USAGM 951700-20-R-0011 Philippines Maint Svcs Amendment P0001 (2).pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

USAGM Solicitation 951700-20-R-0001 Continuation Sheet to SF 30 Block 14

Subject: Amendment P0001 to RFP 951700-20-R-0011 Facilities Maintenance Services

1) Section 3, is amended to read as follows:

USAGM anticipates a site visit if the current situation involving the Coronavirus (COVID-19) restrictions in the Philippines allows. The site visit will be scheduled by the COR, anticipated date for the site visit is Tuesday, June 09, 2020. This date is subject to change due to COVID-19 and ECQ restrictions that may be in place at the time, any changes will be provided via an amendment to the solicitation. The site visit will be held at the U.S. Agency for Global Media Philippines Transmitting Station, Philippines. Prospective offerors should contact Mr. Derek L.

Gifford, Acting Station Manager (email: DGIFFORD@usagm.gov) not later than Friday, June 05, 2020 for additional information on the site visit; to arrange entry to the site and to confirm the scheduled site visit.

The following is current COVID-19 guidance from the Acting Station Manager/COR:

The Philippines is in various steps to transition from ECQ (Luzon wide, pre 15 May) to Modified ECQ

(Manila thru 31 May) or to GCQ (Tarlac area including USAGM). Many restrictions have been lifted for businesses in certain Sectors provided they have suitable safety protocols, See attached “0513 IATF

Transition from ECQ”. In anticipation of approval to proceed, all interested parties and/or prospective offerors wishing to attend the Janitorial Services site visit scheduled on 09 June, 2020 please be advised:

Due to CDC and GOP requirements with regard to Social Gathering Limitations, we must ensure that the

Site Visits adhere to these restrictions. As such, Offerors, please forward the name and Title/Position of

1, but no more than 2, personnel who will be attending the site visit no later than 4:00 PM Friday June

05, 2020. (Note: Philippine station time is calculated as GMT + 8 hours) Depending on the aggregate number of attendees, site visits will be assigned to keep the group levels at or below 10, of which, 2 will be reserved for station personnel leading the tours. The times and groups will be first come first serve and, depending on the numbers, may include any flexibility allowable if a certain time is preferred.

Attendees will be informed of the assigned Site Visit Time slot, 08 June 2020 via email. No site access will be given if attendees arrive otherwise.

Time of visits: 9:00AM to 11:00AM with an alternate times of 12:00 noon to 2:00PM and 2:30PM to

4:30PM. The station visitors’ tour will start promptly by 9:30AM, 12:30PM, and 3:00PM respectively.

Please allow ample time (30 minutes) to check in and receive visitor badges at our Security Gate 2.

The location can be found using Google Maps; Voice of America, Concepcion, Tarlac, Philippines. The US

Embassy will not issues special certifications to allow travel to this site visit. While travel restriction may still affect abilities for attendance, the following recommendations are suggested: Practice social distancing; Wear face masks; Use Company Shuttle; Carry company issued ID’s as these will support claims or provide proof or justification when authorities ask for the nature of or reason for your travel;

Use “VOA” as the destination rather than USAGM as most are not yet acquainted with our new name;

Travel with any Barangay issued travel permits which support or state the nature of your firms business.

All questions need to be presented in writing to the Contracting Officer as detailed in this amendment.

mailto:DGIFFORD@usagm.gov

Initial questions were accepted if received by Wednesday, May 06, 2020. Responses to initial questions are provided via this amendment.

Additional questions after the site visit are due by Thursday June 11, 2020, 12:00 Noon EDT. Responses to questions if/as appropriate, will be provided via an amendment to the solicitation to be posted by COB Monday, June 15, 2020.

Dates for questions and answers after the site visit are subject to change due to COVID-19 and ECQ restrictions that may be in place at the time, any changes will be provided via an amendment to the solicitation.

All questions must be submitted to Contracting Officer Tisa Harvin at tharvin@usagm.gov and Contract Specialist Rodney Nelson at rnelson@usagm.gov

Proposals are due by Thursday, June 18, 2020, 12:00 Noon EDT. Proposals must be submitted to Contracting Officer Tisa Harvin at tharvin@usagm.gov and Contract Specialist Rodney Nelson at rnelson@usagm.gov.

