951700-20-R-0011 Philippines Facilities Maintenance Services.pdf

Facilities Maintenance Services – USAGM Philippines Transmitting Station

Date: April 29, 2020

To: Prospective Offerors

Subject: Request for Proposal number 951700-20-R-0011

Enclosed is a Request for Proposals (RFP) for Facilities Maintenance

Services - Philippines Transmitting Station, Philippines. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your proposal via email to Contract Specialist, Rodney Nelson: rnelson@usagm.gov with a copy to Contracting Officer, Tisa Harvin: tharvin@usagm.gov.

The U.S. Government intends to award a firm-fixed-price (FFP) commercial contract to the responsible offeror submitting a proposal which has been determined to be the best value to the Government. USAGM intends to award a contract based on initial proposals without holding discussions, although USAGM reserves the right to conduct discussions with the offeror or offerors.

The award date and the base period of performance start date for this requirement may be subject to change due to Coronavirus (COVID-19) restrictions that may be in effect on those dates.

Proposals are due by June 04, 2020, 12:00 Noon U.S. Eastern Daylight

Time.

Sincerely, Tisa Harvin, Contracting Officer

Office of Management Services/Contracts

U.S. Agency for Global Media (USAGM)

330 Independence Avenue, SW

Washington, D.C. 20237 tharvin@usagm.gov

Office Phone: (202) 382-7835 mailto:rnelson@usagm.gov mailto:tharvin@usagm.gov mailto:tharvin@usagm.gov

Document Number: 951700-20-R-0011 Page 1 of 87

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

T003-20-IQ-00031

5. SOLICITATION NUMBER

951700-20-R-0011

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

04/29/2020

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME See Text

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

06/04/2020 12:00:00

CODE 951700

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

T/ETRCODE15. DELIVER TO

Philippines Transmitting Station For IBB/PTS American Embassy Manila Manila

CODE 95170016. ADMINISTERED BY

United States Agency for Global Media Office Of Contracts 330 Independence Avenue SW Cohen Building, Room 4360 Washington, DC 20237

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

951700CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Tisa Kalena Harvin

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

X

Document Number: 951700-20-R-0011 Page 2 of 4

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 951700-20-R-0011 Page 3 of 4

Table of Contents

Section Description Page Number

1 Continuation Sheet

Document Number: 951700-20-R-0011 Page 4 of 4

Section 1 - Continuation Sheet

Number Supplies or Services Quantity Unit Unit Price Total ( Inc. disc., tax, and fees)

1 Capiltalized Goods >= 25k 0.000000 SV

Period of Performance: 08/01/2020 - 03/31/2021

Description: 1.6.1 Base Period Services A. Standard Services (Firm Fixed Price) B. Temporary Additional Services (FFP Unit Price per hour)

Reference Line: T003-20-IQ-00031 - 1

2 Capiltalized Goods >= 25k 0.000000 SV

Period of Performance: 04/01/2021 - 03/31/2022

Description: 1.6.2 Option Period One Services A. Standard Services (Firm Fixed Price) B. Temporary Additional Services (FFP Unit Price per hour)

Reference Line: T003-20-IQ-00031 - 2

3 Capiltalized Goods >= 25k 0.000000 SV

Period of Performance: 04/01/2022 - 03/31/2023

Description: 1.6.3 Option Period Two Services A. Standard Services (Firm Fixed Price) B. Temporary Additional Services (FFP Unit Price per hour)

Reference Line: T003-20-IQ-00031 - 3

4 Capiltalized Goods >= 25k 0.000000 SV

Period of Performance: 04/01/2023 - 03/31/2024

Description: 1.6.4 Option Period Three Services A. Standard Services (Firm Fixed Price) B. Temporary Additional Services (FFP Unit Price per hour)

Reference Line: T003-20-IQ-00031 - 4

5 Capiltalized Goods >= 25k 0.000000 SV

Period of Performance: 04/01/2024 - 03/31/2025

Description: 1.6.5 Option Period Four Services A. Standard Services (Firm Fixed Price) B. Temporary Additional Services (FFP Unit Price per hour)

