USHMM RFP 95476725R1060 Neutral Distributed Antenna System.pdf

OTHER USHMM SOLICITATION REQUIREMENTS

SECTION B (CONT'D) – SUPPLIES AND SERVICES AND PRICES/COSTS

B.1 SUPPLIES AND SERVICES The United States Holocaust Memorial Museum ("Museum" or "USHMM") has a new requirement for the acquisition of the design, installation, operation, and maintenance of a Neutral Distributed Antenna System (DAS using carrier signals received over the air or network-based connectivity) at the Holocaust Museum and Ross Administration Center operated by the USHMM. The solution shall support currently deployed frequencies from the following service providers at a minimum: AT&T, Sprint, T-Mobile, and Verizon. This DAS shall support multiple services (voice/data/video) in a modular architecture so that services can be added or removed without disturbing existing services. Contractor shall provide a reliable and scalable DAS infrastructure, performing all services and delivering all work product to USHMM as described in Section C, below, and otherwise in the awarded Proposal.

B.2 PRICING STRUCTURE. Offerors shall submit a firm, fixed price Proposal as defined in RFP Section L.07.2 below and on an open market basis.

B.3 PRICING WARRANTY. Contractor warrants that the prices for the supplies and services under this Contract are not greater than the prices charged to the Contractor’s most favorable customer under similar circumstances.

SECTION C – DESCRIPTION, SPECIFICATIONS, STATEMENT OF WORK

C.1 BACKGROUND (CURRENT CONFIGURATION)

C.1.1 The United States Holocaust Memorial Museum located in downtown Washington, DC, in support of its mission, hosts large visitations of physical artifacts and mission-related exhibits at the Museum. The results of past surveys indicated that there is minimal to no cell coverage within the areas of the museum building. Still, with enough signal detected around the perimeters of the building, it can be brought in through a few options. The current project aims to implement one of the options and additional recommendations vendors provide to bring cellular signals for voice, video and data from all major carriers into the Museum and adjacent Ross Administration Center.

C.1.2 Objectives for Neutral Distributed Antenna System Implementation.

The Offeror’s proposed solution shall include:

1. To update and modernize the DAS implementation that currently exists with updates or a totally new installation to support having 4G and some 5G legacy bands but have the ability to integrate the Cc band to upgrade to high bandwidth.

C.2 STATEMENT OF WORK

USHMM requires the design and installation of a Neutral Host In-Building Multi-band Cellular Distributed Antenna System (DAS) to provide cellular voice, video and data coverage inside its facility at 100 Raoul Wallenberg Pl, SW.

The offeror shall design, install, and maintain a DAS that provides voice, video and data cellular communications coverage for the Museum, a 250,000-square-foot seven-level building, and the adjacent 45,000-square-foot 4 level Administration building. The facility sees visitation of approximately 2000 to 3000 people daily.

C.2.1 Technical requirements.

C.2.1.1 The offeror shall provide a solution with the following characteristics:

● The offeror at their discretion, shall do a signal site survey at a minimum.

● The system shall provide cellular voice, video and data coverage to all areas of the building, including, but not limited to, office areas, walkways, hallways, bathrooms, conference rooms, meeting areas, labs, artifacts processing areas and HVAC/utility rooms. In addition, the system shall also provide the same level of coverage in the immediate surroundings outside of the building including, but not limited to, parking lots, staff picnic area and security guard booth. The offeror shall provide 95% percent coverage in the above spaces at the following levels.

● The DAS system shall be carrier format neutral and be capable of supporting all carriers in-building broadcasting/rebroadcasting of cell signals at the minimum from all major carriers.

● The system shall be scalable and adaptable to emerging technologies and designed to be adaptable for current and future re-banding efforts. The DAS head-end(s) is expected to be rack-mounted for the purpose of scalability.

● Offerors shall review the site survey document and design a DAS solution based on the report. Since the cell signal frequency requirements are dictated by the Wireless Service Providers (WSPs), it will be the responsibility of the awardee to work directly with WSPs to facilitate the in-building DAS connection to the carrier network(s).

● The system and all its subsystems shall be designed to operate twenty‐four (24) hours a day 365 days a year.

● Design must use modular architecture (i.e., Must be able to expand the system to accommodate additional interested carriers at later intervals).

● Signal Coverage and Reliability

○ Active Signal Handling: The DAS will have active (powered) elements that filter and amplify signals to consistently deliver wireless services at the appropriate power levels. The solution shall support all requested services to ensure that each service (or carrier) has the ability to adjust and control power levels without disturbing other services.

○ RF Signal Coverage: At a minimum, for cellular and PCS coverage, the system must deliver signal strength of ‐85 dBm to ‐89 dBm (3 Bars) to 95% of campus building spaces.

○ The RF signal implemented through this project shall not interfere with the WiFi technologies currently operational within the Museum building.

C.2.2 Implementation Options.

USHMM desires to review a number of different options so that one of them can be selected based on the Museum’s immediate requirements. Offerors are welcome to submit different configurations and options for the Neutral DAS:

● USHMM expects to choose an option that will be mostly used for voice, video and data.

● USHMM estimates a maximum of approximately over one hundred simultaneous calls at the peak usage. Offerors shall estimate the bandwidth requirements for such volume.

