9467 Oak Release Scoping~1.docx

OREGON PARKS AND RECREATION DEPARTMENT (OPRD)

ISSUES THIS INFORMAL/INTERMEDIATE SOLICITATION FOR

COLUMBIA RIVER GORGE OAK RELEASE SCOPING

OregonBuys Bid No. S-63400-00006062 OPRD Procurement No. 9467 Date of Issue: 03/17/2023 Offer Closing/Offer Due: 03/28/2023, 01:00 PM (Pacific Standard Time)

Oregon Parks and Recreation Department 725 Summer St. NE, Suite C Salem, OR 97301

Email: Nameun.House@oprd.oregon.gov

Phone: 971-375-8289

ATTACHMENT:

Attachment 1 OFFER FORMS (REQUIRED) on pages 17 and 18 of this solicitation

· PART I: Contractual Acceptance Form (page 17)

· PART II: Pricing Proposal Form (page 18) Attachment 2 SAMPLE CONTRACT

1.0 PROCUREMENT DESCRIPTION

1.1 PURPOSE

Oregon Parks and Recreation Department (OPRD) will contract with a consultant to implement a stand characterization and oak preservation scoping project identified in the Columbia River Gorge Comprehensive Plan (2015) and the East Cascade Oak Partnership 2023 FIP grant proposal. The purpose of the Gorge Oak Stand Data Collection project is to evaluate oak stands experiencing competition from other tree species on OPRD-managed parks in the Columbia River Gorge and collect information about each sufficient to:

1. Evaluate stand conditions according to data collection protocol provided by OPRD.

2. Determine needs and urgency for release of oaks from competition, through recommendations from consultant and review/decision by OPRD.

3. Identify other site needs, such as where site prep may be needed to address invasive species prior to or during release treatments.

4. Determine feasibility of oak release at a given site based on factors like access, slopes, etc.

5. Categorize stands into groups with a high priority (Tier 1), a lower priority (Tier 2), and a No Action group (based on lack of stand viability or feasibility), allowing OPRD to allocate resources in the future for oak release treatments using both contract crews and staff.

6. Document baseline stand conditions against which future stand conditions can be compared.

As a result of this solicitation process, OPRD intends to award one (1) contract for the services described in this Solicitation Document. The form of the resulting contract and applicable general provisions are included in section 1.2 SCOPE OF SERVICES below.

TIME IS ESSENSE OF THIS PROJECT.

· The anticipated Project Start Date is in early April 2023 and the Project Completion Date is June 30, 2023.

· The estimated project days are approximately 50 days – (1) 40 days of field work and (2) 10 days of GIS and reporting work.

· See 1.2.2 Project Timeline.

· Project Timeline for Contingency Tasks and funds will be updated by Amendments after the execution of the Contract.

· The initial term of this Contract is set for ending June 30, 2023 with an option to renew for an additional year to perform Contingency Tasks.

The objective of this assessment is to gather information necessary for OPRD to prioritize and make management decisions, budget allocations, permitting arrangements, etc. - as necessary to implement on-the-ground restoration in a later implementation phase. Among OPRD’s land management goals for priority oak stands are to:

1. Eliminate competition for light, water, and nutrients between Oregon white oak and Douglas fir and other tree species in viable oak stands starting in 2023 and making annual restoration plans to continue under the identified priorities are complete.

2. Improve understory conditions in priority oak stands where needed and where feasible.

3. Implement oak stand release with a prioritized approach, based on feasibility (including considerations of access, slopes, hazards) and urgency (degree of competition and stand viability).

1.2.3 Area of Focus

1. Oak Release Scoping Polygons:

Using a combination of remote sensing and some ground-truthing, locations have been identified with Oregon white oak that appear to have significant conifer presence in the canopy as visible on the aerial photo. These stands are the primary focus of the data collection effort and are the locations where the bulk of the data collection effort will take place. The remote sensing was done in 2014.