Reference Line: T003-20-IQ-00031 - 5

PERIOD OF PERFORMANCE

ITEM START END

1 08/01/2020 03/31/2021

2 04/01/2021 03/31/2022

3 04/01/2022 03/31/2023

4 04/01/2023 03/31/2024

5 04/01/2024 03/31/2025

PTS Facilities Maintenance Support

TABLE OF CONTENTS

COVER PAGE/LETTER

SF 1449 1

TABLE OF CONTENTS 5

SECTION 1 – SUPPLIES OR SERVICES AND PRICES/COSTS

1.0 GENERAL DESCRIPTION AND PRICE SCHEDULE 6

1.1 CONTRACT TYPE 6

1.2 VALUE ADDED TAX 6

1.3 OFFERS AND PAYMENTS IN U.S. DOLLARS 6

1.4 FOREIGN FIRMS 7

1.5 PERIOD OF PERFORMANCE 7

1.6 BASE AND OPTION PERIOD PRICING 7

1.7 DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 11

1.8 STANDARD SERVICES 12

1.9 TEMPORARY ADDITIONAL SERVICES 17

1.10 DELIVERABLES 18

1.11 PERSONNEL REQUIREMENTS 18

1.12 MATERIALS AND EQUIPMENT 19

1.13 INSURANCE 20

1.14 LAWFUL OPERATION, PERMITS AND REGULATIONS 20

1.15 TRANSITION PLAN 21

1.16 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP) 21

1.17 CONTRACT ADMINISTRATION 25

SECTION 2 – CONTRACT CLAUSES

• CONTRACT CLAUSES 27

ADDENDUM TO CONTRACT CLAUSES – FAR CLAUSES NOT PRESCRIBED

IN FAR PART 12 32

SECTION 3 – SOLICITATION PROVISIONS (INSTRUCTIONS TO OFFERORS)

SOLICITATION PROVISIONS 34

ADDENDUM TO SOLICITATION PROVISIONS – FAR PROVISIONS NOT

PRESCRIBED IN FAR PART 12 35

SECTION 4 – EVALUATION FACTORS

EVALUATION FACTORS 38

ADDENDUM TO EVALUATION FACTORS, FAR PROVISION(S) NOT

PRESCRIBED IN FAR PART 12 40

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

OFFER REPRESENTATIONS AND CERTIFICATIONS 42

SECTION 6 – LIST OF ATTACHMENTS 55

SECTION 1 – SUPPLIES OR SERVICES AND PRICES/COSTS

1.0 GENERAL DESCRIPTION AND PRICE SCHEDULE

The Contractor shall provide Facilities Maintenance Support Services at the U.S Agency for Global Media, Broadcasting Board of Governors at Tinang, Concepcion, Tarlac. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit.

1.1 CONTRACT TYPE

This is a firm fixed-price (FFP) contract for Facilities Maintenance Support Services for the USAGM Philippines Transmitting Station. The Contractor shall provide services to support daily 24-hour operations.

1.1.1 Standard Services (Firm Fixed Price):

The Government will pay the Contractor the fixed price per month for standard services as described in this contract that have been satisfactorily performed. Standard Services shall include all labor, supplies and materials, operating costs and supervision.

1.1.2 Temporary/Additional Services (Fixed Unit Price per labor hour):

The Government will pay the Contractor at a fixed rate per labor hour for temporary additional services approved and ordered per the terms of this contract that have been satisfactorily performed.

Minimum: The Government shall place orders totaling a minimum of 80-hours. This reflects the contract minimum for each performance period for temporary/additional services.

Maximum: The amount of all orders shall not exceed 320-hours. This reflects the contract maximum for each performance period for temporary/additional services.

Temporary Additional Services shall include Electrical Services, Real Property Maintenance and Repair, Warehouse Support Services, Switchboard Operations, and Maintenance and Repair of Government Owned Vehicles (GOV’s), Heavy Equipment, gasoline powered tools, and utility vehicles (UTV’s).

1.2 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

1.3 OFFERS AND PAYMENTS IN U.S. DOLLARS

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

1.4 FOREIGN FIRMS

Any firm that is not a U.S. is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

1.5 PERIOD OF PERFORMANCE

The performance period of this contract is from date of award and continuing for nine (9) months, with four

(4) option periods of 12 months each, as follows:

Base Period: (TBD) Option Period One: (TBD) Option Period Two: (TBD) Option Period Three: (TBD) Option Period Four: (TBD)

The initial period of performance includes any transition period authorized under the contract.

1.6 BASE AND OPTION PERIOD PRICING

*NOTE: All prices shall be quoted in U.S. Dollars and Philippine Pesos.

1.6.1 Base Period Prices (Base Period Term: Nine (9) Months)

A. Standard Services (Firm Fixed Price).

Price per Month U.S. Dollars Price per Month Philippine Pesos

Quantity of Months

Total Philippine Pesos

Total U.S.