2) The following initial questions were received from offerors, and answers are provided by the Government:

1. Reference paragraph 1.10, Deliverables table, can the government please clarify whether the Facilities Support Maintenance Plan, Quality Assurance Plan, and Safety

Plan are due 30 days after award, or are they due with the proposal submission as indicated in Specific Instructions table for submittal requirement?

Answer:

Per Section 3, A.2.(6) The offeror’s Management Plan for facilities maintenance services to include but not limited to:

(a) A Transition Plan with associated timelines for tasks that addresses both phase-in and phase-out for the contract.

(b) A Work Plan taking into account all work elements in Section 1, Statement of Work.

(c) A Safety Plan taking into account all work elements in Section 1, Statement of Work

(d) Identify types and quantities of supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(e) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(f) If insurance, permits and registration is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

mailto:tharvin@usagm.gov mailto:rnelson@usagm.gov mailto:tharvin@usagm.gov mailto:rnelson@usagm.gov

Per Section 3, the above must be addressed in the offeror’s proposal as part of the offeror’s Management Plan. As a contract requirement, a final version and any subsequent revisions of the Facilities Support Maintenance Plan, Quality Assurance Plan, and Safety Plan are required deliverables to be provided in accordance with the Deliverables Table at 1.10.

2. Can the government please provide the number and types of Government POVs and heavy equipment that the contractor would be responsible for maintaining?

Answer:

See below lists which include details on location, condition and acquisition date. Please note that those with condition code other than A or A1, may or may not be scheduled for future disposal or replacement if needed, dependent on whether they have economically serviceable life remaining.

The first two lists are the Government vehicles, passenger and non-passenger. The last list has the heavy equipment but also includes other equipment utilized for Building and Grounds

Maintenance activities.

