISION 05 - METALS

051200 STRUCTURAL STEEL

053100 STEEL ROOF DECKING

054400 COLD-FORMED METAL TRUSSES

055000 METAL FABRICATIONS

Fire Station 48

Bid Documents

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

060670 PLASTIC SURFACING

061000 ROUGH CARPENTRY

064116 PLASTIC-LAMINATE-FACED ARCHITECTURAL CABINETS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

071600 FLUID-APPLIED VAPOR RETARDER

072100 THERMAL INSULATION

074113 PRE-FORMED METAL SOFFIT PANELS

074113.16 STANDING-SEAM METAL ROOF PANELS

074213 FORMED METAL WALL PANELS

076200 SHEET METAL FLASHING & TRIM

077100 ROOF SPECIALTIES

078413 PENETRATION FIRESTOPPING

079200 JOINT SEALANTS

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS & FRAMES

081416 FLUSH WOOD DOORS

083113 ACCESS DOORS & PANELS

083613 SECTIONAL DOORS

084113 ALUMINUM-FRAMED ENTRANCES & STOREFRONTS

087100 DOOR HARDWARE

088000 GLAZING

089119 FIXED LOUVERS

DIVISION 09 - FINISHES

092300 GYPSUM BOARD & NON-STRUCTURAL FRAMING

092400 PORTLAND CEMENT PLASTERING

093000 EXTERIOR ADHERED STONE

093013 TILING

095113 ACOUSTICAL PANEL CEILINGS

096513 RESILIENT BASE & ACCESSORIES

096566 RESILIENT ATHLETIC FLOORING

096813 TILE CARPETING

097743 FIBERGLASS REINFORCED WALL PANELS

099000 PAINTING & COATINGS

DIVISION 10 - SPECIALTIES

102113.19 PLASTIC TOILET COMPARTMENTS

102226 OPERABLE PARTITIONS

102613 CORNER GUARDS

102616 WALL GUARDS

102800 TOILET & BATH ACCESSORIES

104413 FIRE PROTECTION CABINETS

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Bid Documents

January 17, 2025

104416 FIRE EXTINGUISHERS

107516 GROUND-SET FLAGPOLES

DIVISION 11 – EQUIPMENT

NOT USED

DIVISION 12 - FURNISHINGS

122413 ROLLER SHADES

123553 METAL CASEWORK

123616 METAL COUNTERTOPS

123661 SOLID SURFACE COUNTERTOPS

END OF TABLE OF CONTENTS

ADG No. 963-48 011000-1 Summary

Fire Station 48

Bid Documents

January 17, 2025

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work under separate contracts.

4. Access to site.

5. Work restrictions.

6. Specification and drawing conventions.

7. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.2 PROJECT INFORMATION

A. Project Identification: 963-48

Orange County Fire Rescue Department

Fire Station 48

Project Location: Avalon Road, Winter Garden, FL

Owner:

Board of County Commissioners, Orange County, Florida

Administration Center

201 South Rosalind Avenue

Orlando, FL 32801

B. Architect:

Architects Design Group, Inc.

333 North Knowles Ave.

ADG No. 963-48 011000-2 Summary

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Bid Documents

Winter Park, Florida 32789

C. Contractor: T.B.D. . A contractor has not been engaged for this Project.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The Orange County Fire Station 48 is an approximately 11,886 SF, single-story structure. The building is located on Avalon Road, Winter

Garden, FL.

2. The Orange County Fire Station 48 has three (3) Apparatus Bays, apparatus bay support areas, along with general facility functions such as, Kitchen, Dining, Dormitory, Restrooms & Showers, with

Equipment/Utility/Support spaces also included.

3. This is considered an Essential Facility according to the Florida

Building Code and must comply with the required design criteria

(pressures and impact). The building structure includes reinforced masonry with structural steel framing and metal deck with insulation and metal roofing system. Exterior envelope systems (doors, storefront, glazing, apparatus bay doors and exterior rolling doors) are to comply with missile impact Level “D” and low “E” properties are required.

1.4 ACCESS TO SITE

A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

B. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

C. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

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Bid Documents

January 17, 2025

1. Limits: Confine construction operations to the areas permitted and agreed upon. Portions of the site beyond areas in which the work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction and renovation.