There are 93 individual polygons identified in the GIS feature class comprising 227 acres and additional acres (contingent upon funding availability) of mapped oak habitat; less than a dozen have been ground-truthed to confirm oak competition is occurring or evaluate conditions on the ground. Some of these polygons may be eliminated from evaluation and the need for a site visit due to factors such as: determining that access is impossible, or arrival at the site and finding no oaks present. Some locations that show up as individual polygons are likely part of the same oak stand, and in these cases, polygons can be lumped. Generally, the nearby clusters of oak release scoping polygons in the eastern Gorge can be lumped together when observed to be contiguous or nearly contiguous on the ground, and can be evaluated as larger units than were originally mapped.

2. Other Oak Stands:

Oak-dominated stands without conifers above the oak canopy have also been identified using remote sensing techniques. In some cases, these stands are adjacent to/in between the oak release scoping polygons described above. These stands should be evaluated in a less intensive manner than the oak release scoping polygons where they occur adjacent to those polygons, to identify general stand conditions qualitatively and identify management needs, such as the presence of Douglas fir below the canopy, or large amounts of invasives. The purpose of this work is to determine if preventative release work needs to happen in these stands to protect oaks; the intensity and quantity of data collection, and the distance into the polygons that data should be collected, should be determined on a case by case basis in order to make this determination.

1.2.4 Tasks

1. Review OPRD oak stand data collection ESRI Survey 123 collection application (app) with OPRD.

2. Train field crews in data collection app usage and project details.

3. Determine access routes for each target polygon.

4. Plan work to begin visits and order progression through the workload to follow phenology of vegetation in the gorge.

5. Data collection can continue from early April 2023 to June 1, 2023.

6. Create a project report summarizing: methods, general discussion of the project, difficulties encountered, recommendations for scope improvements, general narrative results, management recommendations for each polygon or group of adjacent polygons, and discussion of operational considerations for management and feasibility.

7. Review report with OPRD and revise as needed.

8. Contingency Tasks: Provide additional acres of oak stand data collection and report per OPRD’s request.

1.2.5 Deliverable – Oak Stand Data

1. Summary of data to be collected using OPRD data collection utilities. The following is a summary of the of attributes to be collected for each oak stand. OPRD will provide some of this data where indicated; the remainder shall be collected by Consultant. Each site evaluation will involve a qualitative/summative narrative and mapping element, as well as plot based “cruise” metrics:

a. Stand-level Qualitative/summative data Stand level data is to be collected for every remote-sensing-identified target polygon (or for an inscribing polygon encompassing multiple remote-sensing-identified targets) unless access is unsafe. Stands that are unsafe to access may be assessed from a distance (e.g., from across a canyon, from above, etc.) if the necessary data can be collected that way with the naked eye or with binoculars.

· Observer

· Site identification

· Reference Polygon number(s) – these numbers are in the Oak Release Scoping feature class. This shall serve as the reference identifiers to crosswalk each for each assessed unit with the remote-sensed targets. More than one polygon number from the oak reconnaissance feature class can be ascribed to “lumped” polygons.

· Site Boundary

· Digitize the boundary of the unit after lumping and otherwise editing the remote-sensed units

· One GPS-ed photopoint location per polygon with photos in the 4 cardinal directions

· List, characterize, and quantify biophysical features

· Drainage features (areas of waterlogging, waterbodies, wetlands, drainage patterns). OPRD will provide GIS data on likely streams and wetland locations. This data should be verified in the field and added to as needed.

· Percentage cover of these features within polygon as a whole

· These features may be digitized where their position is important to operational planning of forestry work

· List, characterize and quantify key natural features of interest that may support wildlife of interest, for example: talus slopes, caves, rocky cliffs, granary trees, boulder fields.

· Percentage cover of these features within polygon as a whole

· These features may be digitized where their position is important to operational planning of forestry work

· Narrative discussion of areas that contain remnant grassland or prairie species composition, including:1) still-existing native prairie or meadow patches or 2) recently encroached prairie or meadow habitats. Prairie or meadow may be indicated by the presence of wildflowers such as shooting star, camas, larkspur, etc.