● The designing and engineering of a solution proposed by the offeror shall include installation of backend technologies, receiving of carrier signals, installation of in-building DAS antennas aimed towards providing complete coverage for the entire facility regardless of the option USHMM elects to implement.

C.2.3 Construction Requirements.

C.2.3.1 Codes

● The installation, operation or maintenance of the system shall not endanger or interfere with the safety of persons or facility within the USHMM’s property.

C.2.3.2 Conduit

● When the design calls for use of a conduit structure, Offerors shall identify the requirements so that USHMM shall review and approve installation of such conduits by the Vendor. The Vendor must use USHMM-approved and assigned ducts only.

C.2.3.3 Demarcation

● Local exchange companies wishing to place underground or above ground facilities within and around Museum building shall require approval from and be coordinated with USHMM.

● Offeror’s design shall minimize the amount of equipment that will be placed on facilities and be publicly visible.

C.2.3.4 Fixtures

● Fixtures will not be placed in locations that will interfere with gas, electric, irrigation fixtures, water hydrants or other fixtures the USHMM deems as having priority.

● Aesthetics – use of exterior antennas shall be as discreet as possible

● Wherever it’s possible, Indoor antennas shall be low profile, flush‐mount types suitable for suspended ceilings or walls and shall be of a multi‐band configuration.

It is acceptable to surface mount antennas in an open ceiling environment and to install surface‐mount antennas to walls, near ceiling height.

Prior to any installation, indoor and outdoor, all antenna mounting locations are to be approved by USHMM.

C.2.4 Project Plan.

● Design drawings

● Additional surveys to develop the design must be obtained at Vendor’s expense

● A map of a rough layout of the network design across the building – identify outside and inside antennas

● Should such final design, in USHMM’s judgment, deviate from the bid in a manner that constitutes any hardship for USHMM, the Museum reserves the right to terminate without cost or cause any contract resulting from this RFP.

● Discussion on features of the equipment and installation, include a discussion on planned redundancy and other network technology/topologies, low profile antennas, uninterruptible power supplies (UPS), etc.

● Final ‘as‐built’ drawings are to be submitted to USHMM within one (1) week of completion and acceptance – in PDF and/or Visio format

● Discussion on safety and governing agency compliance issue

● Identification and specifications of all equipment and cable to be installed throughout the facility

● Project Team

● Project management plan – project meetings, update reports, etc.

● Escalation matrix

● Contact information for Project Manager and Account Manager to include: Office Phone, Cell Phone, Fax Number, email address, street address for hard copy correspondence.

● Project Manager will:

○ Serve as a single point of contact for communication with the Museum

○ Act as liaison between USHMM and Vendor employees and subcontractors

○ Must be available on‐site to oversee sub‐contractor work and keep project on schedule

○ Update the project status and report same to USHMM Project Coordinator

● Planning, installation, testing and other major milestones associated with the project

● Complete Project and Milestones at which USHMM must be engaged to provide support, the type of support required, and the length of time estimated will be required of USHMM resources.

● A designated account manager, who will manage the overall business relationship

● Management plans for delays known or anticipated in the construction, re‐ build, or extension of the system. USHMM may extend the construction timetable in the event the Vendor, acting in good faith, experiences delays by reason of circumstances beyond its control.

C.2.5 Period of Performance.

The Tasks agreed upon by USHMM and the offeror will remain in effect for the life of the contract. The offeror shall provide technical support, and shall procure and install equipment for these tasks. The term of the order will be from the date of award through completion of the project.

C.2.6 Local Codes, Licensing, and Permit Requirements.

In the performance of this award, the offeror agrees to abide by all laws, codes, rules and regulations set forth with regard to the equipment by municipal or State authorities having jurisdiction in effect on the date of this task order. The offeror shall be responsible for obtaining all local licenses and permits. This section applies to all tasks associated with this award.

C.2.7 Installation Constraints.

Approximately one quarter of the interior of the Museum building is currently under construction for the purposes of additional office space, conference rooms and a research library area, all of which were not originally completed prior to commissioning of the building. The selected DAS installation vendor shall be responsible for coverage of all newly constructed areas. If the construction is not completed during the installation of the DAS, USHMM will work with the vendor to schedule the installation in those areas at a later date.

C.2.8 Government Furnished Equipment

USHMM will provide rack space.

C.2.9 Contractor Furnished Equipment

The contractor shall furnish all necessary tools, equipment and materials required for performing all work associated with the completion of this requirement, which also includes testing and installation.

C.2.10 Description of Tasks.

The DAS shall have a Network Management System (NMS) capable of alarm, monitor, configuration and control of all Active Components, and capable of integration with 3rd party Simple Network Management Protocol (SNMP) based NMS products for alarm notification purposes.

The contractor shall provide all management, supervision, personnel, engineering, equipment, tools, materials, subcontractors, and transportation necessary to design, install, maintain, adjust, and repair all the DAS systems and components in accordance with: (1) the manufacturer’s recommendations and specifications; (2) industry standards and codes including but, not limited to National Electric Safety Codes, National Electrical Code, etc.; (3) Federal, State, and local regulations; (4) Federal environmental standards; (5) Federal Communications (FCC) guidelines;

and (6) Occupational Safety and Health Administration (OSHA) regulations.

The offeror shall have personnel certified in propagation and predictive analysis for such systems.

