9594CS23Q0058 RSC Linen Services Solicitation.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

RSC230009 30

9594CS23Q0058

Matthew Collins (202) 369-7635

See Section F See Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 North Capitol Street, NW, 6th Floor Washington, DC 20002-4260

Re-entry and Sanctions Center Linen Services

See Continuation Sheet

To be added at time of award.

812332

$47M

08/02/2023

See Section L

Court Services and Offender Supervision Agency Office of Procurement 800 North Capitol Street, NW Washington, DC 20002-4260 Matt Collins; (202) 369-7635; matthew.collins@csosa.gov

Solicitation 9594CS23Q0058

Continuation of SF1449

Item No. Schedule of Supplies/Services

Estimated Annual

Quantity Unit Unit Price

Not-to-Exceed Amount

0001 Base Period Linen Services 18,084 lb. $TBD at award 0002 Base Period Linen Replacement $TBD at award

Total Base Period Not-to-Exceed Amount $TBD at award

Annual

Quantity Unit Unit Price

Not-to-Exceed Amount*

1001 Option Period 1 Linen Services 18,084 lb. $TBD at award 1002 Option Period 1 Linen Replacement $TBD at award

Total Option Period 1 Not-to-Exceed Amount $TBD at award

Annual

Quantity Unit Unit Price

Not-to-Exceed Amount*

2001 Option Period 2 Linen Services 18,084 lb. $TBD at award 2002 Option Period 2 Linen Replacement $TBD at award

Total Option Period 2 Not-to-Exceed Amount $TBD at award

Total Not-to-Exceed Amount (Base Period and All Option Periods) $TBD at award

* All prices in the above table will be completed at award based on the prices included in the successful quote.

The Linen Replacement CLINs (0002, 1002, and 2002) will be bulk funded at an amount determined by the Government at award. The Contractor’s individual item prices for linen replacement will be evaluated as outlined in Section L.

BLOCK 25: ACCOUNTING AND APPROPRIATION DATA

To be added at award.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COST

B.1 Services. Contractor shall provide services in accordance with the Statement of Work (Section C)

B.2 Contract Type. This is a non-personal service fixed unit price purchase order.

B.3 Funding. Quantities are estimates with a total not to exceed amount. The Contractor is not authorized to exceed the obligated value of the awarded purchase order.

B.4 North American Industry Classification System (NAICS) and Small Business Size Standard. The NAICS Code for this acquisition is 812332 Industrial Launderers, and the small business size standard is $47.0M.

B.5 Linen Replacement Price per Replacement Item. Replacement of the below items under CLINs 0002, 1002, and 2002 will be at the prices identified below:

Replacement Cost

Item Base Period Option Period 1

Option Period 2

Bath Towel (20x44) $TBD at award $TBD at award $TBD at award Wash Cloth (12x12) $TBD at award $TBD at award $TBD at award Twin Sheet (66x108) – fitted $TBD at award $TBD at award $TBD at award Twin Sheet (66x108) - flat $TBD at award $TBD at award $TBD at award Pillowcase (Standard) $TBD at award $TBD at award $TBD at award Thermal Blanket (72x96) $TBD at award $TBD at award $TBD at award Laundry Bag (Mesh) $TBD at award $TBD at award $TBD at award Laundry Bag (Blue) $TBD at award $TBD at award $TBD at award

The prices for the above items for each period of performance will be the awardee’s quoted prices for these items.

SECTION C – Description/Specifications/Statement of Work

C.1 Agency Background. The Court Services and Offender Supervision Agency (CSOSA) was established in August of 1997 under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997 to effectuate the reorganization and transition of functions relating to pretrial services, parole, adult probation, and offender supervision in the District of Columbia to a Federal Executive Branch agency. The mission of CSOSA is to effectively supervise adults under our jurisdiction to enhance public safety, reduce recidivism, support the fair administration of justice, and promote accountability, inclusion, and success through the implementation of evidence-based practices in close collaboration with our criminal justice partners and the community.