Government Vehicles

BARCODE DESCRIPTION LOCATION CONDITION ACQDATE ACQCOST

IA0000051345 2007 FORD E350 SUPER DUTY WAGON, 12-PASSENGER TT2 YARD E8 02/28/2007 $16,473.10

IA0000169986 CHEVROLET, SAVANA . COLOR: STORM GRAY MP SHOP E8 08/06/2001 $24,742.00

IA1000003712 2016 FORD RANGER DOUBLE HI RIDER 2.2L 4X2 XLT AT MOTOR PO A1 10/31/2016 $24,558.39

IA1000003713 2016 FORD RANGER DOUBLE HI RIDER 2.2L 4X2 XLT AT MOTOR PO A1 10/31/2016 $23,505.44

IA1000003724 FORD EVEREST AMBIENTE 2.2L 4X2 AT TX C-P A1 01/26/2017 $25,036.24

IA1000003725 FORD EVEREST AMBIENTE 2.2L 4X2 AT TX C-P A1 01/26/2017 $25,036.24

IA1000003743 2017 FORD RANGER 2.2L 4X2 MT SGL BASE - PICK UP CARPORT A1 08/15/2017 $13,185.32

IA1000003744 2017 FORD RANGER DOUBLE HI RIDER 2.2L 4X4 XLS MT - PICK UP CARPORT A1 08/15/2017 $19,936.21

IA1000003745 2017 FORD RANGER DOUBLE HI RIDER 2.2L 4X4 XLS MT - PICK UP CARPORT A1 08/15/2017 $19,936.21

IA1000003746 2017 FORD EVEREST AMBIENTE, 2.2L, 4X2 AT CARPORT A1 09/23/2017 $23,728.17

IA1000003771 4X2 VAN WAGON, FULL SIZE, 12 PASSENGER TRANSIT 350, RED FAC-MP A1 01/12/2018 $34,176.54

IA1000003775 2018 TOYOTA HIACE GL GRANDIA 3.0L DSL A/T 1T-MZ-021 12-PAS MOTOR PO 1 03/22/2018 $32,370.00

IA1000003783 FORD TRANSIT 350 VAN WAGON, COLOR BLACK M-POOL A1 06/22/2018 $33,804.90

IABBG0901027 2015 SUZUKI APV SGX A/T / COLOR: SILKY SILVER METALLIC TINANG A1 11/03/2015 $15,424.90

IABBG0901095 2015 ISUZU CROSSWIND SPORTIVO X AT 2.5L SEAFRONT A1 03/31/2016 $23,978.49

TOTAL NUMBER OF RECORDS 15 TOTAL ACQUISITION COST $355,892.15

PRINT BY CATEGORY

STATION or PCO: PHILIPPINES

I-16A

VEHICLES-PASSENGER

Heavy equipment and other Building and Grounds Maintenance Equipment

BARCODE DESCRIPTION LOCATION CONDITION ACQDATE ACQCOST

IA0000050301 2003 EXPEDITION, 4X2, V-8 CYLINDERS, 4.6L TPP YARD E8 09/08/2003 $34,848.00

IA0000138966 TRUCK, FIRE MINI-PUMPER 1993 CHEVROLET K31003, 450 CID 8 CYL TINANG B2 07/19/1993 $37,338.00

IA0000139016 PICKUP, 1993 CHEVY, 4X4, 2-DOOR, 454 CID, 8-CYLINDER, WHITE TT2 YARD E8 08/18/1993 $23,409.00

IA0000139041 1993 S30 PICKUP, 4 X 4, 8-CYLINDER, 454 CID, WHITE (18204) TT2 YARD E8 01/10/1994 $25,873.00

IA0000139042 PICKUP TRUCK, 1993 FORD RANGER 4X2, 2-DOOR, 6-CYL. 4.0 LITER TT2 YARD E8 01/04/1994 $17,759.00

IA0000162502 TRUCK, RIGGERLINE, W/CAB & DIGGER DERRICK ATTACHMENT, 8-CYL. TT2 YARD E8 03/25/1987 $100,387.00

IA0000168344 1997 C1500 CHEVROLET SUBURBAN, 2-W. DRIVE, 5.7 LITER, V-8 EN TT2 YARD E8 09/23/1997 $28,492.00

IA0000169721 2000 FORD EXCURSION WAGON XLT, 4-DR 4X2, 8-CY, 445 CID, 7.3L TT2 YARD E8 09/27/2000 $34,263.00

IA0000177529 VEHICLE, SUPER DUTY SUPER CAB 4WD, 4X4, 7300CC, WHITE TINANG A1 07/23/2002 $30,972.00

IA1000003776 2017 FORD F350 PICK-UP 4X4 MOTOR PO A1 02/20/2018 $33,090.04

IA1000003786 FUSO F1 22-FOOTER, CAB-CHASSIS, 6-WHEELER MOTOR PO A1 08/10/2018 $63,802.93

IA1000003815 2019 FORD F350 4X4 PICKUP, FULL SIZE, CREW CAB, DRW TINANG 1 07/19/2019 $53,824.22

TOTAL NUMBER OF RECORDS 12 TOTAL ACQUISITION COST $484,058.19

VEHICLES-NON-PASSENGER

BARCODE DESCRIPTION LOCATION CONDITION ACQDATE ACQCOST

PRINT BY CATEGORY

STATION or PCO: PHILIPPINES

I-15

BUILDING AND GROUNDS MAINTENANCE EQUIPMENT

IA1000003845 HUSTLER SUPER Z ZERO TURN MOWER TINANG 1 01/02/2019 $10,332.42

IA1000003866 BLADE, DOZER, 6-WAY, 79" M SHOP 1 11/08/2016 $7,500.00

IA1000003867 ROTARY CUTTER, FLEX WING M SHOP 1 09/16/2019 $12,458.88

IA1000003868 ROTARY CUTTER, FLEX WING M SHOP 1 09/16/2019 $12,458.88

IA1000003869 MOWER, HUSTLER SUPER 104, VANGUARD BIG BLOCK M SHOP 1 11/14/2017 $21,414.16

IA1000003870 BACKHOE ATTACHMENT M SHOP 1 11/08/2016 $17,277.00

IA1000003871 TRACTOR, 6603 MFWD, 120HP M SHOP 1 01/15/2020 $50,886.19

IA1000003872 BROOM, HYDRAULIC ANGLE M SHOP 1 11/08/2016 $7,824.00

IA1000003873 PGF DOUBLE ACTION SICKLE BAR MOWER, 8-FT CUTTING WIDTH M SHOP 1 10/11/2017 $7,500.00

IA1000003876 PORTABLE POWER COMPRESSOR WHSE 1 10/23/2019 $96,504.00