· Percentage cover of these features within polygon as a whole

· These features may be digitized where their position is important to operational planning of forestry work

· Narrative discussion of granary trees and nest presence for raptors, cavity nesting bird species and Western grey squirrel.

· These features may be digitized where their location is discernable

· The presence may be simply noted if behaviors implying nest presence are observed but no nest is seen

· Narrative discussion of cultural and historic resources or evidence of past land uses, for example: any circular or rectangular depressions, barbed wire fencing, cattle troughs, roads and trails (not already mapped in OPRD data), logging equipment, evidence of past mining or farming activities, dumpsites, old structures or foundations.

· These features may be digitized where their position is important to operational planning of forestry work

· Narrative description of evidence of encroachments or trespass, for example: tent or other camping in undeveloped areas, active grazing, etc.

· Narrative discussion of appropriate logging systems, access & feasibility

· Generally, describe feasibility or why it isn’t feasible. If not feasible, then don’t collect detailed data (include items like… no roads, no access, extreme hazards)

· Observational subjective stand characteristics

· Stand level canopy closure for conifers, oaks, and other hardwoods

· Stand-level density (tpa)

· Stand-level approximate conifer density (tpa)

· Stand-level approximate shrub layer percent cover

· Stand-level approximate herb layer percent cover

· Stand-level median conifer DBH

· Stand-level minimum conifer DBH

· Stand-level maximum conifer DBH

· Stand-level narrative on degree of other tree species competition with oak

· Stand-level density of non-oak snags over 8" DBH (in TPA)

· Do trees in the stand show evidence of burn scars

· Root Disease rating for stand

· Insect Damage rating for stand

· Foliar Damage rating for stand

· Physical Damage rating for stand

· Relative Amount of Invasive Spp in stand

· Relative Amount of Invasive Spp

· List dominant invasive species and percent or areal covers

· List EDRR species and areal coverage

· Oak Characterization

· Stand-level density of oaks in TPA

· Stand-level percent of oak trees exhibiting open grown form

· Stand-level percent of oak trees exhibiting columnar form

· Stand-level percent of oak trees exhibiting vase form

· Stand-level percent of oak trees exhibiting doghair/pencil form

· Stand-level percent of oak trees exhibiting irregular form

· Percent of oak component made up of clones rather than individually seeded trees

· Average percent dead crown in oaks

· Percent of trees in stand that are oaks

· Stand-level oak average height

· Stand-level oak median DBH

· Stand-level oak DBH max

· Evidence of oak density being too high (intraspecific competition)

· Other notes on oak health, vigor, including acorn abundance if detectable

· Oak mistletoe abundance discussion

· Assessment of stand vulnerability and urgency of release from competition

· Presence of legacy oaks

· DF Characterization

· % DF Composition

· Avg DF Height

· Avg DF DBH

· Avg age of DF

· DF DBH max

· Form Class FC= DIB/DBH*100

· WH Characterization

· % WH Composition

· Avg WH Height

· Median WH DBH

· WH DBH max

· Avg age of WH

· Form Class FC= DIB/DBH*100

· PP Characterization

· % PP Composition

· Avg PP Height

· Median PP DBH

· PP DBH max

· Avg PP Age

· Form Class FC= DIB/DBH*100

· Other Conifer Characterization

· % other conifer spp composition

· Avg other spp. HT

· Median DBH

· OC DBH max

· Avg other conifer age

· Form Class FC= DIB/DBH*100

· General Stand-level comments and notes

b. Cruise data Cruise plots must be selected from every target unit identified in the remote sensing for which: 1) there is safe access; 2) oaks and encroaching conifers are present; and 3) some sort of encroachment mitigation entry is possible - whether that is commercial, drop/lop/scatter, or snag creation. Additional encroached oak units discovered in fieldwork that were not originally identified in the remote sensing may also have cruise plots installed if the stands are high priorities for management because of high ecological value and/or operation efficiencies with other neighboring stands.