C.2 Objective. The objective of this purchase order is for the Contractor to provide linen services to the Re-entry and Sanctions Center (RSC), which is a 7 day per week, 365 day per year, residential facility. The RSC can house up to 102 Residents (15 woman and 87 men), but due to COVID-19 precautions in place, it is currently organized into units as follows:

Resident Unit Number of Residents Unit 3 (Women) 10 Unit 4 (Men) 10 Unit 5 (Men) 12 Unit 6 (Men) 12 Total 44

C.3 Scope of Work. The Contractor shall provide all necessary labor, materials, supplies, and transportation required to provide the rental of the linens and the laundering services described in Section C.4, to include pickup, delivery, cleaning, sanitizing, and ironing. This includes both the linen provided by the Contractor (C.4.1.1) and linen belonging to the RSC, pink blankets, and waffle weave robes. Delivery of clean linen, and the corresponding pick up of soiled linen, shall take place once per week, on a date and time which is mutually agreed upon by the Contractor and the Contracting Officer’s Representative (COR).

C.4 Description of Services.

C.4.1 Initial Linen Delivery. At the start of the purchase order, the Contractor shall provide an initial linen delivery that will include the following items in the quantities specified. The contractor is responsible for providing items for which are missing or damaged in order to ensure all quantities are in the RSC inventory, prior to the start of work and remain at the specified inventory levels throughout the entirety of the period of performance of the purchase order:

Description of Items Quantity Bath Towel (20 x 44 inches)* 264 Wash Cloth (12 x 12 inches)* 264 Twin Sheet (66 x 108 inches) – fitted* 132 Twin Sheet (66 x 108 inches) – flat* 132 Pillowcase (Standard) * 132 Thermal Blanket (72 x 96 inches)** 132 Laundry Bag (Mesh) 12 Laundry Bag (Blue)*** 12 *Cotton or Cotton/Poly blend with at least 60% cotton **Cotton/Poly blend **Any color is acceptable so long as all laundry bags are the same color

C.4.2 The Contractor shall supply entirety of the linen and maintain sufficient linen to accommodate three linen rotations per bed, which consists of the following:

Population Type Number of Beds Total Linen Quantities Unit 3 10 60 Bath Towels (20x44)

60 Wash Cloths (12x12) 30 Twin Sheets (66x108) fitted 30 Twin Sheets (66x108) flat 30 Pillowcase (Standard) 30 Thermal Blanket (72x96) 3 Laundry Bags (Mesh) 2 Laundry Bags (Blue)

Unit 4 10 60 Bath Towels (20x44) 60 Wash Cloths (12x12) 30 Twin Sheets (66x108) fitted 30 Twin Sheets (66x108) flat 30 Pillowcase (Standard) 30 Thermal Blanket (72x96) 3 Laundry Bags (Mesh) 2 Laundry Bags (Blue)

Unit 5 12 72 Bath Towels (20x44) 72 Wash Cloths (12x12) 36 Twin Sheets (66x108) fitted 36 Twin Sheets (66x108) flat 36 Pillowcase (Standard) 36 Thermal Blanket (72x96) 3 Laundry Bags (Mesh) 2 Laundry Bags (Blue)

Unit 6 12 72 Bath Towels (20x44) 72 Wash Cloths (12x12) 36 Twin Sheets (66x108) fitted 36 Twin Sheets (66x108) flat 36 Pillowcase (Standard) 36 Thermal Blanket (72x96) 3 Laundry Bags (Mesh) 2 Laundry Bags (Blue)

Total 44

C.4.3 Weekly Linen Service. On a weekly basis, at a date and time to be mutually agreed to by the Contractor and the COR, the Contractor shall deliver clean linen and pick up soiled linen from the RSC, located at 1900 Massachusetts Avenue SE, Building 17, Washington, DC 20003.

Specifically, the Contractor shall perform the following tasks:

C.4.3.1 Soiled Linen Pick Up.

C.4.3.1.1 The Contractor shall be escorted to each residential unit where soiled linen will have previously been separated by the RSC into two categories: normal soiled laundry and unusually soiled laundry. All soiled linen will be placed in residential unit specific mesh bags prior to pick up by the Contractor. All unusually soiled linen that may have come in contact with blood, other bodily fluids, or materials, will be placed in blue solid laundry bags by the RSC residential unit.

C.4.3.1.2 At the time of pickup, the Contractor shall, in conjunction with RSC residential unit personnel, count all soiled linen in each bag, identifying the quantities, types of linen, and condition of linen in the bag. At that time, the Contractor will provide the RSC residential unit personnel with a receipt that details the contents of each bag of laundry received.

C.4.3.2 Clean Linen Delivery.