IA1000008016 INGERSOLL RAND MAN-RIDER AIR WINCH WHSE 1 11/04/2019 $42,000.00

IA1000008018 TRACTOR, 6603 MFWD, 120 HP, 6-CYL. TINANG 1 08/24/2019 $50,886.19

IABBG0900664 MULE 600 2 X 4 UTILITY VEHICLE CARPORT A1 08/04/2011 $6,391.00

IABBG0900669 PORTABLE EVACUATION/CHARGING STATION STOCKRM AI 08/16/2011 $514.03

IABBG0900694 RECOVERY UNIT, REFRIGERANT, W/2 FREON CYLINDER MP SHOP AI 01/29/2014 $5,666.00

IABBG0900966 DISPENSING EQUIPMENT, FUEL DIESEL & GASOLINE TPP E8 02/19/2014 $19,779.00

IABBG0900996 KETTLE/SPRAYER, UNDER-FIRED HOT TACK, 200-GL CAP., DIESEL MPOOL AI 01/13/2015 $18,100.00

NUMBER OF RECORDS 60 TOTAL ACQUISITION COST $948,194.35

3. Reference paragraph 1.8.4, can the government please provide the number of line items accountable in each warehouse, and clarify when the last inventory was conducted?

Answer:

TX/Admin Building warehouse: 10,422 line items (part numbers), last inventoried October 2019.

Facilities Maintenance warehouse: 8,290 line items (part numbers), last inventoried December 2019.

Note: Station conducts monthly spot checks of stock amounts for data base accuracy.

4. Reference paragraph 1.8.4.1, can the government please confirm that that attachment

11 should read attachment 14 vice attachment 11?

Answer:

The Government confirms that 1.8.4.1 should read attachment 14.

5. Reference paragraph 1.1.2, can the government please clarify the hours of operation for the Switchboard Operations?

Answer:

The Switchboard Operations is performed only during normal workdays as defined in Section 1.7.1.2.

The reference is for Temporary Additional Services, Government confirms that the Switchboard

Operator should not be included in the Temporary Additional Services list of staff. Use Section

1.6 as reference for particular service skill sets.

6. Reference paragraph 1.3, can the government please confirm that if the contractor requests to be paid in U.S. dollars that it is not required to submit its pricing in Philippine

Pesos as noted in the Note under paragraph 1.6.6?

Answer:

If the contractor is a U.S. Contractor, they can be paid in USD however we still require all potential offerors to submit their proposals in both USD and Philippine Pesos. Use https://www1.oanda.com/currency/ for accurate exchange rates.

7. Reference paragraph 1.7.1.2, can the government please provide a copy of 652.237-72?

The following DOSAR clause is added to Section 2, Contract Clauses:

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday https://www1.oanda.com/currency/

Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed.

Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy. (End of clause)

8. Reference paragraph 1.8.5.2, can the government please confirm that only the switchboard personnel must be fluent in both English and Tagalog?

Answer:

Government confirms this standard for the switchboard personnel. Other relevant requirements are stated in Section 1.7.1.1 stating the need for Management and Supervisors to have “sufficient English Language skills to be able to communicate with members of the U. S.

Government staff.” For all other staff, the Government understands that English proficiency may not be prolific throughout the Philippines.

9. Reference paragraph 1.13.1, can the government please convert insurance the amounts to U.S. Dollars?

Answer:

The contractor is responsible for assuring appropriate amounts of insurance are obtained and maintained to cover the Philippines Pesos insurance amounts required, this would need to be addressed with the contractor’s insurance provider.

10. Reference paragraph 1.5, can the government please confirm the length of the transition period?

Answer:

The transition period is limited to not more than 60 calendar days after award. This allows for some adjustments found needed or realized after the submission and actual use of the Facilities Support Maintenance Plan and Quality Assurance Plan, both of which are due 30 days after award.