Prepare a system design package with drawings and supporting data to the level of detail sufficient to specify the following:

● Design drawings including equipment placement, riser diagrams, and floor layouts, pathway and cable distribution.

● Include specifications of all proposed system equipment and software, breakdowns including locations, quantities, dimensions, electrical and any applicable HVAC requirements of all equipment. Also provide elevation drawing of the proposed headend configuration.

● Provide documentation confirming frequency loading requirements.

● Provide predictive analysis of proposed design showing that the design and performance metrics are being met. Models per frequency band to ensure the proper signal coverage as specified in [section 1.3.1 General Description of Requirements].

● Provide a brief overview of how the design of the proposed system will account for and mitigate passive intermodulation distortion (PIM).

● Provide equipment list by manufacturer, model number, quantity, and warranty.

● Offeror shall work with and coordinate the design with the selected WSPs to ensure it is acceptable, and to obtain written rebroadcast approval by the WSPs.

● Design package due no later than four (4) weeks after contract award date. Government acceptance required before starting the installation.

C.2.11 Installation.

● Provide by phase, major tasks, and time per phase/major task.

● The offeror shall procure and install all passive and active equipment necessary to install, operate, and maintain the DAS.

● The offeror shall commission and test the DAS in accordance with the manufacturer’s instructions and the WSP requirements.

● The offeror shall facilitate WSP activation activities and be present at the time of commissioning of each WSP.

● After all signal sources are commissioned and operational, the offeror shall perform a post installation survey validating the operation and performance of the entire system.

C.2.12 System Operability and Acceptance

● System shall be tested, installed and fully functional as verified and validated by the vendor, DSPs and USHMM. The vendor shall facilitate, coordinate and conduct all the verification process with the Museum and the DSPs.

● The DAS Installer and USHMM are responsible for the mutually agreed development of acceptance test specifications for the installed systems. The exact scope, methodologies, procedures, and acceptance criteria for executing the acceptance tests require USHMM approval. Said test plans must incorporate, at minimum, the following:

● All testing shall be conducted by the cell carriers. The vendor shall arrange and coordinate between the carrier(s) and USHMM for signal testing and validation

● Any observed deficiencies indicated by tests or by USHMM inspection will be rectified and completely re-tested within 10 (ten) days. Work and materials required to correct deficiencies will be made at no expense to USHMM.

C.2.13 Implementation and Operations Model

● The selected DAS installation vendor shall coordinate and facilitate all marketing communications with the cell signal carriers so that the carriers will bear all expenses related to delivering the cell signal to Museum building. The breakdown of the costs shall be as follows:

○ USHMM will bear the cost to the vendor for design, planning, implementation, management, installation, utility placements and supporting infrastructure, monitoring & maintenance, continual upgrading, and marketing to carriers.

○ The cell carriers will bear the cost of building the infrastructure, if necessary, and providing the cell signals that will be amplified within the building for USHMM’s use.

● USHMM will refer any inquiries received from cellular carriers for the placement of cell sites or fiber‐based microcellular (distributed antenna) systems in the building to the selected vendor and will use best efforts to encourage carriers to utilize the DAS solution.

● The Vendor will be responsible for negotiating and drafting agreements for the use by a carrier on the Museum’s behalf. Such agreements requires approval from the Museum prior to signing of the vendor and the carrier.

C.2.14 Documentation.

● System Documentation below due no later than five business days after design approval.

● Complete documentation of all components, sufficient to enable use and maintenance of the products or techniques by others, including:

○ Complete operations manual as made available by the manufacturer with parameter definitions and limits, and input and output examples.

○ Complete installation instructions and description of any special operational requirements.

C.2.15 Training.

The offeror shall provide an outline/agenda of the system-turnover training. At a minimum, USHMM requires 48 hours of training that includes, but not limited to, system overview, design, distribution across the facility, headend unit operation, management and maintenance requirements, basic troubleshooting before escalating to the vendor

C.2.16 Warranty.

The contractor shall extend to the government, all manufacturers’ warranties for the entire period covered by original equipment warranties. The contractor shall troubleshoot, maintain and repair the system for one full year after the system acceptance date. For all contractor provided equipment, during the warranty period, the contractor shall be responsible for fault isolating, removing and replacing defective units at no additional cost to the government. The contractor shall also be responsible for arranging for the repair and return of the defective equipment to the manufacturer, and re-installation and checkout of the equipment upon its return to service, for the duration of the equipment warranty period. During the warranty period the contractor shall provide, a qualified technician to respond to trouble calls associated with equipment failure of contractor-provided equipment or due to faulty workmanship of any contractor-installed cables.

Required response time shall be no more than one calendar days. Support shall include training and trouble-shooting any issues that arise.

C.2.17 Maintenance.

Offeror shall describe their maintenance process and the process for engagement.

Upon the expiry of original equipment warranties, USHMM requires post‐warranty service/maintenance agreements to prevent equipment malfunction. The minimum requirements for preventative maintenance services shall include planned preventative maintenance visits per year and shall include unlimited corrective/remedial maintenance visits within 3 business days of call for service.

All maintenance and repair activities shall be performed by formally trained and certified technicians/engineers, following original equipment manufacturer specifications, manuals, and service bulletins, using new original equipment replacement parts.

All maintenance pricing shall be inclusive of labor, travel, replacement parts.