C.4.3.2.1 The Contractor shall pre-sort clean linen by RSC residential units and place the clean linen into RSC residential unit specific linen delivery bags prior to delivery. Linen delivery bags shall contain a delivery ticket that consists of the residential unit number and the quantity of each type of linen provided. The Contractor shall be escorted to each residential unit where the linen for that residential unit will be inspected and counted in the presence of the Contractor to verify the types and quantities of linen delivered is the same as that picked up the previous week.

Upon each delivery, the Contractor shall in conjunction with RSC residential unit personnel, count the linen delivered to each residential unit. Linen received that contains foreign objects or is found to not be clean or is damaged, will be returned to the Contractor for replacement. The Contractor shall provide replacement linen on the next scheduled pick up/delivery date.

C.4.3.2.2 Linen will be inspected by CSOSA personnel in the presence of the Contractor’s delivery staff to ensure the cleanliness and condition of the linen being delivered.

C.4.4 Mesh Laundry Bags. Clean mesh linen laundry bags shall be provided to each RSC unit at the same time clean linen is provided. These mesh bags will be designated and used for normal soiled linens.

C.4.5 Blue Laundry Bags. Clean blue linen laundry bags shall be provided to each RSC unit at the same time clean linen is provided. These blue bags will be designated and used for soiled linens which contain blood, other bodily fluids, or materials not present in normal soiled linen.

However, CSOSA estimates that there may be a requirement for the Contractor to schedule a special pick up of unusually soiled or contaminated linen no more than six times in each period of performance. The COR will notify the Contractor when a special pick up is required, and the reason for the request.

C.4.6 The total time required to perform laundry delivery and pickup is estimated at 2 hours.

C.5 Soiled Linen Processing.

C.5.1 The Contractor shall comply with the Healthcare Laundry Accreditation Council (HLAC), or other industry standards for industrial laundry services, and the public health department in the jurisdiction where the Contractor’s processing facility is located.

C.5.2 CSOSA reserves the right to perform inspections of the Contractor’s facility to ensure appropriate sanitation and safety standards are being followed.

C.6 Contractor Licensure and Other Documentation. The Contractor shall maintain all required licenses and certifications required to perform the services outlined in this Section C.

CSOSA reserves the right to review licenses and certifications at any time upon request.

C.7 Inventory and Replacement of Linens Due to Reasons Other Than Normal Wear and Tear. Annually, at an agreed upon date and time by CSOSA and the Contractor, but no less than 30 days before the end of each period of performance, a complete inventory of all Contractor linens in the possession of the RSC will be conducted. The Contractor will invoice CSOSA for Contractor provided linen that was identified for replacement during the inventory for reasons other than normal wear and tear, to include, but not be limited to such reasons as missing, damaged, etc.

C.8 Notice of Contractor Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the contract’s delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation, whatever the reason(s), is delaying, or threatens to delay, the timely performance of this contract, the Contractor shall immediately, within one business day prior to the delay, notify the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

C.9 Administrative Contact. The Contractor shall provide an individual, knowledgeable about the Contractor’s performance under the contract, to be available by telephone or email, from 8:30 a.m. to 5:00 p.m., Monday through Friday, except for Federal holidays.

C.10 Continuity of Operations Plan (COOP). The Contractor shall prepare and maintain a current COOP to ensure the continuation of services should uncontrollable or unforeseeable circumstances occur. The COOP must be provided for CSOSA review within 14 days following award. The COOP shall include planning for alternative linens in the event the Contractor’s facility is closed or unusable due to uncontrollable or unforeseen circumstances, such as infestations, security issues, physical plant failures, etc.

C.11 Post-Award Meeting. The COR will schedule a post-award meeting between the Contractor and CSOSA within ten business days following award. The purpose of this meeting will be to review the performance requirements of the contract, the roles, and responsibilities of CSOSA and the Contractor under the contract, and any other issues either party may want to discuss. The Contractor shall prepare a meeting report that details who was in attendance at the meeting, what discussions took place, and what agreements were reached. A copy of the report shall be provided to the COR within ten business days following the meeting.

SECTION D – Packaging and Marking

D.1 General Instructions. Deliverables shall be provided in accordance with Section C.

SECTION E – Inspection and Acceptance

E.1 Inspection will be in accordance with the terms and conditions in Section C.4, Section E.2 below, and FAR 52.212-4(a) Inspection/Acceptance.

E.2 Inspection and Acceptance. The CSOSA COR shall be responsible for performing the inspection of all services rendered under this purchase order and for recommending acceptance of replacement/correction of services or materials that fail to meet the requirements to the CSOSA Contracting Officer.