11. Will the government provide a listing of GFE for the HVAC systems?

As-Available Government Furnished Equipment for Air Conditioning Maintenance and Repair list is as follows:

As-Available Government Furnished Property GFE/GFM Quantity

Electric Drill GFE 1

Angle Grinder GFE 1

Pliers GFE 2

Screw Drivers GFE 2

Socket Wrench Set GFE 2

Soldering Gun GFE 1

Combination Spanner GFE 1

Analog Multi-meter GFE 1

Clamp Ammeter GFE 1

Thermometer Scanner GFE 1

Brazing Torch GFE 1

Tube Cutter GFE 1

Tube Flaring/Swagging set GFE 1

Bender Spring GFE 1

Manifold Guage Set GFE 1

HVAC Vacuum Pump GFE 1

Refrigerant recovery machine with tanks GFE 1

Pressure Washer GFE 1

Vacuum Cleaner GFE 1

Air Blower GFE 2

12. Reference paragraph 1.11.2.8, Personnel Security, if incumbent employees are hired from the existing workforce does this apply.

Answer:

Yes, these are necessary documents needed to be maintained by the contractor for all employees throughout the duration of the contract. The government cannot guarantee that any incumbent employees will automatically be afforded follow-on clearances when transitioning from one contractor to another. All will need appropriate vetting for their clearance and subsequent badging for station access.

13. Current COVID-19 related travel restrictions make it impossible for our operations personnel to attend the site visit scheduled for 19 May 2020. Would the government please consider pushing the site visit by two weeks (2 June 2020) when it is expected that travel restrictions will have been lifted — and extending the proposal due date by two weeks as well (18 June 2020)?

Answer:

Based on the current COVID-19 situation and taking into consideration guidance from the U.S.

Embassy, Philippines, the Site Visit is being rescheduled to June 09, 2020, and the Proposal Due Date revised to June 18, 2020. Please see Section 3, SOLICITATION PROVISIONS, Clause 52.237- 1, SITE VISIT (APR 1984) as revised by this amendment. Note that due to COVID-19 restrictions the timeline for this solicitation and award may be subject to further change.

Virtual site visit photos/movies are also in development for substitution of the actual visit in the case that the site visit must be cancelled.

With Metro Manila remaining in ECQ as of the date of this amendment, prospective offerors who plan to attend the site visit should consider avoiding travel through Manila, and using Clark

International Airport, code CRK. Clark International Airport is the closest airport to the station and it is currently understood will be in the GCQ area of Region III, Central Luzon during the scheduled visit.

Prospective offerors should expect to comply with precautionary steps requiring social distancing rules, face mask usage and other possible restrictions. Prospective offerors who plan to participate in the site visit are advised to request up to date information on actual restrictions and rules when you contact the Acting Station Manager per the RFP to confirm your plan to attend and to arrange entry to the site.

14. Reference solicitation page 34, Section 3, A.2, (3), Can the government please confirm that the requirement is for bidders to list clients over the past five years that demonstrate prior relevant experience, and this is not a requirement to list all clients over the past five years?

The Government requests a list of clients over the past five years as past performance references that demonstrate prior relevant experience, this is not a requirement to list all clients over the past five years.

15. Since the contract will be awarded in U.S. dollars and the contractor will potentially need to pay local costs and employees in pesos, would the Government consider adding a CLIN to allow for adjustments based on currency fluctuations?

Answer:

The Government will not add a CLIN for exchange rate adjustments. If the contract is awarded to a U.S. Contractor that meets the definition of a U.S. Firm as defined in Section 1.3 of the RFP, it can be paid in U.S. Dollars. If the contract is awarded to a local contractor, it will paid in local currency.

16. Will a conference call be scheduled to discuss in depth details of the project?

Answer:

A conference call will not be scheduled, please see Section 3, SOLICITATION PROVISIONS, Clause 52.237-1, SITE VISIT, as revised by this amendment for allowable methods of obtaining additional details about this requirement through site visit if conditions related to the COVID-19 situation permit, and submittal of questions.

ATTACHMENT TO THIS AMENDMENT:

0513 IATF Transition from ECQ - (National, LGU, and Private Sector Monitoring and Enforcement, Minimum Standards - 21 pages.)