2. Limits: Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet (12.2 m) beyond building perimeter unless indicated on plans; 10 feet (3 m) beyond surface walkways, patios, surface parking, and utilities less than 12 inches (300 mm) in diameter; 15 feet (4.5 m) beyond primary roadway curbs and main utility branch trenches; and 25 feet (7.6 m) beyond constructed areas with permeable surfaces (such as pervious paving areas, stormwater detention facilities, and playing fields) that require additional staging areas in order to limit compaction in the constructed area.

3. Driveways, Walkways and Entrances: Keep driveways, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.5 COORDINATION WITH OCCUPANTS

A. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the

Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

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Bid Documents

January 17, 2025

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner occupancy.

3. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

1. Obtain written authorization from the Owner for work outside of normal business hours.

C. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

D. Controlled Substances: Use of tobacco products and other controlled substances on the building site is not permitted.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with,"

ADG No. 963-48 011000-5 Summary

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Bid Documents

January 17, 2025 depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations as scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this

Project Manual.

END OF SECTION 011000

ORANGE COUNTY

FIRE STATION 51 SECURITY CD’S

SUBSTITUTION PROCEDURES

01 25 00 - 1

SECTION 01 25 00

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including Division 01 Specification

Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling request for substitutions made after award of the Contract.

B. The Contractor’s Installation Schedule and the Schedule of Submittals are included under

Section “Submittal Procedures”.

1.3 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: The Contract will be awarded based on the design, methods, materials and/or equipment as addressed in the Contract Drawings and/or described in the Contract

Specifications. Addressing, describing or naming an item is intended to establish the type, function, characteristics and quality required in order to establish a base for bidding.

1. Contractor may submit for approval substitutes for any equipment and/or materi-

al. In addition to the product documents, a written certification shall accompany the documentation indicating that the proposed substitute will have the same characteristics, will perform in accordance with the design requirements and that complies with all the requirements set for in the Contract. Any additional infor-mation required by the Owner or County Representative shall be provided by the

Contractor. Rejection of any proposed substitute will be considered final and the

Contractor shall not get into any agreement with manufacturers or providers until the submittal has been finally approved.

2. The basis design shall establish the minimum standard of quality.

3. Substitution requests are only allowed after contract award

1.4 SUBMITTALS

A. Substitution Request Submittal: Request for substitution will be considered if received within thirty (30) days after contract award. As long as this time allowance will not im-pact the construction schedule.

1. Submit three (3) copies of each request for substitution for consideration. Submit requests in the form and in accordance with procedures required for Change Or-der proposals.

01 25 00 - 2

2. Identify the product, or the fabrication or installation method to be replaced in each request. Include related Specification Section number and Drawing num-bers and titles. Provide complete documentation showing compliance with the requirements for substitution, and the following information, as appropriate:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b Coordination information, including a list of changes or modifica-tions needed to other parts of the Work and to construction performed by

Owner and separate contractors that will be necessary to accommodate proposed substitution.

c.. Product Data, including Drawings, and descriptions of products, fabrica-tion and installation procedures.

d. Samples, where applicable or requested.

e A detailed comparison of significant qualities of the proposed substitu-tion with those of the Work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

f. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the

Owner and separate Contractors that will become necessary to accom-modate the proposed substitution.

g. A statement indicating the substitution’s effect on the Contractor’s con-struction schedule compared to the schedule without approval of the sub-stitution. Indicate the effect of the proposed substitution on overall Con-tract Time.

h. Cost information, including a proposal of the net change, if any in the

Contract Sum.

i. Certificates and qualification data, where applicable or requested. Certifi-cation by the Contractor that the Substitution proposed is equal-to or bet-ter in every significant respect to that required by the Contract Docu-ments, and that it will perform adequately in the application indicated.

Include the contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately.

j. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

k. Material test reports from a qualified testing agency indicating and inter-preting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for

Project.

m. Detailed comparison of Contractor's construction schedule using pro-posed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of con-struction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

n. Cost information, including a proposal of change, if any, in the Contract

Sum.

o. Contractor's certification that proposed substitution complies with

01 25 00 - 3 requirements in the Contract Documents except as indicated in substitu-tion request, is compatible with related materials, and is appropriate for applications indicated.

p. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of pro-posed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or doc-umentation for evaluation within 10 days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitu-tion within 5 days of receipt of request, or 7 days of receipt of additional infor-mation or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

c. Engineer’s Action: Within two weeks of receipt of the request for substi-tution, the Engineer will request additional information or documentation necessary for evaluation of the request if needed. Within two (2) weeks of receipt of the request, or one week of receipt of the additional infor-mation or documentation, whichever is later, the Engineer will notify the

Contractor of acceptance or rejection of the proposed substitution. If a decision on use of a proposed substitute cannot be made or obtained within the time allocated, use the project specified by name. Decision on the use of a product substitution or its rejection by the Engineer is con-sidered final. Acceptance will be in the form of a Change Order.

d. Design Team reserves the right to charge contractor for review of substi-tution material and or the inclusion of said substitution in the construc-tion documents.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of pro-posed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Conditions: The Contractor’s substitution request will be received and considered by the

Engineer when one or more of the following conditions are satisfied, as determined by the Engineer; otherwise request will be returned without action except to record noncom-pliance with these requirements.