SECTION F – Deliveries and Performance

F.1 Period of Performance. The period of performance of this purchase order is as follows:

Base Period – 12 months from date of award

Option Period 1 – 12 months from effective date of Option Period 1 Option Period 2 – 12 months from effective date of Option Period 2

F.2 Place of Performance. The Contractor will perform the work under this purchase order at the Contractor’s facility.

F.3 Weekly Line Pickup and Delivery. Linen pickup and delivery shall be as identified in section C.4.3.

F.4 Observance of Legal Holidays.

F.4.1 CSOSA personnel observe the following days as holidays:

(1) New Year's Day (7) Labor Day

(2) Martin Luther King's Birthday (8) Columbus Day

(3) President’s Day (9) Veterans' Day

(4) Memorial Day (10) Thanksgiving Day

(5) Juneteenth (11) Christmas Day

(6) Independence Day (12) Inauguration Day

F.4.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.3 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.4 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.4.5 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract.

F.5 Deviations. Any deviation from the delivery or performance requirements by the Contractor may be allowed only upon advance written agreement from the Contracting Officer.

F.6 Notice of Delays. In the event the Contractor encounters, or anticipates encountering, difficulty in meeting performance requirements, or in complying with the purchase order delivery schedule or completion date, or whether the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this contract, the Contractor shall immediately, within one business day, notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this notification shall be informational only in character, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.7 Travel. No travel reimbursement is allowed under this purchase order.

F.8 Deliverables/ Reports/Notifications.

Deliverable/Notification/Report Solicitation Section Reference Initial Linen Delivery C.4.1 Weekly Linen Service C.4.3 Mesh Laundry Bags C.4.4 Blue Laundry Bags C.4.5 Annual Inventory & Replacement of Linens C.7 Notice of Contractor Delays C.8 Administrative Contact C.9 Continuity of Operations Plan (COOP) C.10 Post-Award Meeting Report C.11 Certificate of Insurance H.3

SECTION G – Contract Administration Data

G.1 Contracting Officer’s Representative G.1.1 The Contracting Officer’s Representative (COR) for this Contract is:

TBD at award Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol Street, NW Washington, DC 20002-4260 Telephone Number: TBD at award Email Address: TBD at award

G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms, or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer.

G.2.1 The Contracting Officer is the only person authorized to approve changes to any of the terms and conditions of this contract. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The Contracting Officer is the only individual who can legally obligate government funds. No cost chargeable to the purchase order can be incurred before receipt of a fully executed award, which includes any subsequent purchase order modifications or other specific written authorization from the Contracting Officer.

G.2.2 The Contractor shall not comply with any order, direction, or request of government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of government personnel, other than the Contracting Officer, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.

G.2.3 The procuring and administering Contracting Officer for this purchase order is:

Valerie Wallace Office of Procurement Court Services and offender Supervision Agency (CSOSA) 800 North Capitol Street, NW Washington, DC 20002-4260 Email Address: Valerie.Wallace@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – FMD.

G.3.2 Definitions.

G.3.2.1 “Contract” as used throughout this clause means the type of contract identified in Section B.2.

G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.

G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.3.5 Payment Request/Invoice Submission.

G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and no more than once a month, unless otherwise authorized under this contract.

G.3.5.2 The payment request/invoice submission must identify the specific Contract Line- Item Number (CLIN) for which the Contractor is seeking payment under the contract.

mailto:Valerie.Wallace@csosa.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the following information:

• Contractor’s Contact Information;

• CSOSA’s Billing Information, i.e.:

CSOSA, Office of Financial Management 800 North Capitol Street, NW, 6th Floor Washington, DC 20002-4260

• Unique Invoice Number;

• CLIN and description, i.e., “Linen Services”

• Number of lbs. serviced per week

• Quantity of items delivered by item, e.g., towels, wash cloths, fitted sheets, etc.

• Total weight invoiced; and

• Date(s) of service/delivery, i.e., pickup date and return date.

G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.

G.3.6.1 Invoices submitted in IPP to incorrect CLINs, or without required or valid attachment information, are not considered proper.

G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the Contracting Officer or COR appointed to the contract will notify the Contractor in writing of the dispute within seven days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM).

CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.

G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice.

Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The Contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov.

mailto:rolanda.white@csosa.gov

SECTION H – Special Contract Requirements

H.1 Review of Announcements or Publishing. Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this PO, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the Contracting Officer. The provisions of this clause shall survive the expiration of this purchase order.