New Normal

Modified

GCQGCQ

National, LGU and Private sector monitoring and enforcement

Modified

ECQECQ

Test Trace Treat

TAKOT AKO SA COVID • NATIONAL COMMUNICATIONS CAMPAIGN AGAINST COVID-19

MINIMUM STANDARDS AT EVERY STEP

!2

Minimum standards at every step

Safety protocols

▪ “No mask, no entry”

▪ Frequent sanitation and handwashing

▪ Avoid touching surfaces and face

▪ stricter protocols for higher-risk occupations, industries, and spaces

Return-to-work protocols for private companies

▪ Work from home as a default;

onsite as exception

▪ Private shuttles required for workers;

▪ Antibody testing and confirmatory

PCR

Safe distancing

▪ at least 1 m apart

▪ Reconfigured work spaces

▪ Markers in public spaces

▪ No work if showing symptoms

!3

Phased transition from ECQ to GCQ

Phase 3 : GCQPhase 1: ECQ Phase 2: Modified ECQ

Vulnerable (e.g., elderly) Transmitters (e.g., youth)100% stay at home 100% stay at home

Population

!4

Phase 3 : GCQPhase 1: ECQ Phase 2: Modified ECQ

Limited contact sports (e.g., golf, tennis)Not allowed Limited outdoor exercise allowed (e.g., outdoor walk, jog/run, bike) with safety protocols (i.e., masks and 2m distancing)

Exercise

!5

Phase 3 : GCQPhase 1: ECQ Phase 2: Modified ECQ

Restricted (e.g., max 10) Not allowed Highly restricted

(5 maximum)

Gatherings

!6

Phase 3 : GCQPhase 1: ECQ Phase 2: Modified ECQ

Public transport with strict safe distancing

Inter-island (GCQ to GCQ), with safety protocols

No public transport Flights: no domestic, limited international

No public transport

Flights: no domestic, limited international

Controlled inbound travel (OFWs/returning filipinos)

Biking and non-motorized transport encouraged

No inter-island travel

Travel

!7

Phase 3 : GCQPhase 1: ECQ Phase 2: Modified ECQ

Skeletal workforce to process requirements from students, and to prepare for graduation and for next semester

School premises closed

School premises closed

Schools

!8

Phase 3 : GCQPhase 1: ECQ Phase 2: Modified ECQ

Alternative work arrangements (e.g., 40 hours, 4-day work week)

Skeletal onsite Others work from home

Government

Skeletal onsite Others work from home

!9

Phase 3 : GCQPhase 1: ECQ Phase 2: Modified ECQ

Restricted (e.g., max 10)Not allowed Highly restricted (5 maximum)Gathering (e.g., religious)

Limited contact sports (e.g., golf, tennis)

Not allowed Limited outdoor exercise allowed (e.g., outdoor walk, jog/run, bike) with safety protocols (i.e., masks and 2m distancing)

Exercise

Vulnerable (e.g., elderly) Transmitters (e.g., youth)

100% stay at home 100% stay at homePopulation

Public transport with strict safe distancing Inter-island (GCQ to GCQ), with safety protocols

No public transport Flights: no domestic, limited international

No public transport

Flights: no domestic, limited international Controlled inbound travel (OFWs/ returning filipinos) Biking and non-motorized transport encouraged No inter-island travel

Travel

Skeletal workforce to process requirements from students, and to prepare for graduation and for next semester

School premises closed School premises closedSchools

Skeletal onsite Others work from home

Skeletal onsite Others work from home

Alternative work arrangements (e.g., 40 hours, 4-day work week)

Government

Public transport remains disallowed in MECQ Allowed with safety protocols Not allowed

ECQ MECQ GCQ

Rail (PNR, LRT, MRT)

Bus

Jeepney

Taxi

TNVS

Tricycle

Public shuttle For front-liners

Limited load factor (varies by mode of transport)

Exceptions subject to DILG/ LGU guidelines

Public

!11

Transportation Allowed with safety protocols Not allowed

ECQ MECQ GCQ

E-scooter

Company shuttle

Personal vehicle

Bicycle

Motorcycle

Person/Workers in permitted sectors/activities

Special permit from LTFRB for rented shuttles

1 person max

1 person max

1 person max

Person/Workers in permitted sectors/ activities (2 persons per row)