Dollars

B. Temporary Additional Services The unit price (firm-fixed-price) is:

Type of Service Hourly Rate (Unit price)

Pesos

Annual Hours Not to Exceed

(NTE)

Total (NTE) Philippine

Pesos

Total (NTE) U.S. Dollars

Electrical Services 80

Real Property Maintenance and Repair 120

Warehouse Support Services 40

Maintenance and Repair of Government Owned Vehicles (GOV’s), Heavy Equipment, gasoline powered tools, and utility vehicles (UTV’s).

Subtotal Price for Temporary Additional Services (Not to Exceed)

C. Total Price for Base Period = A+B Base Period Total Philippine

Pesos

Base Period Total U.S.

1.6.2 Option Period One Prices (Option Period Term: Twelve (12) Months)

Price per Month U.S. Dollars Price per Month Philippine Pesos

Quantity of Months

Total Philippine Pesos

Total U.S.

(Unit price)

Pesos

Annual Hours Not to Exceed

(NTE)

Total (NTE) Philippine

Pesos

Total (NTE) U.S. Dollars

Electrical Services 80

Real Property Maintenance and Repair 120

Warehouse Support Services 40

Maintenance and Repair of Government Owned Vehicles (GOV’s), Heavy Equipment, gasoline powered tools, and utility vehicles (UTV’s).

Subtotal Price for Temporary Additional Services (Not to Exceed)

C. Total Price for Option Period One = A+B Base Period Total Philippine

Pesos

Base Period

1.6.3 Option Period Two Prices (Option Period Term: Twelve (12) Months)

Price per Month U.S. Dollars Price per Month Philippine Pesos

Quantity of Months

Total Philippine Pesos

Total U.S.

(Unit price)

Pesos

Annual Hours Not to Exceed

(NTE)

Total (NTE) Philippine

Pesos

Total (NTE) U.S. Dollars

Electrical Services 80

Real Property Maintenance and Repair 120

Warehouse Support Services 40

Maintenance and Repair of Government Owned Vehicles (GOV’s), Heavy Equipment, gasoline powered tools, and utility vehicles (UTV’s).

Subtotal Price for Temporary Additional Services (Not to Exceed)

C. Total Price for Option Period Two = A+B Base Period Total Philippine

Pesos

Base Period

1.6.4 Option Period Three Prices (Option Period Term: Twelve (12) Months)

Price per Month U.S. Dollars Price per Month Philippine Pesos

Quantity of Months

Total Philippine Pesos

Total U.S.

(Unit price)

Pesos

Annual Hours Not to Exceed

(NTE)

Total (NTE) Philippine

Pesos

Total (NTE) U.S. Dollars

Electrical Services 80

Real Property Maintenance and Repair 120

Warehouse Support Services 40

Maintenance and Repair of Government Owned Vehicles (GOV’s), Heavy Equipment, gasoline powered tools, and utility vehicles (UTV’s).

Subtotal Price for Temporary Additional Services (Not to Exceed)

C. Total Price for Option Period Three = A+B Base Period Total Philippine

Pesos

Base Period

1.6.5 Option Period Four Prices (Option Period Term: Twelve (12) Months)

Price per Month U.S. Dollars Price per Month Philippine Pesos

Quantity of Months

Total Philippine Pesos

Total U.S.

(Unit price)

Pesos

Annual Hours Not to Exceed

(NTE)

Total (NTE) Philippine

Pesos

Total (NTE) U.S. Dollars

Electrical Services 80

Real Property Maintenance and Repair 120

Warehouse Support Services 40

Maintenance and Repair of Government Owned Vehicles (GOV’s), Heavy Equipment, gasoline powered tools, and utility vehicles (UTV’s).

Subtotal Price for Temporary Additional Services (Not to Exceed)

C. Total Price for Option Period Four = A+B Base Period Total Philippine

Pesos

Base Period

1.6.6 Grand Total of Base and All Option Periods

Grand Total Philippine Pesos

Grand Total U.S. Dollars

Base Period Total

Option Period 1 Total

Option Period 2 Total

Option Period 3 Total

Option Period 4 Total

GRAND TOTAL- BASE AND ALL OPTION PERIODS

*NOTE: All prices shall be quoted in U.S. Dollars and Philippine Pesos.

1.7 DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

This is a fixed-price contract for Facilities Maintenance Support at the U.S Agency for Global Media, Broadcasting Board of Governors at Tinang, Concepcion, Tarlac. The Government shall supply all replacement parts, equipment, and other materials required to support this contract.