Deliverables shall include Service Records and Reports.Hours of Operations

Offerors shall provide ongoing support for the installed system that includes:

● Trouble Reporting:

○ Vendor shall provide a contact phone number to report service availability and other related issues

○ Vendor shall state their support structure for various severity levels of issues and problems

C.2.18 Labor Types

The offeror shall provide Labor Types for both professional and technical expertise that fully meet the requirements of all tasks in support of the solutions specified in this SOW, including full life cycle management as applicable, and the analysis, planning, design, specification, implementation, integration and management of required services and equipment.

The offeror shall be responsible for all education and skills-based training necessary to ensure that all staff assigned to the project are qualified to perform the work. The offeror shall develop in-house orientation and training courses for offeror staff, the work to be performed, and the associated duties, responsibilities, security guidelines, policies, operating procedures, etc. USHMM will review these materials at the request of the offeror.

C.2.19 Personnel Requirements

The offeror has ultimate responsibility for managing the order, for achieving the expected performance results, and for determining the appropriate staffing in support of its technical approach.

● The offeror shall provide experienced personnel to perform the required services.

The Government and the offeror understand and agree that the services to be delivered are non-personal.

● Offeror personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees. Offeror personnel shall obtain authorization to have access to Agency support sites and Government facilities, and shall obtain USHMM-issued badge for facility access.

● All offeror employees shall be fluent in spoken and written English.

● The contracting officer may require the offeror to remove from the job site any offeror employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

● In order to ensure a smooth and orderly startup of work, the key personnel specified in the offeror's proposal shall be available on the effective date of the order. If these personnel are not made available at that time, the offeror shall notify the contracting officer and show cause. If the offeror does not show cause, the offeror may be subject to default action.

● The offeror-supplied personnel are employees of the offeror and under the administrative control and supervision of the offeror. The offeror, through its personnel, shall perform the tasks prescribed herein. The offeror shall select, supervise, and exercise control and direction over its employees (including offeror subcontractors) under this order. The Government shall not exercise any supervision or control over the offeror in its performance of contractual services under this order.

The offeror shall be accountable to the Government for the action of its personnel.

C.2.20 Personnel Security Requirements.

USHMM requires security clearance for all personnel working onsite, which involves fingerprinting done at the Museum facility in DC or in Bowie, MD. It also requires the onsite personnel to have a contractor suitability summary report provided by the vendor’s company.

In addition, the following security-related requirements shall be met:

● Necessary facility and/or staff clearances must be in place prior to start of work.

● Offerors are responsible for the security, integrity and appropriate authorized use of their systems interfacing with the Government and or used for the transaction of any and all Government business. The Government, through the Government's Contracting Officer, may require the use or modification of security and/or secure communications technologies related to Government systems access and use.

● The Government, at its discretion, may suspend or terminate the access and/or use of any or all Government access and systems for conducting business with any/or all offerors when a security or other electronic access, use or misuse issue gives cause for such action. The suspension or termination may last until such time as the Government determines that the situation has been corrected or no longer exists.

C.2.21 Site Access.

USHMM maintains 24/7 security personnel at the Museum. The vendor shall provide a site access schedule for on-site personnel prior to the commencement of the project.

C.2.22 Proposed Personnel.

The offeror shall assemble a DAS Implementation project team with the required knowledge and experience to perform the work described under the contract.

The core project team shall be composed of qualified professionals with strong technical backgrounds. The Offeror shall propose appropriate Labor Type(s) and personnel experience levels (a mix of senior, mid, and entry levels) that meet the minimum required qualifications, based on the complexity and scale of the project. The offeror shall ensure that its employees have all required professional certifications and licenses (current and valid) for each applicable task and labor type category before commencement of work.

The offeror shall identify, by name, the proposed Key Personnel (e.g., the key management and technical personnel who will work under this order, such as the PM). The proposed DAS Implementation project team structure and an organizational chart shall be included in the proposal, with the names, positions, and resumes of any proposed key personnel. The project manager should possess the intellectual and leadership qualities necessary to plan, manage, develop, articulate and carry out to completion of the DAS Implementation project.

[SECTION D OMITTED]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-2 INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)

(Reference 46.302)

E.2 FAR 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(Reference 46.304)

E.3 It shall be the responsibility of the Contractor to ensure that all supplies and services provided hereunder conform to the specifications prior to delivery to USHMM.

E.4 Inspection by USHMM shall not relieve the Contractor of responsibility for any or all quality control aspects during the life of the contract. This shall include quality control for all items covered by this contract that may be subcontracted.

E.5 Neither USHMM’s reviews, approval, or acceptance of services and/or supplies, nor payment for any of the services or supplies required under this contract shall be construed to operate as a waiver of action arising out of the performance of this contract. Furthermore, the Contractor shall be and remain liable to USHMM in accordance with applicable law for all damages to USHMM caused by the Contractor’s negligent performance of any of the services or supplies furnished under this contract.

E.6 Acceptance by USHMM does not relieve the Contractor of responsibility for correction of errors or omissions that may arise after such acceptance of the errors and omissions are clearly at fault in Contractor’s performance.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE [FAR 52.217-9 OPTION TO EXTEND THE

TERM OF THE CONTRACT (MAR 2000, DEVIATION) (Reference 17.208)] Contractor shall complete DAS implementation within 120 days of award, followed by the duration of the specified warranty and any applicable, exercised USHMM annual renewal options. In such case, USHMM may extend the term of the awarded contract by written notice to the Contractor each year, no later than fifteen (15) days before the awarded contract is due to expire. The duration of the awarded contract including all extensions shall not exceed five (5) years from its effective date. All interim deliverable deadline(s) other than those provided in Contractor’s Statement of Work shall be mutually agreed upon in writing by the parties.