· Plot Location

· Locate Plots no closer than ½ chain (33’) from stand boundaries and road corridors

· Relocate plots in ½ chain increments perpendicular from stand boundaries and road corridors

· DO NOT inventory unsafe plots, e.g., on cliff, in lake

· GPS each plot using the OPRD data collection utility

· Mark Plot Center with Pin Flag, Purple Flagging, Plot Number, and Cruiser’s Initials.

· Start plot from North and spin plot clockwise.

· Fixed radius sapling and Veg plot are nested at Variable Radius Plot center.

· Plots spaced to provide data resolution sufficient to achieve >=15% standard deviation on volume… coefficient of variation.

· In small stands there will be at least 1 plot/acre. And use an appropriate BAF to meet 15% standard deviation spec.

· If slope 10% or less then evenly space plot placement.

· If >10% slope plot then placements can be random.

· Variable Radius (VR) Plots

· Choose appropriate BAF for conifers in stand –

· Record BAF used

· An average of 8 trees per plot is desired

· Tally 5” (4.6”) DBH class and larger

· DBH by 1” class

· Grade each log segment in every tree, on every VR plot

· % Defect for each log segment.

· Use “U” for utility only if the log segment has too much defect (Usually sweep) to make a sawlog

· All log lengths are 40’ max

· Grades

· Do not grade Oak

· BAF plot data, individual trees

· Species

· Diameter @ Breast Height (4.5’) – Nearest Inch except for site trees

· Grade each log segment

· DF

· Sawmill grades

· SP (special mill) min length 17’/24” or more

· No. 1 min length 16’/ top dia 30” or more

· No. 2 min. len. 12’/ top dia. 12” or more

· No. 3 min len. 12’/top dia. 6” or more

· No. 4 none/none 33.3% merch.

· No. 5 cull

· Hemlock/true fir

· SP (special mill) min length 17’/24” or more

· No. 1 min length 16’/ top dia 24” or more

· No. 2 min. len. 12’/ top dia. 12” or more

· No. 3 min len. 12’/top dia. 6” or more

· No. 4 none/none 33.3% merch.

· No. 5 cull

· PP

· camp run (no grade)

· Length of log segment

· Defect % of log segment

· Total Height

· Percent Live Crown

· Oak Crown Form

· Comments

· Fixed Radius (FR) Plots

· Group tally by Species and DBH class

· Tally Saplings by 1-in class by species, 8” and less

· Record average Crown Ratio and average Height for group tally

· Plot size:

· hardwoods: 1/20 ac plot size= 23.55’ radius. Tally all oak <= 8” DBH in stand if stand is 1 ac or less

· For conifers: 1/50 ac plot size = 16.6’, all trees DBH <=8”

· Individual tree-size-group data

· Species

· DBH group

· Tree Count for Group Tally

· Vegetation (VEG) Plots

· Group Tally shrub vegetation by species, record percent cover, and height by group.

· Only record 4 most dominant veg species.

· Species

· Percent cover 0-100; record to nearest 5%

· Height; group tally to nearest 5ft

· Group Tally herbaceous vegetation by species, record percent cover, and height by group.

· Only record 4 most dominant veg species.

· Species

· Pctcover – Percent cover 0-100; record to nearest 5%

2. Nearby encroached oak stands not in remote sensing polygon

Note any observed nearby (within 500 ft) stands experiencing conifer competition not identified in original polygons and collect data to characterize general conditions and need for management. For these stands, use only the stand level characterization metrics and narrative. Other oak stands experiencing encroachment issues encountered along the path of travel to and from pre-identified oak assessment target polygons may also be assessed for stand level characterization fields in the app if the stands are high priorities for management because of high ecological value and/or operation efficiencies with other neighboring stands.