1.7.1 MANAGEMENT AND SUPERVISION

1.7.1.1 Supervision. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skills to be able to communicate with members of the U.S. Government staff.

1.7.1.2 Schedules. The Contractor shall maintain work schedules for their employees. All work shall be performed from Monday through Friday, between the hours of 8:00 AM and 4:30 PM, except for the holidays identified in 652.237-72 Observance of Legal Holidays and Administrative Leave (FEB 2015).

Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

1.7.1.3 Work Orders. It is the intent of this contract that all maintenance and repair services, regardless of whether completed as a Standard Service or Temporary Additional Service, be documented on a Work Order.

1.7.1.4 Scheduled Services. For scheduled services, the term "Work Orders," pertains to established preventive maintenance procedures. The Contractor shall perform preventive maintenance as described in this contract and submit a weekly Preventive Maintenance Report to the COR documenting procedures successfully accomplished and items incomplete or deferred. This report shall provide an explanation or justification for work not accomplished and propose a schedule for making up those assignments. The Contractor may be held financially liable for scheduled maintenance not accomplished due to shortages in contractor staffing, due to the Contractor's negligence, or otherwise not accomplished to the satisfaction of the COR.

1.7.1.5 Unscheduled Services. All other maintenance and repair actions shall be documented on the Work Order form provided in Attachment 3. These assignments shall be issued to address and track additional work identified during routine scheduled maintenance or resulting from system failures outside the contractor’s normal workday. The Contractor shall document all failures or anomalies discovered during inspections or otherwise observed by the Contractor personnel shall be documented on a work order submitted to the COR.

1.7.1.6 Quality Assurance. The Contractor shall create and implement a Quality Assurance Plan to meet the requirements of Section 1.16 to ensure duties and responsibilities of Contract staff are being carried out in an appropriate and effective manner. Any shortcomings and/or substandard conditions noted by such inspections shall be promptly corrected. Any condition beyond the responsibility of the Contractor shall be brought to the attention of the Contracting Officer (CO) or Contracting Officer's Representative (COR) for resolution.

1.7.2 Facility Support and Maintenance Plan. The Contractor shall provide a comprehensive plan that includes all preventative maintenance activities required to support effective and efficient use of station assets and resources. This plan shall also address Contractors practices to maintain and schedule routine surveillance of station properties, facilities and ancillary systems to ensure all are kept at optimum performance and reliability. Periodic maintenance noted in the following sections shall be included in schedules, as well as other known preventative measures and tasks normally found to be needed to maintain station assets. Monthly, quarterly and annual schedules shall be developed to enable scheduling and completion of these tasks and can be adjusted appropriately to increase the overall effectiveness of the Facility Support and Maintenance Plan. All changes must be approved by the COR before implementation.

1.8 STANDARD SERVICES

The Contractor shall provide Facilities Maintenance Support services for the U.S Agency for Global Media, Broadcasting Board of Governors at Tinang, Concepcion, Tarlac. (Refer to Attachment 5 and 6.)

The Contractor shall include all planning, administration, and management necessary to assure that all services comply with this contract, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files. Required supplies, materials, and equipment shall be provided by the Government, per Attachment 1, Government Furnished Property.

1.8.1 Electrician Services

1.8.1.1 General. The contractor shall provide building electrical maintenance, distribution installation and maintenance services. Many, but not all, daily assignments will have them working alongside station employees to complete work assignments. Services includes electro-mechanical work, shall involve daily inspections and logging of equipment condition, as well as repair of such equipment. The electrical service team shall perform maintenance of low voltage load and power panels, emergency and exit lights, electrical manholes and hand holes. The team shall also be required to replace and repair street and perimeter lighting, which includes replacement of wiring, conduits, grounding, etc. General cleaning of equipment and auxiliaries, and spot painting of the same shall be accomplished on an as-needed basis.

1.8.1.2 Work Standards. Electricians must be trained and registered electricians who have at least three years of experience in building electrical maintenance, electrical systems installation, and panel board and breaker operation. All work performed shall be in accordance with the National Electrical Code published by the National Fire Protection Association, NFPA 70 or its equivalent local Code. The Contractor's electricians shall have a thorough technical knowledge of applicable safely systems, test equipment and work practices for all services covered within this section.

1.8.1.3 Daily Work Assignments. Routine daily work assignments typically revolve around routine maintenance and repair of items such as lighting fixtures; switch panels; electrical outlets, wiring and conduits; circuit breakers and fuses; motors; and other items in the station's low voltage electrical system.