Private

!12

Transportation Allowed with safety protocols Not allowed

ECQ MECQ GCQ

Public

Private

Rail (PNR, LRT, MRT)

Bus

Jeepney

Taxi

TNVS

Tricycle

Public shuttle

E-scooter

Company shuttle

Personal vehicle

Bicycle

Motorcycle

Person/Workers in permitted sectors/activities

For front-liners

Special permit from LTFRB for rented shuttles

Limited load factor (varies by mode of transport)

Exceptions subject to DILG/ LGU guidelines

Special permit from LTFRB for rented shuttles (50% Capacity)

1 person max

1 person max

1 person max

Person/Workers in permitted sectors/activities (2 persons per row)

Prior to deployment

• Only 21 to 59 yrs old* without pre-existing health conditions allowed to work

• Workers to be tested before starting (to funded by the contractors)

• Workers housed in barracks for project duration, with segregated facilities – initial transport via private shuttle (not public transport)

• Quarantine passes for onsite employees

During deployment

• Safe distancing (>1 mn, incl. in barracks)

• Daily disinfection

• Errands outside the construction site minimized

• Mandated quarantine for all personnel returning from outside

• Deliveries and disposal handled by separate team

• PPEs for all employees

• Safety Officer to ensure compliance

Monitoring and enforcement:

▪ Public projects: DPWH

▪ Private projects: LGUs, DOLE (employee standards)

CONSTRUCTION (Public and Private) under Modified ECQ Allowed but must strictly follow DPWH Department Order No.35

*Provisions available to allow >59 yrs old

!14

Category I

Sectors and relevant value chains ECQ GCQ Modified

ECQ

Agriculture. Forestry. and Fisheries

Manufacturing of essential goods

• Food and beverages (only non-alcoholic drinks)

• Hygiene (e.g., soap, detergent, disinfectant)

• Medicines and vitamins

• Medical products (e.g., masks)

• Pet food, feeds, and fertilizers

Hospitals and clinics (non-aesthetic -- e.g., dermatological, dental, optometric, and eye, ear, nose, throat)

Essential retail (e.g., groceries. markets, drug stores)

Laundry shops (incl. self-service)

Food preparation and water-refilling: take-out and delivery only

Logistics service providers (e.g., cargo handling, warehousing, trucking, shipping line)

Delivery services

Allowed with safety protocols Not allowed Partially allowed:

Minimum 50% Work from Home, Maximum 50% On-site.

!15

Category I

Sectors ECQ GCQ Modified

ECQ

Telecommunications companies (e.g., ISPs, cable providers, teclo 3rd party contractors)

Energy companies (incl. 3rd party contractors) across transmission, distribution, maintenance, retail, exploration, operations, trading and delivery of raw materials (incl. refineries and depots)

Gasoline stations

Construction workers accredited by the DPWH to work on facilities for healthcare and for risk reduction

Manufacturing companies and suppliers of products necessary for construction

Media establishments

Utilities: power, energy, water, telecom, aircon, water collection/supply, waste management, sewerage (except septic tank emptying, but including pest control, garbage collection, etc.)

Repair and installation of machinery and equipment

Allowed with safety protocols Not allowed

!16

Sectors ECQ GCQ Modified

ECQ

1. Sectors with High Employment Gain (Above 72,364 or 1.18% share to total LE employment), High Fiscal Revenue Gain (Above PHP58B revenue or 12.5% share to total revenue) and Low Health Risk

2. For GCQ: Include leasing, buying, selling, subdividing, appraising, and development of cemetery and columbarium

Other manufacturing

• Beverages (e.g. alcoholic drinks)

• Electrical Machinery

• Wood products, Furniture

• Non-metallic products

• Textiles / Wearing apparels1

• Tobacco products

• Paper and Paper products

• Rubber and Plastic products

• Coke and Refined Petroleum products

• Other non-metallic mineral products

• Computer, Electronic and Optical

Products1

• Electrical Equipment1

• Machinery and Equipment

• Motor Vehicles, Trailers and Semi-Trailers

• Other Transport Equipment

• Others

Mining and quarrying

Postal, courier and delivery services

Export-oriented companies: work-from –home, on-site or near-site accommodation, or point-to-point shuttles