F.2 FAR 22.103 OVERTIME.

F.2.1 22.103-1 Definition. “Normal workweek,” as used in this subpart, means, generally, a workweek of 40 hours. Outside the United States and its outlying areas, a workweek longer than 40 hours is considered normal if—

(1) The workweek does not exceed the norm for the area, as determined by local custom, tradition, or law; and

(2) The hours worked in excess of 40 in the workweek are not compensated at a premium rate of pay.

F.2.2 22.103-2 Policy. Contractors shall perform all contracts, so far as practicable, without using overtime, particularly as a regular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs. Any approved overtime, extra-pay shifts, and multishift should be scheduled to achieve these objectives.

F.3 FAR 52.211-8 TIME OF DELIVERY (JUN 1997)

F.4 FAR 52.223-16 IEEE 1680 STANDARD FOR THE ENVIRONMENTAL

ASSESSMENT OF PERSONAL COMPUTER PRODUCTS (DEC 2007) --ALTERNATE I

(DEC 2007)

F.5 FAR 52.242-17 GOVERNMENT DELAY OF WORK (APR 1984) (Reference 42.1305)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 USHMM REPRESENTATIVES. USHMM’s designated representatives and points of contact for purposes of this Agreement shall be the Contracting Officer (CO) and the Contracting Officer’s Representative (COR), as follows:

G.1.1 CO Responsibilities. The CO has the authority to enter into, administer, and terminate the Agreement. Communications pertaining to contractual administrative matters shall be addressed to the CO. No changes in or deviation from any of the Agreement’s provisions, terms, conditions, including without limitation the scope of work, cost, or term provided herein shall be affected without a written modification to the Agreement executed by the CO authorizing such changes.

G.1.2 COR Responsibilities.

G.1.2.1 The Contracting Officer will designate, in writing, an authorized representative(s) to discharge such duties and responsibilities as may be delegated to him. The representative(s) will not have authority to change or alter any of the terms and conditions of the contract. The Contracting Officer is the sole authority to make changes in the contract. The Contractor will be furnished a copy of the COR delegation.

G.1.2.2 The COR will provide technical direction on contract performance. Technical direction includes: (1) direction to the Contractor which assists in accomplishing the statement of work; and (2) comments on and approval of reports or other deliverables.

G.1.2.3 Technical direction must be within the contract's statement of work. The COR does not have the authority to issue technical direction which: (1) institutes additional work outside the scope of the contract; (2) constitutes a change; (3) causes an increase or decrease in the estimated cost of the contract; (4) alters the period of performance; (5) changes any of the other express terms or conditions of the contract.

G.1.2.4 The COR will issue technical direction in writing or confirm such direction in writing within five (5) calendar days after verbal issuance.

G.1.3 Contractor is advised that any reliance on direction from other than the CO or a COR acting within the strict limits of the responsibilities as set forth above is undertaken at Contractor’s own risk and expense, as such actions do not bind USHMM contractually. All questions concerning the authority of a USHMM employee to direct the Contractor contractually should be referred to the CO.

G.2 CONTRACTOR REPRESENTATIVES. Contractor shall designate a project manager, who will be the main point of contact for USHMM for the Contract. All Contractor personnel are provided below, specifically identified as “Key Personnel” or else as generally defined to meet the minimum qualifications provided below. (Offerors shall provide this information in their technical proposal, and such information shall be treated as though reproduced below.)

G.2.1 General. The following person shall be contracted in the event of award for prompt Agreement notification and administration concerning specifications, schedules, and other necessary Agreement matters:

(Name)____________________________________ (Title)____________________________________

(Street Address)____________________________ (City, State, Zip)____________________________

(Telephone & Facsimile No.)__________________ (E-mail address)____________________________

G.2.2 Key Personnel & Subcontractors.

G.2.2.1 Contractor shall include the subcontractor(s) and key personnel to be assigned under this Agreement those persons listed below: (Offerors shall provide this information in their technical proposal, and such list shall be treated as though reproduced below.)

NAME LABOR CATEGORIES

G.2.2.2 Contractor shall not remove the Key Personnel assigned to this project without the consent of USHMM. Contractor also will not remove such Key Personnel until he/she is replaced with a person/firm of equal or higher qualifications.

G.2.2.3 Contractor shall not enter into any subcontracts other than those identified above for any of the work under this Agreement without obtaining the prior written approval of the CO.

G.2.3 Qualifications of Contractor Personnel and Minimum Experience.

G.2.3.1 Contractor shall ensure that staff and/or subcontractors dedicated to this project other than those Key Personnel defined above have the skills and experience level as described in Contractor’s Proposal. The service categories provided by the Contractor in performance of this Agreement shall embrace all critical services described in this contract. All Contractor personnel assigned to this Agreement are subject to USHMM review in accordance with the provided level of qualifications.