1.8.1.4 Quarterly Work Assignments. Quarterly maintenance assignments shall include, but are not limited to, the following (refer to Attachment 7 for sample quarterly maintenance checklist):

1) Cleaning of all the exterior lighting fixtures on all buildings, along the perimeter fence line, and at antenna field structures (fixtures include but are not limited to emergency lights, exit lights, street lights, pylon lights, etc.).

2) Cleaning of the station's exterior electrical outlets on buildings and on antenna field shelters.

3) Cleaning of the electrical panels and lighting controllers.

4) Cleaning of low voltage transformers.

1.8.1.5 Assignments as Directed. In addition to scheduled maintenance, the contractor will be called as required by varying weather and environmental conditions throughout the year to provide direct support to the station's Electrical Unit. These jobs include, but are not limited to, the following:

1) Cleaning of electrical manholes and hand holes.

2) Cleaning of generator cooling towers, cooling radiators, air filters, and air compressors.

3) Cleaning of substation equipment and distribution switchgears during annual preventive maintenance.

4) Assist with the installation of electrical provisions and relocation of electrical equipment during building renovations and building construction.

5) Perform periodic cleaning of electrical equipment and auxiliaries.

6) Perform periodic painting of electrical equipment.

1.8.2 Air Conditioning Maintenance and Repair.

1.8.2.1 General. The contractor shall provide air conditioning maintenance and repair services. AC work shall include but is not limited to periodic inspections, preventive maintenance, repair or replacement of component parts and recovery of the refrigerants (refer to Attachment 8 for list of HVAC units).

1.8.2.2 Work Standards. Technicians are expected to be trained and registered electricians and have at least three years of experience in air conditioning system maintenance. All the work shall be performed in accordance to Warm Air Heating and Air Conditioning Association and OSHA standards.

1.8.2.3 Quarterly maintenance. Besides general maintenance and repair activities, the contractor shall perform the following scheduled maintenance (refer to Attachment 9 for sample quarterly maintenance checklist):

1) Cleaning of air conditioning units in the buildings and at the antenna field shelters.

2) Cleaning of air ventilation units and air filters on buildings.

3) Cleaning of air compressor units.

4) Cleaning of the 2-unit air cooled water chiller and 2 air handling units. Assist with troubleshooting air conditioning unit water chiller.

5) Assist with troubleshooting and repair of air conditioning systems in the station vehicles.

6) Assist with installation and replacement of the air conditioning.

1.8.3 Real Property Maintenance & Repair

1.8.3.1 General. The Contractor shall provide real property maintenance and repair of station facilities in accordance with the definitions, procedures and standards specified in this section. While the Contractor is expected to service multiple requirements simultaneously, the Contractor shall be prepared to provide services on a more frequent or urgent basis following heavy storms/typhoons. While it is typical for two or more of such activities to be ongoing (simultaneously), the typical pattern is to complete temporary or patchwork repairs during the rainy season, followed by long term or more permanent repairs during the dry season. Refer to Attachment 5 for drawings and Attachment 6 for locations of work.

1.8.3.2 Work Standards. Contract employees assigned to this requirement shall be skilled in a variety of trades such as carpentry, painting, masonry, plumbing, roofing, welding, and minor construction work.

Dispatched maintenance crews shall encompass the requisite skillsets for the job at hand, shall be knowledgeable and proficient using the tools of the trade, and shall be supplemented with sufficient assistants / general labors to effectively complete the task.

1.8.3.3 Daily Inspections. The Contractor shall perform daily "walk through" inspections to identify required maintenance and repair work (refer to Attachment 10 for sample inspection form). The intent of this requirement is that daily walk-through inspections will cover all work areas identified in paragraphs

3.3.4 through 3.3.12, from week to week. Required work shall be reported to the COR for scheduling.

1.8.3.4 Walls/Roofing. Repair and minor construction work pertain to minor (impact related) accidents and conditions related to normal wear and tear on real property buildings and structures. Damaged or deteriorated wall areas shall be repaired/replaced to restore to a serviceable, structurally sound, and watertight condition. This includes, but is not limited to, replacing damaged masonry units, tuck-pointing loose or eroded mortar joints, sealing penetrations in wall openings, replacing damaged or deteriorated structural members, siding, underlay, and exterior trim, replacing miscellaneous hardware items and repairing any water penetration of station roofs.