Cement and steel

Real estate activities2

Leasing allowed

Electronic commerce companies

Category II Allowed with safety protocols Not allowed

!17

Modified

ECQ

Repair of computers and personal and household goods

Housing service activities

Office administrative and office support (e.g., photocopying, billing)

Special purpose accommodation for healthcare workers, OFWs, workers in permitted sectors, and non-OFWs with mandated quarantine

Veterinary clinics

Security and investigation activities

Funeral and embalming services Excluding funeral parlors

Accommodation for guests Only for existing long-term bookings1 or bookings as of May 1 in Luzon

Public and private construction projects that are essential (i.e., sewerage, water services facilities, digital works, health facilities) and priority (i.e., food production, agriculture, energy, housing, communication, water utilities, manufacturing, and BPO)

Small-scale projects not allowed

Category II Allowed with safety protocols Not allowed

!18

Modified

ECQ

1. Sectors with High Employment Gain (Above 72,364 or 1.18% share to total LE employment), High Fiscal Revenue Gain (Above PHP58B revenue or 12.5% share to total revenue) and Low Health Risk

Business Process Outsourcing (BPO): work-from-home, on-site or near site accommodation. or point-to-point shuttles

Banks, money transfer services, microfinance institutions, pawnshops, and credit cooperatives1 Except pawnshops not performing money transfer

Capital markets (e.G., BSP, SEC, PDEC, PDTC, etc.)1

Other financial services (e.G., Money exchange, insurance, reinsurance, and non-compulsory pension funding)

Legal and accounting

Management consultancy activities

Architecture and engineering activities; technical testing and analysis1

Scientific and research development

Not allowed

Category II Allowed with safety protocols Not allowed

!19

Modified

ECQ

1. Sectors with High Employment Gain (Above 72,364 or 1.18% share to total LE employment), High Fiscal Revenue Gain (Above PHP58B revenue or 12.5% share to total revenue) and Low Health Risk

Advertising and market research

Computer programming (e.g., writing code, designing computer systems) and information service activities (e.g., data processing)1

Publishing and printing activities (e.g., newspapers, books, etc; printing on textiles, glass, etc.)

Film, music and TV production

Rental and leasing, other than real estate (e.g., vehicles, equipment for permitted sectors)

Employment activities (e.g., recruitment and placement for permitted sectors)

Other activities (e.g., photography, fashion, industrial, graphic, and interior design)

Wholesale and retail trade of motor vehicles. Motorcycles, and bicycles, including their parts and components

Repair of motor vehicles, motorcycles, and bicycles (including vulcanizing shops, battery repair shops, auto repair shops)

Category III Allowed with safety protocols Not allowed

!20

Modified

ECQ

Malls and commercial centers (non-leisure only, in line with below)

Barbershops and salons

Hardware stores

Clothing and accessories

Mall-based government frontline services

Hardware stores

Bookstores and school and office supplies stores

Baby care supplies stores

Pet food and pet care supplies IT, communications, and electronic equipment

Flower, jewelry, novelty, antique, perfume shops

Toy store (with playgrounds and amusement area closed)

Dining/Restaurants

Category III

DTI Reviewing

Allowed with safety protocols Not allowed Partially allowed:

Minimum 50% Work from Home, Maximum 50% On-site.

No Dine-in.

Delivery and take-out only

No Dine-in.

Delivery and take-out only

No Dine-in.

Delivery and take-out only

!21

Category IV

Sectors ECQ GCQ Modified

ECQ

Entertainment industries (e.g., cinemas, theaters, karaoke bars, etc.)

Kid amusement industries (e.g., playrooms, rides)

Libraries, archives, museums and cultural centers

Tourist destinations (e.g., water parks, beaches, resorts)

Travel agencies, tour operators, reservation service and related activities

Personal care services (e.g., massage parlors, sauna, facial care, waxing, etc.)

Gyms/fitness studios and sports facilities

Allowed with safety protocols Not allowed

Office of Contracts 330 Independence Avenue,SW, Room 4360 Washington, DC 20237