3. Conditions Where Polygon Data Should Not be Collected

In the following situations, it is acceptable that no data is collected for a polygon:

a. Access to the area is impossible and no stand-level narrative description can be done by viewing from the nearest safe location

b. There are no oak trees in the stand

4. Reports Contents

The project report should include the following section at a minimum:

a. Methods

b. General discussion of the project, difficulties encountered, recommendations for scope improvements, general narrative results, management recommendations for each polygon or group of adjacent polygons, discussion of operational considerations for management and feasibility

c. Revisions based on OPRD review

1.2.6 Oak Shape Examples

a. Open grown/mushroom shape – Rounded top, large or numerous lateral branches.

NOTE: the open grown/mushroom shape includes trees that have experienced lower branch dieback but were originally open grown/mushroom shaped, such as in the photos below.

More images of mushroom shape are shown on the following page

b. Columnar shape – Shaped like a cylinder with similar width in lower and upper canopy.

c. Vase shape – Fewer lower, lateral branches than mushroom or columnar shapes, canopy goes from narrow to wide as you move up trunk.

d. Doghair/pencil shape – Few or no lateral branches, small diameter trunk with “poof” of live canopy at the top.

e. Other/irregular shape – other shapes that do not fit into the other categories.

1.2.7 Significant Invasive Species to Map and Discuss Where Observed

OPRD is conducting this Procurement under the authority granted in ORS 279A.050(6)(d). This Procurement is conducted under intermediate procurement procedures per ORS 279B.070 and in accordance with OAR 137-047-0270, Intermediate Procurements.

2.2 GENERAL DEFINITIONS

Capitalized terms in the Solicitation Document have the meaning set forth below, and if not defined below, the meaning set forth in the Attorney General’s Model Public Contract Rules (OAR Chapter 137), and if not defined there, the meaning set forth in the Public Contracting Code (ORS Chapters 279A, 279B and 279C). Other capitalized terms may be defined in the section in which they appear.

2.3 PROCUREMENT SCHEDULE

The anticipated procurement schedule is listed below. All dates are estimates and all times are Pacific Standard Time. OPRD may modify the schedule at its sole discretion.

OPRD’s Answers to Questions (Approximate Date)…………………………..March 23, 2023

· Be submitted in writing to the Single Point of Contact at: Nameun.House@oprd.oregon.gov and indicate OregonBuys Bid No. S-63400-00006062 / OPRD Procurement No. 9467 on the written request; and

· Be received by the deadline for inquiries designated in section 2.3 Procurement Schedule, or as changed by Amendment/Addenda.

At its sole discretion, OPRD will respond to such requests received by direct response to the requestor, by issuing clarification(s) in the form of Questions and Answers posted on OregonBuys, or by issuing changes in the form of Addenda posted on OregonBuys. OPRD’s clarification to an Offeror’s request, whether orally or in writing, does not change this Solicitation Document and is not binding on OPRD unless the Solicitation Document is amended by Addendum in accordance with section 2.5.3 below.

Offers must be completed and submitted via OregonBuys on the forms and in the format required in ATTACHMENT 1 – OFFER FORMS attached to this Solicitation Document:

2.6.1 Offer Content – ATTACHMENT 1 - OFFER FORMS (Pages 17 and 18 of this Solicitation Document/ITB) The Offer must be complete in all respects, including necessary signatures, certifications, documentation, and responses to any other information required by this Solicitation Document, including but not limited to the following:

A. OFFER FORMS PART I. Contractual Acceptance Form (Page 17 of this ITB) The Offer must contain a completed Contractual Acceptance Form (Attachment 1) including an original signature of the Offeror or a representative of the Offeror who is authorized to commit the Offeror to legal contracts. The person signing the Offer shall initial any alterations or erasures in ink. By submitting its Offer, an Offeror agrees to be bound by the terms and conditions contained in this Solicitation Document. An Offeror shall not make an Offer conditional upon OPRD’s acceptance of terms or conditions that conflict with or are in addition to those contained in this Solicitation Document.