1.8.3.5 Concrete works. Contractor shall patch cracked, broken or chipped concrete floors, walkways and drives with a non-shrinking cement mortar. Working areas shall be cleaned, and all loose concrete removed. Underlay surfaces shall be chipped to ensure bond with the patch. Shallow chip areas shall be chipped to provide space for an adequate patch thickness. The patch shall be finished even with the adjacent surfaces and finished to match existing texture.

1.8.3.6 Building Exterior. Exterior trim, including all exterior moldings, millwork, shutters, and cornice shall be repaired or replace as required. Surfaces for all installations shall be thoroughly cleaned of sealant and paint build-up prior to installation of trim. Damaged or deteriorated insulation board or underlay shall be replaced with material of the same type, thickness and quality.

1.8.3.7 Gutters. Broken, damaged, misaligned, or leaking gutters and downspouts shall be repaired or replaced with new material to match original as to gauge, type of material and finish, and loose hangers and fasteners shall be tightened. Missing wire guards, hangers and fasteners for gutters and downspouts, and splash blocks shall be replaced. Splash blocks shall be properly positioned to receive the impact of drainage water.

1.8.3.8 Tiles. Tile on floors, walls, and window stools and marble saddles that are broken, missing, cracked or discolored shall be replaced as required. Wall and floor tiles shall be re-grouted as required to provide a waterproof seal. Damaged or deteriorated tiles shall be replaced with matching tiles of the same thickness as original. Damaged tiles or tiles to be replaced shall be removed without affecting adjacent tiles and the affected area shall be cleared of all debris and moisture to provide a clean, uniform dry surface for the installation of new tile. If tile is replaced adjacent to a wall, vinyl baseboard shall be replaced or repaired as necessary. Damaged caulking around sinks, shower stalls, tiles and accessories shall be chiseled out and replaced with a silicone base sealant as necessary.

1.8.3.9 Doors and Windows. The Contractor shall perform minor repairs on doors and windows throughout the station facilities. Repairs will include but are not limited to loose, damaged, inoperable, or missing hardware such as hinges, striker plates, latches, keepers, window mechanisms, door closures, springs, etc. Though temporary repair work may be completed in emergency circumstances to Norshield security doors and windows, routine and longer-term preventive maintenance and repair of hardened security doors and windows is performed by the Embassy Regional Security Office and is NOT part of this contract.

1.8.3.10 Painting. Painting shall include complete repainting or touch up painting on both interior and exterior surfaces to match existing conditions, and is considered an integral part of most of the work pertaining to this requirement. All replacement parts and materials will be provided by the Government as GFM. All painting, whether interior or exterior, partial or complete, shall include all work necessary for a finished job including windows, doors frames, trim, molding, closets, and shelves. This includes all surface preparation, caulking, required spot priming, moving/protection of furniture in occupied areas, and cleanup after the job is complete.

1.8.3.12 Plastering. The Contractor shall provide light masonry services such as plastering of old and new surfaces due to alteration or modification, laying of concrete masonry walls, repair and replacement of tiles, fabrication of concrete posts and concrete blocks, repair of drainage structures such as pipe culvert or box culvert, road protection such as repair of curbs, retaining walls and stone masonry or riprap.

1.8.3.13 Carpentry. The Contractor shall perform the following carpentry related services: fabrication of boxes and shipping crates, forms for concrete placement, barricade signs, preparation and installation of wall partitions, storage and office shelving, wood sanding/finishing work in preparation for painting/varnishing services, and other such items requiring wood working and fabrication.

1.8.4 Warehouse Support.

1.8.4.1 General. The Contractor shall provide general warehouse support services for two warehouses (Transmitter Plant and Facilities Plant). Both provide similar services, however, the Facilities warehouse generally handles a higher volume and higher weight items. Work performed includes but is not limited to loading/unloading of large shipments, stock placement and removal from warehouse shelving/bins, movement of office and residential furnishings between the warehouse and various onsite buildings, packing and crating services, and supporting other general warehouse functions (refer to Attachment 11 for sample of daily/monthly/quarterly and yearly tasks).

1.8.4.2 Work Standards. Contractor personnel shall be physically healthy and capable of handling a standard day-to-day lifting workload. All contractors shall be trained in the proper technique for safely lifting heavy objects. The Contractor shall provide all personnel with steel toed safety shoes and back support equipment (refer to Attachment 2, the Contractor furnished property). The Contractor shall ensure personnel are equipped with gloves and hardhats when providing supplemental support to rigging functions.