G.2.3.2 USHMM shall reserve the right to recommend dismissal of a Contractor’s employee or subcontractor whose performance is detrimental to the satisfactory completion of contractual obligations. In addition, Contractor personnel found unacceptable by USHMM at any time shall be removed from performing under this Agreement. The CO shall deliver such notification in writing to the Contractor.

G.3 SUBSTITUTION OF REPRESENTATIVES. The parties shall advise one another in writing of any substitution for said representatives.

G.4 NOTICES. Any legal notices required hereunder shall be in writing and deemed delivered upon actual receipt of such notice when hand-delivered or sent by certified mail, postage prepaid, return receipt requested, or overnight express courier to the address first set forth above marked to the attention of the signatory of this Agreement for the party, or to such other address or person as a party may designate in writing from time to time.

G.5 INVOICES

G.5.1 Contractor shall submit a single invoice(s) via email to the United States Holocaust Memorial Museum, Attn: Accounts Payable Division, 100 Raoul Wallenberg Place, SW, Washington, DC 20024-2150 (accountspayable@ushmm.org) with a copy submitted to USHMM's COR upon satisfactory completion of the work or otherwise in a manner consistent with Contractor's Proposal for completed deliverables and services received and accepted by the COR. Invoices shall be submitted. To constitute a proper invoice, the invoices must include the following information and/or attached documentation:

● Name of Business Concern and invoice date

● Contract Number or other authorization for performance of service

● Description, price, and quantity of services delivered or rendered

● Name, title, phone number, and complete mailing address of the responsible official to whom payment is to be sent.

G.5.2 Withholding. Museum shall withhold a 10% retainage of the total project price pending satisfactory completion of the Contract.

mailto:accountspayable@ushmm.org

G.5.3 Nonpayment for Additional Work. Any additional services or services representing a change to work specified herein or as defined in the applicable task order performed by Contractor, either at Contractor’s own volition or at the request of an individual other than a duly appointed CO except as may be explicitly authorized in this Contract are not authorized and will not be paid. Only a duly appointed CO is authorized to change the specifications, terms, and conditions in this Agreement. Any such change shall be through a written amendment(s) or modification(s) to this Agreement issued by the CO.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACT TERMS & CONDITIONS. The terms and conditions of Contractor's GSA-schedule # ________________ shall apply to the awarded contract, if applicable.

Otherwise, USHMM shall apply the terms and conditions listed in RFP Section I.

H.2 USE OF MUSEUM NAME

H.2.1 Contractor shall not use the name of USHMM in any news release, public announcement, advertisement, or any other form of publicity, or disclose any of the terms of this Agreement to any third party without the prior written consent of USHMM.

H.2.2 Contractor shall not use USHMM’s name, trademarks, or any other language, pictures, or symbols that could, in USHMM’s judgment, imply USHMM’s identity or endorsement by USHMM or any of its employees in any (1) written, electronic, or oral advertising or presentation or (2) brochure, newsletter, book, electronic database, or other written material of whatever nature, without USHMM’s prior written consent.

H.2.3 Inclusion of Section. Contractor shall include the terms of this Section (“Use of Museum Name”) in any contracts with other parties providing services related to the performance of this Agreement, such as but not limited to subcontractors.

H.3 TRAVEL AND EXPENSE. If travel within the local vicinity is required, travel reimbursements for local travel are not authorized; neither is the use of a Government vehicle.

As part of the Cost Proposal, the offeror shall provide any anticipated travel costs, to include origination, destination, and the number of trips, number of persons, and a breakdown of lodging, meals, transportation, and related costs, such travel expenses shall be calculated and included according to GSA travel guidelines.

H.4 SAM DATABASE COMPLIANCE

H.4.1 Contractor is responsible, during performance and through final payment, for the accuracy and completeness of the data within SAM (System for Award Management:

www.sam.gov) database, and for any liability resulting from USHMM’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate, and complete. Updating information in SAM does not alter the terms and conditions of this Agreement and is not a substitute for a properly executed contractual document.

H.4.2 Contractor shall not change the name or address for electronic funds transfer (EFT) payments or manual payments as appropriate in the SAM record to reflect an assignee for the purpose of assignment of claims. Assignees shall be separately registered in the SAM database.

Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor shall be considered to be incorrect information.

H.5 SUITABILITY DETERMINATION.

H.5.1 In order to protect the Museum’s proprietary information, contractors who are assigned to work on a Museum contract, whether onsite or offsite, and who require a Museum badge, network access, or access to sensitive Museum information, are required to go through a Suitability Determination and FBI Fingerprint Criminal Background Check through OPM upon entry of service, and then annually thereafter. Fingerprints are taken in the Museum’s Badging Office. For individuals who are outside of the Washington, D.C. area, directions will be provided for them to complete the process at a designated Federal facility in their area. Vendors are required to provide a Summary Report for each individual working on the contract. This form will be provided by the Museum Contracting Officer’s Representative (COR) and the information to be verified can include any or all of the following:

● U.S. citizenship or work authorization,

● satisfactory credit history (based upon the sensitivity of the work to be completed),

● employment history (past 3, 5 or 7 years depending upon the sensitivity of the work to be completed),

● education history (to include degrees and dates received),

● satisfactory reference checks,

● and possibly drug testing with negative results (based upon the sensitivity of the work to be completed.)