B. OFFER FORMS PART II. Pricing Proposal Form (Page 18 of this ITB) The Offer must contain a completed Pricing Proposal Form. All Pricing Proposals must be valid for 60 days from Closing.

2.6.2 Offer Submission

Acceptable Delivery and Receipt. To be considered Responsive, Offers must be submitted to OregonBuys https://oregonbuys.gov/bso prior to Closing date and time.

Offers will be opened virtually via Microsoft Teams Meeting by Single Point of Contact accessing Offers submitted to OregonBuys at the Closing date and time designated in section 2.3 Procurement Schedule or as changed by Addendum. Only the names of the Offerors, if applicable, will be made available at time of opening.

3. PROCUREMENT REQUIREMENTS AND EVALUATION PROCESS

Offers received prior to Closing will be evaluated in accordance with the evaluation process described below, OAR 137-047-0270, and any other applicable rules and statutes.

3.1 DISQUALIFICATION OF PROPOSALS

Any attempt by an Offeror to improperly influence the evaluation process will result in the disqualification of that Offeror’s Offer from consideration.

3.2 CANCELLATION OF SOLICITATION

Any time during the Solicitation Process, OPRD may cancel this Solicitation or reject any and all Offers in accordance with ORS 279B.100.

3.3 ADMINISTRATIVE REVIEW

Offers will be evaluated for compliance with the Offer requirements identified in section 2.6 OFFER REQUIREMENTS for Responsiveness. Offers deemed non-responsive will be rejected. Offers deemed Responsive will be further evaluated as described below.

For all Responsive Offers, Pricing submitted in accordance with the requirements described in section 2.6.1. B. OFFER FORMS PART II. Pricing Proposal Form and will be evaluated to determine the lowest total Offer for the selected items identified as those items to be used in award determination.

3.6 METHOD OF AWARD

Only Responsive Offers will be considered for award. In accordance ORS 279B.070(4), if a contract is awarded, OPRD shall award the contract to the Offeror whose Offer will best serve the interests of OPRD, taking into account price as well as considerations including, but not limited to, experience, expertise, product functionality, suitability for a particular purpose and contractor responsibility.

3.7 OFFEROR RESPONSIBILITY

In accordance ORS 279B.110, OPRD may contact any references (whether or not provided by Offeror) and request any additional information deemed necessary to determine the Responsibility of the Offeror to provide the Goods or Services.

OPRD will notify all Offerors via Notice (Amendment) posted on OregonBuys of the selected Offeror. This announcement will serve as notice to all Offerors that OPRD intends to award a contract to the selected Offeror subject to the successful negotiation of any negotiable provisions.

An Offeror shall not make an Offer contingent upon OPRD’s acceptance of terms or conditions that conflict with or are in addition to those contained in this Solicitation Document. The process for requesting changes to the Contract terms and conditions is described in section 2.5 Inquiries and Changes of this Solicitation Document.

OregonBuys Bid No. S-63400-00006062 OPRD Procurement No. 9467

4.2.2 Insurance. Prior to execution of the Contract, the selected Offeror shall provide to OPRD certificates and additional insured endorsements of the insurance coverage identified in Attachment 2 – Sample Contract, Exhibit C (Insurance Requirements) or as otherwise specified in this Solicitation Document.

ATTACHMENT 1 – OFFER FORMS

PART I: CONTRACTUAL ACCEPTANCE FORM

OFFEROR SHALL PROVIDE ALL APPLICABLE INFORMATION REQUESTED BELOW

***THIS ATTACHMENT MUST BE COMPLETED AND UPLOADED INTO OREGONBUYS***

OFFEROR’S LEGAL NAME: (TAX FILING) __________________________________________________________ OFFEROR’S MAILING ADDRESS: ________________________________________________________________

OFFEROR’S BUSINESS DESIGNATION: (CHECK ONE)

OFFEROR’S FEDERAL TAX ID NUMBER: (NOT SOCIAL SECURITY NUMBER) _________________________ Tax information is requested pursuant to ORS 305.385 and will be used for the administration of state, federal and local tax laws. OPRD may report the information provided to the Internal Revenue Service (IRS) under the name and taxpayer identification number provided.