1.8.4.3 Packing & Crating. The Contractor shall perform all packing and crating functions for shipment of sensitive electronic equipment, furnishings, and other outgoing property shipments. Contractor personnel shall be familiar with the use of crate banding devices and must be capable of handling tools-of-the-trade (i.e. - band cutters, hammers, screw drivers, crowbars, J-bars, etc.).

1.8.4.4 Loading/Unloading Services. The Contractor shall perform all loading and unloading of shipping containers, delivery vehicles, flatbeds, air freight vans, shipping crates, and other large wooden or cardboard boxes. The Contractor shall ensure all personnel providing services are proficient with using hand trucks and pallet jacks to transport heavy crates, boxes and equipment. The Contractor shall ensure at least one person is qualified to operate forklifts 3-tons and up, as well as a 3-ton truck crane.

1.8.4.5 Inventory & Housekeeping. The Contractor shall assist Government personnel conducting inventories, warehouse reorganizations, and issuing/receiving activities. The Contractor shall maintain the orderliness of items within the warehouse, to include maintaining orderly shelves, loose property bins, clear walkways, and access to fire extinguishers and fire escapes.

1.8.4.6 Movement of Government Property. The Contractor shall facilitate movement of materials and equipment in other functional areas throughout the station. Contractor personnel shall periodically accompany station drivers to assist with loading, transport, and unloading of Government property and supplies to/from off-site locations. Off-site locations include, but are not limited to, the U.S. Embassy Manila, Foreign Service Officer residences, International Airports / ports, and other regional locations in support of shipping, procurement and disposal actions.

1.8.5 Switchboard Operation & Related Services.

1.8.5.1 General. The Contractor shall provide switchboard operator services throughout the normal working day. Services shall include answering telephones, re-routing calls, onsite paging of Government employees, placing outgoing calls, and otherwise operating the station centralized telephone switchboard equipment.

1.8.5.2 Work Standards. Contractor personnel assigned to this requirement shall be fluent in English and Tagalog.

1.8.5.3 Incoming Calls. The Contractor shall answer all incoming telephone calls, which currently number approximately 150 calls per day, through the centralized telephone switchboard equipment. Calls are generally from the U.S. Embassy, other U.S. Agencies, other IBB Transmitting Stations overseas, station vendors, Washington Headquarters, and other entities inside and outside the country. The receptionist shall maintain a log of incoming calls that includes the following information:

1) name of caller;

2) time call was received;

3) name of person/office called

1.8.5.4 Outgoing Calls. The Contractor shall place outgoing calls, which currently number approximately 50 per day, for IBB personnel. Calls are to both local and international destinations. The receptionist shall maintain a log of outgoing calls that includes the following information:

1) name of caller;

2) time call was received;

3) name of person/office called;

4) telephone line used;

5) telephone number dialed;

6) type of call: personal or official

1.8.5.5 Telephonic Bomb Threat. In the event the receptionist receives a bomb threat over the telephone, he/she shall be prepared to follow the attached Telephonic Bomb Threat form. Refer to attachment 12.

1.8.5.6 System Faults. Faulty telephone lines, equipment malfunctions, or system irregularities shall be reported to the COR immediately.

1.8.6 Maintenance& Repair of Government Owned Vehicles (GOVs), Heavy Equipment, Utility Vehicles (UTVs), and gasoline/diesel powered tools.

1.8.6.1 General. The contractor shall provide scheduled maintenance and routine repair services for government vehicles, heavy equipment and gasoline powered tools and equipment. The station vehicle fleet consists of a wide variety of vehicles from sport utility vehicles (SUVs), light and medium pickup trucks, passenger vans and buses, heavy cargo vehicles, and fire fighting vehicles. Serviced equipment includes tractors, forklifts, utility vehicles (UTVs), lawn mowers, and smaller fuel powered tools and equipment. The Government shall provide all tools and materials for work performed in this section.

1.8.6.2 Work Standard. The mechanics are expected to be certified trained mechanics with at least 3 years of experience in repairing and maintenance of vehicles, vans and trucks. All work shall be performed safely and in accordance with OSHA standards.

1.8.6.3 Vehicle Maintenance & Repair. The Contractor shall initiate troubleshooting for station vehicles and provide a detailed diagnosis of problems found. The report shall include a list of parts and procedures needed to repair the vehicle. Only routine repairs such as replacing/changing belts, filters, batteries, lights/lamps, pumps, spark plugs, alternators, brake pads, tires, oils and fluids will be performed under this contract. The station shall utilize commercial service centers for more extensive repair jobs that require specialized tools and equipment not included in the GFM/GFE.

