AMD 0001 Exibit A- Responses to Questions Received.pdf

9594CS26Q0055 Responses to RFQs Received

Question 1) There are certain requirements in the Statement of Work that we could not meet. For example, our residential programs provide only 1 hour per week of individual counseling per Virginia requirements, but the statement of work requires 3 hours per week (C.5.4). Our questions about this are: Could we include in our cover letter some proposed alternative services that differ from the Statement of Work, along with justifications for those changes?

Response: No, all sections of Attachment J-1, Statement of Work are required and must be met.

Question 2) Would we still be considered a responsive applicant if we differed from the Statement of Work requirements?

Response: No, there is no opportunity to differ from Attachment J-1, Statement of Work.

Questions 3) The Statement of Work requires clients to remain at the facility for the first 30 days (p 3, C.4.2.3). Question: In this period, would patients be allowed to attend 12-step meetings or other program activities if they traveled as a group and were accompanied by staff, and the activities were directly related to treatment goals?

Response: Restricted movement identified in Attachment J-1, Statement of Work does not impact the Offender’s ability to participate in supervised off-site programs and treatment.

Question 4) C.4.3.4 says “The Contractor shall be able to provide services to detained offenders that have co-occurring disorders, and sexual offenses.” May we submit in our RFP response a list of the offenses that we cannot accept?

Response: No, the Contractor cannot provide a list of offenses that will not be accepted.

Question 5) Would the Contractor be required to provide therapeutic services specific to sexual offenses?

Response: The solicitation does not identify therapeutic services specific to sexual offenses. Refer to Solicitation Attachment J-1 Sections C.4.3.1 & C.4.3.12.1.

Question 6) We operate in Virginia and follow the requirements of the Virginia Department of Behavioral Health and Developmental Services (VADBHDS). Current DBHDS requirements are that provider shall require staff applicants to submit to fingerprinting and provide personal descriptive information to be forwarded through the Central Criminal Records Exchange to the Federal Bureau of Investigation (FBI) for the purpose of obtaining national criminal history record information regarding the applicant.

VADBHDS also requires registry searches. Our question is: Would that suffice, or would CSOSA also require that we follow the requirements in the RFP for additional background checks (section C.5.4)? What about credit checks?

Response: No, you must follow the required background checks notated in Section C.5.4. This includes a consumer/credit check that is notated on Attachments J-9 & J-10.

Question 7) C.6.3. says “Contractor shall be able to provide bilingual services in Spanish, as needed, to include services for the hearing impaired through the use of a sign-language interpreter. The Contractor may satisfy this requirement through the use of volunteer interpreters or contracted service providers.”

Our Question: Will we be able to bill CSOSA separately for these contractor services?

Response: Refer to Amendment 0001.

Question 8) For small business subcontracting plan required in the Solicitation document, section L.5, could you please give us further details concerning what is required for the small business subcontracting report?

Response: While the requirements are established under FAR 52.219-9 and FAR 19.704, for the convenience of quoters (who are a large business) a subcontracting plan must include the following minimum elements:

1. Percentage Goals: Separate percentage goals for utilizing Small Businesses (SB), Veteran- Owned Small Businesses (VOSB), Service-Disabled Veteran-Owned Small Businesses (SDVOSB), HUBZone Small Businesses, Small Disadvantaged Businesses (SDB), and Women-Owned Small Businesses (WOSB) as a percentage of total planned subcontracting dollars.

2. Dollar Values: Total estimated dollars to be subcontracted (large and small businesses combined), and total estimated dollars to be subcontracted to small businesses broken down by each socioeconomic category.

3. Supplies/Services Description: A description of the principal types of supplies and services to be subcontracted and the identification of types planned for large vs. small businesses.

4. Goal Methodology: A description of the method used to develop the subcontracting goals.

5. Source Identification: A description of the method used to identify potential sources

6. Indirect Costs: A statement on whether indirect costs were included in goals, and if so, the method used to determine their proportionate share.

7. Program Administrator: Name, title, and contact information of the company official responsible for administering the plan, along with their duties.

8. Equitable Opportunity: A description of efforts to ensure small businesses have an equitable opportunity to compete.

9. Flow-Down Requirements: Assurances that the contractor will include FAR 52.219-8 in all subcontracts and require downstream large-business subcontractors to adopt a subcontracting plan when applicable.

10. Reporting: Assurances of cooperation and the commitment to submit periodic reports (Individual Subcontract Reports [ISRs] and Summary Subcontract Reports [SSRs]) via electronic Subcontracting Reporting System (eSRS).

11. Record Retention: A description of the types of records maintained to demonstrate compliance with the plan.