ADG No. 963-48 012500-4 Substitution Procedures

Fire Station 48

1. Extensive revisions to Contract Documents are not required.

2. Proposed changes are in keeping with the general intent of Contract Documents.

3. The request is timely, fully documented and properly submitted.

4. The specified product or method of construction cannot be provided within the

Contract Time. The request will not be considered if the product or method cannot be provided as a result of failure to pursue the work promptly or coor-dinate activities properly.

5. The specified product or method of construction cannot receive necessary ap-proval by a governing authority, and the requested substitution can be ap-proved.

6. A substantial advantage is offered to the Owner, in terms of cost, time, energy conservation or other considerations of merit, after deducting offsetting re-sponsibilities the Owner may be required to bear. Additional responsibilities for the Owner may include additional compensation to the Engineer for rede-sign and evaluation services, increased cost of other construction by the Owner or separate Contractors, and similar consideration.

7. The specified product or method of construction cannot be provided in a man-ner that is compatible with other materials, and where the Contractor certifies that the substitution will overcome the incompatibility.

8. The specified product or method of construction cannot be coordinated with other materials, and where the Contractor certifies that the proposed substitu-tion can be coordinated.

9. The specified product or method of construction cannot provide a warranty re-quired by the Contract Documents and where the Contractor certifies that the proposed substitution provide the required warranty.

B. The Contractor's submittal and Project Manager's acceptance of Shop Drawings, Prod-uct Data or Samples that relate to construction activities not complying with the Con-tract Documents does not constitute an acceptable or valid request for substitution, nor does it constitute approval.

C. Substitution request constitutes a representation that the Contractor:

1. Has investigated proposed product and determined that it meets or exceeds, in all respects, specified product.

2. Will provide the same warranty for substitution as for specified product.

3. Will coordinate installation and make other changes which may be required for work to be complete in all respects.

4. Waives claims for additional costs which may subsequently become apparent.

All costs associated with the substitution will be paid by the Contractor regard-less of approvals given, and regardless of subsequent difficulties experienced as a result of substitutions.

END OF SECTION 01 25 00.

ADG No. 963-48 012500-5 Substitution Procedures

Fire Station 48

Bid Documents

SUBSTITUTION REQUEST FORM

The undersigned hereby submits for consideration the following request for substitution in lieu of the specified item noted:

Section Page Paragraph/Line Specified Item

Proposed Substitution:

Complete product description, drawings, photographs, performance and test data, samples, and other information necessary for evaluation of requested substitution is to be attached. Fill in ALL blanks.

A. Has applicable product data, performance characteristics, test results, cut sheets, drawings and other supporting documentation for substitution items been includ-ed and marked for comparison purposes? Yes No . If “No”, explain :

B. What differences exist between the requested substitution and the specified item?

C. Does the requested substitution affect dimensions, locations, or configurations:

Yes

No . If “Yes”, explain:

D. Will changes be required to the building or other construction in order to properly install or accommodate the requested substitution? Yes No . If “Yes”, explain:

E. What effect does the requested substitution have on other trades?

ADG No. 963-48 012500-6 Substitution Procedures

Fire Station 48

F. Does the manufacturer’s warranty on the requested substitution differ from that specified? Yes No . If “Yes”, explain:

G. Does the requested substitution affect applicable code requirements? Yes No

. If

“Yes”, explain:

H. Will the requested substitution adversely affect the construction progress schedule?

Yes No . If “Yes”, explain:

I. Will maintenance and service parts be locally available for the requested substi-tution?

Yes No . If “No”, explain:

J. Will the requested substitution require waiving of any qualification or other re-quirements?

Yes No . If “Yes”, explain:

K. Are there any license fees or royalties associated with the requested substitution?

Yes

No . If “Yes”, explain:

L. Identify the recycled materials or components, or the features which lead to the claims to being “Green”:

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M. Prior Approval Substitution Request - Reason for Substitution Request:

N. Substitution Request After Execution of Contract - Identify monetary credit and re-duction of contract time to be realized if this Substitution Request is accepted. If none, identify specific reason (under 1.08.F.1.a) under which this Substitution Re-quest is being made.