H.5.2 All criminal background reports are reviewed by a designated member of the Division of Protection Services (DPS), and if negative or derogatory information is obtained during this process, an adjudication process will take place, which may involve an interview of the individual to make a final determination of their suitability to work on a Museum contract. This process takes approximately two weeks, and no individual will receive a Museum Badge, Network Access or access to sensitive Museum proprietary information without a final determination of their suitability for work at the Museum. If an individual disagrees with a suitability determination after the adjudication process has taken place, they may appeal that decision to the Museum’s Director, Division of Protection Services.

SECTION I - CONTRACT CLAUSES

CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2, FEB 1998, cited verbatim)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at <www.acquisition.gov/far>.

FAR 52.202-1 DEFINITIONS (JUL 2004) (Reference 2.201)

FAR 52.203-3 GRATUITIES (APR 1984) (Reference 3.202)

FAR 52.203-5 COVENANT AGAINST CONTINGENT FEES (APR

1984) (Reference 3.404)

FAR 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO

THE GOVERNMENT (JUL 1995) (Reference 3.503-2)

FAR 52.203-7 ANTI-KICKBACK PROCEDURES (JUL 1995)

(Reference 3.502-3)

FAR 52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF

FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY

(JAN 1997) (Reference 3.104-9)

FAR 52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR

IMPROPER ACTIVITY (JAN 1997) (Reference 3.104-9)

FAR 52.203-11 CERTIFICATION AND DISCLOSURE REGARDING

PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (SEP 2005)

FAR 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (SEP 2005)

(Reference 3.808)

FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

RECYCLED PAPER (AUG 2000) (Reference 4.303)

FAR 52.204-5 WOMEN-OWNED BUSINESS (OTHER THAN SMALL

BUSINESS) (MAY 1999) (Reference 4.603)

FAR 52.209-1 QUALIFICATION REQUIREMENTS (FEB 1995) [see below]

FAR 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST

WHEN SUBCONTRACTING WITH CONTRACTORS

DEBARRED, SUSPENDED, OR PROPOSED FOR

DEBARMENT (JAN 2005) (Reference 9.409)

FAR 52.215-2 AUDIT AND RECORDS--NEGOTIATION (JUN 1999)

FAR 52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT

FORMAT (OCT 1997) (Reference 15.209)

FAR 52.215-10 PRICE REDUCTION FOR DEFECTIVE COST OR

PRICING DATA (OCT 1997) (Reference 15.408)

FAR 52.215-19 NOTIFICATION OF OWNERSHIP CHANGES (OCT

1997) (Reference 15.408)

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

(Reference 17.208)

FAR 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR

HUBZONE SMALL BUSINESS CONCERNS (JUL 2005)

(Reference 19.1308)

FAR 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS

(MAY 2004)

(Reference 19.708)

FAR 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (JUL

2005) (Reference 19.708)

FAR 52.222-1 NOTICE TO THE GOVERNMENT OF LABOR

DISPUTES (FEB 1997) (Reference 22.103-5)

FAR 52.222-3 CONVICT LABOR (JUN 2003) (Reference 22.202)

FAR 52.222-4 CONTRACT WORK HOURS AND SAFETY

STANDARDS ACT--OVERTIME COMPENSATION

(JUL 2005) (Reference 22.305)

FAR 52.222-20 WALSH-HEALEY PUBLIC CONTRACTS ACT (DEC

1996) (Reference 22.610)

FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB

1999)

(Reference 22.810)

FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

(Reference 22.810)

FAR 52.222-26 I EQUAL OPPORTUNITY (APR 2002)--ALTERNATE I

(FEB 1999) (Reference 22.810)

FAR 52.222-29 NOTIFICATION OF VISA DENIAL (JUN 2003)

(Reference 22.810)

FAR 52.222-35 I EQUAL OPPORTUNITY FOR SPECIAL DISABLED

VETERANS, VETERANS OF THE VIETNAM ERA,

AND OTHER ELIGIBLE VETERANS (DEC 2001) --

ALTERNATE I (DEC 2001) (Reference 22.1310)

FAR 52.222-36 I AFFIRMATIVE ACTION FOR WORKERS WITH

DISABILITIES (JUN 1998) --ALTERNATE I (JUN 1998)

(Reference 22.1408)

FAR 52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED

VETERANS, VETERANS OF THE VIETNAM ERA,

AND OTHER ELIGIBLE VETERANS (DEC 2001)

(Reference 22.1310)

FAR 52.222-41 SERVICE CONTRACT ACT OF 1965, AS AMENDED

(JUL 2005) (Reference 22.1006)

FAR 52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT ACT--PRICE ADJUSTMENT (MULTIPLE

YEAR AND OPTION CONTRACTS) (MAY 2014)

(Reference 22.1006)

FAR 52.222-44 FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT ACT--PRICE ADJUSTMENT (MAY 2014)

(Reference 22.1006)

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (APR 2006)

(Reference 22.1705)

FAR 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION (AUG 2003)

FAR 52.223-6 DRUG-FREE WORKPLACE (MAY 2001) (Reference

23.505)

FAR 52.223-14 TOXIC CHEMICAL RELEASE REPORTING (AUG

2003) (Reference 23.906)

FAR 52.224-1 PRIVACY ACT NOTIFICATION (APR 1984)

(Reference 24.104)

FAR 52.224-2 PRIVACY ACT (APR 1984) (Reference 24.104)