H.2 Period of Claim. Notwithstanding the claim period stated in FAR 52.212-4(d), Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.3 Insurance.

H.3.1 General Requirements. The Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this contract, the types of insurance specified below. The Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the Contracting Officer within 3 calendar days of award giving evidence of the required coverage prior to commencing performance under this contract. In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the Contracting Officer.

All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- / VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA.

The Government shall be included in all policies required hereunder to be maintained by the Contractor and its approved subcontractors (except for workers’ compensation and professional liability insurance) as an additional insureds for claims against CSOSA or The United States relating to this contract, with the understanding that any affirmative obligation imposed upon the insured Contractor or its approved subcontractors (including without limitation the liability to pay premiums) shall be the sole obligation of the Contractor or its approved subcontractors, and not the additional insured. All of the Contractor’s and its approved subcontractors’ liability policies (except for workers’ compensation and professional liability insurance) shall indicate that such policies provide primary coverage (without any right of contribution by any other insurance, reinsurance or self-insurance, including any deductible or retention, maintained by an Additional Insured) for all claims against the additional insured arising out of the performance of this contract by the Contractor or its approved subcontractors, or anyone for whom the Contractor or its approved subcontractors may be liable. If the Contractor and/or its approved subcontractors maintain broader coverage and/or higher limits than the minimums shown below, CSOSA requires, and shall be entitled to, the broader coverage and/or the higher limits maintained by the Contractor and its approved subcontractors.

H.3.2 Commercial General Liability Insurance (“CGL”). The Contractor shall provide evidence satisfactory to the Contracting Officer with respect to the services performed that it carries a CGL policy, written on an occurrence (not claims-made) basis covering liability for all ongoing and completed operations of the Contractor, including ongoing and completed operations under all approved subcontracts, and covering claims for bodily injury, including without limitation sickness, disease or death of any persons, injury to or destruction of property, including loss of use resulting therefrom, personal and advertising injury, and including coverage for liability arising out of an Insured Contract (including the tort liability of another assumed in a contract). Such coverage shall have limits of liability of not less than $1,000,000.00 each occurrence, a $2,000,000.00 general aggregate, and a $1,000,000.00 personal and advertising injury limit. The Contractor shall carry all liability insurance for five years following the final acceptance of work under this contract.

H.3.3 Automobile Liability Insurance. The Contractor shall provide evidence satisfactory to the Contracting Officer of commercial (business) automobile liability insurance including coverage for all owned, hired, borrowed, and non-owned vehicles, and equipment used by the Contractor, with minimum per accident limits equal to the greater of (i) the limits set forth in the Contractor’s commercial automobile liability policy or (ii) $1,000,000.00 per occurrence combined single limit for bodily injury and property damage.

H.3.4 Workers’ Compensation Insurance. The Contractor shall provide evidence satisfactory to the Contracting Officer of Workers’ Compensation insurance in accordance with the statutory mandates of the District of Columbia, or the jurisdiction in which the contract is performed.

H.3.5 Employer’s Liability Insurance. The Contractor shall provide evidence satisfactory to the Contracting Officer of employer’s liability insurance as follows: $500,000.00 per accident for injury; $500,000 per employee for disease; and $500,000.00 for policy disease limit. All insurance required by this paragraph 3 shall include a waiver of subrogation endorsement for the benefit of CSOSA or the United States.

H.3.6 Commercial Umbrella Liability. The Contractor shall provide evidence satisfactory to the Contracting Officer of commercial umbrella liability insurance with minimum limits equal to $5,000,000.00 per occurrence and $5,000,000.00 in the annual aggregate, following the form and in excess of the underlying employers’ liability, commercial general liability, and commercial automobile liability policies, with an effective date that is concurrent with such liability policies.

The insurance required under this paragraph shall be written in a form that annually reinstates all required limits. Coverage shall be primary to any insurance, self-insurance or reinsurance maintained by CSOSA and/or the United States.