O. The undersigned will pay for Architect’s (and consultants’) review time, and for changes to the building design, including review, re-design, engineering, drawing and other costs, caused by the requested substitution. The following Purchase or-der or billing number is to be used for billing Contractor for costs incurred in evalu-ating, and if applicable accommodating the requested substitution:

For Contractor’s use only:

CERTIFICATION OF EQUAL PERFORMANCE AND ASSUMPTION OF LIABILITY FOR EQUAL

PERFORMANCE

The undersigned states that the performance, function, quality and durability are equivalent or superior to the specified item. If Contractor is a corporation, the legal name of the corporation shall be set forth below, together with signature(s) of the of-ficer or officers authorized to sign contracts on behalf of the corporation and corporate seal; if Contractor is a partnership, the true name of the firm and the name(s) of the general partner(s) shall be set forth below with the signature(s) of the partner or part-ners authorized to sign contracts on behalf of the partnership; and if the Contractor is an individual, his signature shall be placed below. Failure to provide legally binding sig-nature(s) will result in non-consideration of Substitution Request.

ADG No. 963-48 012500-8 Substitution Procedures

Fire Station 48

Submitted By: (Corporate Seal)

Attest (if Corporation)

Signature, Date

Name

Title

By

Firm (Signature)

Street Address Name

Title:

City, State, Zip

Witnesses:

(if partnership or individual)

END OF SECTION 01 25 00

ADG No. 963-48 01 26 00-1 Contract Modification Procedures

Fire Station 48

Bid Documents

January 17, 2025

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the

Work, not involving adjustment to the Contract Sum or the Contract Time, on

AIA Document G710.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within 10 days, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

ADG No. 963-48 01 26 00-2 Contract Modification Procedures

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B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Project Manager will issue a Change Order for signatures of Owner and Contractor on form provided as part of web-based Project management software.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change

Directive on AIA Document G714. Construction Change Directive instructs

Contractor to proceed with a change in the Work, for subsequent inclusion in a

Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

ADG No. 963-48 01 26 00-3 Contract Modification Procedures

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1.6 WORK CHANGE DIRECTIVE

A. Work Change Directive: Architect may issue a Work Change Directive on

EJCDC Document C-940. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the

Work. It also designates method to be followed to determine change in the

Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012600

ADG No. 963-48 013100-1 Project Management & Coordination

Fire Station 48

Bid Documents

January 17, 2025

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project Web site.

4. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A.

Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

ADG No. 963-48 013100-2 Project Management & Coordination

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1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work.

Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

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1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to

Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Architect will review coordination drawings to confirm that the

Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

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2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in

Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the

RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: RFI Forms to be one of the following: AIA Document G716 (Form bound in Project Manual) or a Software-generated form with substantially the same content as indicated above, acceptable to Architect.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven working days for Architect's response for each RFI.

RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the

Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

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2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change

Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the

Contract Time or the Contract Sum, notify Architect in writing within

10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Use software log that is part of Project Web site.

Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

1.7 PROJECT MEETINGS

A. General: Owner or Contractor will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, and Architect, within three days of the meeting.

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B. Preconstruction Conference: Owner will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the

Agreement.

1. Attendees: Authorized representatives of Owner, Owner's Commissioning

Authority, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the

Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premise.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security.

y. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

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C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect and Owner's

Commissioning Authority of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

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5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at bimonthly intervals (twice each month).

1. Attendees: In addition to representatives of Owner, Owner's

Commissioning Authority, and Architect (as necessary), each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress.

Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

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13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

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SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Float: The measure of leeway in starting and completing an activity.

1. Float is not for the exclusive use or benefit of either the Owner or the

Contractor. Extensions of time under the Contract will be granted only to the extent that the equitable time adjustments to the activity or activities

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1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

3. Two paper copies.

B. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

C. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

D. CPM Reports: Concurrent with CPM schedule, submit each of the following reports. Format for each activity in reports shall contain activity number, activity description, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from the

Notice to Proceed until most recent Application for Payment.

E. Construction Schedule Updating Reports: Submit with Applications for Payment.

F. Daily Construction Reports: Submit at weekly intervals.

G.