USAGM 951700-23-R-0006 Amendment P00002 Thailand Transportation Services.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

P00002

Tisa Harvin, Contracting Officer

The purpose of Amendment No. P00002 is to provide additional questions 5. through 8. submitted by offerors and USAGM's responses to all offerors. See Continuation Sheets for a comprehensive list all questions and answers related to this RFP.

USAGM

Office of Contracts 330 Independence Avenue,SW, Room 4360 Washington, DC 20237

ALL OFFERORS 951700-23-R-0006

1 4

04/24/2023

04/04/2023

04/12/2022 one

USAGM Solicitation 951700-23-R-0006 Amendment P00002

Continuation Sheet to SF 30 Block 14

Subject: Amendment P00002 to RFP 951700-23-R-0006, USAGM Thailand Transmitting Station, Rasom, Ayutthaya, Thailand: Transportation Services.

Additional questions were received and are added via this amendment to provide all offeror questions received, and all USAGM responses to all potential offerors. See additional questions

5. through 8. below.

Question 1a) As per requirement all vehicles must not older than 5 years - if any vehicle becomes older than 5 years during the time of contract (after award) then the contractor needs to change the vehicle?

USAGM response: Yes, that is correct, to clarify, the contract section is amended to read as follows:

C.1.4.1 Sizes, Age & Types – The Contractor shall provide vehicles appropriate for passenger transport and sized for the number of expected passengers, and vehicles that do not exceed 5 years age or 100,000 kilometers. The Contracting Officer’s Representative (COR) reserves the right to inspect vehicle condition at 100,000 kilometers. If it is determined the vehicle remains safe, roadworthy, and reliable the COR may allow continuing use of the vehicle up to a maximum age of 5 years. Vehicles must be replaced at the maximum age of 5 years. The Contractor shall also supply sufficient equipment to provide uninterrupted service under this contract and to furnish replacement vehicles. The Contractor may propose to the COR alternatives in size, style, and type of their vehicle fleet maximizing efficiency or to further cost savings, provided that all such vehicle adjustments meet the requirements of this contract and do not cause discomfort to the number passengers due to reduction in their size or the change in style or arrangement of seating.

Question 1b) Vehicle Registration documents are required to submit at the time of bid or after the award?

USAGM response: In their proposal the offeror is required to specify the make, model, and specification of the vehicles they intend to provide. The successful offeror must provide current registration and proof of insurance for all vehicles, and the vehicles must be inspected and accepted by the COR prior to placing them in service in the performance of this contract.

Question 2. In RFP document page no 5, section-B Supplies or Services and Prices/Costs, it has been mentioned “USD/Baht fluctuation NTE 2000.00”, kindly explain it in detail.

USAGM response: This Contract line item is for use of the Government only to address changes in the USD/Baht exchange rate, it has no effect on the contract terms and conditions and need not be addressed by offerors.

Question 3. Due to some urgent work, if a vehicle makes a full trip (BKK to Ayutthaya and Ayutthaya to BKK) twice in a day; in that case what will be the payment option?

USAGM response: To address this question, the contract sections are amended to read as follows:

C.1.1, 2nd Paragraph.

The contract contains certain ordering provisions by which the Contracting Officer or his/her representative may require additional amounts of service for temporary additional daily requirements or for specified periods of time. Examples of these services would include but not be limited to procurement trips within the local area such as purchasing trips, mail runs, or other locations near the station. The Contractor shall be reimbursed the actual reasonable cost of these temporary additional services based on the per kilometer fixed rate established in B.2, not to exceed 5,000 kilometers annually. Any temporary additional services that may exceed 5,000 kilometers, the not to exceed amount, requires prior written approval by the USAGM Contracting Officer. All round trips to/from Bangkok, such as to the U.S. Embassy, the airport, hotels, meetings with Thai Officials, or equivalent shall be charged against the per trip rate specified for Vehicle #2.

C.1.2.3, SCHEDULES. The contractor shall maintain driver schedules. Standard Services are provided Monday – Friday, excluding U.S. Embassy approved holidays (ref. J.2), as provided below. The COR shall provide to the contractor anticipated requirements for Vehicle #2 the week prior to providing the services:

Question 4. What is MO 12 in the Qty section?

USAGM response: Units of Issue for the pricing schedule are as follows: MO = Per Month; Trip = Round trip between the station and BKK; KM = Kilometers driven.

Question 5. The drivers qualification mentions that they should be capable to take TOEC test with 400+ score.

USAGM Response: Our Drivers can speak and understand English. Can we have a Supervisor who can speak fluent English and available 24 hours x 365 days who will provide instructions to the drivers and take the TOEC test? Answer: Per section C.1.2.1., the Supervisor is required to be able to score a 600 on a standard TOEIC test. This is to ensure that person is capable of discussing high-level contract matters with the COR and Contracting Officer. Per C.2.4.1.4), the drivers are only required to attain a score of 400. This is to ensure they can accommodate basic communications with English speaking passengers during actual trips.

The TOEIC standard is as follows:

English Language Qualification Requirement Listening & Reading Combined Score Range Required

LEVEL 1 Rudimentary Knowledge 250-399 LEVEL 2 Limited Knowledge 400-599 LEVEL 3 Good Working Knowledge 600-854 LEVEL 4 Fluent 855-899 LEVEL 5 Professional Translator/Interpreter or Equivalent Equivalent to 900 plus

Question 6. We request how many kilometers in total one vehicle is expected to run Per Day?

Standard Service Times (subject to change) FREQUENCY Passenger Seating

Vehicle #1 7:30AM – 4:00PM Monday - Friday 6 Vehicle #2 7:00AM – 5:00PM 3 trips/week (est.) 3

USAGM Response: There is not a specific KM limit specified per day. Sections C.1.2.3, Schedules, and Attachments J.3 and J.4, provide typical vehicle routes the contractor may use to estimate KM usage per day.

Question 7. Will the end user ask us to use different routes than what is mentioned in the Solicitation?

USAGM Response: There may be need to adjust the route from time to time, but significant changes are not anticipated.

Question 8. We request 15 days extension to the submission dates?

USAGM Response: A 15 day extension will not be allowed, the proposals due date/time remains Monday, May 04, 12:00 Noon U.S. EDT.