FAR 52.225-1 BUY AMERICAN ACT--SUPPLIES (JUN 2003)

(Reference 25.1101)

FAR 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

(FEB 2006) (Reference 25.1103)

FAR 52.227-1 AUTHORIZATION AND CONSENT (JUL 1995)

(Reference 27.201-2)

FAR 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT

AND COPYRIGHT INFRINGEMENT (AUG 1996)

(Reference 27.202-2)

FAR 52.227-3 PATENT INDEMNITY (APR 1984) (Reference 27.203-1)

FAR 52.227-14 RIGHTS IN DATA--GENERAL (JUN 1987) (Reference

27.409)

FAR 52.227-14 RIGHTS IN DATA--SPECIAL WORKS (JUN 1987)

(Reference 27.409)

FAR 52.227-18 RIGHTS IN DATA--EXISTING WORKS (JUN 1987)

(Reference 27.409)

FAR 52.228-5 INSURANCE--WORK ON A GOVERNMENT

INSTALLATION (JAN 1997) (Reference 28.310)

FAR 52.228-7 INSURANCE--LIABILITY TO THIRD PERSONS (MAR

1996)

Contractor shall maintain an industry-standard level of insurance coverage that names USHMM as an Additional Insured at levels no less than:

➢ CGL: $5M/occurrence

➢ E&O/Cyber: $10M/occurrence

➢ Auto: $1M/occurrence

FAR 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (APR 2003)

(Reference 29.401-3)

FAR 52.232-1 PAYMENTS (APR 1984) (Reference 32.111)

FAR 52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

(Reference 32.111)

FAR 52.232-9 LIMITATION ON WITHHOLDING OF PAYMENTS

(APR 1984) (Reference 32.111)

FAR 52.232-17 INTEREST (JUN 1996) (Reference 32.617)

FAR 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL

YEAR (APR 1984)

FAR 52.232-23 ASSIGNMENT OF CLAIMS (JAN 1986) (Reference

32.806)

FAR 52.232-25 PROMPT PAYMENT (OCT 2003) (Reference 32.908)

FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--

CENTRAL CONTRACTOR REGISTRATION (OCT

2003) (Reference 32.1110)

FAR 52.233-1 DISPUTES (JUL 2002) (Reference 33.215)

FAR 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION (APR 1984)

(Reference 37.110)

FAR 52.239-1 PRIVACY OR SECURITY SAFEGUARDS (AUG 1996)

(DEVIATION) (Reference 39.107)

(a) The Contractor shall shall establish appropriate administrative, technical, and physical safeguards to insure the security and confidentiality of data furnished under this Contract, and to protect against any anticipated threats or hazards to the security, integrity, and confidentiality of the data.

These safeguards must meet NIST SP80053r4, ISO 27001/2, or equivalent.

(b) The Contractor shall not publish or disclose in any manner, without the Contracting Officer’s written consent, the details of any safeguards either designed or developed by the Contractor under this contract or otherwise provided by the Government.

(c) To the extent required to carry out a program of inspection to safeguard against threats and hazards to the security, integrity, and confidentiality of Government data, the Contractor shall afford the Government access to the Contractor’s facilities, installations, technical capabilities, operations, documentation, records, and databases.

(d) If new or unanticipated threats or hazards are discovered by either the Government or the Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party.

FAR 52.242-13 BANKRUPTCY (JUL 1995) (Reference 42.903)

FAR 52.243-1 I CHANGES--FIXED-PRICE (AUG 1987) --ALTERNATE

I (APR 1984) (Reference 43.205)

FAR 52.244-2 SUBCONTRACTS (AUG 1998) (Reference 44.204)

FAR 52.244-2 SUBCONTRACTS FOR COMMERCIAL ITEMS (FEB

2006)

FAR 52.245-2 GOVERNMENT PROPERTY (FIXED-PRICE

CONTRACTS) (MAY 2004) (Reference 45.106)

FAR 52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX

NATURE (JUN 2003) (Reference 46.710)

FAR 52.246-20 WARRANTY OF SERVICES (MAY 2001) (Reference

46.710(d))

FAR 52.246-25 LIMITATION OF LIABILITY-- SERVICES (FEB 1997)

(Reference 46.805)

FAR 52.249-2 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (FIXED-PRICE) (APR 2012) (Reference 49.502)

FAR 52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE)

(APR 1984) (Reference 49.504)

FAR 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (FEB

2006)

FAR 52.252-4 ALTERATIONS IN CONTRACT (APR 1984)

Portions of these clauses are altered as follows:

➢ Section H: Use of Museum Name

➢ FAR 52.239-1 identifies specific standard benchmarks (NIST SP800-53r4 and

ISO 27001/2)

FAR 52.252-5 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

FAR 52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

(Reference 53.111)

(SECTION J – Omitted)

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

ANNUAL REPRESENTATIONS AND CERTIFICATIONS. Offerors certify that they have completed the annual representations and certifications electronically via the System for Award Management (SAM) website at www.sam.gov. After reviewing the SAM database information, Offerors verify by submission of their proposal and incorporation in their proposal by reference as of the date of the proposal that the representations and certifications currently posted electronically have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this RFP.

SECTION L - REQUEST FOR PROPOSAL INSTRUCTIONS,

CONDITIONS, AND NOTICE TO OFFERORS

L.01 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

R…