H.3.7 Commercial Property Insurance. The Contractor shall provide evidence satisfactory to the Contracting Officer of broad form commercial property insurance on a full replacement cost, agreed amount basis, and waiving subrogation against CSOSA and the United States, and naming CSOSA/US as an additional insured. The policy should cover, at a minimum, fire, vandalism, smoke, windstorms, and theft. Deductibles under this policy shall not exceed five thousand dollars ($5,000.00) per occurrence. All policies shall be primary coverage. If all or a portion of this coverage is maintained by the property’s landlord or owner, the property landlord/owner shall also provide evidence of the owner’s coverage in the form of evidence of insurance, which evidence shall include a waiver of subrogation against CSOSA and the US

H.4 Indemnification. The Contractor agrees for itself, its employees, and approved subcontractors to save, defend, hold harmless and indemnify the Government and all of its elected and appointed officials, officers, current and former employees, agents, departments, agencies, boards, and commissions (collectively the "Government") from and against any and all claims made by third parties or by the Government for any and all losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, demands or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's acts or omissions, including the acts or omissions of its employees and/or approved subcontractors, in performance or nonperformance of its work called for by the contract.

H.4.1 The Contractor shall:

H.4.1.1 Promptly notify the Contracting Officer of any claim or action against, or any loss by, the Contractor or any approved subcontractors that may reasonably be expected to involve indemnification under this clause;

H.4.1.2 Immediately furnish to the Contracting Officer copies of all pertinent papers of the Contractor which pertain to any indemnification matter;

H.4.1.3 Furnish evidence or proof of any claim, loss, or damage covered by this clause in the manner and form the Contracting Officer requires; and

H.4.1.4 Comply with the Contracting Officer’s directions and execute any authorizations required in connection with settlement or defense of claims or actions.

H.4.2 The Government may direct, control, or assist in settling or defending any claim or action that may involve indemnification under this clause.

H.4.3 This indemnification shall survive the termination of this contract.

H.4.4 Hold Harmless and Indemnification Agreement. The Contractor shall be solely liable for, and expressly agrees to indemnify the Government, with respect to any liability-producing acts or omissions by its employees or agents. Specifically, the Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature, for injury to or death of any person or persons and for loss or damage to any Contractor equipment or property or property owned by a third party occurring in connection with, or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

H.4.5 Government Liability. The Government shall not be liable for any injury or damages to Contractor or subcontractor personnel, or damage to Contractor or subcontractor equipment or property resulting from the delivery of services required under this contract, unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.5 Independent Contractor Status. Contractor is an independent contractor, and neither Contractor nor Contractor's employees or approved subcontract personnel are, or shall be deemed, Government's employees. In its capacity as an independent contractor, Contractor agrees and represents, and the Government agrees, as follows:

H.5.1 Contractor has the right to control and direct the means, manner, and method in which to perform services required by CSOSA through this contract.

H.5.2 Contractor has the right to hire assistants as subcontractors to provide the services required by this contract provided Contractor notifies the Contracting Officer in writing of the need to hire subcontractors and receives the expressed written permission from the Contracting Officer before hiring any subcontractor under this contract.

H.5.3 The services required by this contract shall be performed by Contractor, Contractor's employees, and/or approved subcontract personnel, and the Government shall not hire, supervise, or pay any assistants or subcontractors to help Contractor.

H.6 Reports and Audits. The Contractor shall submit copies of all third-party reports of inspections or audits from local, state, or federal government regulatory bodies, audit and investigatory entities, financial institutions, or third parties to the Contracting Officer within seven business days of receipt.

SECTION I – Contract Clauses

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/?q=browsefar

(End of Clause) https://www.acquisition.gov/?q=browsefar

I.2 The following clauses are incorporated by reference:

FAR

Clause No.

Title Date

52.212-4 Contract Terms and Conditions – Commercial Items DEC 2022 52.242-15 Stop-Work Order AUG 1989

I.3 FAR 52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JUN

2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108- 77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

_X_ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (14) [Reserved]

__ (15) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (17) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(d)(2) and (3)).

https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8

__ (18) (i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2021) of 52.219-9.

__ (19) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

_X_ (23)(i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2023)( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (24) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__ (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__ (27) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

_X_ (28) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

_X_ (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC 2022) (E.O.13126).

_X_ (30) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

_X_ (31) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

__ (32) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_219_29 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_30 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_32 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec644.htm https://www.acquisition.gov/far/part-52#FAR_52_219_33 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_19 https://www.acquisition.gov/far/part-52#FAR_52_222_21 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_26 https://www.acquisition.gov/far/part-52#FAR_52_222_35 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim

__ (ii) Alternate I (JUL 2014) of 52.222-35.

_X_ (33) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

_X_ (34) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

_X_ (36) (i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (MAR 2015) of…