USAGM RFP 951700-20-R-0011 Amendment P0003 Philippines Facilities Maintenance Services.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

USAGM RFP 951700-20-R-0011

Continuation Sheet to SF 30 Block 14

Subject: Amendment P0003 to RFP 951700-20-R-0011 Facilities Maintenance Services.

Please note that the Government did not respond to questions received after the deadline provided in Amendment P0002 to the RFP, which was Thursday June 18, 2020, 12:00 Noon EDT. The following questions after the site visit were received from offerors, and answers are provided by the Government:

1. Who is the Incumbent Contractor?

Government Response: Not provided, this information is not considered relevant to the Offerors abilities to prepare a valid proposal.

2. What is the current contract value?

Government Response: Not provided, this information is not considered relevant to the Offerors abilities to prepare a valid proposal.

3. Can the USG provide current work force requirements by functional activity (i.e. Electrical, HVAC, warehousing, equipment repair etc.) to ensure we are adequately taking into account the entire facility?

Government Response: The Government did not give any minimum manning suggestions but rather leaves manning determinations up to the offeror’s assessment of requirements given in the RFP Statement of Work.

4. Is the contractor required to have a business license to operate in the Philippines to perform this work? Is this work covered under the VFA?

Government Response: Yes, this is covered in the solicitation, Section 1, 1.14.3 Permits. The VFA does not apply to USAGM Philippines Transmitting Station.

5. Is there a log or indication of the amount of job orders/events over the last 12-18 months of standard repairs that have been conducted (replacing light switches, or fixtures, AIRCON failures, AIRCON gas recharges)?

Government Response: No detailed logs are available for dissemination.

6. Is there a log of the amount of major damage repairs in the last 12-18 months as a result of events such as Typhoons, flooding etc.?

Government Response: Philippines Transmitting Station hasn’t had any major damages caused by Typhoons or flooding for the period of time cited.

7. Is there any current deferred maintenance or repairs pending? (replacing any roofs, walls, etc.?)

Government Response: There are several deferred maintenance tasks due to either funding availability or as a result of Stay at Home restriction brought on by COVID-19.

8. As the cafeteria is currently closed, are contractor staff expected to depart the facility to eat or are they allowed to eat on site?

Government Response: Contractor staff are allowed to eat on site.

9. As site visits are continuing to be conducted through the 19th (our next visit) and answers not anticipated to be returned until the 22d of June, it would be incredibly difficult to complete our proposal in the remaining time by the 25th. Would the USG consider extending the submission date to permit all contractors adequate time to finalize their visits and include that input in their proposals?

Government Response: The due date for submission of proposals remains unchanged, it is Thursday, June 25, 2020, 12:00 Noon EDT.

10. Reference – 1.8 Standard Services – Is there a records library which contains all up-to-date facility drawings, blue prints and equipment material history?

Government Response: Yes

11. Reference - 1.8.6 – Vehicle Maintenance - Will all GFE vehicles / heavy equipment maintenance records be provided?

Government Response: The OEM Recommended maintenance records will be made available to the successful offeror after award of the contract.

12. Reference 1.2 - Value Added Tax (VAT) is not applicable to this contract. Will the VAT exemption certificate be provided to the contractor?

13. Reference – 1.1.2 - Temporary/Additional Services (Fixed Unit Price per labor hour). Does the government provide all required parts, materials etc. for this requirement?

14. Reference – 1.7 – Parts, equipment and other materials. Is the government responsible for managing, resupplying and inventorying all parts and materials?

Government Response: Yes the government is ultimately responsible but requires assistance in each of these functions, these usual requirements are spelled out in the RFP Statement of Work.

15. Reference – 1.7 – Parts, equipment and other materials. Is the contractor responsible for certification of any government furnished weight handling equipment? If so, please provide an inventory.

Government Response: No, however certifications may be required by various liability insurers employed by the contractor.

16. Reference – 1.7 – Parts, equipment and other materials. Is the contractor responsible for certification of fire extinguishers? If so, please provide an inventory.

Government Response: No

17. Reference 1.8.2.2 – Air Conditioning Maintenance and Repair – Does the government provide all required equipment for HVAC maintenance, such as refrigerant recovery machines, electronic leak detectors etc.?

Government Response: Yes, equipment required for HVAC maintenance will be provided within the scope of the contract.

18. Reference – 1.8.3 - Real Property Maintenance and Repair. Is the contractor responsible for the certification of any installed fire suppression or detection systems? If so, please provide an inventory.

Government Response: No.

19. Reference – 1.8.3 - Real Property Maintenance and Repair. Is the contractor responsible for maintenance / certification of facility ground points and substation grounding grid? If so please provide an inventory.

Government Response: The contractor is responsible for maintenance, but not for certification.

20. Reference – 1.8.4.6 – Movement of Government Property - Is the government responsible for the management and disposal of HAZARDOUS Waste?

Concerning Electrical:

21. Do they have the category of which can be considered as for "DAMAGED" or "FOR REPAIR"?

Government Response: Yes these are typical labels for anything requiring maintenance ranging from NEW to Good to Damaged but usable or for repair, and Beyond Economical Repair, etc.

22. Electrical equipment warranty, as a contractor, are we limited to:

a. Manufacturer's services?

b. Vendors services?

c. Calibration of the tools?

Government Response: All systems that are currently under warranty have included the usual maintenance contract during the warranty period. Systems not under warranty are maintained using a combination of your services and may include government procured Manufacturer Technical support staff.

23. Fire Alarm Control Panel (Simplex):

a. Troubleshooting of the system may require the vendors presence.

Government Response: System is new and under warranty, a separate maintenance contract may be used, Station Local Employee Staff has or will receive training for this.

24. Re-testing of the Electrical Breakers are limited to:

a. LV category only?

Government Response: These types of testing are conducted every 3-5 years by a separate contract action and are not part of this solicitation.

25. What is the limitation of cable testing? Is it for LV only or up to MV cables?

Government Response: The contractor is required to perform whatever maintenance is typically used to isolate fault including location of the fault.

Concerning Electro-Mechanical:

26. HVAC (Air Handling Unit) cleaning:

a. are we allowed to use Clients man-lift?

b. balancing of diffusers are part of the scope?

Government Response: a. Yes. b. Balancing of diffusers within the HVAC system is required to the extent needed within usual practices for proper maintenance.

Concerning Warehouse and Storage:

27. On the existing arrangement of the materials, do we have to maintain it as it is or to re-sort?

Government Response: The warehousing and management of stock, parts and materials is fluid requiring usual and frequent good housekeeping and refining of same. The activities vary and are directed by government staff to maintain said stock, parts and materials.

Office of Contracts 330 Independence Avenue,SW, Room 4360 Washington, DC 20237