1.8.6.4 Preventive Maintenance. The contractor shall perform scheduled maintenance on GOVs and fuel powered equipment, as per Attachment 13 and 14, respectively. For those preventive maintenance tasks that are done at off-site locations, the Contractor shall assist the motor pool supervisor with record keeping and scheduling of preventive maintenance as required.

1.8.6.5 Vehicle Cleaning. The Contractor shall provide routine and detailed cleaning (included under the carriage) for GOVs on a bi-weekly basis, but more frequently if required. Refer to Attachment 15 for vehicle cleaning instructions.

1.8.6.6 Equipment Cleaning. The Contractor shall clean/wash heavy equipment and gasoline/diesel powered tools after each daily use. UTV's shall be thoroughly washed and cleaned weekly, but more frequently if required.

1.8.6.7 Roadside Assistance. The Contractor shall provide roadside assistance for GOV breakdowns in the greater Tarlac region (within 1.5-hour's drive from the station).

1.9 TEMPORARY ADDITIONAL SERVICES

Temporary Additional Services are defined as Standard Services but are required at times other than the normal workday. These services shall support system failures, special events, or emergencies at the Station. The Contractor shall provide these services in addition to services specified in Paragraphs 1.7 through 1.8 of this Contract. The COR shall order these services as needed. This work shall be performed by trained employees of the Contractor and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24-hour advance notice.

The Contractor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services. The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

1.10 DELIVERABLES. The following items shall be delivered under this contract:

DESCRIPTION QTY DELIVERY DATE DELIVER TO

Insurance 1 10 days after award (1.13) COR

Facilities Support Maintenance Plan

1 30 days after award, reviewed and updated with the COR as needed monthly thereafter.

(1.7.2)

COR

Quality Assurance Plan 1 30 days after award (1.7.1.6) COR Safety Plan 1 30 days after award (Management Plan) COR

List of Personnel 1 10 days after award for the initial list and updated monthly; or for replacement or new personnel, 30 days prior to their proposed Utilization (1.11.2.8)

COR

Preventive Maintenance Status Report

1 Weekly (1.7.1.4) COR

Invoices/Payment Requests

1 Monthly (1.17) COR

1.11 PERSONNEL REQUIREMENTS

1.11.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

1.11.2 Standard of Conduct.

1.11.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

1.11.2.2 Negligence. Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

1.11.2.3 Disorderly conduct. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be tolerated. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

1.11.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

1.11.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

1) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

2) Unauthorized use of Government property, theft, vandalism, or immoral conduct;

3) Unethical or improper use of official authority or credentials;

4) Security violations; or,

5) Organizing or participating in gambling in any form.

1.11.2.6 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

1.11.2.7 Notice to Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay timely performance of this contract.

1.11.2.8 Personnel Security.

Within 10 days after award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 21 days to perform. For each individual, the Contractor shall provide:

1) Completed RSO Biographic Data Form (Attachment 4)

2) 3 pcs. 2"x2" colored ID picture

3) Local police clearance

4) Barangay clearance

5) Original copy NBI clearance (not more than 6 months old)

* For replacement or new personnel, the above information shall be submitted 30 days prior to their proposed utilization.

The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

1.12 MATERIALS AND EQUIPMENT

The Contractor shall provide the listed tools and equipment under Attachment 2.

1.13 INSURANCE

1.13.1 Amount of Insurance. The Contractor is required to provide insurance that is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts.

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

1) Bodily Injury stated in Philippine Pesos:

Per Occurrence PHP 100,000.00 Cumulative PHP 500,000.00

2) Property Damage stated in U.S. dollars or the equivalent in local currency:

Per Occurrence PHP 100,000.00 Cumulative PHP 500,000.00

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers' compensation insurance in accordance with FAR 52.228-3.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

1) any property of the Contractor,

2) its officers,

3) agents,

4) servants,

5) employees, or

6) any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

1.13.2 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

1.14 LAWFUL OPERATION, PERMITS AND REGULATIONS

Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

1.14.1 Lawful Operation. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

1.14.2 Bonds. The Government imposes no bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

1.14.3 Employee Salary Benefits. The Contractor shall be responsible for payment of all employees' wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

1.14.3 Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its offer. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

1.15 TRANSITION PLAN.

The contractor shall provide a detailed transition plan with associated timelines for tasks that addresses both phase-in and phase-out for the contract. This plan shall be submitted with the contractor’s proposal and should be updated as appropriate throughout the contract period of performance.

The phase-in period begins at contract award. Contract award is planned to be made before transition in order to accommodate transitioning personnel and assuring…