OFFEROR’S OREGON BUSINESS REGISTRATION NUMBER: _________________________________

(OREGON SECRETARY OF STATE, CORPORATIONS DIVISION)

Go to http://www.filinginoregon.com/ for information on how to register to do business in Oregon.

OFFEROR IS A RESIDENT OFFEROR: |_| YES |_| NO

ORS 279A.120(1)(b): “Resident Bidder” means an Offeror that has paid unemployment taxes or income taxes in Oregon during the 12 calendar months immediately preceding submission of the Offer, has a business address in Oregon and has stated in the Offer whether the Offeror is a “resident bidder” under this paragraph.

OFFEROR IS AN OREGON CERTIFIED FIRM: (CHECK ALL THAT APPLY)

Go to http://www.oregon4biz.com/Grow-Your-Business/Business-services/Minority-Owned-Business-Certification/ for information on the OMWESB certification program.

OFFEROR’S CONTACT INFORMATION:

AUTHORIZED REPRESENTATIVE TITLE

PHONE FAX EMAIL

THE INDIVIDUAL SIGNING ON BEHALF OF OFFEROR HEREBY ACKNOWLEDGES AND CERTIFIES THAT:

· He/she is authorized to act on behalf of Offeror;

· The supplied Contractor data is true and accurate;

· To the best of his/her knowledge, Offeror is not in violation of any Oregon tax laws;

For the purposes of this certification, “Oregon Tax Laws” means a state tax imposed by ORS 320.005 to 320.150 and 403.200 to 403.250 and ORS chapters 118, 314, 316, 317, 318, 321 and 323 and the elderly rental assistance program under ORS 310.630 to 310.706 and local taxes administered by the Department of Revenue under ORS 305.620. [ORS 305.380(4)]

· Offeror has completely read and understands the provisions of the Solicitation, including any Addenda issued;

· The Offer was prepared independently from all other Offerors, and without collusion, fraud, or other dishonesty;

· Offeror has not discriminated and will not discriminate, in violation of ORS 279A.110(1), against any minority, women or emerging small business enterprise certified under ORS 200.055 or a business that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract;

· Offeror accepts and agrees to be bound by all the terms and conditions of the Contract awarded;

· Offeror agrees to provide all Goods and Services required to be provided under the Contract;

· Offeror has the available resources, including staffing, to perform the Services in a reasonable timeframe to pursue OPRD’s objectives; and

· By submitting a response to this Solicitation, Offeror grants the State of Oregon a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license for the rights to copy, distribute, display, prepare derivative works of and transmit the response for the purpose of conducting this procurement and to fulfill obligations under Oregon Public Records Laws.

SIGNATURE OF OFFEROR’S AUTHORIZED REPRESENTATIVE DATE

PART II – PRICING PROOSAL FORM

***THIS ATTACHMENT MUST BE COMPLETED AND UPLOADED INTO OREGONBUYS***

PRICING REQUIREMENTS

· Offeror MUST provide (1) OFFEROR’S ESTIMATED TOTAL NOT-TO-EXCEED AMOUNT and (2) BREAKDOWN OF THE ITEMS and OFFEROR’S HOURLY RATES.

· OPRD reserves the right to award all, COST including part, or none of the Offer items, whichever is in the best interest of the State.

· Offeror provide its Staff Title/Role for this project under OFFEROR’S STAFF and enter hourly rates, estimated hours for working on the Project, and the Total Labor Cost per Staff.

· Offeror may provide descriptions of items and enter the total amount per each item.

· All pricing must be valid for 60 days from closing date indicated in the Procurement Schedule.

1. OFFEROR’S ESTIMATED TOTAL NOT-TO-EXCEEED AMOUNT (inclusive of equipment, mobilization, travel & misc. and sum of all labor. Excludes Contingency Task):

2. BREAKDOWN OF THE COST

(Offeror may add description of each item)

TOTAL AMOUNT PER EACH ITEM

Equipment

Mobilization cost

Travel and misc.

ATTACHMENT 2 – SAMPLE CONTRACT

State of Oregon Contract for Services OPRD Contract#: 9467 Project: Gorge Oak Stand Data Collection This Contract (“Contract”) is between the State of Oregon (“State”), acting by and through its Oregon Parks and Recreation Department (“OPRD” or “Agency”), and Company Name (“Contractor”).

Throughout the Contract, OPRD and Contractor are referred to individually as “Party” and collectively as “Parties.”

RECITALS

OPRD issued a solicitation (OPRD Procurement No. 9467 and OregonBuys No. S-63400-00006062) for Gorge Oak Stand Data Collection (“Project”) consisting of the following:

· Field observation and plot data collection for pre-identified oak stands using the OPRD-provided data collection Survey123 app.

· Preparation of a project report upon completion of field work.

Contractor submitted an offer (bid) in response to the solicitation offering to provide the Services pursuant to the terms and conditions set forth herein. OPRD desires to award the Contract to Contractor.

OPRD has authority to enter into this Contract pursuant to Oregon Revised Statute (“ORS”) 390.121. OPRD has authority to enter into procurement contracts pursuant to ORS 279A.050(6)(d).

CONTRACT

NOW, THEREFORE, in consideration of the foregoing recitals and subject to the covenants, terms, and conditions set forth below, the Parties agree as follows:

1. CONTRACT DOCUMENTS

This Contract consists of the following documents, which are listed in descending order of precedence, in the event of conflicts or discrepancies: this Contract less all exhibits; Exhibit A (Statement of Services); Exhibit B (Compensation); Exhibit C (Insurance). Exhibits A through C are attached and incorporated by this reference.

2. CONTRACT PERIOD

This Contract is effective on the date it has been signed by all parties and all required State of Oregon approvals have been obtained. Unless extended or terminated earlier, this Contract terminates on June 30, 2023 or until OPRD process the final invoice after accepting Deliverable – Oak Stand Data.

3. SERVICES REQUIRED

Contractor shall perform the services set forth in the attached Exhibit A (Statement of Services) according to the terms of this Contract.

All Notices required under this Contract will be in writing and addressed to the Party's appropriate authorized representative, as identified below. Mailed Notices are deemed received five (5) days after mailing when properly addressed and deposited prepaid into the U.S. postal service. Notices delivered by personal delivery are deemed received when delivered to the Authorized Representative personally or to the Authorized Representative’s physical address specified below. E-mail Notices are deemed received upon electronic confirmation of receipt. Faxed Notices are deemed received upon electronic confirmation of successful transmission to the designated fax number.

6.1 Contractor’s Representative

Contractor’s Name Contractor’s Authorized Representative Address Email address Phone number

6.2 OPRD’s Contract Administrator/Authorized Representative

Noel Bacheller Natural Resource Coordinator/Ecologist Oregon Parks and Recreations Department 725 Summer Street NE Suite C Salem, OR 97301 Noel.Bacheller@oprd.oregon.gov 503-559-7713

Contractor agrees that time is of the essence in relation to its performance of its obligations under this Contract.

Neither OPRD nor Contractor are responsible for any failure to perform or for any delay in the performance of any obligation under this Contract caused by an unallocated risk such as fire, riot, acts of God, terrorism, war, or by any other cause not within the control of the party whose performance is interfered with, and, which by the exercise of reasonable diligence, the party is unable to prevent. In the event of any such delay, Contractor’s obligations are suspended to the extent of and for the duration of such causes. Contractor shall, however, make all reasonable efforts to remove or eliminate the cause of Contractor’s delay or breach and shall, upon the cessation of the cause, continue performing under this Contract with all reasonable diligence. OPRD may terminate this Contract upon written Notice to Contractor after OPRD reasonably determines that the delay or breach will likely prevent successful performance of this Contract.